june 10, 2013 lower dauphin school board regular meeting/work session minutes

of 14

LOWER DAUPHIN SCHOOL DISTRICT

BOARD OF SCHOOL DIRECTORS

Regular Meeting/Work Session Minutes

June 10, 2013

I. CALL TO ORDER:

The Lower Dauphin School Board met this evening at 7:00 p.m. for a Regular Meeting/

Work Session at the District Administration Center with President Todd M. Kreiser

presiding.

II. OPENING CEREMONY

The meeting was opened with the Pledge of Allegiance.

III. ROLL CALL

Responding to Roll Call were Board Members, Mr. Todd M. Kreiser, Mrs. Dana A.

Barry, Ms. Rebecca D. Kline, Mrs. Marcela D. Myers, Mr. Jeffrey A. Neely, Mr. Keith E.

Oellig, Mrs. Renae M. Paladino, and Mrs. Laurie N. Reichert, Mr. Eric Samples, as well

as Dr. Sherri L. Smith, Superintendent.

Staff members present included Dr. Robert Schultz, Assistant to the Superintendent:

Curriculum and Instruction; Mrs. Michelle Shuler, Business Manager; Ms. Debra Karlin,

Director of Human Resources; Mr. Andrew McCrea, Director of Pupil Services; Mr.

James Hazen, Community Relations Coordinator; Mrs. Melanie Shaver-Durham, Director

of Elementary Education; Mr. David Marshall, Supervisor of Operations & Maintenance;

Dr. Kevin White, Director of Information & Technology Services; Mr. Todd Neuhard,

High School Principal; Mr. Dan Berra, Middle School Principal; Mr. Edward Gnall, Mr.

Justin Hanula, Dr. Michael Lausch, Mr. Gary Messinger and Dr. Douglas Winner,

Elementary Principals.

Also in attendance were press representatives from The Press and Journal, and The Sun.

IV. APPROVAL OF AGENDA

It should be noted that public notice was given for this meeting in accordance with Act 84

of 1986. The agenda was submitted for the Boards approval.

Dr. Smith stated there were several employments added to the agenda earlier in the day.

Motion: Mrs. Reichert and Mr. Samples moved to approve the agenda as indicated.

Vote: All nine (9) members approved the motion.

6/10/13 Regular Meeting/Work Session Minutes

Page 2 of 14

V. RECOGNITION OF GUESTS AND SCHEDULED SPEAKERS There were no guests or scheduled speakers.

VI. REPORTS

A. COMMUNITY RELATIONS COORDINATOR Mr. Hazen reported on the

districts communication efforts for the school year:

Close to 100 press releases were sent out this year with many of them running

in multiple papers. This is still a significant way for many of our

stakeholders to their news. Plus, theres a whole refrigerator journalism

effect where folks clip the paper and put those items on the fridge when their

child is featured.

The newsletters are another important outreach. In addition to the quarterly

newsletters were revamped the annual report and changed it into more of an

in-depth look at our programs and how some of the things were doing relate

to the comprehensive plan.

On the social media font, this is the first year weve had a presence on

Facebook and Twitter for the entire school year. Since the start of the year,

weve doubled the number of people following both pages thats a very

positive response.

Our Facebook graduation coverage was seen by close to 2,000 people alone.

And thats another great benefit of the social media our ability to share our

photos. When we cover an event we might only wind up using a few photos,

but with Facebook, we can upload 50 or more photos (with no real difference

in time) and that allows our families to share those images with their families

and friends.

Overall, weve had a pretty successful year. Looking forward to getting

started on our calendar for 2013-14. The star of next year is just 77 days

away.

B. FEDERAL PROGRAMS Mrs. Shaver-Durham reported on the federal

allocations. There is a significant reduction of almost $50,000 in Title I;

approximately $6,000 less in Title IIA, and about a $2,300 increase in Title III.

C. SUPERINTENDENT Dr. Smith reported:

Commencement on June 6 was an awesome evening. She thanked Mr.

