jsad61_final_project_doc_optcust

INSTITUTE MANAGEMENT SYSTEM FOR THE JOHN PAUL II

Completed by

Batch: JSAD 61

Group: Maxtec

Members: Suresh Roshan Gerard Bolonna (912301907 v)Milinda Laknath Arambewella (930380091 v)Payagala Waduge Ishara Ashen Fernando (931151355 v)

For partial completion of thePROFESSIONAL CERTIFICATE IN JAVA TECHNOLOGY EXAMINATION

Certification Authority

CHAMBER OF CHARTERED JAVA PROFESSIONALS INTERNATIONAL

Training Partner

JAVA INSTITUTE FOR ADVANCED TECHNOLOGY

Institute Management System for John Paul II

ACKNOWLEDGEMENTSOur group wishes to thank our members for their tremendous contribution and support both inmorally and financially towards the completion of the project to achieve our goal, We are also gratefulto our lecturers who help us throughout the development of this project Dr. Ishantha Siribaddana, Mr.Pradeep Lakshitha, Branch manager Mr. Aruna Sathischandra, Mr. Asela Cooray who without his/herhelp and guidance this project not have been completed, And we show our gratitude to our families,friends and all who contributed to bring this project to success.


Table of ContentsIntroduction ..................................................................................................................................................14

Problem Analysis Information of Client Requirements .............................................................................15

Brief Expression Regarding Client Issues .............................................................................................. 15

Client’s Requirements .............................................................................................................................. 15

Students Details Management ................................................................................................................................ 15

Lecturer Details Management ................................................................................................................................. 15

Course Details Management ................................................................................................................................... 15

Class Scheduling....................................................................................................................................................... 15

Income / Expenses Calculation & Analysis ........................................................................................................... 15

Income Assets ........................................................................................................................................................... 15

Expenses .................................................................................................................................................................... 15

Project Plan...................................................................................................................................................16

Program Features .....................................................................................................................................16

Income / Expenses tracking & analyzing ................................................................................................ 16

Income Assets ........................................................................................................................................................... 16

Expenses .................................................................................................................................................................... 16

Limitations.................................................................................................................................................16

Research .......................................................................................................................................................17

Business Research...................................................................................................................................17

Reason for Particular Methods ................................................................................................................17

Summary of Research Facts ....................................................................................................................17

Interview with the client. ........................................................................................................................................... 17

Inspecting application forms using to register a student. .................................................................................... 17

Inspecting payment records of lecturers................................................................................................................ 17

Class schedules. ....................................................................................................................................................... 17

Course fees payments.............................................................................................................................................. 18

Inspecting student payments invoices. .................................................................................................................. 18

Records of expenses regarding (Water, Electricity, Telephone, etc)................................................................ 18

Records of income regarding (Bank Interest, Application Forms, Stationeries).............................................. 18

Students’ class classification details (batches, classes Declaration)................................................................ 18

Analysis ........................................................................................................................................................19

Business Process Diagrams....................................................................................................................19

Registering a student ................................................................................................................................................ 19

Lecturer Payment Calculation ................................................................................................................................. 20

Recruit Lecturer ......................................................................................................................................................... 21

Student Registration ................................................................................................................................................. 22

Calculate Other Expenses ....................................................................................................................................... 23

Calculate Other Income............................................................................................................................................ 24


Recruit Employer .......................................................................................................................................................25

System Design ............................................................................................................................................. 26

Activity Diagrams ..................................................................................................................................... 26

Class Schedule Activity ............................................................................................................................................26

Class Schedule Evaluation ......................................................................................................................................27

Class Schedule Composing / Printing ....................................................................................................................28

Lecturer Payment Calculation and Issuing ............................................................................................................29

Recruit Lecturer .........................................................................................................................................................30

Student Registration..................................................................................................................................................31

Calculate Other Expenses .......................................................................................................................................32

Calculate Other Income ............................................................................................................................................33

Recruit Employer .......................................................................................................................................................34

Database Design .......................................................................................................................................... 35

ER Diagram ............................................................................................................................................... 35

Database Schema..................................................................................................................................... 36

“courses” Table Schema ..........................................................................................................................................36

“lecturers” Table Schema .........................................................................................................................................36

“lecturer_academic_ol” Table Schema (Associate of “lecturers” Table)...........................................................36

“lecturer_academic_al” Table Schema (Associate of “lecturers” Table)...........................................................36

“lecturer_pro_qualifications” Table Schema (Associate of “lecturers” Table) ..................................................36

“lecturer_payment” Table Schema (Associate of “lecturers” Table) ..................................................................36

“lecturer_payment_entry” Table Schema (Associate of “lecturers” Table).......................................................36

“class_schedules” Table Schema (Associate of “lecturers” Table) ...................................................................36

“schedule_evaluation” Table Schema ....................................................................................................................36

“students” Table Schema .........................................................................................................................................36

“class_schedules_list” Table Schema (Associate of “lecturers” & “courses” Tables) .....................................36

“schedule_evaluation_list” Table Schema (Associate of “schedule_evaluation”, “class_schedules”,“lecturers” & “courses” Tables) ................................................................................................................................36

“lecturer_pay_cal_status” Table Schema (Associate of “schedule_evaluation_list” Table) ..........................36

“student_courses” Table Schema (Associate of “students” & “courses” Tables) ............................................36

“student_payments” Table Schema (Associate of “students” & “courses” Tables) .........................................37

“employers” Table Schema ......................................................................................................................................37

“other_expense_types” Table Schema ..................................................................................................................37

“other_expenses” Table Schema (Associate of “other_expense_types” Table) .............................................37

“other_fees_type” Table Schema............................................................................................................................37

“other_fees” Table Schema (Associate of “other_fees_type” & students Tables)...........................................37

“other_income_types” Table Schema ....................................................................................................................37

“other_income” Table Schema (Associate of “other_income_types” Table) ....................................................37

“login” Table Schema................................................................................................................................................37


Assumptions .............................................................................................................................................38

Storyboards (wireframes) ............................................................................................................................40

Main Frame................................................................................................................................................40

Login screen............................................................................................................................................................... 40

Login details incorrect............................................................................................................................................... 40

After successfully logged in main frame ................................................................................................................ 41

Shows when database login or access details not specified or incorrect......................................................... 41

Course Registration Frame ......................................................................................................................42

Course registration main frame............................................................................................................................... 42

Remove course confirmation when “Remove Course” Button Pressed ........................................................... 42

Course unable to delete ........................................................................................................................................... 42

Course updated ......................................................................................................................................................... 42

Details not specified when attempt to submit without specifying essential data ............................................. 43

Attempt to save or update with currently existing course name......................................................................... 43

When new course submitted to database ............................................................................................................. 43

When course deleted from database ..................................................................................................................... 43

Course search results dialog ................................................................................................................................... 44

Lecturer Registration Frame ....................................................................................................................45

Lecturer registration frame....................................................................................................................................... 45

When search and select with combo box and if detect identical items............................................................. 45

When lecturer details updated................................................................................................................................. 45

Attempt to save or update with currently existing NIC No .................................................................................. 46

Attempt to add currently existing or selected lecturer.......................................................................................... 46

When required bio data not specified..................................................................................................................... 46

Attempt to select invalid or currently beyond the present data and time .......................................................... 46

If O\L check box selected and no data specified.................................................................................................. 46

If A\L check box selected and no data specified .................................................................................................. 47

If Add Professional Qualifications check box selected and no data specified ................................................. 47

New lecturer submitted to database....................................................................................................................... 47

Lecturer delete confirmation .................................................................................................................................... 47

Lecturer details deleted from database ................................................................................................................. 47

Lecturer unable to delete when lecturer details were related with class schedules or payment details...... 48

Search lecturer with ID results dialog..................................................................................................................... 48

Student Registration Frame .....................................................................................................................49

Student registration frame........................................................................................................................................ 49

Attempt to add new student without specifying required details or registering without course ..................... 49

Student details updated............................................................................................................................................ 49

Attempt to delete student that already registered with course ........................................................................... 49


Attempt to remove a course registered with a student that already payments made for the course ...........50

Attempt to add same course already registered with...........................................................................................50

Attempt to save or update with currently existing NIC No...................................................................................50

Student submitted to database................................................................................................................................50

Check and output if selected entry id related to details which attempt to delete if not ouput message.......50

Student details deleted from database...................................................................................................................51

Attempt to add currently existing entry...................................................................................................................51

Attempt to update selected student with different ID ...........................................................................................51

Student course search results dialog .....................................................................................................................52

Student search results dialog ..................................................................................................................................52

Employer Registration Frame.................................................................................................................. 53

Employer registration frame.....................................................................................................................................53

Attempt to existing employer ...................................................................................................................................53

Attempt to update or register new employer with currently existing NIC no.....................................................53

Attempt to submit employer details without specifying important details..........................................................54

Employer details updated.........................................................................................................................................54

Attempt to specify invalid date for birth date .........................................................................................................54

New employer record added....................................................................................................................................54

Employer record delete confirmation......................................................................................................................54

Employer record deleted from database................................................................................................................55

Employer search results dialog ...............................................................................................................................55

Attempt to update employer record with different ID............................................................................................55

Employer search by last name dialog ....................................................................................................................56

Other Expenses Type Registration Frame.............................................................................................. 57

Other expenses type registration frame.................................................................................................................57

Attempt to update, save without specifying details ..............................................................................................57

New other expense type added...............................................................................................................................57

Other expense entry updated ..................................................................................................................................57

Attempt to add currently existing other expense entry ........................................................................................58

Other expense entry deleted ...................................................................................................................................58

Attempt to delete other expense entry currently related with expense records...............................................58

Other expense type search results dialog .............................................................................................................59

Other Expenses Frame............................................................................................................................. 60

Other expenses frame ..............................................................................................................................................60

Expense record added..............................................................................................................................................60

Attempt to add expense record without details .....................................................................................................60

Payment record revised............................................................................................................................................61

Attempt to update selected record with different ID .............................................................................................61


Other expenses delete entry confirmation............................................................................................................. 61

Other expense record deleted................................................................................................................................. 61

Attempt to compose report without selecting expense type or aggregate option............................................ 61

Other expenses report .............................................................................................................................................. 62

Search other expense entries by ID or date results dialog ................................................................................. 62

Other Income Type Registration Frame ..................................................................................................63

Other income type registration frame..................................................................................................................... 63

New other income entry added ............................................................................................................................... 63

Other income type updated ..................................................................................................................................... 63

Attempt to update or save with currently existing entry....................................................................................... 63

Other income type deleted....................................................................................................................................... 63

Attempt to delete other income type related with other income records........................................................... 64

Other income search results dialog ........................................................................................................................ 64

Other Income Frame .................................................................................................................................65

Other income frame .................................................................................................................................................. 65

Attempt add currently existing record..................................................................................................................... 65

Other income entry revised...................................................................................................................................... 65

Attempt to update or save without specifying details........................................................................................... 66

New other income entry added ............................................................................................................................... 66

Other income records delete confirmation ............................................................................................................ 66

Other income record deleted ................................................................................................................................... 66

Other income record search results dialog............................................................................................................ 67

Other income report .................................................................................................................................................. 67

Other Fee Type Registration Frame.........................................................................................................68

Other fee type registration frame ............................................................................................................................ 68

Attempt to save or update with currently existing entry details .......................................................................... 68

Other fee type updated............................................................................................................................................. 68

Other fee type deleted .............................................................................................................................................. 68

Attempt to delete other fee entry related with other fee records ........................................................................ 69

New other fee type added ........................................................................................................................................ 69

Other fee type search results dialog....................................................................................................................... 69

Student Other Fee Frame .........................................................................................................................70

Student other fees frame.......................................................................................................................................... 70

Attempts submit or revise entry without details .................................................................................................... 70

Attempt submit same invoice again........................................................................................................................ 70

New other fee payment record added.................................................................................................................... 71

Other fee entries delete confirmation ..................................................................................................................... 71

Other fee entry deleted............................................................................................................................................. 71


Attempt to revise invoice with different ID..............................................................................................................71

Other fee payment entry revised.............................................................................................................................71

Invoice search results dialog ...................................................................................................................................72

Student find splash screen, Occurred when identical entries in combo box ....................................................72


Lecturer Payment Frame.......................................................................................................................... 74

Lecturer payment frame ...........................................................................................................................................74

Evaluation entry assess confirmation.....................................................................................................................74

Attempt to issue payment when payment entry was selected or details missing............................................74

Lecturer payment entries revise confirmation .......................................................................................................75

Lecturer payment entry revised ...............................................................................................................................75

Lecturer payment issue confirmation......................................................................................................................75

Attempt to revise entry which is currently not related to lecturer or payment entry ........................................75

Lecturer payment entries delete confirmation .......................................................................................................75

Lecturer payment entry deleted...............................................................................................................................76

Lecturer search results dialog .................................................................................................................................76

Lecturer payment entry search results dialog .......................................................................................................77

Lecturer payment history and analyzing tab..........................................................................................................77

Attempt to filter data without specifying lecturer or aggregate option ...............................................................78

Lecturer search splash screen, Occurred when identical entries found in combo box ..................................78

Student Course Payment Frame.............................................................................................................. 79

Student course payment frame ...............................................................................................................................79

Attempt to issue for currently issued invoice .........................................................................................................79

