June 21, 2010

FY 2010-11Recommended

Adopted Budget

Purpose for Tonight’s Presentation

• Continue the public hearing for the proposed FY 2010-11 City of Ventura BudgetOperating BudgetCapital Improvement BudgetRedevelopment Agency Budget

Budget Approval Timeline

• April 26, 2010•Transmit Proposed budget to Council

• May 17, 2010 •Open Public Hearing

• June 7, 2010 •Continue Public Hearing

• June 21, 2010 •Close Public Hearing and Adopt Budget

Budget Development

• The Second Year of a Two-year Budget

• Staff has been working to: Update the FY 2009-10 General

Fund Redesign Plan for second year of the two-year budget

Develop new cost saving recommendations and

Living Within Our Means

• Balanced approach to delivering key services within the resources available

• Safeguards the key services that keep our streets safe, maintain our quality of life and protect our environment

Proposed City and RDA Budgets

• FY 2009-10 $258 million• FY 2010-11

Proposed

$229 million Final Recommended

$231 million Approval will result in submission

of a balanced budget for all funds that will allow the City to live within its means

General Fund Budget

• FY 2009-10 $85.1 million• FY 2010-11

Proposed

$80.4 million Final Recommended

$80.4 million Latest forecast indicates declining

revenues of $4.7 mil and rising costs of $3 mil

Total projected shortfall of $7.7 mil

Two-Year Position Redesign Reductions - General Fund

FY 2009-10 37

FY 2010-11 46

Total

83

Cost of City Services Per Resident Each Day

Police 68¢Fire 36¢Public Works 34¢ Community Services 14¢Community Development 11¢Finance & Technology 11¢General Government 10¢ Citywide Obligations 18¢ Total Cost Per Day $2.02

Standard and Poors Rating Agency

"We consider the city's financial position to be still very strong"

Standard and Poors Rating Agency

"The city's budget revisions in fiscals 2009 and 2010 have allowed it to maintain what we consider to be a very strong financial position. The outlook also incorporates our opinion that these revisions, along with the proposed additional budget revisions for fiscal 2011, have set the stage for the city to achieve balanced operations during the current trough in the economic cycle."

Public HearingDiscussion

Department NameFY 09- 10

Reduction $

FY 09- 10

Reduction %

FY 10- 11

Reduction $

FY 10- 11

Reduction %Police 3,053,573$ 9.6% 2,427,165$ 8.4%

Fire 2,307,261$ 11.6% 1,358,786$ 8.4%

Public Works 2,583,894$ 16.0% 1,436,150$ 9.8%

Citywide Obligations 56,067$ .8% -$ 0.0%

Community Services 1,139,015$ 15.9% 697,417$ 10.0%

Finance & Technology 707,406$ 15.3% 411,952$ 10.0%

Community Dev'ment 598,104$ 15.5% 387,165$ 9.8%

City Manager 416,706$ 15.4% 208,497$ 10.0%

City Attorney 292,213$ 15.7% 158,205$ 10.0%

Human Resources 193,164$ 15.4% 102,840$ 10.0%

City Council 47,968$ 16.0% 25,100$ 10.0%

Total 11,395,371$ 11.8% 7,213,277$ 8.2%

One-time Funding Add'l Funding for Stormwater

Proposed General Fund Spending Plan by Department

DepartmentFY 08-09

Count

FY 09-10 Redesign

Reductions

FY 09-10 Year End

Count

Percentage FY 09-10

Reductions

FY10-11 Redesign

Reductions

Proposed FY 10-11 Year End

Count

Percentage FY 10-11 Proposed

ReductionsFY 09-11

Reductions

Percentage FY 09-11

Reductions

Police 175 6 169 3% 13 159 8% 19 11%

Fire 91 7 84 8% 10 74 12% 17 19%

Public Works 103 9 94 9% 14 80 15% 23 22%Community Services 33 3 30 9% 3.75 26.25 13% 6.75 20%Finance & Technology 34 2 32 6% 0 32 0% 2 6%Community Development 27.5 4.5 23 16% 2.5 20.5 11% 7 25%

City Manager 15.75 4.75 11 30% 2 9 18% 6.75 43%

City Attorney 8.4 0.4 8 5% 0.5 7.5 6% 0.9 11%Human Resources 7.25 0.25 7 3% 0 7 0% 0.25 3%

