july 10, 2012_cow update

2012 Capital Project Progress - June 30, 2012

Proj Total Project 2012 Project Budget Start Date End Date

# Project Title Budget Budget Spent to Date Month/Yr Month/Yr Project Progress

ADMINISTRATION

1201 Rec Centre Pool Redevelopment 150,000 150,000 17,500

1202 Multiplex Intersection Railway Ave 250,000 250,000 8,398 May-12 Oct-12 Design in progress. To be installed before opening of Elevation Place.

1203 Public Art 155,000 155,000 45,000 Jan-12 Nov – 12

Touchstone including project manager ($105,000) Project in progress. Elevation

Place Glass Treatment ($5000) Project in progress. Elevation Place Fireplace

Commission ($20,000) Project in progress.

12-Mar 13-Jun Centennial Park Project ($25,000) Design Phase

ADMIN - Work in Progress (2011)

1902/03 Elevation Place 39,100,000 27,285,069 20,367,163 Jan-12 Nov-12Details provided bi-weekly through distributed PSC minutes. November completion

still planned.

1046 Daycare Facility 2,100,000 360,967 2,005,982 Jan-12 Aug-12Some minor elements remain to be completed, along with warranty and

maintenance issues. Project largely complete.

1141 Air Cadets Headquarters Building 235,000 75,599 159,401 Jan-12 Jun-12 Project complete.

Administration Total: 41,990,000 28,276,635 22,603,444

INFORMATION TECHNOLOGY

1204 PC Replacement 34,000 34,000 12,833 Jan-12 Dec-12 In progress throughout the year.

1205 IT Infrastructure Lifecycle 47,000 47,000 13,210 Mar-12 Nov-12Core network systems upgraded in March, other systems in progress throughout

the year.

1206 MultiFunction Printer Replacement 44,000 44,000 36,886 Apr-12 Apr-12Completed April 2012. However, there may be a requirement for another machine

at Elevation Place.

1207 Database Server Upgrade 16,000 16,000 - Sep-12 Dec-12 Planned for Fall 2012

1208 SAN Replacement & Expansion 34,000 34,000 - Jun-12 Oct-12Planning complete, RFQ being prepared. Expect implementation in August -

September 2012

1209 Phone System Replacement 55,000 55,000 - May-12 Sep-12Reasearch and RFP process completed, will award by July 13. Expect

implementation in August 2012.

Town of Canmore




Town of Canmore

1210 Expansion of Virtual Server Infrastructure 17,000 17,000 15,487 Feb-12 Feb-12 Completed February 2012.

1211 Public Wi-Fi 17,000 17,000 - Mar-12 Oct-12Harward evaluations and Testing in Progress. Expect to have implementation

complete by September 2012.

1212 Mobile Device Support 7,000 7,000 - May-12 Aug-12 System purchased and implemetation underway. Expected completion by July 12.

IT - Work in Progress (2011)

1104 Asset Management System 145,000 50,743 106,020 2011 Dec-12Engineering and Finance portions nearing completion. Public Works and Facilities

to be undertaken beginning in August 2012

1107 Web Based Mapping System 20,000 6,737 18,363 2011 Sep-12Nearing completion. Awaiting final engineering data integration from project

#1104.

1108 Financial Software Reports Conversion 15,000 11,592 3,408 2011 Dec-12Software installed an in internal testing phase. Customizations to be undertaken in

September 2012.

Info Technology Total: 451,000 340,072 206,207

PROTECTIVE SERVICES

1213 Radar Speed Trailer 15,000 15,000 15,025 Jan-12 Jun-12 Project complete, trailer operational.

1214 Firesmart - Thinning Program 100,000 100,000 -

Protective Services Total: 115,000 115,000 15,025

FACILITIES

1215Washroom Facilities - Partition & Interior

Replacements 7,000 7,000 -

1216 Union Hall Exterior Restoration 100,000 100,000 - Jan-12 Dec-12Final design is nearing completion, with a RFQ expected soon. Funds can be

released once complete project funding is in place.

1217 Canmore Community Arts Centre 50,000 50,000 1,170

Community Arts Centre Advisory Committee is continuing work on the operational

and facility plans. These plans will go to public consultation in August. Design

consultant will be hired in July.

Facilities Total: 157,000 157,000 1,170

PLANNING AND DEVELOPMENT




Town of Canmore

1218 Daycare Site Redevelopment 140,000 140,000 - Aug-12Demolition Dec-

12

Planning is dependent on Community Consultation. Demolition work is being

planned and will likely be tendered in the fall.

1219 Trail Signage & Mapping 43,000 43,000 - Jun-12 Dec-12Preliminary design work is underway - fabrication and installation is anticipated in

the fall.

