july 2008star management system1 2009 star test administration setup module webcast july 30, 2008

July 2008 STAR Management System 1

2009 STAR2009 STARTest Administration SetupTest Administration Setup

ModuleModule

Webcast

July 30, 2008


ObjectivesObjectives

• Verify & Update District Profile Information– District STAR coordinator information– Shipping & billing addresses, reports address– School details

• Enter, Edit, & Review – Multiple-choice test administration dates– Writing test administration dates

Provide district STAR coordinators information required to set up a test administration file in preparation for ordering materials for 2009 STAR testing.


Changes for 2009Changes for 2009

1. The California Modified Assessment (CMA) multiple-choice test will be administered to students in grades six through eight who meet the test’s eligibility criteria.

2. The CMA writing test will be administered to students in grades four and seven who will take the CMA for English–Language Arts (ELA) in those grades.

3. Standards-based Tests in Spanish (STS) will be administered to students in grades eight through eleven who meet the test’s eligibility criteria.


Changes for 2009 (cont.) Changes for 2009 (cont.)

4. The Test Admin Summary includes the following changes:

– Dates for the first and last day to make Extended Data Corrections for an administration have been added.

– The “Pre-ID Document Cutoff Date” and the “Pre-ID Label Cutoff Date” replace the single “Pre-ID Cutoff Date.”

– “Supplemental Order/Late Label Cutoff Date” replaces “Supplemental/Late Label Cutoff”


Changes for 2009 (cont.)Changes for 2009 (cont.)

• The “Non-working Days” link on the left navigation bar has been renamed to Nondelivery/Nonworking Days.

• A “Dashboard” has been added to the right side of the screen that shows the district’s test administrations and the type of Pre-ID requested.

• The district STAR coordinator will choose a personal security question and answer which can be used to reset a forgotten password.


Return FormsReturn Forms

• Superintendent’s Designation of District STAR Coordinator 2008–09 School Year form– Signed by Superintendent– Include e-mail address

• 2009 STAR Test (including field tests) Security Agreement for District and Test Site Coordinators form– Signed by designated district STAR coordinator

• Return to attention of STAR TAC by– Mail

ETS, 2731 Systron Drive, Concord, CA 94518or– Toll free FAX

800-541-8455


District and Charter School District and Charter School Designation Designation

• The final deadline for submitting the district or charter designation form is Friday, September 19, 2008.

• Very important that charter schools electing to test independently inform ETS by this date.


E-mailE-mailDear Mark Hansen:Below is the STAR logon account id and temporary password for the 2009 administration. At your earliest convenience, please log onto the STAR Web site at

http://[URL]

You will be prompted to change your temporary password.

User Account Logon: DC99999Temporary Password: PASSWORDCDS Code: 91999990000000School District Name: Sample Unified

If you have any questions, please contact the STAR Technical Assistance Center at 800-955-2954 or e-mail us at [email protected]. Thank You.


Demonstration OverviewDemonstration Overview

1. Log in & Change Password2. Select Security Question3. Verify & Update Profile Information4. Set up MC Test Administrations5. Edit MC & Writing Administrations6. View Summary of Administration

Dates


Select STAR 2009 Select STAR 2009 AdministrationAdministration


Login ScreenLogin Screen


Change Password ScreenChange Password Screen


““Welcome” ScreenWelcome” Screen


Left Navigation BarLeft Navigation Bar

Options • Profile

• Maintain/Update Profile (address, e-mail, telephone)

• Add New Address• View CAPA Examiners

• Test Administration• Add• Edit• View


““Maintain/Update Profile” ScreenMaintain/Update Profile” Screen

Check Information • to see

complete details• “View schools that

belong to your district” to see list of schools with high and low grades


““Schools” List: Schools” List:


School Information School Information


Add/Edit Address ScreenAdd/Edit Address Screen

Address Purposes • Primary Shipping *• Report Shipment *• Secondary Shipping *• Billing• Correspondence

* PO Box NOT allowed


““Add Test Administration” Add Test Administration” ScreensScreens

Test Admin Type and number

• Start with MC01. Writing test is set up automatically

Pre-ID type• Answer documents,

labels, or none



Two Yes/No QuestionsTwo Yes/No Questions

1. Determines if a grade 4 and/or 7 writing admin (WA01 and/or WA02) is required

2. Determines if an EAP Essay admin (EP01) is required

1.