TOTALS 494.9 36.9 458 7% 45.75 415.25 10% 82.65 17%

3 Positions assigned to outside contract services.

FY 2009-11 GENERAL FUND POSITIONS BY DEPARTMENT

Police Department Overtime Report FY 09-10

Police Department Overtime Report FY 09-10

$41,429

$146,253

$59,570

$92,746

$120,315

$29,400$42,896

$369,765

$77,338$12,251

Reimbursed

Backfill Vacation

Backfill Vacancy

Backfill Sick Leave

Appear in Court

Standby

Investigation

Training

Special Patrol

End of Shift

Fire Department Overtime Report FY 09-10

Fire Department Overtime Report FY 09-10

$103,960

$18,293

$57,172

$70,586

$17,267

$1,641

$4,843

$267,849

$272,156

$630,333

Backfill Vacation

Backfill Vacancy Jury Duty

Backfill Sick Leave

Backfill Disability

Emergency

Medic Engine 10

Training

Administer Programs

July 4th

Fire Prevention

Vision GoalService

Reduction $

Service

Reduction

%

Final Plan

Our Healthy & Safe

Community $3,908,410 8.4% $42,393,278

Our Creative Vibrant

Community $917,958 8.4% $9,574,387

General Government

Operations $494,642 5.4% $8,255,416

Citywide Obligations $0 0.0% $7,107,169

Our Well Planned,

Designed &

Accessible Community $888,165 13.6% $6,215,163

Our Green Community$592,150 10.1% $5,256,784

Our Prosperous

Community $0 0.0% $1,601,479

Total $6,801,325 7.8% $80,403,676

Proposed General Fund Spending Plan by Vision Goal

General Fund Historical Spending Levels

$84.7

$94.1$94.1

$85.3

$88.1

$96.5

$80.4

$85.1

$70.0

$75.0

$80.0

$85.0

$90.0

$95.0

$100.0

FY 2005-06 FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11

$ In

Mill

ion

s

Expense Revenue

$11.4 M

$7.7 M

General Fund Historical Spending Levels

Budget Development

• Last year, the City fully activated the Budgeting for Outcomes (BFO) process

• The result was a General Fund Redesign Plan of $11.4 M that is in place today

• The information and data generated last year was the foundation for the FY 2010-11 budget

City Council Guidance• This year’s budget was developed

with significant guidance and input from the City Council

• At an offsite meeting in January, our guiding principles were discussed and updated

• Council held offsite workshops to obtain public feedback for balancing the budget

City Council Operating Principles

“In the face of continuing national economic crisis, Ventura must continue to ensure fiscal sustainability by living within our means.” Further reductions in lower priority

programs and expenses Continuation of employee

compensation reductions “Re-inventing” services to reduce

costs

City Council Operating Principles

Opposition to budget gimmickry or borrowing to meet operating costs

Investing in sustainable economic development

Some examples…

Lower-priority Services

• Consolidating two Senior Centers into one facility

• Redeploying Fire Station #4 staff to reduce overtime at the other five stations

• Reducing Police sworn staffing assigned to special duty in order to fully staff police patrol

Employee Compensation and Workforce Impacts

• First year of two year plan (FY 2009-10) Approx. 37 positions eliminated Staff reduced their compensation by

at least 5%

• Second year (FY 2010-11) Approx. 46 positions recommended

for elimination affecting all functions

Currently negotiating with unions for compensation savings to avoid layoffs

Reinventing Services

• Moving Building & Safety to Com Dev to reduce staffing & consolidate permit process

• Redesigning park maintence by deploying staff based upon service need, rather than location

• Shifting some tree trimming to contract to allow for more sidewalk repairs

Reinventing Services

• Use refurbished in-house Fire Dep’t training site to reduce overtime and travel time

• Provide on-line PD reporting system for “unknown suspect” misdemeanor crimes

• Consolidate civic engagement, cultural and social service efforts into one unit stressing community partnerships

• Overhaul of information technology support systems

No Budget Gimmickry

• No borrowing or funding of ongoing operating expenses with one-time money to “muddle through”

• Savings from workers compensation costs

• One-time funding of $412 K to ensure the successful completion of the information technology system overhaul

Sustainable Economic Development

• Long run efforts to restore prosperity and rebuild revenue to restore desired community services and competitive compensation