1240 Municipal Development Plan Update / Review 25,000 25,000 - depends on

TSMVWork is dependent on Three Sisters receivership and potential ASP submission.

P&D - Work in Progress (2011)

1019 South Canmore Open Space Management Plan 50,000 29,686 20,314 Jan-11 Dec-12Final comments have been sent to the consultant. Expect to complete with report

to Council in September or October.

1115 Trailhead kiosks 12,000 11,500 2,903 Sep-11 Jun-12 Project completed (final costs have not been enetered yet).

1134 Bow Valley Trail ARP 40,000 6,000 10,366 Jan-11 Dec-12 Work continues based on Council direction.

1135 Non-Perm Residents Economic Study 60,000 29,975 56,062 Jan-12 Aug-12Data presented to Council. Workshop held in June, with summary report expected

for Council in August.

Planning & Development Total: 370,000 285,161 89,645

ENGINEERING

1220 Cougar Creek Culvert Apron at Elk Run Blvd 330,000 330,000 21,367 Jan-12 Dec-12 Construction contract awarded - work to begin late August

1221 Transit Bus 675,000 675,000 209,851 Jan-12 Dec-12 Buses are ordered with delivery expected September/October

1222 CPR Fencing Behind A&W 70,000 70,000 - Jan-12 Dec-13

1223 CPR Fencing Behind Rec Centre 70,000 70,000 - Jan-12 Dec-13

1224 Legacy Trail 150,000 150,000 20,837 May-12 Aug-12 Detailed design work underway. Grant funding of $80,000 by Province.

1225 Street & Drainage Rehabilitation Program 2,500,000 2,500,000 272,955 Jan-12 Dec-12 Work progressing on schedule and within budget.

1226 Railway Avenue Corridor Upgrades 25,000 25,000 - Sep-12 Dec-12 Chartering to begin fall 2012.

1227 St. Enhance: 5th St Sidewalk Along Cent. Park 250,000 250,000 (1,575) Jan-12 Dec-12 Work progressing on schedule and within budget.

1228Palliser / BVT Stormwater Management

Implementation 850,000 850,000 34,925 Jan-12 Dec-12 Work progressing on schedule and within budget.

Some sections of fence are to be completed this year while others will be left until

after the relocation of the ATCO gas line. This will save on clearing and

hydrovacing costs estimated at $10,000 - $25,000.




Town of Canmore

1229 Playgrounds - Lifecycle Replacement 310,000 310,000 184 Jan-12 Dec-12 Contractor selection underway. On schedule for fall completion.

1230 Paved Pathway Rehab and Replacement 550,000 550,000 - Jan-12 Dec-12 On hold pending council decision on Cougar Creek bank restoration.

1231 GPS Replacement 8,000 8,000 7,900 Jan-12 Jan-12 Complete

1232 Bike Lane, Sidewalk & Pedestrian Crossing Imp. 150,000 150,000 - May-12 Dec-12 Design underway, fall construciton.

1233 Centennial Park Water Service Upgrades 80,000 80,000 130 May-12 Jun-12 Complete. On budget, on time.

1234Trail Improv: Hospital/Teepee Town Commuter

Pathway 36,500 36,500 - Jan-12 Dec-12 On hold pending AT approval for alignment.

1235 Pickleball Court 14,256 14,256 - Jun-12 Jun-13Project is on hold until an appropriate site can be selected. Planning to bring a

decision report back to Council by September.

ENG - Work in Progress (2011)

1933 Palliser BVT Stormwater Mgmt upgrades 145,000 10,000 53,839 Jan-12 Feb-12 Design report completed. Some scope left unfinished for future assignment.

1017 Centennial Park Redevelopment 599,000 23,179 577,021 May-12 Sep-12 Minor deficiency work from 2011.

1022 Stoneworks Creek Diversion 1,300,000 1,182,789 163,541 Jan-12 Dec-12 Tender evaluation underway. Scheduled for August startup.

1045 TCH Pedestrian Underpass 4,500,000 35,000 4,467,131 May-12 Dec-12 Final deficiency cleanup only.

1121 Street and Drainage Rehab Program 1,200,000 155,000 997,436 May-12 Dec-12 Design for 2013 projects to begin in July. Minor deficiency work from 2011.

1123Street Enhancement - 6th Ave. Lane south of Main

to Centennial Park 400,000 69,959 389,301 May-12 Sep-12 Minor deficiency work from 2011.

1124Bike land, Sidewalk & Pedestrian Crossing

Improvements 150,000 133,370 16,630 Oct-11 Jul-12 Pathway paving and project completion in July 2012.

