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JOHNSON COUNTY COMMUNITY COLLEGE 12345 College Boulevard

Overland Park, Kansas

Meeting--Board of Trustees

Hugh Speer Board Room, 137 General Education Building January 16, 2020 – 5:00 p.m.

AGENDA

I. CALL TO ORDER Mr. Musil II. PLEDGE OF ALLEGIANCE Mr. Musil III. ROLL CALL AND RECOGNITION OF VISITORS Mr. Musil IV. AWARDS AND RECOGNITIONS Dr. Sopcich

V. OPEN FORUM Mr. Musil VI. BOARD REPORTS

A. Student Senate Mr. Prasai B. College Lobbyist Mr. Carter C. Faculty Association Dr. Harvey D. Johnson County Education Research Triangle Mr. Cross E. Kansas Association of Community College Trustees Ms. Ingram F. Foundation Ms. Ingram

VII. COMMITTEE REPORTS AND RECOMMENDATIONS

A. Human Resources (pp 1-3) Ms. Ingram

B. Learning Quality (pp 4-13) Dr. Cook Recommendation: Modifications to: Assessment Policy 311.02; Scheduling of Courses and Add/Drop Policy 311.03; Enrollment Status and Course Load Policy 311.04; Tuition Refund Policy 312.01; and Financial Aid Policy 313.01 (pp 4-10)

C. Management (pp 14-35) Dr. Cook Recommendation: Modification of the Service of Alcoholic Beverages Policy 217.06 (pp 14-16)

Recommendation: Deletion of the Returned Checks Policy, 312.03 (p 17) Recommendation: Transfer of Funds (p 22) Recommendation: Banking Services/Signature Authority (pp 23-24) Recommendation: Industrial Training Center (ITC) HVAC Improvements (p 26)

Capital Acquisitions and Improvements (p 27) Facilities Master Plan Project Matrix (p 28) Network Infrastructure Equipment & Services (pp 29-30) VIII. PRESIDENT’S RECOMMENDATIONS FOR ACTION

A. Treasurer’s Report (pp 36-47) Mr. Cross B. Monthly Report to the Board Dr. Sopcich

IX. OLD BUSINESS (pp 48-49)

A. Presidential Search Update Dr. Cook B. Board Member Censure Investigation Update Mr. Musil

(no action will be taken) X. NEW BUSINESS XI. CONSENT AGENDA Mr. Musil

A. Regular Monthly Reports and Recommendations 1. Minutes of Previous Meeting 2. Cash Disbursement Report (pp 50-52) 3. Grants, Contracts and Awards (pp 53-55) 4. Affiliation, Articulation and Reverse Transfer, Cooperative

and Other Agreements (p 56) 5. Curriculum (pp 57-60) 6. Transfer to JCCC Foundation Tribute Fund (p 61)

B. Human Resources (pp 62-69) 1. Retirement 2. Separation 3. Reassignments 4. Employment – Regular 5. Employment – Temporary 6. Unpaid Extraordinary Leave of Absence 7. Change to the FY2019-2020 Staffing Authorization Table for

Part-time Regular Staff C. Human Resources Addendum

XII. EXECUTIVE SESSION XIII. ADJOURNMENT

HUMAN RESOURCES COMMITTEE MINUTES December 6, 2019

The Human Resources Committee met at 8:00 a.m. on Friday, December 6, 2019, in the Robert F. Lytle Conference Room. Those present were: Ashley Jost, Becky Centlivre, Caitlin Murphy, Chris Gray, Colleen Chandler, Greg Musil, Janelle Vogler, Jerry Zimmerman, Joe Sopcich, Kelly Cole, Lisa Gartland, Melanie Harvey, Mickey McCloud, Philip Mein, Randy Weber, Terri Schlicht, and Shari Dowdall, recorder.

(The report for this meeting was provided at the December 12, 2019 Board meeting.)

Review of Operational Issues: Annual Workforce Update (HR-6) Becky Centlivre, Vice President, Human Resources, gave an overview of Human Resource Services: HR compliance and regulatory initiatives, benefit services provided, HR employee relations, performance evaluations, postings of new hires and separations from the last fiscal year.

Review of Operational Issues: Onboarding/Offboarding (HR-6) Lisa Gartland, Manager, Employment Services, presented on the hiring process, including pre-posting, posting position, hiring committee’s training, hiring manager’s duties, employee onboarding-background checks, employee transactional paperwork and Board Packet notification. New employee onboarding continues through training/orientation. Rollout of our new application tracking system, PageUp, will begin in first quarter of CY2020.

Review of Operational Issues: Quarterly Exit and Stay Interviews Report (HR-6) Colleen Chandler, Director, Human Resources, reviewed the exit interviews for employees who separated in CY19, Q3 and the stay interviews for the employees hired in CY19, Q1.

Board Packet Security Janelle Vogler, Associate Vice President, Business Services, and Philip Mein, Executive Director IT Security, presented information on board packet security. Because of the current method used to make board packets available to the public, there is concern about targeted phishing attacks utilizing our vendor, contract and employee information. Several options were discussed. This topic will be discussed further at a future meeting before any changes are made.

Board Packet 1 January 16, 2020

Federal Work-Study Employment Utilization Initiative Kelly Cole, Financial Aid Compliance Officer/Federal Work-Study Coordinator, and Ashley Jost, Coordinator, Financial Aid-Communications, presented the Federal Work-Study Employment Utilization Initiative. An overview of program changes initiated in the Spring of 2019 were highlighted along with program numbers to-date. Changes included a new Federal Work-Study Career Fair held in August 2019 connecting students and campus employers prior to the start of the fall semester. The benefits included on-site awarding, quick career search and application process, multiple face-to-face interviews in one setting, immediate hiring decisions and coordination with Human Resources on-site. Positions started shortly after the career fair, earlier than in previous years.

