joint boe meeting presentation feb 12

8/7/2019 Joint BOE Meeting Presentation Feb 12

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ASSETASSETA Shared Services Education TeamA Shared Services Education Team

Brocton Central School District

Chautauqua Lake Central School District

Ripley Central School District

Westfield Academy and Central School District


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Executive Budget Proposal ImpactExecutive Budget Proposal Impact

y Chautauqua Lake Central School District

Snapshot

Estimated Expense Increase = $677,581

Estimated Revenue Decrease = -$432,822

Estimated Budget Gap = $1,110,403

Potential Tax

Warrant Increase = +11.5%


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y Brocton Central School District

Snapshot




Potential Tax



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y Ripley Central School District

Snapshot



Estimated Budget Gap = $975,288

Potential Tax

Warrant Increase = +30%


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y Westfield Academy and Central School

District

Snapshot




Potential Tax



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Potential Staff ReductionsPotential Staff Reductions

y

This means the possibility of significantreductions to transportation, operations

and maintenance, food services, and/or

programs and services for students.


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Local Government Efficiency GrantLocal Government Efficiency Grant

y A Regional Approach to Secondary

Education

y $30,000 ($750/District = Local Match)

y Focus on programs and services for

students including:

Electives

Credit bearing courses

Co-curricular activities


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A Regional Approach to SecondaryA Regional Approach to Secondary

EducationEducationy Findings of district comparisons

Range of college credit bearing courses = 17 to 0

Range of Advanced Placement courses = 3 to 0

Range of electives other than credit bearing or AP = 49 to 21

Range of athletics opportunities = 32 to 8

Range of co-curricular opportunities = 18 to 3


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ASSET Shared Services StudyASSET Shared Services Study

y Completed in November 2007

y Funded by Department of State Grant

y $40,000 ($1,000/District = Local Match)

y

Divided into three sections Central Business Office (CBO)

Other shared services

School district reorganization


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y Enrollment projections (K-12)

Brocton

x Predicted = 559 Actual = 598

Chautauqua Lake


Ripley

x

Predicted = 314 Actual = 330 Westfield



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y High School Enrollment (9-12)

Predicted = 785 Actual = 831


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ASSET Shared Service StudyASSET Shared Service Study

y Actions recommended and already taken

- Central Business Office

- Brocton, Ripley and Westfield engaged in

consolidation studies


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y Actions recommended and placed on

hold

Human resource management

Food service management

Instructional management

Special education management

Technology Transportation


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y Actions considered and not

recommended

Athletic management

Facilities management


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Current collaborationsCurrent collaborations

y Memorandum of Agreement for shared

student programs

y Athletic partnerships


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BOE Open DiscussionBOE Open Discussion

y Possibilities Revisited

Range of course/electives: bright spot,

opportunities to help neighbors

Consider specializing

Similar time reference to facilitate availability

from district to district


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Is this the best education we can provide kids

for the combined population/expenditures?

Why are we open in winter weather andclosed in summer? Potential cost savings by

reversing this?

Instead of moving kids, move the teacher from

bldg to bldg.


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Supts do a great job cooperating, but that

hasnt solved the problems

We are the problem. have lived beyond ourmeans: wages, benefits, pensions far beyond

the average of our communities

Generosity of State of NY has encouraged

this.


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Problem is far deeper than sharing bus runs,

courses

There are windows of opportunity. Thissituation is similar to the circumstances that

led to the merger of Chautauqua and

Mayville.

If we get property tax cap, we will have no

other choice.


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y What possibilities already considered

should be revisited?

y What new possibilities should now be

considered?

Common schedule (even if just these 4

districts) and common type of schedule tomake course sharing work for the kids


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considered?

In-service and staff development

Good to get teaching staff together to get to

know each other and share, brainstorm Enrichment opportunities beyond academics


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considered?

e.g. regional student newspaper

How did special education discussion go?

(CSE chairs met yesterday.) Challenge will beto deal with regulations; intricate challenge


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considered?

Regional high school; still no legislation

Unfunded mandates in policies/regulations;

hands are tied Look for shared negotiations: benefits, health

insurance


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considered?

Go out on a limb; take the lead to show

legislators we are taking action

Stop looking at whats in it for me? andconsider whats best regionally and for the

kids


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considered?

Go to Albany and say this is what these 4

districts want; cannot wait for legislators

Incentive aid is a temporary fix

Make tough choices; State of NY has

encouraged us not to do that


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considered?

Are we committed to moving in a new

direction as 4 districts together?

What were not willing to do (give up,change); must decide what we are willing to

do.


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considered?

Do what we can going forward, making

whatever changes are necessary to provide

what students deserve Cannot cut our way to solve this problem.

Needs a new approach.


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considered?

Cutting jobs will have a huge impact on the

county.

Have to do something; cannot expect stateto understand our situation/problems. Figure

out what we can do, and do it.


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considered?

The things we are not willing to give up

today will be taken away from us.

Emotional issue.

With property tax cap, what you think you

have will be taken away from you.


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considered?

Group solution is the only way to address

this. Communicate to communities so they

understand the impact of the property taxcap. Associate faces/programs with the

number.


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considered?

For Chautauqua-Mayville merger, it took a

year to communicate the need for change.