1126 Trail Improvement - Montane Trail Loop 147,000 66,227 82,429 Oct-11 Jul-12 Pathway paving and project completion in July 2012.

1129 Skateboard Park Plaza 120,000 6,236 113,764 May-12 Sep-12 Minor deficiency work from 2011.

Engineering Total : 14,629,756 7,750,516 7,427,666

PUBLIC WORKS




Town of Canmore

1236 Trail Hard Surface - Resurface 50,000 50,000 - Jun-12 Sep-12Priority locations have been identified with work scheduled to be completed by

September 2012

1237 Vehicle - Replacement (Multi-Year) 46,000 46,000 - Jun-12 Sep-12 Request for quotes is scheduled to close July 31

1238 Street Sweeper (Unit 24) - Replacement 250,000 250,000 241,179 Jan-12 May-12 Project complete

1239 Ball Diamond Safety Netting - Elk Run Area 60,000 60,000 - Mar-12 Sep-12 Public consultation complete and netting scheduled for September installation

PW - Work in Progress (2011)

1950 Directional Log Signs Refurbish 30,000 3,906 28,940 May-09 Aug-12 Final sign to be assembled and installed by mid-August

1130 Cemetery Field of Honour 28,000 11,104 16,896 Jun-11 Oct-12 Monument is currently being manufactured and scheduled for a fall installation

1133 Laneway Improvement Program 40,000 39,865 2,226 Jul-11 Sep-12Minor touch up on most laneways and bottom 1/2 of George Biggy Road to be

completed by September

Public Works Total: 504,000 460,875 289,241

SOLID WASTE SERVICES

1241 Waste Management Infrastructure 1,500,000 1,500,000 - Feb-12 Oct-13 Town proposal to design, build and operated to be approved by Commission

1242 3 Tonne Collection Vehicle (Unit 007) 250,000 250,000 - Apr-12 May-13Awaiting engine supplier to determine most appropriate hybrid technology based

on GPS data collected from current operations

1243 Enhanced Recycling Program 938,000 938,000 220 Jan-12 Jul-13 New containers set to start arriving at the end of July

Solid Waste Services Total: 2,688,000 2,688,000 220

UTILITIES

1244 Pumphouse 1 - Check & Isolation Valve 30,000 30,000 - Feb-12 Dec-12 Project delayed - see detail for Project No. 1138

1245 Fire Flow - Central Distribution Zone 130,000 130,000 - Feb-12 May-12 Project complete - awaiting invoices

1246 Water Meter - Lifecycle and Upgrade 75,000 75,000 - Feb-12 Dec-12 Radio frequency technologies currently being evaluated

1247 WWTP - Solids Handling Upgrade (Phase IV) 250,000 250,000 100,593 Feb-12 Dec-12 Technology review is ongoing

1248 Pumphouse 2 - Clearwell Upgrade 20,000 20,000 - May-12 Nov-12 Confirming land titles and evaluating existing survey work

UTILITIES - Work in Progress (2011)




Town of Canmore

1043 Lift Station #5 Upgrade 140,000 51,956 117,331 Oct-10 Sep-12 Substantially complete with final drawings to be revised

1138 Water System Regulatory Upgrades 850,000 824,133 79,788 May-11 Dec-12PH1 pipe modification was set to begin however a large water pipe burst resulting

in the project remaining on hold until PH1 is back online (mid-August)

1139 Watermain Sydney Street to Mountain Street 100,000 100,000 5,823 May-11 N/A

Utilities Total: 1,595,000 1,481,089 303,535

Total Capital Budget (including WIP) 62,499,756 41,554,348 30,936,153

Service Area Reports

DATE OF MEETING: July 10, 2012 Agenda #: n/a

A. CAO’s OFFICE

1. General Manager of Municipal Infrastructure

a) The Joint Use Agreement for the Roundhouse between the Preschool and Daycare Societies has

been concluded and executed (completing the sublease documents). Also, the repayment

agreements for the Societies for the amounts over the $1.9m budget (about $175,000 in total)

have been executed and installments (over 20 years) will start shortly.

b) The application to amend the lease at the waste water treatment plant to accommodate the waste

transfer and recycling facilities was submitted on May 31. Unfortunately the documents were not

reviewed by ASRD and so about a month has been lost. Staff has followed up with ASRD and

has requested a timeline on which a decision can be expected.

c) Staff concluded the annual review of the financials for the Union Hall management done by Pine

Tree Players. The financials were detailed and well managed and staff has no concerns resulting

from the review. Staff continues to assist with the renovation committee. A grant application has

been submitted to the Province.

d) Heliport Monitoring Committee has its initial meeting on July 10.