Attempt to issue invoice without specifying particular details .............................................................................79

Payment entry or invoice revised ............................................................................................................................80

When payment invoice entry submitted to database ...........................................................................................80

Attempt to issue invoice with amount greater than the remaining due .............................................................80

Attempt to issue payment invoice for completed payment scheme...................................................................80

Attempt to edit or revise a payment entry with different invoice entry...............................................................80

Invoice entry search results dialog .........................................................................................................................81


Class Scheduling & Planning Frame....................................................................................................... 82

Create, revise schedule tab .....................................................................................................................................82

Attempt to add new schedule for currently scheduled lecturer...........................................................................82

Schedule entry updated............................................................................................................................................82

Schedule delete confirmation ..................................................................................................................................82

Attempt to update or add new schedule without specifying certain details ......................................................83

Attempt to delete or update schedule entry with different ID ..............................................................................83


When the scheduled entries were not within the scheduled month .................................................................. 83

Attempt to add currently existing entry................................................................................................................... 83

Attempt to add, remove or update evaluated schedule entries.......................................................................... 83

Attempt to delete without selecting an entry or selected entry details were missing...................................... 84

New schedule entry added ...................................................................................................................................... 84

When attempt to delete evaluated schedule entry ............................................................................................... 84

Schedule entry deleted............................................................................................................................................. 84

Lecturer search results dialog ................................................................................................................................. 85

Schedule entry search results dialog ..................................................................................................................... 85

Evaluate schedule status tab................................................................................................................................... 86

Evaluation revised ..................................................................................................................................................... 86

Attempt submit evaluation details in invalid format .............................................................................................. 86

Attempt to submit currently evaluated entry.......................................................................................................... 86

Attempt to revise an entry yet to be evaluated before revising it ....................................................................... 87

Evaluation entry submitted....................................................................................................................................... 87

Daily schedule report composing tab ..................................................................................................................... 87

Change Login Details Frame....................................................................................................................88

Change login details Frame..................................................................................................................................... 88

Attempt to save new login details without specifying such details .................................................................... 88

Attempt to change login details without specifying correct old login details..................................................... 88

Specified password length not eligible as a secure password ........................................................................... 88

The specified user name contains more than one whitespace in certain word or not specified ................... 89

The new password in the password confirmation field doesn’t match .............................................................. 89

Specified login details or the password was same as the old one .................................................................... 89

Login details changed............................................................................................................................................... 89

Database Configuration Frame ................................................................................................................90

Database configuration frame ................................................................................................................................. 90

New settings added................................................................................................................................................... 90

Database access success with the specified details after the “Test Connection” command ........................ 90

Specified database name incorrect ........................................................................................................................ 91

Database login details incorrect .............................................................................................................................. 91

Specified server access password incorrect ......................................................................................................... 91

Implementation.............................................................................................................................................92

Brief Description Regarding Implementation within the Company .......................................................92

User Acceptance Letter ............................................................................................................................93

Limitations and Future Enhancements.......................................................................................................95

Project Experience and Learning Points ....................................................................................................96

Conclusion....................................................................................................................................................97


Appendix A: Business research documents .......................................................................................... 98

Student registration form......................................................................................................................... 98

A reference of financial details .............................................................................................................. 100

Appendix B: Minutes of the meetings ................................................................................................... 101

Appendix C: User manual ...................................................................................................................... 102

Installing software .................................................................................................................................. 102

Step 1: Establishing database server...................................................................................................................102

Configuring MySQL Server .................................................................................................................... 106

Step 2: Installing Java Runtime Environment. ....................................................................................................113

Step 3 (The final step): Installing “Institute Management System”. .................................................................116

Preparing To Run “Institute Management System” ............................................................................. 121

Step 1: Deploying Database for “Institute Management System”....................................................................121

Step 2: Running the “Institute Management System” for First Time. ..............................................................122

Defining a Password .............................................................................................................................. 125

Database Backup and Restore .............................................................................................................. 127

Backup Database: ...................................................................................................................................................127

Restore Database:...................................................................................................................................................128

Appendix D: SQL Queries ...................................................................................................................... 129

Globally Related SQL Queries: .............................................................................................................................129

Course Registration Frame SQL Queries: ............................................................................................ 129

Related to "Add Course" Button ............................................................................................................................129

Related to "Update Details" Button .......................................................................................................................129

Related to "View All Course" Button .....................................................................................................................129

Related to "Remove Course" Button ....................................................................................................................129

Related to Search by Course ID ("Find" button) .................................................................................................130

Related to Search by Course Name ("Find button") ..........................................................................................130

Lecturer Registration Frame SQL Queries: .......................................................................................... 130

Related to "Save" Button ........................................................................................................................................130

Related to "Update" Button ....................................................................................................................................130

Related to "Delete" Button .....................................................................................................................................131

Related to Find by "Last Name" ("Find" Button) .................................................................................................131

Related to "NIC" Combo Box .................................................................................................................................131

Related to "Lecturer Full Name" Combo Box......................................................................................................132

Related to Find by "Lecturer ID" ("Find" Button).................................................................................................132

Related to O/L "Academic Type" Combo Box.....................................................................................................132

Related to A/L "Academic Type" Combo Box .....................................................................................................132

Student Registration Frame SQL Queries: ........................................................................................... 133

Common Queries: ...................................................................................................................................................133

Related to Find by "Student ID" ("Find" Button)..................................................................................................133


Related to Find by "Full Name" ("Find" Button) .................................................................................................. 133

Related to "NIC" Combo Box................................................................................................................................. 133

Related to Find by "Course ID" ("Find" Button) .................................................................................................. 133

Related to Find by "Course Name" Combo Box................................................................................................. 133

Related to "Remove Course" Button .................................................................................................................... 133

Related to "Save" Button........................................................................................................................................ 134

Related to "Update" Button .................................................................................................................................... 134

Related to "Delete" Button ..................................................................................................................................... 134

Employer Registration Frame SQL Queries:......................................................................................... 134

Common Queries: ................................................................................................................................................... 134

Related to Find by "Employer ID" ("Find" Button) .............................................................................................. 135

Related to "Full Name" Combo Box ..................................................................................................................... 135

Related to Find by "Emplyer Last Name" ("Find" Button) ................................................................................. 135

Related to "NIC" Combo Box................................................................................................................................. 135




Other Expenses Frame SQL Queries:....................................................................................................136

Common Queries: ................................................................................................................................................... 136

Related to Find by "Other Expenses ID" ("Find" Button)................................................................................... 136

Related to Find by "Submit Date" ("Find" Button) .............................................................................................. 136

Related to "Other Expense Type" Combo Box ................................................................................................... 137

Related to Find by "Bill No" ("Find" Button)......................................................................................................... 137

Related to "Filter" Button ........................................................................................................................................ 137

Related to "Paid" Button......................................................................................................................................... 137

Related to "Revise Payment" Button.................................................................................................................... 138

Other Income Frame SQL Queries:........................................................................................................138

Common Queries: ................................................................................................................................................... 138

Related to Find by "Other Income ID" ("Find" Button) ....................................................................................... 138

Related to Find by "Date" ("Find" Button) ............................................................................................................ 138

Related to "Other Income Type" Combo Box ..................................................................................................... 138

Related to Find by "Receipt No" ("Find" Button)................................................................................................. 138

Related to "Filter" Button ........................................................................................................................................ 139




Other Expense Type Registration Frame SQL Queries:.......................................................................139

Common Queries: ................................................................................................................................................... 139


Related to Find by "Other Expense Type ID" ("Find" Button)...........................................................................140

Related to Find by "Other Expenses Name" ("Find" Button) ............................................................................140




Other Fee Type Registration Frame SQL Queries:............................................................................... 140

Related to Find by "Other Fee ID" ("Find" Button) .............................................................................................140

Related to Find by "Other Fee Name" ("Find" Button) .......................................................................................140




Other Income Type Registration Frame SQL Queries: ........................................................................ 141

Common Queries: ...................................................................................................................................................141

Related to Find by "Other Income Type ID" ("Find" Button) .............................................................................141

Related to Find by "Other Income Type Name" ("Find" Button).......................................................................141




Lecturer Payments Frame (Payments Tab) SQL Queries: ................................................................... 142

Common Queries: ...................................................................................................................................................142


Related to Find by "Payment Entry ID" ("Find" Button) .....................................................................................143

Related to "Assess Payment" Button ...................................................................................................................143

Related to "Issue Payment" Button.......................................................................................................................144

Related to "Revise Payment" Button ....................................................................................................................144


Lecturer Payments Frame (Payment History / Analyzing Tab) SQL Queries: .................................... 145

Common Queries: ...................................................................................................................................................145


Related to "Lecturer Name" Combo Box .............................................................................................................145

Related to "Filter" Button ........................................................................................................................................145

Student Payments Frame SQL Queries: ............................................................................................... 146

Common Queries: ...................................................................................................................................................146

Related to Find by "Invoice ID" ("Find" Button)...................................................................................................146

Related to Find by "Student ID" ("Find" Button)..................................................................................................146

Related to Find by "Student Name" ("Find" Button) ...........................................................................................146

Related to "Course Name" Combo Box ...............................................................................................................146

Related to "Paid" Button .........................................................................................................................................147


Related to "Edit" Button .......................................................................................................................................... 147

Student Other Fees Frame SQL Queries:.............................................................................................. 147

Common Queries: ................................................................................................................................................... 147

Related to Find by "Invoice ID" ("Find" Button)................................................................................................... 147

Related to Find by "Student ID" ("Find" Button) ................................................................................................. 148

Related to "Student Name" Combo Box .............................................................................................................. 148

Related to "Other Fee Type" Combo Box............................................................................................................ 148

Related to "Paid" Button......................................................................................................................................... 148

Related to "Revise" Button..................................................................................................................................... 148

Related to "Delete Record" Button ....................................................................................................................... 148

Lecturer Class Scheduling Frame (Create / Revise Schedule Tab) SQL Queries: ............................. 149

Common Queries: ................................................................................................................................................... 149

Related to Find by "Lecture ID" ("Find" Button) .................................................................................................. 149

Related to Find by "Schedule ID" ("Find" Button)............................................................................................... 149

Related to "Lecture Name" Combo Box .............................................................................................................. 149

Related to Find by "Scheduled for Month" ("Find" Button) ............................................................................... 149


Related to "Revise" Button..................................................................................................................................... 150


Lecturer Class Scheduling Frame (Evaluate Schedule Status Tab) SQL Queries: ............................ 150

Related to "Generate" Button ................................................................................................................................ 150

Related to "Submit Evaluation" Button................................................................................................................. 151

Related to "Edit Evaluation" Button ...................................................................................................................... 151

Lecturer Class Scheduling Frame (Schedule Reports Tab) SQL Queries: .........................................152

Related to "Compose Date wise Schedule" Button ........................................................................................... 152

Login Frame SQL Queries:.....................................................................................................................152

Related to "Login" Button ....................................................................................................................................... 152

Change Login Details Frame SQL Queries: .......................................................................................... 152

Related to "Change Login Details" Button........................................................................................................... 152


IntroductionThe program development primarily for accounts management, student details management such as-automating the expenses, income analysis, and also class scheduling, lecturers’ payments,Students’ payment details management.Of course this software developed for manipulated by a single user rather than for multiple usersTherefore user account creation was not possible only the access level protection was included.


Problem Analysis Information of Client Requirements

Brief Expression Regarding Client IssuesOur client is an accountant at an Institute handles accounts and other task which include maintaining“Student Details”, “Employer Details”, “Lecturer Details” and many other tasks which describedbelow.

Client’s Requirements

Students Details Management Student’s Registration Details. Student’s Course Payments. Tracking payments or course installments.

Lecturer Details Management Lecturer Registration Details. Lecturer per hour salary calculation for the period of lectured. Lecturer Expertise & Class Referring.

Course Details Management Course Fees. Course Duration.

Class Scheduling Planning class schedules. Notifying Lecturers.

Income / Expenses Calculation & Analysis

Income Assets

Application forms. Course fees. Other income. Sale of books.

Expenses

Staff salaries. Lecturer fees. Telephone bills. Electricity bills. Printing & Stationery. General expenses. Travelling Bank charges. Computer Repairs. Bank charges.


Project Plan

Program Features

The current preceding features were proposed according to client expectations as defined above,And thoroughly design this program to use by a single user.

Student Registration. Lecturer Registration. Class scheduling and planning and composing schedule reports using jasper reports. Lecturer payment planning tracking lecture hours and assessing monthly payments. Course details management (or course fee controlling, discounts). Students’ payments tracking.

Income / Expenses tracking & analyzing

Income Assets

Daily income recording. Date wise income report generating.

Expenses

Bill payments recording (for example Electricity, Telephone bills). Staff salary issues recording. Lecturers payment assessing, issuing recording. Overall business analyzing of expenses & income with jasper reports for business

forecasting which provide detailed knowledge regarding organizational development.

Limitations

As comparing to the features of the program this software also lack of certain generic & advancefeatures,Which is dramatically improve the accuracy and the overall automation functionality of the program,Current limitations are as described below.

Database backup functions (Scheduled database backup, manual backup, backuparchiving, Backup protection features, Real-time backup or Backup synchronizing).