Neuhard for his major part in putting that evening together. She has received

numerous emails and call of appreciation.

There will be a staff in-service for three days next week. They will be

discussing Common Core and the new Teacher Effectiveness Model.

They will be interviewing Tuesday afternoon for the director of Human

Resource position.


Page 3 of 14

The high school parking lot project is underway. Mr. Marshall explained that

a sinkhole was discovered as soon as they started. It will be dug out and filled

as weather permits.

It is a busy time at the state with lots of bills floating around, but she is not

expecting much action in June.

Mr. Kreiser added that on a personal note, as his youngest daughter graduated last

evening, it was bittersweet. He moved to the area for his job sought out a quality

school district. After all these years, he has been very happy that his kids got to

experience this school district. He thanked the building administrators for the

level of service they give to our students. It meant a lot to see it all culminate at

commencement. He has had no regrets of moving into Lower Dauphin School

District and gave his heartfelt thanks for the wonderful education his children

have received.

VII. ITEMS FOR BOARD ACTION

By notice of the President, the following action items suggest a roll call vote. You will be

recorded as voting in the affirmative for the motion unless you say nay or I abstain.

Board Members are further advised that they must publicly announce and disclose the

nature of any conflict of interest before the vote on the matter is taken and file the

appropriate form with the Secretary of the Board.

A. CONSENT CALENDAR

1. FISCAL

a. PAYMENT OF JULY BILLS

Since no public board meeting is scheduled during the month of

July, authorization is requested to pay July bills.

b. TAX EXONERATIONS

Real Per Capita

Municipality Estate 511 & 679 Occup. 511

Conewago $ 0.00 $ 11.00 $ 550.00

East Hanover $ 0.00 $ 33.00 $ 1,375.00

Hummelstown $ 0.00 $ 11.00 $ 1,375.00

Londonderry $ 0.00 $ 0.00 $ 550.00

South Hanover $ 0.00 $ 44.00 $ 1,650.00

TOTAL $ 0.00 $ 99.00 $ 5,500.00


Page 4 of 14

c. STUDENT ACCIDENT INSURANCE

It was recommended the District accept the insurance program

administered by Christian-Baker Company/American Management

Advisors at the following premium rates for the 2013-2014 school

year. The insurance company is ACE American Insurance

Company.

2013-2013

Sports & Extra Curricular Activities Coverage $12,225.00

Basic School Coverage (K-12) $22.00

24 Hr. Coverage (K-12) $88.00

*Benefit payments based on schedule

d. DISTRICT DEPOSITORY

The services rendered by the following banks during the 2012-

2013 fiscal year have been satisfactory and it is recommended that

they be approved as the School District Depository for the 2013-14

fiscal year.

a. M & T Bank General Fund

Cafeteria Fund

Capital Reserve Fund

Capital Contingency Fund

Construction Fund

b. Metro Bank Athletic Fund

Student Activity Fund

c. Mid Penn Bank General Fund Investment Account

d. Fulton Bank Escrow Accounts

e. CONTINUOUS INVESTMENT

The School District has a program for the continuous investment of

School District funds. In order to continue the program during the

2013-2014 fiscal year, appropriate authorization must be provided to

the administration to establish procedures for investment and to

survey financial institutions that meet state investment requirements

and invest funds at the highest return rate available.


Page 5 of 14

3. SUPERINTENDENT'S RECOMMENDATIONS ON PERSONNEL

ISSUES:

a. EMPLOYMENT - SUPPLEMENTAL

a. Stephen Lavender Massed Strings Director $184

4. POLICY AND PROGRAM ISSUES

a. NEWSPAPER(S) OF GENERAL CIRCULATION

In accordance with Board Policy 005, the school district shall

determine annually, the newspapers of general circulation. They are

The Patriot-News, and the following weekly local newspapers (as

appropriate): The Sun and The Press and Journal.

b. HOMEBOUND INSTRUCTION

It was recommended that homebound instruction be provided for

one student based on medical certification.