2. General Manager of Municipal Services

a) Make It Happen: Elevation Place

i. Sponsorship, Marketing & Communication: Draft valuation report from Sponsorship

consultant has been completed.

ii. Food Services: Lease negotiations with the Good Earth Café for the Elevation Place

concession are proceeding.

iii. Multiplex I.T. Infrastructure Project: Phone systems underway for installation

iv. Library: Met with Library and their hired furniture consultant; Their budget increased from

$180 to $250k (no TOC costs)

v. Customer Service: 130 responses to the Customer Service survey; Johanna, Therese, Lorrie

to review final results and recommendations; Proposing plan for training with possible

speaker from WestJet-timeline: end of October

vi. Community Partnerships: Have been meeting with many potential partners including:

realtors, Bow Valley Primary Care Network, BOWDA, Canmore Business & Tourism (CBT)

and Canada Safeway

Service Area Reports Page 2 of 6

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vii. Milestone Celebrations : “Let’s Get Moving” – Library Train, Water in Motion, World

Record, Bouldering Wall ; Celebration Event: Installation of Touchstone – slated for

October 13 ; Grand Opening on February 2 – Part of Winter Carnival Celebrations

viii. Staffing Requirements: Climbing Gym Supervisor – posted in RMO and various climbing

websites. Staffing Report to be completed by end of July, Report due August 3 and on

council agenda for August

ix. Programming: reviewing accessibility requirements for pool users

3. Human Resources

a) Recruitment Update – Positions Filled in June

FCSS Program Coordinator

b) Recruitment in Progress

CAO, Facilities Supervisor, Facility Operator (Term, Lead Hand & Permanent), Climbing

Gym Supervisor, Tax Officer (term)

c) IAFF Bargaining continues

d) Family BBQ is scheduled for July 18 from 4:30 – 7:00 at the Canmore Ranch for all Staff,

Council and their families.

4. Financial Services

a) A Term position is being sought to backfill for a staff member who is off on a long-term medical

leave. Advertising started July 5.

b) The Finance Department has completed an internal reorganization to improve reporting lines

and redistribute work-loads.

c) CCHC, appointed Young Parker McNab as auditor at June AGM for consistency with Town.

d) Tax deadline of June 29. Request for forgiveness of penalties coming to Council in August

(handful of people have indicated they will submit a request through Finance Manager).

e) Tax reduction requests to Council August 21 – three requests to date.

f) 2nd Quarter Financial report to Council August 21.

g) Team Budget Training sessions complete.

B. MUNICIPAL SERVICES

1. Community Enrichment

a) CE Administration:

The Committee Report and the Community Arts Centre Operational and Facility Plans are scheduled to be presented to Council September 18.

b) Bow Valley Parent Link:

i. Annual Provincial Parent Link Meeting in Edmonton news included: Premier Alison Redford’s has 6 top priorities: http://alberta.ca/mandate.cfm Early Childhood Education is one of them with the overarching goal of improving measures for those 0-6 years old. Alberta is developing a Social Policy Framework to guide decision-making on how it will meet Human Needs for all Albertans. Input is being sought from all Albertans at: ww.socialpolicy.alberta.ca

http://alberta.ca/mandate.cfm


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ii. BVPL introduces 2 new summer programs: Outside Sensory Program and the Birthday Program focused on Developmental Screening.

2. Recreation Services

a) Received the CLASS 3 award for the highest point total of delivery of the Society’s

Lifesaving Programs and Services in a fiscal year in a community of less than 15,000

b) Received the highest point total for delivery of National Lifeguard programs in a community

of less than 15,000 in a fiscal year

3. Municipal Clerk/Records

3043 residents voted in the 2012 by-election. This is 33 per cent of our eligible voters. This

compares with previous municipal elections as follows:

2010: 3783; 2007: 2211; 2004: 3461

4. Protective Services

a) Bylaw Services areas of focus July and August:

a) Bicycles on sidewalks; Bicycle safety; Parks and downtown patrols

b) The mobile radar speed display has been delivered and deployed in the community. Bylaw

Services is working with Engineering to gather data in regard to traffic statistics, and the trailer is

also deployed to promote public awareness in problem areas where speeding has been identified

as a concern.

c) Enhanced patrols have been made by bylaw and RCMP officers in response to citizen

complaints in regards to violations at the Three Sisters disc golf course.