Multiple user accounts are not possible to create. Security password encryption. Password reset options. User event tracking (for example if new student was registered, there is an event

recorded who registered the new student) – This feature require multiple user accountfeature.

User wise access level restrictions. Password reset only possible by reset via database which holds the account login details. Database backup can only perform by the database server options. No multilingual capabilities.


Research

Business Research

Our research into the development of this program started by directly interviewing with the client,Because we felt it is the most eligible to start the research and gather required information.

After that we inspect how they maintain details in the physical world such as records, payments,accounts and then we started researching each task as described below.

Then we inspect how they maintain their student registration, and payroll processing such facts bytheir application forms which used to register a student.

And we also look into their payment records to see how they maintain the payments; it was greatlyconvince us to develop the payment processing system for the lecturer payments.

At the conclusion of our research we compose scrutinize report of functions of their typical ways ofmaintaining the tasks we researched and make concepts of possible ways of how it can beautomated by software and start developing the program.

Reason for Particular Methods

The main reason for the methods we chosen to research, is our group members felt that this is themost-Eligible way to grasp knowledge in how the work is performed by the institute staff,Essentially this is our very first software project that we develop therefore it was extremely subtle forus to develop thus we need to deeply analyze the activities of client’s organizational events.

Summary of Research Facts

Interview with the client. Student registration requirements. Lecturer registration requirements. Managing the expenses details. Managing the income details. Lecturer payment scheme.

Inspecting application forms using to register a student. The process of registering a student. The crucial information used to register a student. The process of maintaining the student details. The manner of registering a student with a course. Procedure of student payment record maintenance.

Inspecting payment records of lecturers. Payment calculation process. Maintaining the records of lecturer payments. The process used to calculate daily salary according to total hours per day, according

to the lectures completed for a day. Class schedules.

Time table specification manner used to express the daily schedule (Greatly helpful forthe development of reports using the Jasper).


Course fees payments. Invoice details. How payment records are maintained. Payment methods. Installment payment details maintenance.

Inspecting student payments invoices. Template style (Greatly helpful for designing the invoice with Jasper ). Required details of invoice.

Records of expenses regarding (Water, Electricity, Telephone, etc). The process of maintaining expense records. Details used to manage expense records. Common details used to maintain details (Essential for developing common wireframe). Payment methods used to pay the expense. The processes of payments are done according to the payment methods.

Records of income regarding (Bank Interest, Application Forms, Stationeries). The process of maintaining income records. Details used to manage income records. Common details used to maintain details (Essential for developing common wireframe). Income sources.

Students’ class classification details (batches, classes Declaration). Class details management process. The process of referring student class or batch. Assigning a student to new class, batch.


Analysis

Business Process Diagrams

Registering a student

Institute Management System for John Paul II Page 19

Analysis




Analysis




Lecturer Payment Calculation






Recruit Lecturer


Recruit Lecturer


Recruit Lecturer


Student Registration






Calculate Other Expenses






Calculate Other Income






Recruit Employer


Recruit Employer


Recruit Employer


System Design

Activity Diagrams

Class Schedule Activity


System Design

Activity Diagrams



System Design

Activity Diagrams



Class Schedule Evaluation






Class Schedule Composing / Printing






Lecturer Payment Calculation and Issuing






Recruit Lecturer


Recruit Lecturer


Recruit Lecturer


Recruit Employer


Recruit Employer


Recruit Employer


Database Design

ER Diagram


Database Schema

“courses” Table Schemacourses (courseID, ID, Name, Fee, LecturerPerHourRate)

“lecturers” Table Schemalecturers (lecturerID, FullName, LastName, HiredDate, Gender, DateOfBirth, Age, Nic,ResidenceAddress, TeleFixed, MobileNo, Email, City, Country, StateProvince, PostalCode)

“lecturer_academic_ol” Table Schema (Associate of “lecturers” Table)lecturer_academic_ol (lecturerIDf, OlType, Subject, Grade, Year)

“lecturer_academic_al” Table Schema (Associate of “lecturers” Table)lecturer_academic_al (lecturerIDf, AlType, Grade, Stream, Subject, Year)

“lecturer_pro_qualifications” Table Schema (Associate of “lecturers” Table)lecturer_pro_qualifications (lecturerIDf, InstituteUniversity, Qualification, CertificateNo,Description)

“lecturer_payment” Table Schema (Associate of “lecturers” Table)lecturer_payment (lecturerIDf, TotalHours, TotalAmount, Remaining, TotalPaid)

“lecturer_payment_entry” Table Schema (Associate of “lecturers” Table)lecturer_payment_entry (lecPayHistory_ID, ID, lecturerIDf, PaidAmount, TotalAmount,Remaining, TotalPaid, DATE, TIME)

“class_schedules” Table Schema (Associate of “lecturers” Table)class_schedules (scheduleID, ID, lecturerIDf, ScheduledMonth, ScheduleEntryDate)

“schedule_evaluation” Table Schemaschedule_evaluation (evalID, ID, RelatedDate)

“students” Table Schemastudents (studentID, ID, Title, FullName, Address, Email, DateOfBirth, Gender, TeleFixed, MobileNo,Nic, Guardian)

“class_schedules_list” Table Schema (Associate of “lecturers” & “courses” Tables)class_schedules_list (scheduleIDf, courseIDf, Class, Batch, Date, StartTime, EndTime,EstimatedHours)

“schedule_evaluation_list” Table Schema (Associate of “schedule_evaluation”,“class_schedules”, “lecturers” & “courses” Tables)schedule_evaluation_list (evalList_ID, ID, evalIDf, scheduleIDf, lecturerIDf, courseIDf,DefaultStartTime, CurrentStartTime, DefaultEndTime, CurrentEndTime, CurrentHours, Status)

“lecturer_pay_cal_status” Table Schema (Associate of “schedule_evaluation_list”Table)

lecturer_pay_cal_status (evalList_IDf, UpdateStatus)

“student_courses” Table Schema (Associate of “students” & “courses” Tables)student_courses (studentIDf, courseIDf, CourseName, RegisterDate, Class, Batch, Fee, PayMethod,Installments)


“student_payments” Table Schema (Associate of “students” & “courses” Tables)students_payments (invoiceID, studentIDf, courseIDf, PayDate, Payment, Installments)

“employers” Table Schemaemployers (ID, employerID, NameFull, LastName, Gender, Nic, DateOfBirth, Age, PostalCode,StateProvince, City, Address, TeleFixed, MobileNo, Email, Employment, Salary, RecruitDate, Date,TIME)

“other_expense_types” Table Schemaother_expense_types (otheExpenseTypeID, ID, Name)

“other_expenses” Table Schema (Associate of “other_expense_types” Table)other_expenses (otherExpenseID, ID, otherExpenseTypeIDf, BillNo, BillAmount, PaidAmount,Remarks, Remaining, PaidDate, BillDate, EntryDate, EntryTime, EntryReviseDate)

“other_fees_type” Table Schemaother_fees_type (othFeeType_ID, ID, FeeTypeName)

“other_fees” Table Schema (Associate of “other_fees_type” & students Tables)other_fees (othFeeInvoice_ID, ID, othFeeType_IDf, studentIDf, Payable, Paid, Remaining, PaidDate,REVISE_DATE, REVISE_TIME)

“other_income_types” Table Schemaother_income_types (othIncomeTypeID, ID, Name)

“other_income” Table Schema (Associate of “other_income_types” Table)other_income (otherIncomeID, ID, ReceiptNo, IncomeAmount, Remarks, ReceiveDate, Date,

Time)

“login” Table Schemalogin (userID, password)


Assumptions

Requirement: Lecturer registration.Assumption: Lecturer registration frame developed for registering lecturers and managing the data,with ternary mode table relationship for qualification registering yet the relationship depends on the-lecturers qualifications.

Requirement: Student registration & course registration.Assumption: Student must registered with at least one course to allow registering as a student,And any student who paid for a course cannot be removed or deleted from the database.

Requirement: Student course payment.Assumption: Student payment details will be stored in “student_payment” associate table accordingto course ID.

Requirement: Tracking payments or course installments.Assumption: Tracking the payment or course installments may possible with assessing the studentpayment entries stored in the “student_payment” table with SQL query.

Requirement: Lecturer registration details.Assumption: Lecturer details were managed with three separated tables they were associatedtables, and also contains the foreign key of the main table to refer to the correct entry in each table tocorrelate.

Requirement: Lecturer per hour salary calculation for the period of lectured.Assumption: The salary of lecturer calculated by assessing current work hours done and accordingto the per hour rate therefore it was assessed or calculated by the evaluated class schedules in“schedule_evaluation_list” table although already evaluated schedules were ignored by determiningthe evaluated state according to the “lecturer_pay_cal_status” table.

Requirement: Lecturer class referring.Assumption: The lecturers’ classes were referred through the class schedule and the referring doneby composing the daily class schedules according to each lecturer.

Requirement: Managing the course details.Assumption: Course details managed with the course registration frame contains course name, perhour rate which is necessary to calculate the lecturer per hour salary.

Requirement: Course duration.Assumption: The course duration for a particular course were calculated according to the first startdate of a batch by the registration date for the course by calculating the difference of registration dateand the present date.

Requirement: Planning class schedules.Assumption: Class schedules create by considering the year, month, date, and lecturer whichmeans each schedule was created for a date & per lecturer.


Requirement: Notifying lecturers.Assumption: Lecturers were notified through a daily schedule report according to the current date,notifying regarding the daily lectures.

Requirement: Managing the income details and income assets.Assumption: Income assets were registered via the “Other Income Registration: frame and stored inthe “other_income_types” table, each income type would be a unique representation of an incomerecord which is submitted via the “Other Income” frame yet the representation of each record will belimited to the pre-registered “other_income_types” or the income assets.

Requirement: Managing the expense details and expenses or liabilities.Assumption: The process of the expenses were likewise managing the other income details, suchas each expense entry represent unique expense type registered by the “Other Expense Types”frame.


Storyboards (wireframes)

Main Frame

Login screen

Login details incorrect


After successfully logged in main frame

Shows when database login or access details not specified or incorrect


Course Registration Frame

Course registration main frame

Remove course confirmation when “Remove Course” Button Pressed

Course unable to delete

Course updated


Details not specified when attempt to submit without specifying essential data

Attempt to save or update with currently existing course name

When new course submitted to database

When course deleted from database


Course search results dialog


Lecturer Registration Frame

Lecturer registration frame

When search and select with combo box and if detect identical items

When lecturer details updated


Attempt to save or update with currently existing NIC No

Attempt to add currently existing or selected lecturer

When required bio data not specified

Attempt to select invalid or currently beyond the present data and time

If O\L check box selected and no data specified


If A\L check box selected and no data specified

If Add Professional Qualifications check box selected and no data specified

New lecturer submitted to database

Lecturer delete confirmation

Lecturer details deleted from database


Lecturer unable to delete when lecturer details were related with class schedules or paymentdetails

Search lecturer with ID results dialog


Student Registration Frame

Student registration frame

Attempt to add new student without specifying required details or registering without course

Student details updated

Attempt to delete student that already registered with course


Attempt to remove a course registered with a student that already payments made for thecourse

Attempt to add same course already registered with

Attempt to save or update with currently existing NIC No

Student submitted to database

Check and output if selected entry id related to details which attempt to delete if not ouputmessage


Student details deleted from database

Attempt to add currently existing entry

Attempt to update selected student with different ID


Student course search results dialog

Student search results dialog


Employer Registration Frame

Employer registration frame

Attempt to existing employer

Attempt to update or register new employer with currently existing NIC no


Attempt to submit employer details without specifying important details

Employer details updated

Attempt to specify invalid date for birth date

New employer record added

Employer record delete confirmation


Employer record deleted from database

Employer search results dialog

Attempt to update employer record with different ID


Employer search by last name dialog


Other Expenses Type Registration Frame

Other expenses type registration frame

Attempt to update, save without specifying details

New other expense type added

Other expense entry updated


Attempt to add currently existing other expense entry

Other expense entry deleted

Attempt to delete other expense entry currently related with expense records


Other expense type search results dialog


Other Expenses Frame

Other expenses frame

Expense record added

Attempt to add expense record without details


Payment record revised

Attempt to update selected record with different ID

Other expenses delete entry confirmation

Other expense record deleted

Attempt to compose report without selecting expense type or aggregate option


Other expenses report

Search other expense entries by ID or date results dialog


Other Income Type Registration Frame

Other income type registration frame

New other income entry added

Other income type updated

Attempt to update or save with currently existing entry

Other income type deleted


Attempt to delete other income type related with other income records

Other income search results dialog


Other Income Frame

Other income frame

Attempt add currently existing record

Other income entry revised


Attempt to update or save without specifying details

New other income entry added

Other income records delete confirmation

Other income record deleted


Other income record search results dialog

Other income report


Other Fee Type Registration Frame

Other fee type registration frame

Attempt to save or update with currently existing entry details

Other fee type updated

Other fee type deleted


Attempt to delete other fee entry related with other fee records

New other fee type added

Other fee type search results dialog


Student Other Fee Frame

Student other fees frame

Attempts submit or revise entry without details

Attempt submit same invoice again


New other fee payment record added

Other fee entries delete confirmation

Other fee entry deleted

Attempt to revise invoice with different ID

Other fee payment entry revised


Invoice search results dialog

Student find splash screen, Occurred when identical entries in combo box


Lecturer Payment Frame

Lecturer payment frame

Evaluation entry assess confirmation

Attempt to issue payment when payment entry was selected or details missing


Lecturer payment entries revise confirmation

Lecturer payment entry revised

Lecturer payment issue confirmation

Attempt to revise entry which is currently not related to lecturer or payment entry

