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SUBMISSION INFORMATION ............................................................................................... 3

KEY DATES ........................................................................................................................... 3

AWARDS ASSISTANCE ........................................................................................................ 3

ENQUIRIES ........................................................................................................................ 3

AHRI WEBSITE .................................................................................................................. 3

THE AWARDS ........................................................................................................................ 4

INDIVIDUAL AWARDS........................................................................................................ 5

DOCUMENTS ................................................................................................................. 5

DOCUMENT SPECS ....................................................................................................... 6

HEADSHOT REQUIREMENTS ....................................................................................... 7

ORGANISATIONAL AWARDS ............................................................................................ 8

DOCUMENTS ................................................................................................................. 8

DOCUMENTS SPECS ................................................................................................... 11

LOGO REQUIREMENTS ............................................................................................... 11

UPLOADING SUBMISSIONS ............................................................................................... 12

WHAT HAPPENS NEXT? ..................................................................................................... 13

SHORTLISTING PANELS ................................................................................................. 13

FINALISTS ........................................................................................................................ 13

AWARDS EVENT .............................................................................................................. 13

JUDGES ............................................................................................................................... 14

JUDGES’ TIPS .................................................................................................................. 14

GENERAL AWARDS TIPS ............................................................................................ 14

ORGANISATIONAL AWARDS TIPS .............................................................................. 14

INDIVIDUAL AWARDS TIPS ......................................................................................... 14

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SUBMISSION INFORMATION In this document you will find important information about your award submission and what to expect moving forward. Please read this document carefully prior to starting your submission and submitting your final documents. The submission is classified as the ‘work part’ of your application and is to be completed according to the instructions on the templates provided in your submission pack.

KEY DATES

Submissions Due Midnight 21 June 2019

Shortlisting Judging Panels July – September 2019

Finalists Announced Late September 2019

Awards Event – Winners Announced Late November 2019

AWARDS ASSISTANCE The AHRI Awards team can assist you with any questions you may have about the award submission process. If any of the following instructions are unclear please contact us.

ENQUIRIES AHRI Awards Team T. +61 3 9918 9253 E. awards@ahri.com.au

AHRI WEBSITE www.ahri.com.au/awards

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THE AWARDS The 2019 AHRI awards consist of 27 awards in total — 17 organisational awards and 10 individual awards. The information provided in this document is broken down into organisational and individual award instructions, documents provided and submission information.

Please read the section which relates to the type of award (Individual or Organisational) you are applying for.

10 x Individual Awards

17 x Organisational

Awards

2019 AHRI

Awards

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INDIVIDUAL AWARDS

AWARD THEME

CEO Diversity Champion Award

Individual awards

HR Diversity Champion Award

Dave Ulrich HR Leader Award

Dave Ulrich HR Practitioner Award

Dave Ulrich HR Rising Star Award

Lynda Gratton CEO Award

Ram Charan Student Award*

Ram Charan APC Award**

NEW Sandra Cormack Professional Certification Scholarship

NEW Academic Award *is only open to undergraduate AHRI paid Student members – contact AHRI for details ** is only open to students of the AHRI Practising Certification Program (APC). Students must have graduated from the APC between Aug 2018 − Aug 2019 to be eligible and are automatically entered.

DOCUMENTS

Upon completing your award application you will receive a submission pack email with a link to download your submission pack. Individual submission packs (excluding Ram Charan awards) will contain the following: Submission Template This document is to be used to complete your submission and includes:

• Submission overview All applicants in individual awards will be required to include the following in their submission:

o 50-word statement about the organisation the applicant is employed with o 75-word statement about the applicant

• Submission statements: o statements on each of the award criterion 8 x (approx.) 300 words per statement

with a maximum 2500 words across all statement Referee Template This template is for contact details and the referee statements:

• Minimum of two referee statements from internal stakeholders addressing the criteria.

• Referees are asked to provide a minimum of 500 words – maximum of 1000 words on how the applicant meets the criteria.