C. MUNICIPAL INFRASTRUCTURE

1. Planning & Development

a) Vacant Downtown Storefronts – In response to direction in the Strategic Plan, Administration

has established a working group with Downtown Canmore (BRZ), Canmore Business and

Tourism (CBT) and administration to collaboratively work towards improving the aesthetics of

vacant storefronts, and to encourage tenants to move into vacant space.

b) The business interested in purchasing a portion of the “heliport lands” is pursuing other options

at this time. Areas where Canmore costs were higher than another option were land, site grading,

higher architectural requirements, landscaping, and off site levies.

2. Engineering Services

a) Capital Projects

Cougar Creek Culvert Apron – contract awarded, construction to start in September.

5th Street Rehabilitation and Enhancement – Construction began mid-May. June brought

heavy rain and high groundwater levels that challenged the project team. Despite the

difficulties the team was able to complete concrete work and pave the roadway making it

available to organizers for two events over the Canada Day long weekend. Cleanup and

landscaping will be completed in July.


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CPR Fencing (Rec Centre and A&W areas) - Meeting held with CP Rail to confirm fencing

type (6’ high, tight mesh to prevent climbing, vandal resistant), and schedule for the project.

Upon detailed review of the alignment it has been decided to postpone a portion of the

work until after the ATCO gas line relocation to save significant costs for clearing and

hydrovacing. Target completion for Phase 1 is August 2012 and Phase 2 is Summer 2013.

Paved pathway rehabilitation and replacement – This project includes the rehabilitation of

the entire pathway along the CPR tracks behind BVT between 17th street and Railway

Avenue to address substructure failure. Engineering has placed this project on hold for two

reasons. The first is that there may be a better way to spend pedestrian improvement dollars

for this corridor. One option is to downgrade this trail to gravel while completing the paved

pathway on the Elevation Place side of the tracks. This would provide the same connectivity

while avoiding expensive reconstruction costs. The second reason is that administration

would like to leave Council the flexibility to temporarily redirect the Gas Tax funding

identified for this trail to reconstruction of the Cougar Creek banks damaged during the June

6th flood event. A staff report will be brought to Council in August for this decision.

Bow Valley Trail pathway segments carried over from 2011 will be paved in July. 2012 Bow

Valley Trail pathway work will begin in September.

Centennial Park playground options presented by our three short-listed suppliers are on

display in the Civic Centre atrium through July 12th. This is an opportunity for the

community to have direct input into the selection process.

Larch area and Rundle Cr. rehabilitation is tendered. Construction will begin in July.

There are two related capital projects for the Western/Central Drainage Basins underway in

2012: CAP #1022 - Stoneworks Creek Drainage Diversion, and CAP #1228 Palliser Area

Drainage Improvements. The two projects work together to manage storm water flows

from a large area above Palliser. Because of the similar location, related nature of the work

and to take advantage of economies of scale, the projects were tendered together in

accordance with the purchasing policy.

Based on the low bids received the current estimates at completion for the projects are as

follows:

Cap1022 - Stoneworks Cap1228 - Palliser Combined

Approved budget $1,300,000 $850,000 $2,150,000

Estimate at completion $1,560,000 $575,000 $2,135,000

Under / (Over) Budget $(260,000) $275,000 $15,000

CAP 1022 is projected to be over budget by $260,000. CAP 1228 is projected to be

$275,000 under budget. Combined the projects are projected to be completed within

budget.

The Town’s Purchasing Policy allows for projects to be combined taking advantage of

economies of scale. Therefore administration is moving to award a single contract for the


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combined work. The projects will be reported on in the future (i.e. capital close out sheet) as

a single project with the combined total budget.

b) BVRTSC (Bow Valley Regional Transit Services Commission)

A community open house was held in June with proposed fares, schedules, routes and

general information. Feedback has been very positive and people are excited to have the

service begin.

Buses are ordered, delivery is expected in the fall (October).

Regional service to Banff will begin once buses arrive and are commissioned.

c) BCRMP (Bow Corridor Regional Mobility Partnership)

Detailed design (and in turn detailed budget estimates) for the Legacy Trail extension to

Canmore is underway and will be complete by the end of June.

A memorandum of understanding between the Town of Canmore and the MD of Bighorn is

needed by Alberta Transportation. The MOU will address maintenance, rehabilitation and

removal cost splits between the two jurisdictions. This will be the basis for an agreement

with Alberta Transportation to permit the trail in Trans Canada Highway right-of-way.

The BCRMP will begin seeking out funding sources for construction once revised budget

figures are available, and agreements are in place (September).