Lecturer payment entries delete confirmation


Lecturer payment entry deleted

Lecturer search results dialog


Lecturer payment entry search results dialog

Lecturer payment history and analyzing tab


Attempt to filter data without specifying lecturer or aggregate option

Lecturer search splash screen, Occurred when identical entries found in combo box


Student Course Payment Frame

Student course payment frame

Attempt to issue for currently issued invoice

Attempt to issue invoice without specifying particular details


Payment entry or invoice revised

When payment invoice entry submitted to database

Attempt to issue invoice with amount greater than the remaining due

Attempt to issue payment invoice for completed payment scheme

Attempt to edit or revise a payment entry with different invoice entry


Invoice entry search results dialog



Class Scheduling & Planning Frame

Create, revise schedule tab

Attempt to add new schedule for currently scheduled lecturer

Schedule entry updated

Schedule delete confirmation


Attempt to update or add new schedule without specifying certain details

Attempt to delete or update schedule entry with different ID

When the scheduled entries were not within the scheduled month

Attempt to add currently existing entry

Attempt to add, remove or update evaluated schedule entries


Attempt to delete without selecting an entry or selected entry details were missing

New schedule entry added

When attempt to delete evaluated schedule entry

Schedule entry deleted


Lecturer search results dialog

Schedule entry search results dialog


Evaluate schedule status tab

Evaluation revised

Attempt submit evaluation details in invalid format

Attempt to submit currently evaluated entry


Attempt to revise an entry yet to be evaluated before revising it

Evaluation entry submitted

Daily schedule report composing tab


Change Login Details Frame

Change login details Frame

Attempt to save new login details without specifying such details

Attempt to change login details without specifying correct old login details

Specified password length not eligible as a secure password


The specified user name contains more than one whitespace in certain word or not specified

The new password in the password confirmation field doesn’t match

Specified login details or the password was same as the old one

Login details changed


Database Configuration Frame

Database configuration frame

New settings added

Database access success with the specified details after the “Test Connection” command


Specified database name incorrect

Database login details incorrect

Specified server access password incorrect


Implementation

Brief Description Regarding Implementation within the CompanyBefore we leave to the client, we request an appointment to get there for implementing our software-According to our clients appointment we went to implement the software.

Before the implementation on company’s computers we make sure every machine was clean andmalware free, configure every computer with specific group policy scheme to make sure to preventany bad configuration or access to the database server, which is a vital part containing company’sdetails.

The software has been installed on two computers in the company one with administrative privilegesto access and configuring database, restoring backups, and the second with limited access privilegeswith access only to the software except to the database server.

We add third party disaster recovery scheme to automatically backup the database in every 30mins,for more convenient control over the software by user and to guarantee the reliability of recoveringdatabase in any circumstances or to improve the contingency in recoverability.

After installing on the machines, we make a test run on the software to make sure the functions areas anticipated and error free before explaining and provide any training to the client,Then we start with a brief explanation of wireframes and detailed explanation of every element ineach wireframe,

Then we explain general configuration basics: how to add, change or remove login details,configuring database access via the software.

And other functions as below:

Registering a lecturer Registering a student How to compose a daily class schedule How to generate reports How to analyze income / expenses How to evaluate daily class schedules to calculate the lecturers’ salary .etc

And also client has requested a copy of the database EER diagram of the software.


User Acceptance Letter


Limitations and Future Enhancements

Limitations:

Cannot create multiple user accounts. Unable to provide restrictions on critical actions. Invoicing process doesn’t generate or start from 0 on every day. No multilingual capabilities.

Enhancements:

Shortcut keys for more convenient control. Graphical reports such as graphs for income / expense analyzing. Multiple user account support. User event tracking. User wise function limitation (control restriction). Improved GUI for make more vivid. Dynamic multilingual capabilities.


Project Experience and Learning Points The most interesting experience was the adaptability that we experience throughout the

development of this software which means we need to creatively turn it into computerizedenvironment from traditional way the current business process is running.

Working with a team is another valuable experience we earned, such as working with team spiritor collaborating with team members and solving issues planning project and discussing concepts.

When considering a professional course like JSAD we learned how to become professional in thefield of software development, with the professional work ethics we learned throughout the courseduration.

Key responsibilities when developing software is a critical proportion we need to understand,While we develops reducing faults and insuring the accuracy of the functions integrated this is themost crucial part we learned from this project.

Meeting a client and understanding client’s issues that anticipate from the software is veryessential to reduce software drawbacks and reducing the development time, this is very importantexperience we earned about the development efficiency.

Planning a creative presentation was extremely vital to demonstrate the software to client, this ismost important learning point our team grasped.

Project planning and management is very essential when developing team driven projects, it’svery essential experience that our team members gained.

Working under high-stress is inevitable in the software development we had good training andexperience duration of the project.

Self-learning and researching is crucial to create solutions to client requirements and to move withthe latest technology, and we have successfully completed the project with these skills.


ConclusionWhile software based business solutions offer many benefits to companies, none of these willmaterialize if users or employees reluctant to the adoption of software driven solutions that providedfor the present time traditional business process of a particular company,

The best way to ensure the investment made for the project worthwhile is making software drivenfunctions simpler and easy to understand, providing training how to manipulate the software,

Ultimately that will drive adoption and use, which will deliver the promised benefits of IT forCompanies at large, boosting productivity and dramatically improving the user experience with users’experience in the new technology or software based solutions for Companies.


Appendix A: Business research documents

Forms of the company:

Student registration formThe student registration form mainly used to design the student registration with course registrationand lecturer registration.


A list of courses offered by the institute which specified on student registration form


A reference of financial detailsInformation helped to design Income / Expense information management.


Appendix B: Minutes of the meetings

Date and time : 3/11/2013 10:30 PMLocation : Chillaw Road Wennappuwa, Sri Lanka.Resource person : Mr. Mahesh (Manager at John Paul II Institute).Members present : Mr. Mahesh.

Gathered information

General information regarding main requirements. The typical manner currently using to manage students details and course registration. Assets and accounts details (Income / Expense Information). Revenue details regarding the process of managing financial details and composing

reports of income / expenses. Current payroll process for lecturer payment calculations and managing payment

records.


Appendix C: User manual

Installing softwareInstallation Requirements

MySQL Server 5.5 or later version JRE v1.7 or Later [32 or 64 bit Runtime Environment] (Depending on OS Architecture) Institute Management System

Step 1: Establishing database serverRun setup then from the welcome screen click on “Next” button

Select installation type “Custom” and then click on “Next”


From the below window select “MySQL Server Datafiles” and click on “Change” then select locationfor “MySQL Datafile” and click “Ok”, then click on “Next” See: Figure 1.

NOTE: The purpose of changing the location was to backup database files easily and prevents anyloss of data or performance defect by keeping then on system partition, and also then default locationwas a restricted area which needs to change permission to access for any purpose such as backingup database files manually, changing the permission may compromise system security.

Figure 1: Changing the location


Make sure the settings were correct, and then click on “Install”

Wait for installation to complete


After installation finished click on “Finish”NOTE: If you want to configure the server as soon as installation finished keep the-“Configure the MySQL Server now” check box checked.

See: Configuring MySQL Server for further instructions.


Configuring MySQL Server

Run “MySQlInstanceConfig.exe” tool exist in “C:\Program Files\MySQL\MySQL Server 5.5\bin”,Click on “Next”

Select “Detailed Configuration” option and then click “Next”


Select “Developer Machine” option then click “Next”NOTE: Select this option if the installed computer also intended for general purpose functions.

Select “Multifunctional Database” option then click nextNOTE: This would be the most suitable option due to database design designed by “InnoDB” type


Set InnoDB Tablespace SettingsNOTE: It is always better to select a partition rather than the “C:”

Then select the “InnoDB” data files location or directory and click on “Ok”

Then click “Next” on the main window.


Configure the concurrent connections to the database serverSelect "Manual Setting" option and set number of connections to 5 then click on “Next”.

NOTE: Number of connections necessary if the application installed on multiple workstations' andaccessing a single remote server.

Configure the networking optionsSet port number 3306 (3306 was already set automatically, 3306 default port no)Check on "Add firewall exception for this port" if server access remotely.

NOTE: Make sure the "Strict Mode" check box checked, it is recommended to enable that option tokeep compatible with old databases, click on “Next”.


Select default characters setSet as “Standard Character Set”, and then click on “Next”.NOTE: Use other option best suited if using any languages other than English.

Configuring windows optionsCheck on “Install as Windows Service” check box (by default checked).

Rename or keep default service name for the MySQL server service.

Check on “Launch the MySQL Server automatically” otherwise the service must start manually eachtime the computer turned on.

Check on “Include Bin Directory in Windows Path”, and then click on “Next”.


Configuring security options such as access user/passwordCheck on “Modify Security Settings” check box.Specify current root password if available otherwise leave blankSpecify new root passwordConfirm new password, Click on “Next”.

NOTE: Check on “Enable root access from remote machines” check box if the server access fromremote machines.

WARNING: a bug may cause crash at the final step where server configuration initiated due to theoption which enabled “Enable root access from remote machines” check box checked, yet there is noproblems exist.


Final step click on “Execute” to start the server instance configuration,This would take few minutes to complete the configuration.

POTENTIAL ISSSUE: When selecting “Enable root access from remote machines” check box maycause crash while configuring the server.

After configuration completed click on “Finish”.


Step 2: Installing Java Runtime Environment.

NOTE: Depending on your OS install 32bit or 64bit version of “JAVA Runtime Environment” 1.7 orlater version required.

Run jre-7u21-windows-i586.exe

Check on "Change destination folder" check box to install on a different location, rather than thedefault location.

Change destination folder this is not a necessary to do at all unless it’s not important.


Browse for a location and click "OK”.

Then click on “Next”, after that windows installer will start the setup to perform the installationprocess.

Then wait for the installation to complete.


After installation was complete click on “Close” button.


Step 3 (The final step): Installing “Institute Management System”.

Run “insSetup_ver_1.0_x86.exe” then click on "Next" button.

Specify provided serial no and click on “Next” button.


Specify the company name and click on "Next" button.

Select installation folder or leave the default location then click on "Next" button.


Select folder for installation click on "Change" button then select location and click on "OK" button.

Select start menu shortcut folder and configure user access levels then click on "Next" button.


In this step check your installation settings and click on "Next" button to install the application.

Wait for the installation to complete.


After installation complete click on “Finish” button.


Preparing To Run “Institute Management System”

Step 1: Deploying Database for “Institute Management System”.Open command prompt (Start – Run – Type: cmb).

Type CD <Program Location> then press enter key.NOTE: The default location would be "C:\Program Files(x86)\Institute Management System\bin".

Then type the letter of installed partition as here "C:" then press enter key.


In the command prompt type "mysql --password=123 --user=root --host=localhost --port=3306 <dbIntegrity.sql",Then press enter key

NOTE: If no password has been specified leave the password parameter as this --password=

Know the database has been successfully imported into the server.

Step 2: Running the “Institute Management System” for First Time.From the start menu navigate to and run “Start - All Programs - Institute Management System -Institute Management System.exe”


After launching the application it will verify the login details and prompt to configure login details ifaccess to the server failed.

Shows when login details incorrect click on "OK" button to proceed.NOTE: Output error will differ according to the login details state.

In the "Database Configuration" dialog specify the server login details and click on "Save" button.

Notify when saved click on “OK” button to proceed.


Then click on "Test Connection" button to check server access possible, if so it will notify as belowmessage otherwise display error regarding inability to access the server.

Close the dialog and click on login button (Leave the fields empty).


Defining a Password

IMPORTANT: Accessing the frame only possible after deploying or importing thedatabase into the MySQL server.

Open the application leave login details empty and click on "Login" button.

From the menu bar "Edit - Change Login Details"

In the "change Login Details" dialog specify the old Password and User Name,Then specify new Password and User Name.

NOTE: If creating a password for the first time leave old Password and User Name fields empty.IMPORTANT: Password length should be greater than 5 characters.


Then click on "Change Login Details" button,After that message will notify login details has been changed click on "OK" button to proceed.


Database Backup and Restore

Backup Database:Open the application and then login to the program, Navigate to and open "Tools - BackupDatabase".

Click on "Browse" button and select location for the backups and specify backup name, Then click on"Save" button.


Then click on "Backup" button to initiate the backup process, Wait for the backup to complete.

Click on "OK" button and close the dialog after backup was complete.

NOTE: “Last Attempt Backup Status” shows backup was successful or interrupted.

IMPORTANTIntegrated database backup utility only support full backup due to the features of the Serveredition MySQL Lite or MySQL Community Edition, for advance disaster recovery plans mayneed the support of third party software for performing procedures such as “Incremental”,“Differential” backups.

Restore Database:For any disaster recovery situation please contact the vendor or developer for assistance in recoveryprocess.