2.



Instruction Start Date• First day of

instructional yearInstruction End Date • Last day of

instructional year• Use the button

to proceed


““Add Test Administration” ScreensAdd Test Administration” Screens

• Instruction Start Date• Instruction End Date• Select Non-

Instructional Days- Select each date to be added

(or removed) as a non-instructional day

- Yellow = Non- Instructional Day

• Use the button to proceed


““Add Test Administration” ScreensAdd Test Administration” Screens

• Available Test WindowStart Date

• Available Test WindowEnd Date- Calculated as 10

instructional days either side of 85%completion date

• Select Actual Testing Window- Includes “Make-Up”

testing days• Use the button to

proceed



• Note: Districts may choose the entire 21-day testing window, especially districts and independently testing charter schools that will be administering the CMA, CAPA, or the STS as well as the CSTs.



• Enter one nondelivery/nonworking day calendar to cover all test administrations

• Used to calculate delivery and pickup dates• Days when district office/warehouse is closed or unable

to accept delivery and/or pickup of test materials• Enter calendar later if desired


Add Test Administration Add Test Administration ScreensScreens• Select all nondelivery/

nonworking days• Calculates dates for:

- Material delivery- Pre-ID cutoff - Returning material

• Select to proceed

• Calendar may beedited- Edits will cause

recalculation of dates


Test Administration SummaryTest Administration Summary Summary of Test

Administration Dates• Multiple Choice• Writing Application

- Grades 4 and 7 = WA01- Grades 4 and 7 = WA02- EAP Essay = EP01

• Print Summary- Use “Landscape” mode


Left Navigation BarLeft Navigation BarOptions change to allow

• ADD - Test Administration

• EDIT - Test Administration- Nondelivery/Nonworking Days

• VIEW- Test Admin Summary- Nondelivery/Nonworking Days- Non-Instructional Days


Frequently Asked QuestionsFrequently Asked Questions

1. Do I need to set up a separate administration for each school?Ans: No. If schools have similar calendars and the district intends to

test all students during the same testing window, and the selected window adheres to the 21 day, 85% test window rules for all schools, there is no need to set up multiple testing administrations.

2. I accidentally set up multiple test administrations with the same window; how can I remove one?

Ans: Call STAR TAC and request them to delete any unnecessary administrations.

3. Do I need to set up a separate administration to accommodate my students in a nonpublic, nonsectarian school (NPS)?

Ans: Maybe. If the NPS has a calendar that generates test days in line with the district’s schools, a separate administration is not necessary. However, if the NPS has a different calendar, a separate administration may be set up to accommodate the different schedule.


Frequently Asked Questions Frequently Asked Questions (continued)(continued)

4. What is the difference between the “Available Test Window” and the “Test Window”?

Ans: The “Available Test Window” is the full 21-day window calculated as 10 instructional days before and after the date on which 85% of the instructional days have been completed. The actual “Test Window” is a period selected by the district within the 21-day window when the district will actually administer the tests.

5. When can I complete make-up testing for students who missed the test date?

Ans: All testing, regular and make-up, must be completed within the test window selected by the district. Make-up testing may begin anytime after the first day of testing.

6. Can a district select all 21 days of their “Available Test Window” as their actual “Test Window”?

Ans: Yes, The district may use the entire 21-day testing window if necessary.


7. Why do I have to enter a “Non-Instructional Days” calendar and a “Nondelivery/Nonworking Days” Calendar?

Ans: The “Non-Instructional Days” calendar is used to calculate the 21-day “Available Test Window.”