3. Facilities

a) The ice sheet was removed and replaced in the Alex Kaleta rink 100% by in-house expertise –

the installation required 2 weeks of solid effort, and represented a model for team work,

dedication and expertise.

b) Managing human resources within the department has been a major priority and has posed a

significant challenge over the past six months. Out of 14.5 FTE’s (not including 4 casual staff), 2

are new, 2 have resigned, 2 have been released, and 1 is on extended leave. We are working

through the shortfalls. Interviews for several Facility Operator 1 positions have been ongoing

during June to replace several vacant positions. We aim to recruit 2.5 FTE’s in addition to

bolstering our casual compliment of staff. We are also in the midst of the hiring process for a

Facility Supervisor. A restructuring process for the department is also nearing completion, which

takes into account changes associated with staff turnover, future planning, and Elevation Place.

c) Key Facility staff continue to be heavily involved in the planning of Elevation Place. Site tours

are regularly scheduled, operational and safety planning are ongoing, and the

Furniture/Fixtures/Equipment refinement/budgeting is in full swing.

d) The consultation process associated with redeveloping the Library into an Arts Centre is still

ongoing. A preliminary budget has been developed to replace the roof and the mechanical

system. A first draft of a floor plan has been developed which will get scrutinized by the

committee and later release for community feedback. An initial list and budget for

furniture/fixtures/equipment has been drafted.


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4. Public Works

1. Streets & Roads a) High Water and Flood Event:

Streets & Roads staff closed sections of the Cougar Creek paved trail as portions collapsed in the early morning hours of June 6th. The area was secured due to the public danger of creek bank under cutting.

Provided 24 hour monitoring at various critical locations.

Provided equipment and transported materials for sand bagging operations.

It should be noted that Greymont Western Canada Inc. provided material for sand bagging at no cost to the Town.

b) Street Sweeping program is now scheduled to be completed by mid-July. Spring sweeping was delayed significantly by the wet weather in June and the need for staff to be deployed to critical high water tasks.

2. Utilities

a) High Groundwater Event:

Due to high groundwater infiltration into the sewer system, the Wastewater Treatment Plant exceeded its hydraulic capacity on several days in June. The plant’s design is 22,000 m3/day but reached 26,728 m3/day on June 9th. Epcor monitored and adjusted the plant’s operation to ensure it could manage the high wastewater volumes.

Lift Station 5 (Larch Area): The lift station struggled to keep up with wastewater flows due to high groundwater infiltration. Epcor monitored flows regularly and at times had to transport wastewater away from the lift station via overland hoses or vacuum truck.

b) Pumphouse 1:

On June 26 a large diameter pipe (450 mm) failed at a coupling causing significant flooding inside the facility including water spraying on all 6 pumps, standby generator and electrical controls/panels. This required power to Pumphouse 1 to be cut and the water treatment facility taken offline.

At no time throughout the incident was the Town’s potable water system at risk of contamination.

Final damage details are still being determined however it is likely that most of the electrical equipment will require replacement. Epcor is working on bringing Pumphouse 1 online with temporary power.

Pumphouse 2 (near the Reservoir) provided the whole community with water over the July 1 long weekend. Epcor’s staff worked tirelessly over the long weekend to ensure water reservoirs were full and water available at times of peak demand.

c) Kudos to Epcor: Administration would like to acknowledge and recognize Epcor and their staff for their responsiveness and dedication to managing two significant events in the month of June. Their expertise, resources and hard work was very much appreciated.

May/June 2012 BVRH Bulletin

May regular board meeting summary:

The board received an update on the status of the provincial seniors lodge program. Premier Redford’s government has reorganized multiple ministries and divisions. The lodge program remains with Housing but may be moved.

The board discussed a mandate review, which will explore the possibility of adding housing for single adults. As per our obligations within the provincial social housing program these clients would have to meet the same eligibility as our family clients for community housing. The matter will be discussed further at our August regular meeting.

The board learned that the Bow River Lodge passenger bus has been delivered and inspected (passed with flying colours). We are in the process of obtaining a provincial operating authority, which is required to register the vehicle. We are also in the process of establishing the bus driver role and exploring decaling requirements.

The board learned that the province has established a new process within the rent supplement program whereby management bodies including BVRH will receive two months worth of claims up front to help alleviate the stress on cash flows.

The board learned that we have permission to re-allocate certain Federal Renovation Grant funding to address some maintenance priorities within our community housing portfolio, specifically the replacement of our original and aged hot water tanks and some furnaces. The board ratified the decision to proceed with these replacements at a cost of $36,000.

The board approved the CAO’s recommendation to implement a new facility maintenance software program and to amend the operating budget to accommodate the additional costs. This program will improve operational efficiencies and assetmanagement while costing an extra $3,900 in 2012.

The board learned that we had received $182,200 from Alberta Seniors for this year’s Lodge Assistance Program. These funds include $25,000 for Cascade House marking our successful efforts to obtain regular funding assistance there as well as $52,000 to help offset revenue losses due to the fire at Bow River Lodge. The remaining amount is the province’s assistance provided for low-income residents of Bow River Lodge.