Appendix D: SQL Queries

Globally Related SQL Queries:

Search Queries:SELECT COUNT("+col_ValidateCol+") AS duplicates FROM "+table+" WHERE

"+col_ValidateCol+" LIKE "+" '"+entry+"'

SELECT "+col_ValidateCol+" FROM "+table+" WHERE "+col_ValidateCol+" LIKE "+" '"+entry+"'

SELECT "+col_PrimaryKey+" FROM "+table+" WHERE "+col_ValidateCol+"='"+entry+"'

SELECT MAX("+col_INT_ID+") AS maxID FROM "+table+"

SELECT MAX("+col_INT_ID+") AS maxID FROM "+table+"

Course Registration Frame SQL Queries:

Related to "Add Course" Button

Search Queries:SELECT MAX(ID) AS maxID FROM courses

Insert Queries:INSERT INTO courses

VALUES('"+finalizeKey+"','"+newID+"','"+csrRegName.getText()+"','"+csrRegFee.getText().replace(",","")+"', '"+csrRegLecPerHourRate.getText().replace(",", "")+"')

Related to "Update Details" Button

Update Queries:UPDATE courses SET

Name='"+csrRegName.getText()+"',Fee='"+csrRegFee.getText().replace(",", "")+"',LecturerPerHourRate='"+csrRegLecPerHourRate.getText().replace(",", "")+"' WHEREcourseID='"+csrRegID.getText()+"'

Related to "View All Course" Button

Search Queries:SELECT courseID, Name FROM courses

Related to "Remove Course" Button

Delete Queries:DELETE FROM courses WHERE courseid='"+csrRegID.getText()+"'


Related to Search by Course ID ("Find" button)

Search Query:SELECT * FROM courses WHERE courseID LIKE '%"+csrRegID.getText()+"%'

SELECT * FROM courses WHERE courseID LIKE '%"+getID+"%'

Related to Search by Course Name ("Find button")

Search Query:SELECT * FROM courses WHERE Name LIKE '%"+csrRegName.getText()+"%'

Lecturer Registration Frame SQL Queries:

Related to "Save" Button

Search Queries:SELECT MAX(ID) AS maxID, lecturerID FROM lecturers

Insert Queries:INSERT INTO lecturers

VALUES('"+finalizeKey+"','"+newID+"','"+LecRegFullName.getSelectedItem().toString()+"','"+LecRegLastName.getText()+"','"+hiredDate+"','"+SelectedGender+"','"+dateOfBirth+"','"+LecRegAge.getText()+"','"+LecRegNic.getSelectedItem().toString()+"','"+LecRegAddress.getText()+"','"+LecRegTeleFixed.getText()+"','"+LecRegMobile.getText()+"','"+LecRegEmail.getText()+"','"+LecRegCity.getText()+"','"+LecRegCountry.getText()+"','"+LecRegStateProvince.getText()+"','"+LecRegPostalCode.getText()+"')

INSERT INTO lecturer_academic_olVALUES('"+finalizeKey+"','"+OLList[0]+"','"+OLList[1]+"','"+OLList[2]+"', '"+OLList[3]+"')

INSERT INTO lecturer_academic_alVALUES('"+finalizeKey+"','"+ALList[0]+"','"+ALList[3]+"','"+ALList[1]+"','"+ALList[2]+"','"+ALList[4]+"')

INSERT INTO lecturer_pro_qualificationsVALUES('"+finalizeKey+"','"+ProQ[0]+"','"+ProQ[1]+"','"+ProQ[2]+"','"+ProQ[3]+"')

Related to "Update" Button

Update Queries:UPDATE lecturers SET FullName='"+LecRegFullName.getSelectedItem().toString()+"',

LastName='"+LecRegLastName.getText()+"', HiredDate='"+hiredDate+"', Gender='"+SelectedGender+"',DateOfBirth='"+dateOfBirth+"', Age='"+LecRegAge.getText()+"', Nic='"+LecRegNic.getSelectedItem()+"',ResidenceAddress='"+LecRegAddress.getText()+"', TeleFixed='"+LecRegTeleFixed.getText()+"',MobileNo='"+LecRegMobile.getText()+"', Email='"+LecRegEmail.getText()+"',City='"+LecRegCity.getText()+"', Country='"+LecRegCountry.getText()+"',StateProvince='"+LecRegStateProvince.getText()+"', PostalCode='"+LecRegPostalCode.getText()+"'WHERE lecturerID='"+LecRegId.getText()+"'


Insert Queries:INSERT INTO lecturer_academic_ol VALUES('"+LecRegId.getText()+"','"+column0+"',

'"+column1+"', '"+column2+"', '"+column3+"')

INSERT INTO lecturer_academic_al VALUES('"+LecRegId.getText()+"','"+column0+"','"+column3+"', '"+column1+"', '"+column2+"', '"+column4+"')

INSERT INTO lecturer_pro_qualifications VALUES('"+LecRegId.getText()+"','"+column0+"','"+column1+"', '"+column2+"', '"+column3+"')

Delete Queries:DELETE FROM lecturer_academic_ol WHERE lecturerIDf='"+LecRegId.getText()+"'

DELETE FROM lecturer_academic_ol WHERE lecturerIDf='"+LecRegId.getText()+"'

DELETE FROM lecturer_academic_al WHERE lecturerIDf='"+LecRegId.getText()+"'

DELETE FROM lecturer_academic_al WHERE lecturerIDf='"+LecRegId.getText()+"'

DELETE FROM lecturer_pro_qualifications WHERE lecturerIDf='"+LecRegId.getText()+"'

DELETE FROM lecturer_pro_qualifications WHERE lecturerIDf='"+LecRegId.getText()+"'

Search Queries:SELECT lecturerIDf FROM lecturer_academic_ol WHERE lecturerIDf='"+LecRegId.getText()+"'

SELECT lecturerIDf FROM lecturer_academic_al WHERE lecturerIDf='"+LecRegId.getText()+"'

SELECT lecturerIDf FROM lecturer_pro_qualifications WHERElecturerIDf='"+LecRegId.getText()+"'

Related to "Delete" Button

Delete Query:DELETE FROM lecturers WHERE lecturerID='"+LecRegId.getText()+"'

Related to Find by "Last Name" ("Find" Button)

Search Query:SELECT lecturerID, FullName, HiredDate FROM lecturers WHERE LastName LIKE

'%"+LecRegLastName.getText()+"%'

Related to "NIC" Combo Box

Search Queries:SELECT lecturerID, Nic FROM lecturers WHERE Nic LIKE '%"+getKeyWord+"%'


Related to "Lecturer Full Name" Combo Box

Search Queries:SELECT lecturerID, FullName FROM lecturers WHERE FullName LIKE '"+getKeyWord+"%'

SELECT lecturerID, FullName, HiredDate FROM lecturers WHERE FullName LIKE'"+LecturerName+"%'

Common Queries:SELECT * FROM lecturers WHERE lecturerID='"+getKey+"'

SELECT * FROM lecturer_academic_ol WHERE lecturerIDf='"+getKey+"'

SELECT * FROM lecturer_academic_al WHERE lecturerIDf='"+getKey+"'

SELECT * FROM lecturer_pro_qualifications WHERE lecturerIDf='"+getKey+"'

Related to Find by "Lecturer ID" ("Find" Button)

Search Queries:SELECT lecturerID, FullName, HiredDate FROM lecturers WHERE lecturerID LIKE

'%"+LecRegId.getText()+"%'

SELECT * FROM lecturers WHERE lecturerID='"+getKey+"'

SELECT * FROM lecturer_academic_ol WHERE lecturerIDf='"+getKey+"'

SELECT * FROM lecturer_academic_al WHERE lecturerIDf='"+getKey+"'

SELECT * FROM lecturer_pro_qualifications WHERE lecturerIDf='"+getKey+"'

Related to O/L "Academic Type" Combo Box

Search Query:SELECT DISTINCT(OlType) AS Ol_Type FROM lecturer_academic_ol WHERE Subject LIKE

'%"+getOLKeyWord+"%'

Related to A/L "Academic Type" Combo Box

Search Query:SELECT DISTINCT(AlType) AS al_subject FROM lecturer_academic_al WHERE AlType LIKE

'"+getKeyWord+"%'


Student Registration Frame SQL Queries:

Common Queries:SELECT * FROM students WHERE studentID='"+getID+"'

SELECT * FROM student_courses WHERE studentIDf=(SELECT studentID FROM studentsWHERE studentID='"+getID+"')

SELECT * FROM courses WHERE courseID='"+getID+"'

Related to Find by "Student ID" ("Find" Button)

Search Queries:SELECT * FROM students WHERE studentID LIKE '"+stdRegID.getText()+"%'

Related to Find by "Full Name" ("Find" Button)

Search Queries:SELECT studentID, FullName, Nic FROM students WHERE FullName LIKE

'"+stdRegFullName.getText()+"%'


Search Queries:SELECT studentID, Nic FROM students WHERE Nic LIKE '"+keyWord+"%'

Related to Find by "Course ID" ("Find" Button)

Search Queries:SELECT * FROM courses WHERE courseID LIKE '%"+stdRegCourseID.getText()+"%'

Related to Find by "Course Name" Combo Box

Search Queries:SELECT courseID, Name FROM courses WHERE Name LIKE '%"+keyWord+"%'

Related to "Remove Course" Button

Search Queries:SELECT studentIDf, courseIDf FROM student_payments WHERE

studentIDf='"+stdRegID.getText()+"' ANDcourseIDf='"+stdRegCourseList.getValueAt(stdRegCourseList.getSelectedRow(), 0)+"'



Search Queries:SELECT MAX(ID) AS maxID FROM students

Insert Queries:INSERT INTO students

VALUES('"+finalizeKey+"','"+newID+"','"+stdRegTitle.getText()+"','"+stdRegFullName.getText()+"','"+stdRegAddress.getText()+"','"+stdRegEmail.getText()+"','"+DateOfBirth+"','"+stdRegGender.getSelectedItem()+"','"+stdRegTeleFixed.getText()+"','"+stdRegMobileNo.getText()+"','"+stdNic+"','"+stdRegGuardian.getText()+"')

INSERT INTO student_coursesVALUES('"+finalizeKey+"','"+RowEntry[0]+"','"+RowEntry[1]+"','"+RowEntry[2]+"','"+RowEntry[3]+"','"+RowEntry[4]+"','"+RowEntry[5]+"','"+RowEntry[6]+"', '"+RowEntry[7]+"')


Update Queries:UPDATE students SET Title='"+stdRegTitle.getText()+"',

FullName='"+stdRegFullName.getText()+"', Address='"+stdRegAddress.getText()+"',Email='"+stdRegEmail.getText()+"', DateOfBirth='"+dateOfBith+"',Gender='"+stdRegGender.getSelectedItem().toString()+"', TeleFixed='"+stdRegTeleFixed.getText()+"',MobileNo='"+stdRegMobileNo.getText()+"', Nic='"+studentNic+"',Guardian='"+stdRegGuardian.getText()+"' WHERE studentID='"+stdRegID.getText()+"'

Delete Queries:DELETE FROM student_courses WHERE studentIDf='"+stdRegID.getText()+"'

Insert Queries:INSERT INTO student_courses

VALUES('"+stdRegID.getText()+"','"+column0+"','"+column1+"','"+column2+"','"+column3+"','"+column4+"','"+column5+"','"+column6+"','"+column7+"')


Delete Queries:DELETE FROM student_courses WHERE studentIDf='"+stdRegID.getText()+"'

DELETE FROM students WHERE studentID='"+stdRegID.getText()+"'

Employer Registration Frame SQL Queries:

Common Queries:SELECT * FROM employers WHERE employerID='"+getKey+"'


Related to Find by "Employer ID" ("Find" Button)

Search Queries:SELECT * FROM employers WHERE employerID LIKE '%"+empRegID.getText()+"%'

Related to "Full Name" Combo Box

Search Queries:SELECT DISTINCT(NameFull) AS empName, employerID FROM employers WHERE NameFull

LIKE '"+sch+"%'

SELECT employerID, NameFull FROM employers WHERE NameFull LIKE'%"+SelectedItemName+"%'

Related to Find by "Emplyer Last Name" ("Find" Button)

Search Queries:SELECT employerID, LastName, Date, Time FROM employers WHERE LastName LIKE

'%"+empRegLastName.getText()+"%'


Search Queries:SELECT employerID, Nic FROM employers WHERE Nic LIKE '%"+getTypedText+"%'


Search Queries:SELECT MAX(ID) AS maxID, employerID FROM employers

Insert Queries:INSERT INTO employers

VALUES('"+newID+"','"+finalizeKey+"','"+var_empRegName+"','"+empRegLastName.getText()+"','"+SelectedGender+"','"+var_empRegNic+"','"+inputDateOfBirth+"','"+empRegAge.getText()+"','"+empRegPostCode.getText()+"','"+empRegSateProvince.getText()+"','"+empRegCity.getText()+"','"+empRegAddress.getText()+"','"+empRegTele.getText()+"','"+empRegMobile.getText()+"','"+empRegEmail.getText()+"','"+empRegEmployment.getText()+"','"+empRegCurrentSalary.getText().replace(",","")+"','"+inputRecruitDate+"','"+stDate+"','"+stTime+"')



