julie hannaford [email protected] [email protected] lisa fannin [email protected]...
TRANSCRIPT
Julie Hannaford [email protected] Fannin [email protected]
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General Overview of Process Thesis and dissertation submission must now be
made electronically
Upload is done via T-Space Upload will be publicly available after convocation
Central libraries no longer receive print theses Some campus libraries accept bound theses, check
with your graduate unit
A processing fee continues – this fee helps to cover indexing and cataloging at Proquest & Dissertation Abstracts International and other administrative costs
SGS: Producing Your Thesis
What is T-Space? University of Toronto’s research repository
Intended to showcase and preserve scholarly works
Support for multiple file formats – now you can upload video/audio/data sets that support your thesis
Provides permanent URLs – no more broken links!
Searchable via Google or other search engines (with priority ranking) Result: more opportunities for your work to be found, read, and cited
Copyright is retained by the author - uploading to T-Space does not change who owns the intellectual work
First Steps
T-Space requires that your thesis or dissertation be in PDF formatUse Adobe Acrobat Writer or Acrobat
Professional software/MS Word 2007There is support in the Information Commons at
Robarts and the Education Commons at OISE if needed, and from the SGS masters and doctoral offices.
If you have accompanying material, make sure that it is also available electronically – scan images, prepare audio or video files, etc.
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Next Steps There are naming conventions that you
must follow:
Thesis:
Supplementary files:
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Top Ten Formatting Errors
Not using the file naming convention
Incorrect date in the file name – the date must be your graduation year and month
Incorrect year on the thesis title page and abstract – the year must be the year of graduation and thesis publication, not the year in which you defended
Top Ten Formatting Problems
There should be NO page number on the title page
The Abstract must be the first numbered page and must be page ii
The preliminary section must be numbered in Roman numerals
Top Ten Formatting Problems The main body must be numbered in Arabic
numerals beginning with page 1
Every page except the title page must be numbered - no blank pages please!
Appendices, if any, must be numbered consecutively with the main body of the thesis
Next Steps
Obtain all necessary copyright permissions
You need copyright permission if you are using someone else's work, your own previously published material, or work you have co-authored with another; this includes large direct quotes, tables, figures, images, etc.
Obtain permission from the copyright holder (who may not be the author)
The SGS website provides a sample permissions letter: Image credit to: http://www.flickr.com/photos/atoach/3978319410
Additional Info: Copyright Once you have permission, you must cite the
work appropriately SHERPA/RoMEO and Rightslink are helpful
databases of journal copyright policies and permissions
Additional links: Canadian Intellectual Property Office
FAQsCanada’s Copyright ActU of T’s Copyright PolicyCopyright FAQ for Instructors
Next Steps
Submit to SGS:Written confirmation from your supervisor that
your thesis has been approved in its final formAll copyright permissions you have obtainedSigned and dated Library and Archive Canada
Theses Non-Exclusive LicenseProof of payment of your submission feeOn exceptional basis: Restricted Release Form
The Library & Archives Canada License form
“Restrict Release” form (for exceptions)
Restricted Release
In exceptional cases, you may wish to consider delaying thesis publication. Typical reasons include: Currently seeking publication of part of your thesis
in a journal, or publication of the thesis as a book Content of a sensitive nature in the thesis, the
publication of which might endanger the wellbeing of the author or of persons associated with the work
Patent in process
Ready to Upload! Login to T-Space here using your
UTORID, if you are registered in ROSI, you should automatically be authenticated.
Once you are logged in, click on “Start a New Submission”
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Describing Your Thesis
Describing Your Thesis Fill in the fields to describe your thesis or
dissertation Important: Enter your name as it appears in
ROSI
Describing Your Thesis
Describing Your Thesis To choose a subject code, use this site:
UMI Subject Categories Be as descriptive as possible: the more
keywords you use the more your work can be found by end users when searching via Google, etc.
Upload the File
Verify the File Upload
Verify Your Description
Select a CC License (Optional)
Grant T-Space License
Now What?
SGS will review your submission and let you know when it has been approved
Once you have attended convocation, your thesis will be made public
Search the collections: Masters theses:
https://tspace.library.utoronto.ca/handle/1807/9947 Doctoral dissertations:
https://tspace.library.utoronto.ca/handle/1807/9945
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For the Future… Be aware of copyright issues when you are
seeking publication Did you know that when you seek publication, the
copyright release form often signs the rights to your work over to the publisher?
When working with publishers, you can negotiate your copyright so that you have the right to self-archive or otherwise distribute your work; see the SPARC Author Addendum
Protecting your rights as an author allows you greater flexibility with forthcoming publications
Open Access
“Open-access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions” (http://www.earlham.edu/~peters/fos/overview.htm)
Open access increases the availability of your academic work to the research community
Prioritized indexing of T-Space content by Google and other search engines improves visibility and citation impact – more people will read your work
Granting Councils are increasingly mandating wide dissemination of funded research outputs. CIHR and ERIC now require institutional open access archiving of publications; SSHRC supports open access in principle.
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Interested in Learning More?
Check out the library’s Scholarly Communication LibGuide, which contains pages on: Copyright Author’s Rights Open Access Open Data And more…