The board heard an update about the Bow River Lodge redevelopment project. The province is about to invest $260 million in it’s lodge assets through new funding, and we will be one of the first projects to benefit from it. The soon-to-be announced “Lodge Regeneration and Renewal” funding would provide 80% of the project capital costs. This is very attractive considering provincial funding options typically provide no more than 50% of capital costs. We have developed some notional amenity space plans and submitted them to Alberta Housing per their request. We are awaiting an overview of the

roles and responsibilities for the parties involved (i.e. BVRH, Alberta Housing, etc.). We are developing a target seniors housing demand figure to base our planning on. These figures will be determined using the relevant IBI and AHS projections and actual client data from community care.

The board learned that the CAO is part of the newly established Bow Valley Seniors Housing Working Group along with Community Care, local hospitals, local long-term care facilities, FCSS, Alberta Health Services and other relevant agencies.

The board expressed their thanks to the Exshaw Legion for choosing us as a co-beneficiary of their annual charity golf tournament.

The board received an update on the fire situation: Many of our displaced residents remain eager to return to BRL. A re-entry

protocol remains in place to determine priority of need using the mandated rating system along with collaboration with Community Care to assess the needs of the candidates. Candidates are not required to re-apply for BVRH; however they will be required to provide a current medical evaluation proving continued suitability for supportive living accommodation level 2 at BRL. To date six of our displaced residents have returned to the lodge, gaining accommodation in the older section.

BVRH has not received an official report regarding the cause and origin of the fire; however the point of origin (the area that it started in) has reportedly been identified as an exterior light fixture. The possible cause (what might have actually started it) may have been a failing light bulb. It appears doubtful that a definite cause of the fire will be determined.

Operational impacts include lost revenue (insurance and special provincial grant funds will help to at least partially offset this); reduced costs for food services and utilities; costs for emergency heating of the wing; costs for on-site security guards; redeployment of some personnel to cope with increased demands on administration. We expect an overall negative impact of $230,000.00 in 2012. We will use reserve funds to absorb the costs in an effort to avoid impacting our municipal ratepayers.

BVRH continues to employ a security firm to safeguard the unstable portion of the facility and also to patrol to minimize other risks to operations.

An architect has been hired and is in the process of finalizing the working drawings to be used in construction. After much exploration of alternate plans the final decision is to restore the wing to it’s original specifications with upgrades per the building code that has changed since the wing was originally built. These upgrades will include sprinklers and sensors in the attic spaces.

We are working on oversight for the project to ensure it goes as well as it possibly can. Areas of potential concern include: site security, safety of the workers, impact on lodge operations, etc.

Project occupancy rates and tenant selection:Current occupancy rates in our accommodation programs:Bow River Lodge 100%Cascade House 90%Bow River Homes 100%Mount Edith House 100% Community Housing 95% (3 vacancies)

The board approved five applicants for the pending available units at Cascade House.

Major project status updates:Cascade House renovation: The construction phase of the project is complete while the furnishment and certification process is well underway. The final certification inspection is scheduled for May 31, 2012. Town of Banff, Fire Inspection and Public Health Inspections are done; the final occupancy approval from Alberta Seniors is expected to come in June. Once the expanded lodge is licensed as a Supportive Living Accommodation we will be able to proceed with occupancy. The board learned that Community Care is planning to expand their services at Cascade House as a result of the renovation. We have about six people interested in moving in as soon as possible.

Building Committee Meeting June 8, 2012

AB Housing will continue to move forward with acquiring an architect; BVRH will be able to review the process and provide input into the design. BVRH will provide guidance as to what we believe we will need for new or renovated amenity spaces to best serve our residents. The CAO provided development concepts around service spaces (such as kitchen, utility and administration areas) and common spaces (such as sitting, meeting and activity areas) to develop a notional floor plan that will guide the final design. CAO will meet with Alberta Housing in Edmonton later in June to work these concepts into the notional floor plan. BVRH will be able to refer local engineers to the successful architect for the engineering requirements in the design process.

AB Housing provided BVRH with an overview of the project management process, including roles and responsibilities. BVRH will have a day-to-day role here, with administrative funding from the province to cover these costs.

Members of the building committee met with representatives from AB Seniors and AB Health to explore models of funding and operating of higher levels of supportive living as we move toward creating an operational model that will help shape the design of the expansion in a purposeful manner. AHS will provide design guidelines and funding information and work to assist BVRH develop this project.

