Incorporating SLOs and Assessment into Program Review, Planning and Resource Allocation in a Time of Budget Reduction

Julie Bruno, Sierra College, FacilitatorBuran Haidar, San Diego Miramar College, FacilitatorErik Shearer, Napa Valley CollegeChris Hill, Grossmont CollegeJenny Simon, El Camino College

Overview

Presentation of assessment, resource allocation, and planning integration processes from three colleges:

Jenny Simon, El Camino College

Chris Hill, Grossmont College

Erik Shearer, Napa College

Activity and discussion integrated throughout presentations.

Planning and Assessment at

El Camino College

Program Review

Refer to: ECC Planning Document—pg. 1

SLO Assessment & Program Review

Recommendations resulting from SLO assessment are reported in program review

Follow the SLO...

Refer to: ECC Planning Document—pgs. 8 and 12-13

If you have further questions or would like more information

please contact:Jenny Simon

Professor of ESL

El Camino College

(310) 660-3593 Ext: 5187

jsimon@elcamino.edu

Grossmont CollegeIntegrated Planning and Assessment

Institutional Excellence is as simple as…

Long-Term Planning

6-Year Unit Plan• asked to complete 6-year SLO assessment plan

6-Year Program Review•What is working well in your current SLO assessment process, and how do you know?  What needs improvement and why? •Using your course-level SLO Assessment Analyses discuss your students' success at meeting your Program SLOs. •Based on your discussion, are there any program SLOs that are not adequately being assessed by your course-level SLOs? •Please discuss any planned modifications (i.e. curricular or other) to the program itself as a result of these various assessment analyses.

Long-Term Planning

6-Year Unit Plan 6-Year Program Review

Annual Unit Action Plan•If the Activity is Course-level SLO Assessment, please list the Course # and SLO #. If it is SSO/ASO/ISO Assessment, list the Student Service/Administrative/Instructional area.•If the Activity is Course-level SLO Assessment [or SSO/ASO/ISO Assessment], please briefly describe the assessment method that will be used (i.e. for HIST 108, SLOs #1, 2 and 3, all HIST 108 instructors will use a shared written assignment graded with a shared rubric).

Annual Program Review Update•Assessment Assignments and/or Instruments: Which were used to assess the SLO? (checkboxes)•Assessment Analysis (Please write a narrative on the following: What did you learn from the assessment of the outcomes? (i.e. In which areas did students excel? What issues and needs were revealed?) Did the assessment work, and if not, what needs to be revised?•Course SLO Action Plan (please indicate how you will use these course assessment results and analysis for course improvement) (checkboxes)•Program Action Plan (please indicate how you will use these SLO assessment results and analysis for continuous program improvement) (checkboxes)

Short-Term Planning

Units prepare annual action plans

College prepares annual

implementation plan

College determine

s next cycle's goals

Finalize annual

implementation plan and report out

next cycle's goals

IRC scores activity

proposals

Units select and forward top activity proposals

Recommend funding of prioritized activities &

explore other sources of

funding

Continuous ImprovementUnit and College-wide Assessment:

Annual program review updates

Annual Student Learning & Service Outcome Assessment

Annual Activity Presentations to Planning and Resources Council (P&RC)

Annual Review of Assessment Data and Dashboard Report within Institutional Excellence Committee and at Leadership Retreat

Implemented a faculty research liaison position

Feedback on Integrated Planning Process:

Institutional Review Committee annual review

P&RC annual review

Chairs and Coordinators Council

Periodic Surveys

User feedback as it occurs

Various other constituent groups

Tracking our progress

Communication and the culture of change

Planning WebsiteDifferent

Document Versions

Written communiqués

Annual Leadership Retreat

Professional Development

Training

Constituent Group Meetings

"PIE" wallet card

Roving Pop Quizzes (with fabulous prize

packages)

Convocation

Institutional Excellence is as Easy as…

lanning Goals for 2012-13

mplementation Strategies for 2011-12

valuation of the Effectiveness of 2010-11 Strategies

P

I

E

Annual Reporting

If you have further questions or would like more information

please contact:

Chris Hill, Ph.D.

Professor of Earth Sciences

Grossmont College

(619) 644-7342

chris.hill@gcccd.edu

Assessment, Planning, and Budgeting at

Napa Valley College

Planning and Budgeting conducted through two

complementary processes:

Program Evaluation and Planning conducted by Individual Programs once every 6 yrs.

Yearly Unit Plan and Budget conducted every year by Budget Centers composed of multiple programs.

Yearly Unit Planning and Budgeting:

Unit Plan: Combined planning and budgeting for multiple programs.

Based on PEP and Aligned with Strategic Plan

Composed of three primary components

1. Unit Planning Summary

2. Budget with 5% Increase Requests Napa Valley College Budget Development Worksheet SCHEDULE "A"

BUDGET DEVELOPMENT

FY 2011-2012

PG - 9998BC 403 Academic Senate     Initial Initial

Budget Actual Budget

FY 08-09 FY 09-10 FY 10-11 Budget FY 11-12 FY 11-12 FY 11-12 FY 11-12 FY 11-12

OBJECT CLASSIFICATION EXPENSE EXPENSE 90% FY 10-11 90% 5% 5% 5% ADDITIONAL

BASE BASE INCREASE INCREASE INCREASE INCREASE

-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

5% Increment Amount 94 94 94 94

Office Supplies 1,704 746 1,110 1,110 999

Food & Food Supplies 317 591 591 532

Other Supplies 22 22 20

Conferences & Seminar 218 0

Printing & Binding 150 150 135

0

0

        0        

Subtotal 0 0 0 0

TOTAL 2,238 746 1,873 1,873 1,686 1,686 1,686 1,686 1,686

One-Time Capital Outlay Requests                          

SUBMITTED BY:_______________________________ APPROVED BY:________________________________ Budget Center Manager President or Vice President

3. Resource Requests Schedule

Explanation of the 90% Budget

Link for Additional Information

http://www.napavalley.edu/AboutNVC/Accreditation/Pages/welcome.aspx

Open the PDF file of our 2009 Accreditation Self-study.

Program Evaluation and Planning (PEP) process is described in the NVC Self-study PDF in §II.B. The Budget Process is described in §III.D.

If you have further questions or would like more information

please contact:Erik Shearer

Professor of Art

Chair, Division of Arts and Humanities

Napa Valley College

(707) 259 8978

eshearer@napavalley.edu

Questions or Comments?