july 2013 functional plans review
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TRANSCRIPT
Functional Monthly Report - July
Content:
Comm, OD, PR, ER, Fin
Comm Monthly Report July 2013
Comm – General Direction Communication area is supporting ELD programms effectiveness and works together in strong synergy ensuring that our communication is based on our services and supply we can offer. AIESEC brand as organization is positined in our products.
Our communication through showcasing our impact, authenticity is shaping desired attitudes of leadership and enterprnerialship in Poland.
Monthly Priorities Achievement
LC tracking& feedbacking rules and standarts
NST long term planning
Social media strategy
DONE
DONE
UNDONE
Monthly Priorities Achievement
• feedback rules DONE
• NST planning DONE
• commision partner DONE
• International postioning DONE
• MC Brand DONE
• SumCo 50%
July – Results Overall
§ AIESEC Plad 1.07: 3424 2.08: 3483 Growth: 59
§ Global Citizen: 1.07: 3140 2.08: 3230 Growth: 90
§ AIESEC University 1.07: 4623 2.08: 4718 Growth: 95
§ Global Citizen: 82app convertion: 7.32% § Global Talents Jun-July: 234 app
convertion: 74% § AIESEC UNI: no data gathered
Communications in July 2013 Key Achievements:
§ Building commision
§ Pushing websites implementation
§ NST planning
§ resources gathering (graphics, materials, knowledge)
§ Getting to know MKT reality
Key Non-Achievements
§ Social media management and strategy creation
Communications in August 2013
Key strategies for next month:
§ Materials creation for GT, GC, TMP, @UNI
§ Preparation of LC VPs Comm for hottest season
Key challenges for next month:
§ Time and lack of knowledge about processes
§ Depending on many unstable factors: many ppl involved- from Poland and abroad, logistic, virtual work
§ Handling 3 big processes at the same time
OD Monthly Report July 2013
General Direction
Driving organiza+onal EFFECTIVENESS
Area based LC coaching implementa+on
LC planning redefini+on
Incien+ve system flexibility and automa+za+on
LCs MoS achievement progress management
Processes and structures op+miza+on (BOA)
Business Intelligence capitaliza+on
Increasing ELD REACH
Expansion in the city that LC exists
(SU)
Expansion outside the city that LC exists
(SU)
Expansion outside the city that LC exists
(ELD project)
Ensuring SUSTAINABILITY and HEALTH of organiza+on
Term shiK management
Data collec+on system upgrade
IGs/LCs transforma+on
En++es types diversifica+on
Development fund redefini+on
‚Begginers’ health development
‚Pioniers’ long-‐term plan recommenda+ons
Ensuring COHERENCY of organiza+onal direc+on at all
levels
Educa+onal plaQorms development
Conference cycle redefini+on
LCPs management
I K R
Monthly Priorities Achievement
Iza
Conference Cycle BID Releasment SI & JD -‐ 100%
SumCo management and prepera+on JD -‐ 80%
Steering Team prepera+on SI and JD MCP 100%
Rubi
Coaching Booklet & applica+on releasment JD & SI MC 100%
SumCo prepara+on JD 100%
SONA prepara+on JD Filipe 35%
Krzysiek
Existance Criteria & Insen+ve system (quterly) JD OD 100%
Expan+on Strategy SI ELDs 100%
SumCo prepara+on (sessions and track for IGs) JD OD 100%
Organizational Development in July 2013
Key Achievements:
1. Term shift decision process management
2. Coaching strategy releasment & coaches allocation
3. Incentive system finalisation 4. Expansion strategy creation 5. LCs tracking towards
expansion 6. IGs direction establishment 7. Entities diversification
strategy creation 8. National Conference Cycle
creation 9. Successful SumCo delivery
Key Non-Achievements
1. SumCo evaluation
2. Team Box
I love you!
Key strategies for next month:
• To be revised on OD team meeting
Key challenges for next month:
• OD Team Leader out of office
• Half of the team out of office = coaching...
• Half month less for work
Organizational Development in August 2013
Operations Monthly Report - July
Content:
TM, IM
PR Monthly Report July 2013
PR – General Direction 1) AIESEC as Youth Leadership Provider in Poland - This is a strategic initiative to position AIESEC as the primary organisation for youth leadership development, and to push youth leadership as a main issue in Poland. Through this initiative we are developing Youth to Business Forum and working on National Values Assesment. 2) B2B Marketing (support for ER and GIP) - Participating in and attending events, providing content and expertise, and showcasing our programmes towards the sectors our sub-products are being focused on, maintainig government and non-governmental accounts, allumni relations. 3) Showcasing our impact (overall organisation credibility) - Whether this is around our leadership development experiences, the impact our GCDP projects are making, or where our alumni are now, we need to be showcasing what our organisation is doing through multiple channels and partnerships.