END OF CONSENT CALENDAR

Motion: Mrs. Barry and Mrs. Reichert moved to approve the consent

calendar as recommended.


B. FISCAL

1. ADOPTION OF THE 2013-2014 BUDGET

The proposed 2013-2014 budget was approved at the May 6, 2013 Board

meeting. The $56,599,800 budget includes a 0% tax increase.

Motion: Mr. Samples and Mrs. Reichert moved to approve the

2013-2014 budget in the amount of $56,599,800 (Budget summary to be

attached to and made part of the official minutes) and to file the

resolutions in accordance with the law.



Page 6 of 14

2. RESOLUTION #2013-06, FIXING OF THE 2013-2014 TAX RATES

The School District Solicitor has prepared a legal resolution continuing in

force, the following tax rates (including applicable discount and penalty

rates (duly advertised).

Discounts 2% and penalties 10%

Per Capita Tax (Act 511)

Occupation Tax (Act 511)

Penalty 1% Per Month to maximum of 10%

Parking Tax (Act 511)

Per Capita (Act 511) $10.00 (up to $5.00 shared with municipality)

Real Estate Transfer (Act 511) 1% (up to 1/2 % shared with municipality)

Earned Income Tax (Act 511) 1% (up to 1/2% shared with municipality)

Occupation Tax (Act 511) 100% ($250)

Parking Tax (Act 511) 10%

Motion: Mrs. Reichert and Mrs. Myers moved to approve

Resolution #2013-06 (copy to be attached to and made a part of the official

minutes) which continues in force, the above listed Act 511 taxes and

discount and penalty rates (duly advertised).


3. RESOLUTION #2013-07, FIXING OF THE 2013-2014 REAL

ESTATE TAX RATES

This resolution fixes the tax rate on assessed valuation of Real Estate and

levies a per capita tax under the School Code as listed below:

Discounts 2% and Penalties 10%

Real Estate

Per Capita (579)

Real Estate 18.42 mills

Per Capita (679) $5.00

Motion: Mrs. Barry and Mrs. Reichert moved to approve Resolution

#2013-07 (copy to be attached to and made part of the official minutes)

fixing the tax rate on assessed valuation of Real Estate at 18.42 mills and

levying a Per Capita Tax of $5.00 (duly advertised).


Page 7 of 14


4. RESOLUTION #2013-08, ASSESSMENT OF NEW BUILDINGS

Each year, the Board must act on resolutions for re-assessment of taxable

properties in the School District upon which major improvements have

been made.

Motion: Mrs. Reichert and Mrs. Barry moved to approve Resolution

#2013-08, Assessment of New Buildings (copy attached to and made part

of the official minutes). Further, that the certification of resolution for

assessment of new buildings be forwarded to the Board of Assessment of

Revision of Taxes of Dauphin County, the local assessors, and the tax

collectors in the Lower Dauphin School District.


5. NOTIFICATION OF RESIDENCY (Information Only)

Section 680 of the Public School Code requires notice to residents of their responsibility to

advise tax collectors concerning their residency. The following notice shall be advertised as

required by law:

NOTICE

To all residents of the Lower Dauphin School District over the age of eighteen (18) years and/or

residents recently becoming inhabitants of the Lower Dauphin School District - The Public

School Code provides that "(b) Every resident or inhabitant in any school district, upon attaining

eighteen years of age, and every person eighteen years of age or over becoming a resident or

inhabitant in any school district, shall within twelve months after the happening thereof, notify

the proper assessors of his becoming of age or becoming a resident or inhabitant. Any person

failing, within said period, to notify the assessors of the school district within which he resides,

shall, in addition to the tax levied by such school district, be liable to such school district in a

penal sum equal to such tax."