Update Queries:UPDATE employers SET

NameFull='"+((JTextField)empRegFullName.getEditor().getEditorComponent()).getText()+"',LastName='"+empRegLastName.getText()+"', Gender='"+getGender+"',Nic='"+((JTextField)empRegNic.getEditor().getEditorComponent()).getText()+"',DateOfBirth='"+getDateOfBirth+"', Age='"+empRegAge.getText()+"',PostalCode='"+empRegPostCode.getText()+"', StateProvince='"+empRegSateProvince.getText()+"',City='"+empRegCity.getText()+"', Address='"+empRegAddress.getText()+"',TeleFixed='"+empRegTele.getText()+"', MobileNo='"+empRegMobile.getText()+"',Email='"+empRegEmail.getText()+"', Employment='"+empRegEmployment.getText()+"',Salary='"+empRegCurrentSalary.getText().replace(",", "")+"', RecruitDate='"+getRecruitDate+"' WHEREemployerID='"+empRegID.getText()+"'


Delete Queries:DELETE FROM employers WHERE employerID='"+empRegID.getText()+"'

Other Expenses Frame SQL Queries:

Common Queries:SELECT * FROM other_expenses WHERE otherExpenseID='"+getID+"'

SELECT otheExpenseTypeID, Name FROM other_expense_types WHEREotheExpenseTypeID='"+rs.getString("otherExpenseTypeIDf")+"'

SELECT SUM(Remaining) AS accumulated FROM other_expenses WHEREotherExpenseTypeIDf=(SELECT otheExpenseTypeID FROM other_expense_types WHEREName='"+othExpenseTypeName.getSelectedItem().toString()+"')

Related to Find by "Other Expenses ID" ("Find" Button)

Search Queries:SELECT otherExpenseID, otherExpenseTypeIDf, BillNo, EntryDate, EntryTime FROM

other_expenses WHERE otherExpenseID LIKE '%"+othExpenseID.getText()+"%'

SELECT Name FROM other_expense_types WHEREotheExpenseTypeID='"+rs.getString("otherExpenseTypeIDf")+"'

Related to Find by "Submit Date" ("Find" Button)


other_expenses WHERE EntryDate='"+searchDate+"'SELECT Name, otheExpenseTypeID FROM other_expense_types WHERE

otheExpenseTypeID='"+rs.getString("otherExpenseTypeIDf")+"'


Related to "Other Expense Type" Combo Box

Search Queries:SELECT * FROM other_expense_types WHERE Name LIKE '"+sch+"%'

Related to Find by "Bill No" ("Find" Button)


other_expenses WHERE BillNo LIKE '%"+othExpenseBillNo.getText()+"%'

SELECT Name FROM other_expense_types WHEREotheExpenseTypeID='"+rs.getString("otherExpenseTypeIDf")+"'

Related to "Filter" Button

Search Queries:SELECT * FROM other_expenses WHERE otherExpenseTypeIDf LIKE (SELECT

otheExpenseTypeID FROM other_expense_types WHERE Name='"+othExpenseType+"') AND BillDateBETWEEN '"+othExpenseFromDate.getText()+"' AND '"+othExpenseToDate.getText()+"' ORDER BY IDASC

SELECT * FROM other_expenses WHERE otherExpenseTypeIDf LIKE (SELECTotheExpenseTypeID FROM other_expense_types WHERE Name='"+othExpenseType+"') AND PaidDateBETWEEN '"+othExpenseFromDate.getText()+"' AND '"+othExpenseToDate.getText()+"' ORDER BY IDASC

SELECT * FROM other_expenses WHERE BillDate BETWEEN'"+othExpenseFromDate.getText()+"' AND '"+othExpenseToDate.getText()+"' ORDER BY ID ASC

SELECT * FROM other_expenses WHERE PaidDate BETWEEN'"+othExpenseFromDate.getText()+"' AND '"+othExpenseToDate.getText()+"' ORDER BY ID ASC

SELECT Name FROM other_expense_types WHEREotheExpenseTypeID='"+getOtherExpenseTypeID+"'

Related to "Paid" Button

Search Queries:SELECT MAX(ID) AS MaxID FROM other_expenses

Insert Queries:INSERT INTO other_expenses

VALUES('"+finalizekey+"','"+NewID+"','"+ExpTypeID+"','"+othExpenseBillNo.getText()+"','"+othExpenseBillAmount.getText().replace(",", "") +"','"+othExpensePaidAmount.getText().replace(",", "")+"','"+othExpenseRemarks.getText()+"','"+othExpenseRemaining.getText().replace(",", "")+"','"+othExpensePaidDate.getText()+"','"+othExpenseBillDate.getText()+"','"+date+"','"+time+"','None')


Related to "Revise Payment" Button

Update Queries:UPDATE other_expenses SET

otherExpenseTypeIDf='"+othExpenseTypeIDVec.get(othExpenseTypeName.getSelectedIndex())+"',BillNo='"+othExpenseBillNo.getText()+"', BillAmount='"+othExpenseBillAmount.getText().replace(",", "")+"', PaidAmount='"+othExpensePaidAmount.getText().replace(",", "") +"',Remarks='"+othExpenseRemarks.getText()+"',Remaining='"+othExpenseRemaining.getText().replace(",", "") +"',PaidDate='"+othExpensePaidDate.getText()+"', BillDate='"+othExpenseBillDate.getText()+"',EntryReviseDate='"+date+"' WHERE otherExpenseID='"+othExpenseID.getText()+"'

Delete Queries:DELETE FROM other_expenses WHERE otherExpenseID='"+othExpenseID.getText()+"'

Other Income Frame SQL Queries:

Common Queries:SELECT oin.otherIncomeID, oin.ReceiptNo, oin.ReceiveDate, oin.Date, oin.IncomeAmount,

oin.Remarks, oin.IncomeTypeIDf, oint.Name FROM other_income oin, other_income_types oint WHEREotherIncomeID='"+getKey+"' AND oint.othIncomeTypeID=oin.IncomeTypeIDf

Related to Find by "Other Income ID" ("Find" Button)

Search Queries:SELECT * FROM other_income WHERE otherIncomeID LIKE '"+othIncomeID.getText()+"%'

Related to Find by "Date" ("Find" Button)

Search Queries:SELECT * FROM other_income WHERE Date='"+currentFormat+"'

Related to "Other Income Type" Combo Box

Search Queries:SELECT othIncomeTypeID, Name FROM other_income_types WHERE Name LIKE

'"+getKeyWord+"%'

Related to Find by "Receipt No" ("Find" Button)

Search Queries:SELECT * FROM other_income WHERE ReceiptNo LIKE '"+othIncomeReceiptNo.getText()+"%'



Search Queries:SELECT oin.otherIncomeID, oin.IncomeAmount, oin.ReceiveDate, oint.Name FROM

other_income oin, other_income_types oint WHEREoin.IncomeTypeIDf='"+othIncomeTypeNameID.getText()+"' ANDoint.othIncomeTypeID=oin.IncomeTypeIDf AND oin.IncomeTypeIDf=oint.othIncomeTypeID ANDReceiveDate BETWEEN '"+othIncomeFromDate.getText()+"' AND '"+othIncomeToDate.getText()+"'ORDER BY oin.ID ASC

SELECT oin.otherIncomeID, oin.IncomeAmount, oin.ReceiveDate, oint.Name FROMother_income oin, other_income_types oint WHERE oint.othIncomeTypeID=oin.IncomeTypeIDf ANDoin.IncomeTypeIDf=oint.othIncomeTypeID AND ReceiveDate BETWEEN'"+othIncomeFromDate.getText()+"' AND '"+othIncomeToDate.getText()+"' ORDER BY oin.ID ASC


Search Queries:SELECT MAX(ID) as maxID, otherIncomeID FROM other_Income

Insert Queries:INSERT INTO other_income VALUES('"+finalizeKey+"',

'"+newID+"','"+incomeTypeID+"','"+othIncomeReceiptNo.getText()+"','"+othIncomeAmount.getText().replace(",", "")+"','"+othIncomeRemarks.getText()+"','"+othIncomeReceiveDate.getText()+"','"+stDate+"','"+stTime+"')


Update Queries:UPDATE other_income SET IncomeTypeIDf='"+othIncomeTypeNameID.getText()+"',

ReceiptNo='"+othIncomeReceiptNo.getText()+"',IncomeAmount='"+othIncomeAmount.getText().replace(",", "")+"',Remarks='"+othIncomeRemarks.getText()+"', ReceiveDate='"+othIncomeReceiveDate.getText()+"'WHERE otherIncomeID='"+othIncomeID.getText()+"'


Delete Queries:DELETE FROM other_income WHERE otherIncomeID='"+othIncomeID.getText()+"'

Other Expense Type Registration Frame SQL Queries:

Common Queries:SELECT * FROM other_expense_types WHERE otheExpenseTypeID='"+getID+"'


Related to Find by "Other Expense Type ID" ("Find" Button)

Search Queries:SELECT * FROM other_expense_types WHERE otheExpenseTypeID LIKE

'%"+othExpTypeID.getText()+"%'

Related to Find by "Other Expenses Name" ("Find" Button)

Search Queries:SELECT * FROM other_expense_types WHERE Name LIKE '"+othExpTypeName.getText()+"%'


Search Queries:SELECT MAX(ID) AS MaxID FROM other_expense_types

Insert Queries:INSERT INTO other_expense_types

VALUES('"+finalizeKey+"','"+newID+"','"+othExpTypeName.getText()+"')


Update Queries:UPDATE other_expense_types SET Name='"+othExpTypeName.getText()+"' WHERE

otheExpenseTypeID='"+othExpTypeID.getText()+"'


Delete Queries:DELETE FROM other_expense_types WHERE

otheExpenseTypeID='"+othExpTypeID.getText()+"'

Other Fee Type Registration Frame SQL Queries:

Related to Find by "Other Fee ID" ("Find" Button)

Search Queries:SELECT * FROM other_fees_type WHERE othFeeType_ID LIKE '"+othFeeTypeID.getText()+"%'

Related to Find by "Other Fee Name" ("Find" Button)

Search Queries:SELECT othFeeType_ID, FeeTypeName FROM other_fees_type WHERE FeeTypeName LIKE

'%"+othFeeTypeName.getText()+"%'



Search Queries:SELECT MAX(ID) AS maxID FROM other_fees_type

Insert Queries:INSERT INTO other_fees_type

VALUES('"+finalizeKey+"','"+newID+"','"+othFeeTypeName.getText()+"')


Update Queries:UPDATE other_fees_type SET FeeTypeName='"+othFeeTypeName.getText()+"' WHERE

othFeeType_ID='"+othFeeTypeID.getText()+"'


Delete Queries:DELETE FROM other_fees_type WHERE othFeeType_ID='"+othFeeTypeID.getText()+"'

Other Income Type Registration Frame SQL Queries:

Common Queries:SELECT othIncomeTypeID, Name FROM other_income_types WHERE

othIncomeTypeID='"+getOtherIncomeTypeID+"'

Related to Find by "Other Income Type ID" ("Find" Button)

Search Queries:SELECT othIncomeTypeID, Name FROM other_income_types WHERE othIncomeTypeID LIKE

'"+othIncomeTypeID.getText()+"%'

Related to Find by "Other Income Type Name" ("Find" Button)

Search Queries:SELECT othIncomeTypeID, Name FROM other_income_types WHERE Name LIKE

'"+othIncomeTypeName.getText()+"%'


Insert Queries:INSERT INTO other_income_types VALUES('"+finalizeKey+"', '"+newID+"',

'"+othIncomeTypeName.getText()+"')



Update Queries:UPDATE other_income_types SET Name='"+othIncomeTypeName.getText()+"' WHERE

othIncomeTypeID='"+othIncomeTypeID.getText()+"'


Delete Queries:DELETE FROM other_income_types WHERE othIncomeTypeID='"+othIncomeTypeID.getText()+"'

Lecturer Payments Frame (Payments Tab) SQL Queries:

Common Queries:SELECT

lecturers.lecturerID,schedule_evaluation_list.evalList_ID,schedule_evaluation_list.lecturerIDf,schedule_evaluation_list.courseIDf,schedule_evaluation_list.status,schedule_evaluation_list.CurrentHours,courses.LecturerPerHourRate,courses.courseID,courses.Name,lecturer_payment.lecturerIDf,lecturer_pay_cal_status.evalList_IDf,lecturer_pay_cal_status.UpdateStatus FROMlecturers,schedule_evaluation_list,courses,lecturer_payment,lecturer_pay_cal_status WHERElecturers.lecturerID LIKE '"+getLecturerID+"' ANDlecturers.lecturerID=schedule_evaluation_list.lecturerIDf ANDschedule_evaluation_list.courseIDf=courses.courseID ANDlecturers.lecturerID=lecturer_payment.lecturerIDf ANDschedule_evaluation_list.evalList_ID=lecturer_pay_cal_status.evalList_IDf