Evidence Template All applicants are strongly recommended to include evidence as part of their submission. A template is provided for you to list an overview of your supporting evidence.

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Your evidence:

• can include up to five (5) A4 single sided pages of evidence supporting the submission statements and contain (but not limited to):

▪ Detailed diagrams ▪ Flowcharts/tables ▪ Articles/newspaper clippings ▪ Snippets of brochures ▪ Photos ▪ Screen dumps ▪ Short stories/testimonials ▪ Feedback/endorsements ▪ Hyperlinks to webpages – each link counts as one (1) of your A4 pages ▪ Other − anything that supports your submission and helps tell the story

• can include an optional link to a video file ▪ Maximum of 1 video file ▪ Maximum duration of video – five (5) minutes in length ▪ Is in addition to the 5 x A4 pages

• Must use the evidence template as the front cover, documenting what the evidence is on the index page provided

• Needs to be embedded in the evidence pages (5 x A4) and submitted as one document Please ensure that any critical information is included in your submission document and does not rely only upon evidence. The purpose of the evidence document is to support what is stated within the submission document. IMPORTANT:

• It is not required that you submit evidence, however it is strongly recommended that where possible you do..

• If you do not have any evidence, you will still be asked to submit the evidence template stating that there is ‘no evidence provided’.

DOCUMENT SPECS

All documents should adhere to the following:

• Font size = 11

• Font style = Calibri

• Font colour = Black

DOCUMENT TYPE DOCUMENT REQUIREMENTS SUBMISSION REQUIREMENTS

Submission 2500 words total

Filename: INDIVIDUAL NAME_AWARD NAME-AWARD_SUB I.E. – JANE-DO_ DUHRS-AWARD_SUB where Jane Do is the applicant’s name and Dave Ulrich HR Rising Star is the award name

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Referees Minimum 2 referees

Filename: INDIVIDUAL NAME_AWARD NAME-AWARD_REF I.E. – JANE-DO_ LGCEO-AWARD_REF where Jane Do is the applicant’s name and Lynda Gratton CEO is the award name

Evidence Maximum of five (5) x A4 single sided pages of evidence supporting the submission statements. Links to webpages are allowed and each link will count as 1 x A4 single sided page of evidence. Option to include a link to a video file (maximum five minutes in length). All evidence/attachments must be embedded in this document.

Filename: INDIVIDUAL NAME_AWARD NAME-AWARD_EVD I.E. – JOHN-DO_ HRDC-AWARD_EVD where John Do is the applicant’s name and HR Diversity Champion is the award name

HEADSHOT REQUIREMENTS

As part of your (Individual) Award submission, you are required to upload a headshot. The headshot should meet the following requirements:

• 1 x high res (300dpi) headshot

• jpg format

• B&W

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ORGANISATIONAL AWARDS

AWARDS THEME

Workplace Relations Award

Contemporary HR

Elizabeth Broderick Workforce Flexibility Award

Peter Williams HR Technology Award

Sir Ken Robinson Innovation and Creativity Award

Wayne Cascio Organisational Development Award

Dame Quentin Bryce Gender Equity Award

Workplace diversity

Fons Trompenaars Cross Cultural Management Award

Graeme Innes Disability Employment Award

Michael Kirby LGBTIQ Inclusion Award

Stan Grant Indigenous Employment Award

Susan Ryan Age Diversity Award

Marshall Goldsmith Talent Management Award Organisational talent

Rob Goffee Leadership Development Award

Corporate Social Responsibility Award

Workplace wellbeing Inclusive Workplace Award

Allan Fels Mental Health Award

Martin Seligman Health and Wellbeing Award

DOCUMENTS

Submission Template The submission template is to be used to outline and detail your submission/initiative. There are 2 sections of the submission template – the Submission Overview and the Submission Statements. Submission Overview includes:

• Organisational challenge overview (50-word statement) – what was the challenge your organisation was facing?

• Initiative overview (50-word statement) – what initiative did you put in place to solve this organisational challenge?