• Plan invests in supporting job and business recovery

• Retain and attract high-value, high wage jobs through formal community partnerships

General Fund Redesign Plan Revision

The budget is built around six strategic visions: Our Healthy and Safe Community Our Prosperous Community Our Well Planned, Designed &

Accessible Community Our Creative and Vibrant

Community Our Green Community General Government

General Fund RedesignFY 2101-11 Update

The magnitude of the recommended reductions,

in terms of dollars and percents,

are shown on the next slide

General Fund Redesign Plan

The magnitude of the recommended reductions,

in terms of services and staff,

are shown on the next slides

General Fund Redesign Plan•Healthy and Safe

Redesigned• PD - Increase deployment of VIP program;

Revenue Enhancement; Contract Services• FD – Fire suppression handled by 5

stations; Ambulance sub-contract; Code enforcement; Const. Permits moved to Community Development

Reduced• Police Administration; Patrol Task Force;

Records; PSO; Patrol; Graffiti; Traffic; Detectives; training

• Lifeguards only at Marina Park for summer Eliminated

• 20 hour Medic engine

General Fund Redesign Plan

•Prosperous Redesigned

• Economic Development Focus• VCB Contract, Econ Development

Manager and Ombudsman• Redevelopment and Real Estate

Development Focus

General Fund Redesign Plan

•Well Planned, Designed & Access Redesigned

• Focus on Current Planning to reduce backlog

• Revitalization: Westside and North Ave Community Plan

• Direct Parking Lot lease revenue to metered parking

• Shift slurry prep and the paving of trenches from contracting to in-house crews

Eliminated• County Fair traffic control, Sidewalk, Curb

and Gutter repair

General Fund Redesign Plan

•Well Planned, Designed & Access Reduced

• Land Development• Code Enforcement• Street maintenance• Traffic Signal and Parking Lot maintenance

Reinstated• Emergency Sidewalk repair• Median maintenance

General Fund Redesign Plan

•Creative and Vibrant Redesigned

• Community Partnerships and Cultural Grants Programs restructured for at least one year

• Aquatics Center maintenance• Sports Field maintenance and preparation• Parks maintenance

General Fund Redesign Plan

•Creative and Vibrant Reduced

• Educational outreach programs• Lesser services and fewer hours for Senior

Centers • Homeless programs; Special Events• Albinger Museum• Cultural Programs• Customer Service counter hours• Maintenance of neighborhood parks

Eliminated• Vehicles and equipment

General Fund Redesign Plan

•Our Green Community Redesign

• In house labor being charged to Capital Projects and Capital Project design being outsourced

• Pest Management and Safety Program being decentralized

• Landscape maintenance 100% outsourced• Decrease linear park; Look to volunteers• Increase median maintenance with

savings• Increase tree trimming contracting

General Fund Redesign Plan

•Our Green Community Reduced

• Tree trimming; storm drain repair; trash removal;wall planter maintenance

• Vehicle mechanics• Equipment replacement schedules

Eliminated• All special projects• New tree plantings

General Fund Redesign Plan•General Government

Redesigned• Reduce outside litigation counsel, replace

with existing staff, new staff, extra help• Transition web to contract services• Reorganize and transition Community

Services Marketing to Community Services Department

• Implement decentralized citywide Records management program

• Decentralized and shared web updating• Move Payroll function to Finance and

Technology

General Fund Redesign Plan•General Government

Reduced• Council travel, conference and seminar

allocation• Suspend Citizen Satisfaction Survey and

Communications Survey• Recruitment;Wellness; Training and

Development Eliminated

• Leadership Academy funding• Employer Assisted Home Loan funding

Next Steps

• Obtain additional public comments June 21 Council meeting

• Make any final changes• Adopt budget on June 21, 2010

Downtown Parking District

• April 15 Advisory Committee meeting Voted to not fund downtown

parking lot leases with parking meter revenues

• Next meeting May 20 Discussion of alternative funding

proposals for leases

589

632

676

416

459

520

400

450

500

550

600

650

700

FY 08-09 Adopted FY 09-10 Adopted FY 10-11 Proposed

Po

sit

ion

s

Citywide General Fund

12% Decrease Citywide

20% Decrease General Fund

Position Historical Trend

Sources of the City’s Budget

How is the Money Spent?