SELECTlecturers.lecturerID,schedule_evaluation_list.evalList_ID,schedule_evaluation_list.lecturerIDf,schedule_evaluation_list.courseIDf,schedule_evaluation_list.status,schedule_evaluation_list.CurrentHours,courses.LecturerPerHourRate,courses.courseID,courses.Name,lecturer_payment.lecturerIDf,lecturer_pay_cal_status.evalList_IDf,lecturer_pay_cal_status.UpdateStatus FROMlecturers,schedule_evaluation_list,courses,lecturer_payment,lecturer_pay_cal_status WHERElecturers.lecturerID LIKE '"+getLecturerID+"' ANDlecturers.lecturerID=schedule_evaluation_list.lecturerIDf ANDschedule_evaluation_list.courseIDf=courses.courseID ANDlecturers.lecturerID=lecturer_payment.lecturerIDf ANDschedule_evaluation_list.evalList_ID=lecturer_pay_cal_status.evalList_IDf ANDlecturer_pay_cal_status.UpdateStatus='No'

SELECTlecturers.lecturerID,schedule_evaluation_list.evalList_ID,schedule_evaluation_list.lecturerIDf,schedule_evaluation_list.courseIDf,schedule_evaluation_list.status,schedule_evaluation_list.CurrentHours,courses.LecturerPerHourRate,courses.courseID,courses.Name,lecturer_payment.lecturerIDf,lecturer_pay_cal_status.evalList_IDf,lecturer_pay_cal_status.UpdateStatus FROMlecturers,schedule_evaluation_list,courses,lecturer_payment,lecturer_pay_cal_status WHERElecturers.lecturerID LIKE '"+getLecturerID+"' ANDlecturers.lecturerID=schedule_evaluation_list.lecturerIDf ANDschedule_evaluation_list.courseIDf=courses.courseID ANDlecturers.lecturerID=lecturer_payment.lecturerIDf AND


schedule_evaluation_list.evalList_ID=lecturer_pay_cal_status.evalList_IDf ANDlecturer_pay_cal_status.UpdateStatus='No'

SELECT lecturerIDf FROM lecturer_payment WHERE lecturerIDf='"+getLecturerID+"'

SELECT lc.FullName, lc.lecturerID, lp.TotalAmount, lp.Remaining, lp.TotalPaid FROM lecturers lc,lecturer_payment lp WHERE lp.lecturerIDf=lc.lecturerID AND lc.lecturerID='"+getLecturerID+"'

SELECTschedule_evaluation_list.evalList_ID,schedule_evaluation_list.lecturerIDf,schedule_evaluation_list.courseIDf,schedule_evaluation_list.status,schedule_evaluation_list.CurrentHours,courses.LecturerPerHourRate,courses.courseID,courses.Name,lecturer_pay_cal_status.evalList_IDf,lecturer_pay_cal_status.UpdateStatus FROM lecturers,schedule_evaluation_list,courses,lecturer_pay_cal_status WHERElecturers.lecturerID LIKE '"+getkey+"' AND lecturers.lecturerID=schedule_evaluation_list.lecturerIDf ANDschedule_evaluation_list.courseIDf=courses.courseID ANDschedule_evaluation_list.evalList_ID=lecturer_pay_cal_status.evalList_IDf

SELECT lc.FullName, lc.lecturerID FROM lecturers lc WHERE lc.lecturerID='"+getLecturerID+"'

SELECT lpe.lecPayHistory_ID, lpe.lecturerIDf, lpe.PaidAmount, lpe.TotalAmount, lpe.Remaining,lpe.TotalPaid, lp.TotalAmount, lp.Remaining, lp.TotalPaid, lc.FullName FROM lecturer_payment_entrylpe, lecturer_payment lp, lecturers lc WHERE lpe.lecPayHistory_ID='"+getLecPayEntry+"' ANDlpe.lecturerIDf=lc.lecturerID AND lpe.lecturerIDf=lp.lecturerIDf


Search Queries:SELECT lecturerID, FullName FROM lecturers WHERE lecturerID LIKE '" +

lecPayLecturerID.getText() + "%'

Related to Find by "Payment Entry ID" ("Find" Button)

Search Queries:SELECT lpe.lecPayHistory_ID, lpe.lecturerIDf, lc.FullName, lpe.PaidAmount, lpe.DATE, lpe.TIME

FROM lecturers lc, lecturer_payment_entry lpe WHERE lpe.lecPayHistory_ID LIKE'"+lecPayEntryID.getText()+"%' AND lpe.lecturerIDf=lc.lecturerID

Related to "Assess Payment" Button

Update Queries:UPDATE lecturer_pay_cal_status SET UpdateStatus='Yes' WHERE evalList_IDf='"+evalListID+"'

UPDATE lecturer_payment SET TotalHours='"+x1+"', TotalAmount='"+x5+"', Remaining='"+x6+"'WHERE lecturerIDf='"+lecPayLecturerID.getText()+"'

UPDATE lecturer_pay_cal_status SET UpdateStatus='Yes' WHERE evalList_IDf='"+evalListID+"'

Search Queries:SELECT lecturerIDf FROM lecturer_payment WHERE

lecturerIDf='"+lecPayLecturerID.getText()+"'


Insert Queries:INSERT INTO lecturer_payment VALUES('"+lecPayLecturerID.getText()+"','"+x1+"','"+x5+"','0','0')

Related to "Issue Payment" Button

Search Queries:SELECT lecturerIDf FROM lecturer_payment WHERE

lecturerIDf='"+lecPayLecturerID.getText()+"'

Insert Queries:INSERT INTO lecturer_payment VALUES('" + lecPayLecturerID.getText() +

"','"+TotalHours.getText().replace(",", "")+ "','"+lecPayTotalAmount.getText().replace(",", "")+ "','" +lecPayRemaining.getText().replace(",", "")+ "','" + lecPayTotalPaid.getText().replace(",", "")+ "')

INSERT INTO lecturer_payment_entryVALUES('"+finalizeKey+"','"+newID+"','"+lecPayLecturerID.getText()+"','"+lecPayIssueAmount.getText().replace(",", "")+"','"+lecPayTotalAmount.getText().replace(",","")+"','"+lecPayRemaining.getText().replace(",", "")+"','"+lecPayTotalPaid.getText().replace(",","")+"','"+strPresentDate+"','"+strPresentTime+"')

INSERT INTO lecturer_payment_entryVALUES('"+finalizeKey+"','"+newID+"','"+lecPayLecturerID.getText()+"','"+Double.valueOf(lecPayIssueAmount.getText().replace(",", ""))+"','"+lecPayTotalAmount.getText().replace(",","")+"','"+lecPayRemaining.getText().replace(",", "")+"','"+lecPayTotalPaid.getText().replace(",","")+"','"+strPresentDate+"','"+strPresentTime+"')

Update Queries:UPDATE lecturer_payment SET TotalHours=TotalHours+'"+TotalHours.getText().replace(",",

"")+"',TotalAmount='"+lecPayTotalAmount.getText().replace(",","")+"',Remaining='"+lecPayRemaining.getText().replace(",","")+"',TotalPaid='"+lecPayTotalPaid.getText().replace(",", "")+"' WHERElecturerIDf='"+lecPayLecturerID.getText()+"'

Related to "Revise Payment" Button

Search Queries:SELECT TotalAmount, Remaining, TotalPaid FROM lecturer_payment WHERE

lecturerIDf='"+safeBuffer_lecturerID+"'

Update Queries:UPDATE lecturer_payment SET Remaining='"+String.valueOf(newRemaining)+"',

TotalPaid='"+String.valueOf(newTotalPaid)+"' WHERE lecturerIDf='"+safeBuffer_lecturerID+"'

UPDATE lecturer_payment_entry SET PaidAmount='"+lecPayIssueAmount.getText()+"',Remaining='"+newEntryRemaining+"', TotalPaid='"+newEntryTotalPaid+"' WHERElecPayHistory_ID='"+safeBuffer_lecPayEntryID+"' AND lecturerIDf='"+safeBuffer_lecturerID+"'



Search Queries:SELECT lp.Remaining, lp.TotalPaid, lpe.PaidAmount FROM lecturer_payment lp,

lecturer_payment_entry lpe WHERE lp.lecturerIDf='"+safeBuffer_lecturerID+"' ANDlpe.lecturerIDf='"+safeBuffer_lecturerID+"' AND lp.lecturerIDf=lpe.lecturerIDf ANDlpe.lecPayHistory_ID='"+safeBuffer_lecPayEntryID+"'

Update Queries:UPDATE lecturer_payment SET Remaining='"+newRemaining+"', TotalPaid='"+newTotalPaid+"'

WHERE lecturerIDf='"+safeBuffer_lecturerID+"'

Delete Queries:DELETE FROM lecturer_payment_entry WHERE lecturerIDf='"+lecPayLecturerID.getText()+"'

AND lecPayHistory_ID='"+safeBuffer_lecPayEntryID+"'

Lecturer Payments Frame (Payment History / Analyzing Tab) SQL Queries:

Common Queries:SELECT lecturerID, FullName FROM lecturers WHERE lecturerID='"+getLecturerID_2+"'


Search Queries:SELECT lecturerID, FullName FROM lecturers WHERE lecturerID LIKE

'"+lecPayHistoryLecID.getText()+"%'

Related to "Lecturer Name" Combo Box

Search Queries:SELECT lecturerID, FullName FROM lecturers WHERE FullName LIKE '"+keyword+"%'


Search Queries:SELECT lpe.lecPayHistory_ID, lpe.DATE, lpe.TIME, lpe.PaidAmount, lpe.Remaining, lc.FullName

FROM lecturer_payment_entry lpe, lecturers lc WHERE lpe.lecturerIDf=lc.lecturerID AND DATEBETWEEN '"+fromDate+"' AND '"+toDate+"'

SELECT SUM(PaidAmount) AS sumPaid, TotalAmount FROM lecturer_payment_entry WHEREDATE BETWEEN '"+fromDate+"' AND '"+toDate+"' GROUP BY TotalAmount

SELECT SUM(Remaining) sumTotalRemain FROM lecturer_paymentSELECT lpe.lecPayHistory_ID, lpe.DATE, lpe.TIME, lpe.PaidAmount, lpe.Remaining, lc.FullName

FROM lecturer_payment_entry lpe, lecturers lc WHERE lpe.lecturerIDf=lc.lecturerID ANDlpe.lecturerIDf='"+lecPayHistoryLecID.getText()+"' AND DATE BETWEEN '"+fromDate+"' AND'"+toDate+"'


SELECT SUM(PaidAmount) AS sumPaid, TotalAmount FROM lecturer_payment_entry WHERElecturerIDf='"+lecPayHistoryLecID.getText()+"' AND DATE BETWEEN '"+fromDate+"' AND '"+toDate+"'GROUP BY TotalAmount

SELECT Remaining FROM lecturer_payment WHERElecturerIDf='"+lecPayHistoryLecID.getText()+"'

Student Payments Frame SQL Queries:

Common Queries:SELECT sp.invoiceID, sp.Payment, sc.Installments, sc.Fee, s.studentID, s.FullName, s.Nic,

cs.courseID, cs.Name FROM student_payments sp, student_courses sc, students s, courses cs WHEREsp.invoiceID='"+getInvoiceID+"' AND s.studentID=sp.studentIDf AND cs.courseID=sp.courseIDf ANDsc.studentIDf=sp.studentIDf AND sc.courseIDf=sp.courseIDf

SELECT SUM(Payment) as totalPaid FROM student_payments WHEREstudentIDf='"+studentID+"' AND courseIDf='"+courseID+"'

SELECT studentID, FullName FROM students WHERE studentID='"+getID+"'SELECT Name FROM courses WHERE courseID IN (SELECT courseIDf FROM student_courses

WHERE studentIDf='"+getID+"')

Related to Find by "Invoice ID" ("Find" Button)

Search Queries:SELECT sp.invoiceID, s.FullName, s.Nic, cs.Name FROM student_payments sp, students s,

courses cs WHERE sp.invoiceID LIKE '"+stdPayInvoiceID.getText()+"%' AND s.studentID=sp.studentIDfAND cs.courseID=sp.courseIDf


Search Queries:SELECT * FROM students WHERE studentID LIKE '%"+stdPayRegID.getText()+"%'

Related to Find by "Student Name" ("Find" Button)

Search Queries:SELECT * FROM students WHERE FullName LIKE '%"+stdPayName.getText()+"%'

Related to "Course Name" Combo Box

Search Queries:SELECT c.courseID, c.Fee, sc.Installments FROM courses c, student_courses sc WHERE

c.courseID=(SELECT courseID FROM courses WHEREName='"+stdPayCourseName.getSelectedItem().toString()+"') ANDsc.studentIDf='"+stdPayRegID.getText()+"' AND sc.courseIDf=c.courseID


SELECT sp.invoiceID, sp.PayDate, sp.Payment, sp.Installments, sc.Installments FROMstudent_payments sp, student_courses sc WHERE sp.studentIDf='"+stdPayRegID.getText()+"' ANDsp.courseIDf='"+stdPayCourseID.getText()+"' AND sc.studentIDf='"+stdPayRegID.getText()+"' ANDsc.courseIDf='"+stdPayCourseID.getText()+"'


Search Queries:SELECT MAX(invoiceID) AS maxID FROM student_payments

Insert Queries:INSERT INTO student_payments VALUES('"+newID+"','"

+stdPayRegID.getText()+"','"+stdPayCourseID.getText()+"','"+convertedDate+"','"+payment.getText().replace(",", "")+"', '"+installment.getText()+"')