Residents may report to the Lower Dauphin School District Tax Office - Phone: 566-5300 or to

the School District Tax Collectors:

Conewago Township

Philip Tumminia

298-1548

East Hanover Township

Loria Smith

469-1048


Page 8 of 14

Hummelstown Borough

Angela Durantine

566-7340

Londonderry Township

Loren Bowen

944-2842

South Hanover Township

Tracy Cooper 566-4947

6. BID AWARD, 2013-2014 PENNSYLVANIA JOINT PURCHASING

COUNCIL FOR PAPER SUPPLIES

The Board was asked to approve the awarding of the bid for duplicating

paper as recommended by the Pennsylvania Education Joint Paper

Purchasing Committee.

Contract Paper Group, Inc. $10,930.62

Unisource $47,451.20

Motion: Mrs. Reichert and Mrs. Myers moved to approve the bid for

paper supplies as recommended by the Pennsylvania Joint Paper

Purchasing Committee.


7. BID AWARDS 2013-2014, ART, ATHLETIC, CUSTODIAL,

GENERAL/DUPLICATING, SCIENCE, TECHNOLOGY

EDUCATION

Art $15,103.39

Athletic $7,191.68

Cafeteria $3,732.82

Custodial $35,975.17

General/Duplicating $33,116.98

Science $20,589.03

Motion: Mrs. Reichert and Mrs. Myers moved to approve the bids as

presented.



Page 9 of 14

8. GENERAL APPROVAL PERMISSION TO BID

The administration requested approval to solicit bids from time to time, on

items contained in the 2013-2014 general operating budget.

Motion: Mrs. Reichert and Mr. Samples moved to approve the

permission to bid as presented.


9. RESOLUTION #2013-09, HOMESTEAD AND FARMSTEAD

EXCLUSION RESOLUTION

Resolution #2013-09 was attached. The highlighted numbers will be

revised when information is received from Dauphin County.

Motion: Mr. Reichert and Mrs. Kline moved to approve Resolution

#2013-09 as presented.


C. PERSONNEL

1. RESIGNATION PROFESSIONAL

a. Kiley L. Strohm, Health and Physical Education Teacher, High School.

Effective: End of the 2012-2013 school year. Reason: Personal.

Motion: Mrs. Reichert and Mr. Neely moved to accept the

resignation of the individuals as presented.


2. RESIGNATION CLASSIFIED

a. Connie A. Fink, Education Support Aide, Middle School.

Effective: September 27, 2013. Reason: Personal.

b. Donna M. Foran, Instructional Aide, South Hanover Elementary School.

Effective: The end of the 2012-2013 school year. Reason: Personal.


Page 10 of 14

c. Katherine L. Sersch, Instructional Paraprofessional, South Hanover

Elementary School. Effective: The end of the 2012-2013 school

year. Reason: Personal.

d. Carol A. Ware, Special Education Paraeducator, Londonderry

Elementary School. Effective: The end of the 2012-2013 school

year. Reason: Personal.

Motion: Mrs. Reichert and Mr. Samples moved to accept the

resignation of the individuals as presented.


3. EMPLOYMENT PROFESSIONAL

a. Ashley A. Bowser, Classroom Teacher, Conewago Elementary

School. Effective: August 15, 2013. Salary: $43,008.

b. Nicholas F. Castle, Classroom Teacher, Londonderry Elementary


c. Courtney N. Dentler, Long-term Substitute, Classroom Teacher,

Conewago Elementary School. Effective: August 15, 2013. Salary:

$43,008.

d. Allison Furman, Health and Physical Education Teacher, High


e. Todd M. Gies, Long-term Substitute, Mathematics Teacher,

Middle School. Effective: August 15, 2013 through end of 1st

semester of the 2013-2014 school year. Salary: $43,008 prorated.

f. Caitlin M. Harman, Special Education Teacher, Nye Elementary


g. Morgan K. Hockenbrock, Long-term Substitute, Classroom

Teacher, East Hanover Elementary School. Effective: August 15,

2013 through end of 1st semester of the 2013-2014 school year.

Salary: $43,008 prorated.

h. Samantha L. Houck, Classroom Teacher, East Hanover Elementary



Page 11 of 14

i. Kaylee E. Keener, Classroom Teacher, Nye Elementary School.