Communicate to communities that this is anopportunity to improve things. ASSET

newsletter?


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considered?

What do we want to give up? Consider

tuitioning Ripley 9-12 to Chautauqua Lake

while continuing regional high schoolapproach.


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considered? Possibly run K-12 program for 4

communities?

Regional high school:x Great crisis; cant waste it

x Less about money than about kids now


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considered? Regional high school:

x Have the courage to give up the window seat

sometimes

x Do the right thing for kids, even if a supt doesnt

have a job


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considered? Regional high school:

x Have to make bold moves, or we will be stuck

x

Put aside your own needs and think about kidsx If RHS is the concensus, what is the next step?

x Get all parties around the table


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considered? For the communities, it is about the money.

Its about more than just the money.

Must communicate to communities in termsthat resonate with them.

We wouldnt be here today if it wasnt about

the money.


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considered? When you get your communities on board,

then go to legislators.

Focus on different schools for differentspecialities

Communication: television, website, radio in

addition to newspapers


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considered? Start putting out positive information (blog?)

and explaining restrictions; education public

Collective website needed; share what weredoing, why

Public service announcements (TV

Productions)


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considered? Associations willing to listen, learn; establish

ongoing committee work in each district to

talk with Associations re: what regionalism

looks like; start conversation

1-2 board members and supts get together

as ad hoc advisory committee


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considered? Then get full boards together with ad hoc

committee to see where discussion has led

Go after grant money for regional highschool, using existing facilities

Better to be at the forefront; good chance of

state funding


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considered? Its about the kids.

Thing of the 4 districts together as a virtual

school district. Facebook is the way to go to communicate,

even with parents, teachers.


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considered? Its about the kids.

Thing of the 4 districts together as a virtual

school district. Facebook is the way to go to communicate,

even with parents, teachers. Twitter too.


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considered? Studies, grants take time. Look at a different

approach, cutting edge.

Lets be innovative re: what well tell the statewere going to do.


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y Action Steps

Get ad hoc committee: 2 board members,

supt from each district: meet for the first

time to determine who representatives willbe (e.g. reps from teachers, support staff).

Concern about committee getting too large.

Could have leadership team plus advisory

committees to keep everyone in the loop.

Work on tangible next steps: newsletter,

website, Facebook, etc.


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y Action Steps

Communication right out of the gate is

critical. Have examples ready for first ad hoc

meeting. Include state legislators in communication.

Chautauqua Education Coalition (from video

shown earlier); another way to leverage

support.


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y Action Steps

What can we do tomorrow? What is holding

us back? What are the boundaries?

Put ad hoc committee on agendas for nextBOE meetings.

x After March 1st: will have had conversations with

legilators, will have idea of budget proposal

x Try to find a common date quickly for firstleadership team (ad hoc committee) meeting.


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y Action Steps

Move forward as though there were no

boundaries.

Decide what it will look like, then strategizearound each issue/boundary.

Engage local legislators quickly. Let them

know the 4 districts, collectively, are looking

at a new solution.


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y Public comments

Teachers Association wants to be at the

table to work with board of education and

superintendent, including at ad hoc meetings Bring kids into each district/community, not

just pushing programs/athletics to other

districts. 2-way system

Valuable, quality education is the goal


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y Public comments

Communication: Get communities attention

with possibility of athletics being merged/

disolved Consider re-drawing district lines

Common schedule, calendar: goal for next

school year

Question: Businesses sitting on cash?


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y Public comments

Going to school in summer but not in winter:

what would happen with summer camps,

college employment, etc.? Start with common same calendar right now,

in addition to compatible high school

schedule.

Shared bussing? Not big organized sharing,

but individual instances. Does state law allow

this?


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y Public comments

Was Access Channel 5 contacted to film/air

this meeting? Good way to share with

community in the future. Remember, thereare those in more rural areas who do not

have cable.

Look at other districts using distance learning

and technology, e.g. West Seneca CareerAcademy model.


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y Public comments

Smart Scholars early college w/Mercyhurst,

Academy of Travel/Tourism, partner with

SUNY Fredonia, etc. Look at existing goodmodels.

Take turns guest-editing blog to provide

different perspectives.

Involve BOCES too, in communicating with

legislators


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y Public comments

Smart Scholars early college w/Mercyhurst,

Academy of Travel/Tourism, partner with

SUNY Fredonia, etc. Look at existing goodmodels.

Take turns guest-editing blog to provide

different perspectives.

Involve BOCES District Superintendents too,

in communicating with legislators


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y Public comments

To make this work soon, 4 districts need to

adopt a common schedule. Can BOCES

help? BOCES is on the state calendar.

Districts will be looking to BOCES for

innovative solutions.


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y Follow-up comments

Except for in-service days, 4 districts are

pretty much on a common calendar.

Bell schedule is a bigger issue; this is acontractual issue in some districts. Must be

some give-and-take.

Virtual vs transporting kids: Were already

transporting kids.

Transportation: because were rural, we do

lean on neighboring districts sometimes.


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y Follow-up comments

Race to the Top: Costs more money.

4 district do communicate with BOCES

Interim District Supt.


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Next Steps?Next Steps?

joint boe meeting presentation feb 12

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