• Outcome overview (50-word statement) – how did the initiative solve the challenge and how did you measure it?

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• Executive summary (50-word statement) – overview of the organisation and the initative

IMPORTANT: Should your organisation be selected as a finalist, the information provided in the Submission Overviews may be used in AHRI marketing materials and on the AHRI Awards website. Sensitive organisational information should NOT be included in this section. Submission statements include:

• Challenge statement (750 words maximum) The statement should clearly outline what challenge the organisation was facing or the motivation behind the implemented initiative/program.

• Initiative statement (1000 words maximum) A statement on the initiative/program/strategy that was introduced to address the challenge.

• Outcomes statement (750 words maximum) A statement on the outcomes achieved – how did the initiative solve the challenge and how did you measure it?

These statements must clearly address all criteria (refer to the criteria for your award). IMPORTANT: the information provided in the Submission Statements will be viewed by our panel of judges and the AHRI Awards team only and will not be made available to the public. Referees Template Please provide any referee details and their connection with your organisation or initiative in Referee Template. Referees will only be contacted if required, and upon request from the shortlisting panel judges. Evidence Template All applicants are strongly recommended to include evidence as part of their submission. This template has been provided for you to list and provide an overview of your supporting evidence. Your evidence:

• can include up to five (5) A4 single sided pages of evidence supporting the submission statements and contain (but not limited to):

▪ Detailed diagrams ▪ Flowcharts/tables ▪ Articles/newspaper clippings ▪ Snippets of brochures ▪ Photos ▪ Screen dumps ▪ Short stories/testimonials ▪ Feedback/endorsements ▪ Hyperlinks to webpages – each link counts as one (1) of your A4 pages ▪ Other − anything that supports your submission

• can include an optional link to a video file ▪ Maximum of 1 video file ▪ Maximum duration of video – five (5) minutes in length ▪ Is in addition to the 5 x A4 pages

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• Must use the evidence template as the front cover, documenting what the evidence is on the index page provided

• Needs to be embedded in the evidence pages (5 x A4) and submitted as one document Checklist Template The judging panels assess and rate each submission against the specific award criteria. Criteria is made up of both generic and specific elements — generally eight criteria per award (refer to the criteria for your award for more details). You should aim to address each criterion in your submission statements, documenting where each has been addressed using this checklist. This assists the judges with reviewing your submission and also acts as a checklist for you to ensure all criteria have been addressed.

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DOCUMENTS SPECS

All documents should adhere to the following:

• Font size = 11

• Font style = Calibri

• Font colour = Black

DOCUMENT DOCUMENT REQUIREMENTS SUBMISSION REQUIREMENTS

Submission 2500 words total

Filename: ORG NAME_AWARD NAME-AWARD_SUB i.e. – AHRI_ CSR-AWARD_SUB where AHRI is the organisation’s name and Corporate Social Responsibility is the award name

Referees Minimum 2 referees Filename: ORG NAME_AWARD NAME-AWARD_REF i.e. – AHRI_ WR-AWARD_REF where AHRI is the organisation’s name and Workplace Relations is the award name

Evidence Maximum of five A4 single sided pages of evidence supporting the submission statements. Any hyperlinks count as 1 x A4 page. Option to also include a link to a video file (max 5 minutes long) All evidence/attachments must be embedded in this document.

Filename: ORG NAME_AWARD NAME-AWARD_EVD i.e. – AHRI_ SRAD-AWARD_EVD where AHRI is the organisation’s name and Susan Ryan Age Diversity is the award name

Checklist (organisational awards ONLY)

To ensure you have met all criteria Also used by judges

Filename: ORG NAME_AWARD NAME-AWARD_CHK i.e. – AHRI_ GIDE-AWARD_CHK where AHRI is the organisation’s name and Graeme Innes Disability Employment is the award name

LOGO REQUIREMENTS

As part of your (Organisation) Award submission, you are required to upload an organisation logo. The logo should meet the following requirements:

• 1 x high res logo

• eps format

• B&W

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UPLOADING SUBMISSIONS Once you are satisfied that you have completed all the relevant documents for your submission you need to upload your documents along with an organisation logo or headshot to the AHRI Awards Portal for judging.