Effective: August 15, 2013. Salary: $43,008.

j. Emily A. Lepley, Spanish Teacher, High School. Effective: August

15, 2013. Salary: $43,008.

k. Leslie J. Moreno, Classroom Teacher, Nye Elementary School.

Effective: August 15, 2013. Salary: 44,324.

l. Maria E. Shaffer, Long-term Substitute, Classroom Teacher, Nye

Elementary School. Effective: August 15, 2013 through end of the 3rd

marking period of the 2013-14 school year. Salary: $43,008 prorated.

m. Lauren E. Smith, School Counselor, Conewago/Nye Elementary

Schools. Effective: July 1, 2013. Salary: $44,324.

Motion: Mrs. Reichert and Mrs. Barry moved to approve the

employment of the individual as presented.


4. EMPLOYMENT SCHOOL SOLICITOR

It is recommended that Stock and Leader, specifically, Phillip H. Spare, be

appointed to provide legal services during the 2013-2014 fiscal year at an

hourly rate of $165 for partners, and $150 for associates, unless otherwise

agreed for special projects such as negotiations or litigation.

Motion: Mrs. Barry and Mrs. Myers moved to approve the appointment

of the firm of Stock and Leader, specifically its partner, Phillip H. Spare, as

School Solicitor for the 2013-2014 fiscal year as indicated.


5. ACT 93 ADMINISTRATIVE COMPENSATION

In accordance with the Administrators Compensation and Benefits Plan

dated July 1, 2011 June 30, 2014, an annual percent increase will be

determined by the School Board of Directors for use in calculation of the

base increase. The percentage of 2013-2014 is 2%.

Motion: Mrs. Reichert and Mrs. Barry moved to approve the

percentage increase as presented.


Page 12 of 14


D. POLICY AND PROGRAM ISSUES

1. The list of textbooks to be used for the first time in the 2013-2014 school

year is attached. The books have been on display in the boardroom.

Motion: Mrs. Reichert and Mr. Oellig moved to approve the list of

textbooks as presented.


VIII. ITEMS FOR DISCUSSION

The minutes shall note that public notice was given for this meeting in accordance with

Act 84 of 1986. Notices and advisements of these meetings will carry the intent that

limited business may be conducted on any scheduled meeting date.

A. CONSENT CALENDAR

1. APPROVAL OF MINUTES (Placeholder)

2. FISCAL ITEMS

a. BILLS (Placeholder)

The bills that will be presented for Board approval are chargeable

against the funds and accounts indicated. The list of bills

recommended for approval will be provided prior to the regular

meeting.

END OF CONSENT CALENDAR

B. FISCAL

1. TREASURERS REPORT (Placeholder)

We will be recommending that the Board approve the treasurers report for

the month of May. The treasurers report will be provided prior to the

regular meeting.


Page 13 of 14

2. STOP LOSS INSURANCE (Placeholder)

3. PERMISSION TO SELL USED EUQIPMENT (Placeholder)

C. PERSONNEL

1. EMPLOYMENT ADMINISTRATIVE (Placeholder)

D. POLICY AND PROGRAM ISSUE

1. APPROVAL OF 2013 LIST OF GRADUATES (Placeholder)

E. OTHER

IX. INFORMATION ITEMS

A. DATES FOR BOARD MEMBERS CALENDARS

June 17, 2013 7:00 p.m. Regular Board Meeting

August 5, 2013 7:00 p.m. Regular Meeting/Work Session

August 19, 2013 7:00 p.m. Regular Board Meeting

C. DISTRIBUTIONS

IX. ADJOURNMENT

Motion: Mrs. Reichert and Mr. Samples moved to adjourn at 7:33 p.m.



Page 14 of 14

An executive session followed this meeting for the purpose of discussing one personnel

issue, student discipline, and one legal issue.

Respectfully submitted,

Sharon K. Hagy

Board Secretary

june 10, 2013 lower dauphin school board regular meeting/work session minutes

Documents