Members of the BVRH board have met with local Hospital and Community Care personnel to work on a way to form a community-collaboration in the delivery of Aging in Place with an eye on building the concept into the design of the expansion, again in a

purposeful manner. This initiative will continue as BVRH feels strongly that community collaboration will be the best way to achieve actual aging in place in the region.

Members of the committee have visited some lodges in the Calgary area to explore potential operational and design models. Members will also map out an operational continuity model for use when determining phasing progress of construction/occupancy/relocation of residents.

BVRH will seek an opportunity to serve as a demonstration project for the developing provincial continuing care centre concept. This will help us develop a purposeful facility in a timely manner. The CAO will provide supporting materials to the effort.

Alberta Housing’s immediate goal is to get the initial plans to the point that they are ready to engage an architect for the project.

Building Committee Meeting June 20, 2012

BVRH representatives met with Community Care to develop a target needs figure. Once we have a final figure it will be used to develop a purposeful design including capacity and level of supportive living. CAO and community care will meet soon to finalize our target figures using actual client data and consultant and provincial projections. They will also discuss spatial requirements for serving our target population.

The fire-restoration project has gone to tender for a general contractor, closing June 21, 2012. The architect will present a recommendation to BVRH shortly afterward. The completion date for the construction is projected to be in late October 2012. Projectoversight will involve Alberta Housing technical staff, Insurance representatives, the architect/consultant, BVRH safety consultant and possibly another construction/project consultant. The primary responsibility for BVRH is project safety and operationalcontinuation.

An agreement in principle was reviewed which will be presented to the participants in our aging in place collaboration working group. The principles include:

The group will work collaboratively to improve regional continuing care that will improve seniors’ quality of life and life expectancy through aging in the right place.

Identify current regional continuing care needs and capacity to identify where we need to focus development efforts to fill gaps.

Develop a vision of regional continuing care that will include a more integrated and seamless approach to these services, stronger promotion of independence and enhanced choice for the client, greater ability to deliver advanced health services to clients as their needs change, greater opportunity for disabled clients to receive required services and increase collaboration between key service providers such as Home Care, etc.

About Bow Valley Regional HousingThe Province of Alberta owns a large portfolio of social housing and seniors’ lodges across the province that provides accommodation and related services to many needy and vulnerable Albertans. Housing Management Bodies have been created by the Province to serve as operators and administrators of these facilities. Each Management Body is self-governing and manages the provincial assets in a particular region, which is comprised of multiple municipalities. They may also operate other kinds of housing, and may even own buildings. Every municipality is a member of their local management body. They are required to have at least one appointee on the governing board, responsible for acting in the best interests of the management body. The board must consider the needs of each member municipality in its governance of the management body.

Management body operations are funded through various means. The body’s tenant’s pay rent, however as these are affordable rates they do not cover the costs of operations. Seniors Lodge deficits are funded through municipal ratepayer requisitions and provincial grants. Social Housing deficits (including independent seniors housing and community housing) are funded by Alberta Municipal Affairs (Housing).

Bow Valley Regional Housing is the Housing Management Body for the Bow Valley region. We are responsible for social housing in the region encompassing Kananaskis Country, the Bow Corridor, the MD of Bighorn and all of Banff National Park, covering about 13,500 square kilometres of Alberta. This region has two towns and seven hamlets containing about 25,000 people. We strive to address certain community housing needs in a professional and client-focused manner.

We have five member municipalities: Kananaskis ID, MD of Bighorn, Town of Canmore, Town of Banff and Banff National Park. The people of the region are able to access all of the programs we offer, although our Banff facilities are subject to residency requirements. We manage and operate seniors’ lodges in Canmore and Banff that currently house up to 72 residents. When our renovation project in Banff is complete these lodges will be able to house up to 85 residents. We manage seniors’ independent housing buildings in Canmore and Banff that have 62 one-bedroom apartments. We also manage 58 family housing residences in Canmore and administer the Rent Supplement Program in the region that currently provides financial assistance to about 36 Bow Valley households. All told we currently house, or help to house over 300 residents of the Bow Valley in 8 housing projects encompassing 33 separate buildings in two communities.We work closely with three provincial ministries and five municipal governments along with numerous local community agencies.

BVRH has a staff of about 36 people based in either Bow River Lodge in Canmore or Cascade House in Banff. Our Administration and Maintenance Teams are based in Canmore but take care of all of our operations. As well, we have Housekeeping and Food Service Teams plus a Recreation Coordinator at our lodge in Canmore. Our Cascade House Team serves the residents of our lodge in Banff.

These bulletins are available on our website at www.bvrh.ca

july 10, 2012_cow update

Documents

project budget

project complete

project manager

project title budget

proj total project

centennial park project

date end date

phone system replacement