Related to "Edit" Button

Update Queries:UPDATE student_payments SET Payment='"+payment.getText()+"',

Installments='"+installment.getText()+"' WHERE invoiceID='"+stdPayInvoiceID.getText()+"'

Student Other Fees Frame SQL Queries:

Common Queries:SELECT of.othFeeInvoice_ID, of.Payable, of.Paid, of.Remaining, of.PaidDate, ft.FeeTypeName,

of.studentIDf, of.othFeeType_IDf, st.FullName FROM other_fees of, other_fees_type ft, students stWHERE of.othFeeInvoice_ID='"+getInvoiceID+"' AND of.othFeeType_IDf=ft.othFeeType_ID ANDof.studentIDf=st.studentID

SELECT of.othFeeInvoice_ID, ft.FeeTypeName, of.Paid, of.Remaining, of.PaidDate FROMother_fees of, other_fees_type ft, students st WHERE st.studentID='"+othFeeStdID.getText()+"' ANDof.studentIDf=st.studentID AND of.othFeeType_IDf=ft.othFeeType_ID

SELECT studentID, FullName FROM students WHERE studentID='"+getKey+"'

SELECT fe.othFeeInvoice_ID, ft.FeeTypeName, fe.Payable, fe.Paid, fe.Remaining, fe.PaidDateFROM other_fees fe, other_fees_type ft WHERE fe.othFeeType_IDf='"+othFeeTypeID.getText()+"' ANDfe.studentIDf='"+othFeeStdID.getText()+"' AND ft.othFeeType_ID='"+othFeeTypeID.getText()+"'

Related to Find by "Invoice ID" ("Find" Button)

Search Queries:SELECT of.othFeeInvoice_ID, of.Paid, ft.FeeTypeName, st.FullName FROM other_fees of,

other_fees_type ft, students st WHERE of.othFeeInvoice_ID LIKE '"+othFeeInvoiceID.getText()+"%' ANDof.othFeeType_IDf=ft.othFeeType_ID AND of.studentIDf=st.studentID



Search Queries:SELECT studentID, FullName FROM students WHERE studentID LIKE

'"+othFeeStdID.getText()+"%'

Related to "Student Name" Combo Box

Search Queries:SELECT studentID, FullName FROM students WHERE FullName LIKE '"+keyWord+"%'

SELECT studentID, FullName FROM students WHERE FullName LIKE '"+StudentName+"%'

Related to "Other Fee Type" Combo Box

Search Queries:SELECT othFeeType_ID, FeeTypeName FROM other_fees_type WHERE FeeTypeName LIKE

'"+keyWord+"%'


Search Queries:SELECT Remaining FROM other_fees WHERE othFeeInvoice_ID='"+safeBuffer_otherFeeID+"'

Insert Queries:INSERT INTO other_fees

VALUES('"+finalizeKey+"','"+newID+"','"+othFeeTypeID.getText()+"','"+othFeeStdID.getText()+"','"+othFeeTotal.getText().replace(",", "")+"','"+othFee.getText().replace(",","")+"','"+setRemaining+"','"+paidDate+"','0000-00-00', '00:00:00')

Related to "Revise" Button

Update Queries:UPDATE other_fees SET othFeeType_IDf='"+othFeeTypeID.getText()+"',

studentIDf='"+othFeeStdID.getText()+"', Payable='"+othFeeTotal.getText().replace(",", "")+"',Paid='"+othFee.getText().replace(",", "")+"', Remaining='"+newRemainingAmount+"',REVISE_DATE='"+PresentDate+"', REVISE_TIME='"+PresentTime+"' WHEREothFeeInvoice_ID='"+safeBuffer_otherFeeID+"'

Related to "Delete Record" Button

Delete Queries:UPDATE other_fees SET othFeeType_IDf='"+othFeeTypeID.getText()+"',

studentIDf='"+othFeeStdID.getText()+"', Payable='"+othFeeTotal.getText().replace(",", "")+"',Paid='"+othFee.getText().replace(",", "")+"', Remaining='"+newRemainingAmount+"',REVISE_DATE='"+PresentDate+"', REVISE_TIME='"+PresentTime+"' WHEREothFeeInvoice_ID='"+safeBuffer_otherFeeID+"'


Lecturer Class Scheduling Frame (Create / Revise Schedule Tab) SQL Queries:

Common Queries:SELECT lecturerID, FullName FROM lecturers WHERE lecturerID='"+getKey+"'

SELECT scheduleID FROM class_schedules WHERE scheduleID='"+getScheduleID+"'

SELECT sch.scheduleID, sch.lecturerIDf, sch.ScheduledMonth, lc.FullName FROMclass_schedules sch, lecturers lc WHERE sch.scheduleID='"+getScheduleID+"' ANDlc.lecturerID=sch.lecturerIDf

SELECT schl.courseIDf, cs.Name, cs.LecturerPerHourRate, schl.Class, schl.Batch, schl.Date,schl.StartTime, schl.EndTime, schl.EstimatedHours FROM class_schedules_list schl, courses cs WHEREscheduleIDf='"+getScheduleID+"' AND cs.courseID=schl.courseIDf

SELECT sche.RelatedDate FROM schedule_evaluation sche, schedule_evaluation_list schel,class_schedules_list schl, class_schedules sch WHEREschl.courseIDf='"+rs2.getString("schl.courseIDf")+"' ANDsche.RelatedDate='"+rs2.getString("schl.Date")+"' AND sch.lecturerIDf='"+schRegLectureID.getText()+"'AND schel.lecturerIDf='"+schRegLectureID.getText()+"' ANDschel.courseIDf='"+rs2.getString("schl.courseIDf")+"' AND schel.courseIDf=schl.courseIDf

Related to Find by "Lecture ID" ("Find" Button)

Search Queries:SELECT lecturerID, FullName FROM lecturers WHERE lecturerID LIKE

'"+schRegLectureID.getText()+"%'

Related to Find by "Schedule ID" ("Find" Button)

Search Queries:SELECT sch.scheduleID, sch.lecturerIDf, sch.ScheduledMonth, lc.FullName FROM

class_schedules sch, lecturers lc WHERE sch.scheduleID LIKE '"+keyWord+"%' ANDlc.lecturerID=sch.lecturerIDf

Related to "Lecture Name" Combo Box

Search Queries:SELECT FullName, lecturerID FROM lecturers WHERE FullName LIKE '"+keyWord+"%'

SELECT lecturerID, FullName FROM lecturers WHERE FullName LIKE '"+LecturerName+"%'

Related to Find by "Scheduled for Month" ("Find" Button)

Search Queries:SELECT sch.scheduleID, sch.lecturerIDf, sch.ScheduledMonth, lc.FullName FROM

class_schedules sch, lecturers lc WHERE sch.ScheduledMonth LIKE '"+keyWord+"%' ANDlc.lecturerID=sch.lecturerIDf



Search Queries:SELECT lecturerIDf, ScheduledMonth FROM class_schedules WHERE

lecturerIDf='"+schRegLectureID.getText()+"' AND ScheduledMonth='"+scheduledMonth+"'

Insert Queries:INSERT INTO class_schedules

VALUES('"+finalizeKey+"','"+newID+"','"+schRegLectureID.getText()+"','"+scheduledMonth+"','"+scheduleEntryDate+"')

INSERT INTO class_schedules_listVALUES('"+finalizeKey+"','"+column[0]+"','"+column[1]+"','"+column[2]+"','"+column[3]+"','"+column[4]+"','"+column[5]+"','"+column[6]+"')

Related to "Revise" Button

Update Queries:UPDATE class_schedules SET lecturerIDf='"+schRegLectureID.getText()+"',

ScheduledMonth='"+scheduledMonth+"' WHERE scheduleID='"+schRegSchID.getText()+"'

Delete Queries:DELETE FROM class_schedules_list WHERE scheduleIDf='"+schRegSchID.getText()+"'

Insert Queries:INSERT INTO class_schedules_list

VALUES('"+schRegSchID.getText()+"','"+column[0]+"','"+column[1]+"','"+column[2]+"','"+column[3]+"','"+column[4]+"','"+column[5]+"','"+column[6]+"')


Delete Queries:DELETE FROM class_schedules WHERE scheduleID='"+schRegSchID.getText()+"' AND

lecturerIDf='"+schRegLectureID.getText()+"'

Lecturer Class Scheduling Frame (Evaluate Schedule Status Tab) SQL Queries:

Related to "Generate" Button

Search Queries:SELECT sch.scheduleID, sch.lecturerIDf, lc.FullName, cs.Name, schl.Batch, schl.Class,

schl.StartTime, schl.EndTime FROM class_schedules sch, class_schedules_list schl, lecturers lc,courses cs WHERE schl.Date='"+date+"' AND sch.lecturerIDf=lc.lecturerID ANDschl.courseIDf=cs.courseID AND schl.scheduleIDf=sch.scheduleID

SELECT CurrentStartTime, CurrentEndTime, Status, evalList_ID FROM schedule_evaluation_listWHERE evalIDf=(SELECT evalID FROM schedule_evaluation WHERE RelatedDate='"+date+"' ANDscheduleIDf='"+rs1.getString("sch.scheduleID")+"' ANDDefaultStartTime='"+rs1.getString("schl.StartTime")+"' ANDDefaultEndTime='"+rs1.getString("schl.EndTime")+"')


SELECT UpdateStatus FROM lecturer_pay_cal_status WHERE evalList_IDf='"+getEvalID+"'

Related to "Submit Evaluation" Button

Insert Queries:INSERT INTO schedule_evaluation VALUES('"+finalizeKey+"','"+newID+"','"+relatedDate+"')

INSERT INTO schedule_evaluation_listVALUES('"+finalizeKey_B+"','"+newID_B+"','"+finalizeKey+"','"+column[0]+"','"+column[4]+"','"+courseID+"','"+column[6]+"','"+column[1]+"','"+column[7]+"','"+column[2]+"','"+currentWorkHours+"','"+column[3]+"')

INSERT INTO lecturer_pay_cal_status VALUES('"+finalizeKey_B+"','No')

Search Queries:SELECT courseID FROM courses WHERE Name='"+column[5]+"'

Related to "Edit Evaluation" Button

Search Queries:SELECT evalID FROM schedule_evaluation WHERE RelatedDate='"+safeBuffer_RelatedDate+"'

SELECT evalList_ID, ID FROM schedule_evaluation_list WHERE evalIDf LIKE '"+currentEvalID+"'

SELECT evalList_IDf FROM lecturer_pay_cal_status WHERE evalList_IDf='"+entryID+"' ANDUpdateStatus='Yes'

SELECT courseID FROM courses WHERE Name='"+column[5]+"'

SELECT evalList_ID FROM schedule_evaluation_list WHERE evalList_ID='"+entryID+"'

Delete Queries:DELETE FROM schedule_evaluation_list WHERE evalList_ID='"+entryID+"'DELETE FROM schedule_evaluation_list WHERE evalIDf=(SELECT evalID FROM

schedule_evaluation WHERE RelatedDate='"+safeBuffer_RelatedDate+"')

Insert Queries:INSERT INTO schedule_evaluation_list

VALUES('"+finalizeKey_B_PrecisionMode+"','"+newID_B_PrecisionMode+"','"+currentEvalID+"','"+column[0]+"','"+column[4]+"','"+courseID+"','"+column[6]+"','"+column[1]+"','"+column[7]+"','"+column[2]+"','"+currentWorkHours+"','"+column[3]+"')

INSERT INTO lecturer_pay_cal_status VALUES('"+finalizeKey_B_PrecisionMode+"','No')

INSERT INTO schedule_evaluation_listVALUES('"+finalizeKey_B+"','"+newID_B+"','"+currentEvalID+"','"+column[0]+"','"+column[4]+"','"+courseID+"','"+column[6]+"','"+column[1]+"','"+column[7]+"','"+column[2]+"','"+currentWorkHours+"','"+column[3]+"')

INSERT INTO lecturer_pay_cal_status VALUES('"+finalizeKey_B+"','No')


Lecturer Class Scheduling Frame (Schedule Reports Tab) SQL Queries:

Related to "Compose Date wise Schedule" Button

Search Queries:SELECT schl.Class, schl.Batch, cs.Name, schl.StartTime, lc.FullName FROM class_schedules

sch, class_schedules_list schl, courses cs, lecturers lc WHERE schl.Date='"+dateWiseSchedule_Date+"'

Login Frame SQL Queries:

Related to "Login" Button

Search Queries:SELECT * FROM login WHERE userID='"+user.getText()+"' AND

password='"+String.valueOf(getPass)+"'

SELECT COUNT(userID) AS Total FROM login

Change Login Details Frame SQL Queries:

Related to "Change Login Details" Button

Search Queries:SELECT * FROM login WHERE userID='"+getTypedOldUser+"' AND

password='"+getTypedOldPassword+"'

SELECT COUNT(userID) as TotalUsers FROM login

Delete Queries:DELETE FROM login WHERE userID='"+getTypedOldUser+"'

Insert Queries:INSERT INTO login VALUES('"+getTypedNewUser+"', '"+getTypedNewPassword+"')INSERT INTO login VALUES('"+getTypedNewUser+"', '"+getTypedNewPassword+"')

jsad61_final_project_doc_optcust

Documents

institute management

students details management

lecturer details management

course details management

john paul

project plan

maxtec members

advanced technology