The “Nondelivery/Nonworking Days” calendar is related to the days when the primary shipping address is open for deliveries. This calendar is used to calculate delivery dates and avoid delivery during district office/warehouse closures.

8. Do I need to set up a different test window to administer the Standards-based Tests in Spanish (STS)?

Ans: No. The STS administered in grades 2–11 will be administered within the same testing window as the CSTs, CMA (for grades 3–8), and CAPA.

9. Do I need to set up a different test window to administer the grade 11 Early Assessment Program Essay?

Ans: No. The STAR Management System will automatically set up a separate Writing Administration, EP01, if the district indicates that it would like to order EAP Essay materials.



10. When setting up my test administration I selected a Pre-ID type of “Labels” but I really want Pre-ID answer documents. Can I change this?

Ans: Yes, as long as you change it before approving the test book order for the administration. Use the “EDIT – Test administration” option from the left navigation bar.

Be aware that changing the Pre-ID type will recalculate the Pre-ID cutoff date associated with the administration. Be sure to print and distribute a new Test Administration Summary after making changes.

11. I chose a Pre-ID type of “None” or “Answer Documents.” Can I still

get “Supplemental/Late Pre-ID labels”?Ans: If you do not intend to Pre-ID at the regular time and selected a Pre-

ID type of “None” but still want “Supplemental/Late Pre-ID Labels,” change the Pre-ID type to “Labels.” If you select a Pre-ID type of “Labels” or “Answer Documents,” you can submit data after the Pre-ID cutoff date to receive “Supplemental/Late Pre-ID Labels” for which there is an additional charge



Break Break 10 minutes 10 minutes


Live DemonstrationLive Demonstration 2009 STAR 2009 STAR

Test Administration SetupTest Administration SetupModuleModule


SummarySummary• Return completed forms to gain access to the STAR

Management System• Profile Information

– Confirm e-mail address• Set [email protected] as a “trusted” e-mail address

– Shipping Addresses – No “PO Box”– Review grade ranges for schools

• 0000001 – District Students in NPS

• Set up Test Administration(s)– Avoid multiple administrations with same dates– Review NPS schedules

• Print out Test Admin Summary Screen– Transfer dates to calendar– Communicate dates to appropriate staff and to all schools


SummarySummary

• Additional Information & Assistance– Manual

• www.startest.org/sms.html

– Replay Webcast• www.sdcoe.tv/webcasts.asp

– STAR Technical Assistance Center• 800-955-2954


ReminderReminderPlease Return Forms:Please Return Forms:

1. Superintendent’s Designation of District STAR Coordinator 2008–09 School Year(Return by September 19, 2008)

2. 2008–09 STAR Test (including field tests) Security Agreement for District and Test Site Coordinators


Questions?Questions?


UPCOMINGUPCOMINGSTAR WebcastsSTAR Webcasts

2008 STAR Post-Test Workshop August 27, 2008

9:00 a.m.


Standard Setting and ARPStandard Setting and ARP Members Needed Members Needed

• Standard Setting Panels– CAPA for all levels in

ELA, math, and science

– CMA grades 3–5 in ELA, math, and science

– STS grades 2–4 in RLA and math

• Assessment Review Panels– CST (ELA, math,

science, history–social science)

– CMA (ELA, math, science)

– CAPA (ELA, math, science)

– STS (RLA, math)


Standard Setting Meeting DatesStandard Setting Meeting Dates

CAPA September 16–18, 2008 (all subjects)

CMA grades 3-5September 24–26, 2008 (ELA)

October 1–3, 2008 (math & science)

STS grades 2-4February 4–6, 2009 (RLA)

February 9–11, 2009 (math)


Becoming a Standard Setting Becoming a Standard Setting Panel Participant or ARP MemberPanel Participant or ARP Member

• Contact ETS by phone or e-mail for the list of qualifications and the application:– E-mail [email protected]– Call Kristin Elizalde, 925-808-2009