Monthly Priorities Achievement
1. SumCo (overall – Conference Managament, session preparation, delivering the conference) – done 2. Finilizaing Pland and MoS (projects planned and put into timeline) • Y2B – done • NVA – in progress • Alumni projects – in progress • Conferences – done
3. Partnerships with organizagtions – in progress (ongoing project)
Overall Factors (positive or negative factors that influenced the
performance)
• SumCo engagement (positive and negative)
• Feedback of plans (positive and negative)
• Too little time and too much work
• People are very open towards our initiatives – positive ! J
Public Relations in July 2013
Key Achievements:
• New accounts and cooperation
• Alumni managament started
• Y2B frame prepared
• EoY timeline planned, work started
• NVA preparation
Key Non-Achievements
• Alumni projects are not defined yet
• Due to some changes not all of the MoS are defined yet
Public Relations in August 2013
Key strategies for next month:
• Account Mangament, New Partnership Managament (Government, NGO)
• Place for the conferences
• Alumni projects definition
Key challenges for next month:
• Only 30 days and vacation in the middle
• Our organization is changing all the time J
ER Monthly Report July 2013
ER – General Direction
• Quality management
• Career Days changes
• New products based on ELD
• $$$
Monthly Priorities Achievement • Product portfolio
– Changes in products – oGIP and oGCDP products added – Career Days changes included
• Sales meetings – Meetings with Board of Partners
• Vindication plan – 788 540.00 PLN to vindicate – All companies have invoices / donation agreements – Clear ates of transfer income
• Career Days – Autumn edition – dates, venue, changes, start work with OCPs, – Spring edition – dates with partenrs feedback – Meeting with website companies about changes
• Ambasador Program – Plan of recruitment – LC support
• Partners Gala with MC team 13.14
July – Results Overall
Plan Realizacja % Realizacji
Przychody przed redystrybucją
49.76%
Przychody po redystrybucji
49.23%
% Windykacji 12.13 32.50%
% Windykacji 13.14 100.00%
Overall Factors
NEGATIVE: – SumCo (taking out working days for meeting) – Too much meetings (no time for preparation and
operational work connected to account management)
– HR – only 3 people in NET – No MC CAR! L
POSITIVE: – Good contact with NET 12-.13 – Having 2-3 meetings per day to have it mostly
closed in July
External Relations in July 2013
Key Achievements:
• Debt collection
• Closing deal with PG
• Meetings with key
patners (BoP)
• Partners Gala
• Board of Partners
Key Non-Achievements
• No presentation about
AIESEC for companies
• Program ambasador
(no applicants for some
positions)
External Relations in August 2013
Key strategies for next month:
• Negotiations and closing
deals with BoP
• BoP – career days
• Career days marketing
strategy (including
website changes)
• Program ambasador
recruitment
Key challenges for next month:
• Time!!! 2 meetings per
day is too much L
• No MC car
• Debt collection
• Lack of HR
• Holidays
Finance Monthly Report July 2013
Finance – General Direction
• We are not going to have any audit untill IC
• Right now main priority of the area untill end of november is to gain unqualified audit of both assosiation and Ltd. for 12/13
• Financial Model ending date will be most probably postponed untill April 2014
Monthly Priorities Achievement
• Main priority was to gain audit for Financial Statement 11/12, but unfortunetly it is not possible so this priority was skipped in the 3rd weak of July
• Right now creation of Financial Statement 12/13 is in progres, audit company which was preparing previous audit will help us in correcting mistakes and preparing Financial Statement 12/13
July – Results Overall
• Action Plan for regaining Full Membership status
• Finished all of work left of previous FD, except MC-LC
• Assosiation and Ltd. are registered in KRS
• First steps of creation Financial Model were made
Overall Factors (positive or negative factors that influenced the
performance)
Negative
• Not knowing true current state of the organisation
• Lots of cases poping out during this month which should not have happened
Positive
• Huge BoA support in both projects ( audit and Financial Model )
Finance in July 2013
Key Achievements:
• Action Plan for regaining Full Membership status
• Finished all of work left of previous FD, except MC-LC
• Assosiation and Ltd. are registered in KRS
• First steps of creation Financial Model were made
Key Non-Achievements
• KRAP is still not registered
• MC-LC • @ Poland won’t regain
FM status on IC • Pretty much most of
the tasks and projects were plan with the earliest possible date to finish, not the most possible one
Finance in August 2013
Key strategies for next month:
• Recruting external help for correction of mistakes in accountancy in assosiation
• FM WG and proper timeline creation
• Have unqualified audit of financial statement 12/13 of Ltd.
Key challenges for next month:
• No one ever looked in accountancy of Ltd.
• Huge possibility of finding new mistakes in accountancy and our internal procedures which are nor coherent with polish law
• Common understanding among @ PLAD of what Financial Model is. ( will be)