Submissions are due 21 June 2019 All submissions must be uploaded by midnight Friday 21 June 2019. Ensure that

• your documents are saved in PDF or word format,

• that track changes have been turned off

• that you have the latest version of your document.

• NEW In 2019, you need to also upload: o Organisational Awards applicants: an organisation logo o Individual Award applicants: a headshot

Using the below portal link, upload each document one at a time. secure.ahri.com.au/AwardSubmissions If you experience any issues uploading your documents, please contact awards@ahri.com.au or 03 9918 9253 for assistance.

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WHAT HAPPENS NEXT?

SHORTLISTING PANELS Once the submissions close, completed submissions along with supporting statements and evidence will be supplied to shortlisting panel judges for the first phase of the judging process. Shortlisting panels comprise of representatives from AHRI member committees, leading industry practitioners, academics and award partners. These panels individually assess applications before meeting to discuss each application and determine finalists. Finalists will be announced in early October via AHRI communications and the AHRI website. All applicants will be contacted prior to or on the day of the announcement to advise them of their submission outcome.

FINALISTS If you are shortlisted as a finalist, you will receive an email notification plus a request to provide logos, images and other requirements as specified. The information provided in the Submission Overview section may be used for marketing purposes and will feature on the awards website and our HRM magazine should you be successfully named as a finalist in your chosen award. Please ensure that this content is appropriate for public viewing.

AWARDS EVENT Winners will be announced at the AHRI Awards Event which will be held in Sydney in 27 November. Finalists will receive one complimentary ticket per submission to attend the event and will be given first option for additional ticket purchases before registration is open to the public. AHRI Awards Event registration will open in late September.

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JUDGES Our judging panels comprise industry experts seeking to recognise organisations and individuals that demonstrate excellence in the field of HR. The judging process is fair and rigorous, and to help you with your submission the judges have provided the following tips:

JUDGES’ TIPS

GENERAL AWARDS TIPS

• Remember – many applications are received across all of the awards. Please ensure you are clear and concise in your submission so the panels can easily identify your key points. Use dot points and sub-headings where relevant.

• Ensure that you address ALL criteria for the award – not just those you feel are most applicable to you or that you are able to demonstrate more easily. Failure to address the criteria will (in most cases) result in not being selected as a finalist as each submission is rated and assessed against the criteria.

ORGANISATIONAL AWARDS TIPS

• Your submission should clearly define the challenge, the initiative and the outcomes – focus, where possible, on a single initiative or consolidated strategy rather than drawing from a variety of different initiatives. However should the initiative be part of a greater program or initiative, please outline this so that the judges can have clarity about the initiative across the org.

• Examples provided should flow through the application and clearly address the challenge and contribute to the outcomes.

• The submission should include clear time frames for the initiative – include details on when the initiative was developed and implemented and how many cycles or reporting periods it has been in place.

• Ensure you include impact and outcomes across these time periods to show improvements generated by the initiative.

• Statistics and data – inserting small graphs or snippets of data into the submission is encouraged and they will not be included in the word count of your submission. It is a great way to show the judges the impact of your initiative. Measurable data is encouraged wherever possible.

• Consider what makes your initiative really different – what is unique about the challenge and the way you have addressed it. You need to stand out from the crowd so ensure you showcase the best elements when writing your submission.

INDIVIDUAL AWARDS TIPS

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• Concentrate on the individual – judging panels are assessing the individual and their own achievements.

• Ensure that you draw attention to the impact that this person has made on the organisation, initiatives that they have driven, and resulting positive outcomes as a result of the individual’s input and commitment.

• Provide examples – the judging panel need written examples of how each of the criteria has been demonstrated. e.g. for the leadership criteria, simply stating that you are a leader of the organisation is not sufficient. How has this individual demonstrated that they are a leader of the organisation? Please provide an example.