The next Human Resources Committee Meeting is scheduled for the first week in February 2020. Date and time yet to be determined and will be held in the Lytle Conference Room.


Human Resources Committee Working Agenda

2019-2020

Ongoing HR-1 Review and Update Personnel Policies (as needed)

HR-2 Monitor Employee Benefit Programs • Group 1, 2 and 3 Benefit Plan options• Review benefit program strategies• Annual benefit plan non-discrimination testing• Maintain benefit consulting arrangement• Manage benefit costs/conduct RFP’s as needed• Implement, monitor and evaluate employee wellness initiative

Ongoing HR-3 Monitor Compensation Planning • Maintain salary/title guidelines for consistent compensation

procedures• Monitor compensation/develop a strategy for maintaining

competitive salaries• Assess internal and external salary equity• Salary Study for Non-exempt positions

Ongoing HR-4 Monitor HR and Staff & Organizational Development Strategic Initiatives • Monitor mandatory supervisory and compliance training initiatives• Support leadership and supervisory development• Support diversity initiatives• Support improvement strategies in customer service and culture of

wellbeing• Strategic planning for future staffing needs• Implement action steps based on employee engagement survey

Ongoing HR-5 Monitor and Discuss Collective Bargaining Initiatives • Monitor administration of faculty agreement• Support administration in contract negotiations

Ongoing HR-6 Review of Operational Issues • Quarterly Exit and Stay Interview Reports• Personnel Recommendations• Staffing Table and Organizational Changes• Staff Evaluation Process Revision – continued implementation• Employee relations/grievance issues

Ongoing HR-7 Human Resources Technology Support Initiatives • Provide updates on new Applicant Tracking System

l


Learning Quality Committee January 6, 2020, 8:30 a.m.

GEB 137 Meeting Minutes

Those present were: Trustee Jerry Cook, Trustee Lee Cross, Trustee Laura Smith-Everett, Malinda Bryan-Smith, Becky Centlivre, John Clayton, Anne Dotterweich (Recorder), Deb Elder, Shannon Ford, Chris Gray, Cathy Mahurin, Karen Martley, Theresa McChesney, Mickey McCloud, Vince Miller, Kelsey Nazar, Tom Pagano, Terri Schlicht, Gurbhushan Singh, Joe Sopcich, Sandra Warner and Randy Weber.

LQ3 Monitor Learning Outcomes Affiliation, Cooperation, Articulation, Reverse Transfer and Other Agreements, Policies, and Procedures

Policy Updates Randy Weber

Report:

The Learning Quality Committee has reviewed the recommended changes to the following Policies in the “Registration, Assessment, Auditing and Scheduling Classes” and the “Tuition and Financial Aid” sections of the College’s Policy library. These Policies have been reviewed as part of a scheduled review of the College’s student policies and procedures in those sections. The recommended updates, including material changes noted in the table below, include updating and clarifying the Policies’ language based on present formatting, terminology and practices.

Policy Recommended Action Notes on Material Changes to Policy Content

Assessment Policy 311.02

Modify Policy Include standardized testing as potential basis for student assessment.

Scheduling of Courses and Add/Drop Policy 311.03

Modify Policy Clarify when refunds will be granted for cancelled or rescheduled courses

Enrollment Status and Course Load Policy 311.04

Modify Policy Clarify that winter session courses are included in the fall semester for calculating enrollment status.


Tuition Refund Policy 312.01

Modify Policy Clarify when refunds will be granted for courses of various lengths.

Financial Aid Policy 313.01

Modify Policy Minor clarifications to the process for appealing a decision about Satisfactory Academic Progress.

RECOMMENDATION It is the recommendation of the Learning Quality Committee that the Board of Trustees accept the recommendation of the College administration to approve modification to the following Policies: Assessment Policy 311.02, Scheduling of Courses and Add/Drop Policy 311.03, Enrollment Status and Course Load Policy 311.04, Tuition Refund Policy 312.01, and Financial Aid Policy 313.01, as shown subsequently in the Board packet. Assessment Policy 311.02 Johnson County Community College Series: 300 Students Section: Registration, Assessment, Auditing and Scheduling Classes Students who enroll in credit classes may be required to meet academic standards for entry into degree/certificate programs and placement into individual courses. Assessment of these standards may include determination of the student’s skill level through placement testing, standardized testing, evaluation of prior college level coursework and/or prior learning experience.

Date of Adoption: Revised: 06/16/1994, 02/15/2001, 04/17/2014, 01/16/2020 Scheduling of Courses and Add/Drop Policy 311.03 Johnson County Community College Series: 300 Students Section: Registration, Assessment, Auditing and Scheduling Classes Students at Johnson County Community College (“JCCC” or “College”) are responsible to schedule their courses and to be aware of all course prerequisites and schedule changes. The College reserves the right to cancel, combine, and/or change the time, day or location of any course without obligationprior notice and refunds will be granted in


accordance with the Tuition Refund Policy 312.01. The College also reserves the right to change the instructor and/or instructional methodology without obligation. 1. Adding a Course a. Credit A student may add a credit course in accordance with the Enrollment Dates and Deadlines published each semester on the cCollege's website. No late enrollment is allowed without the consent of the academic department and the approval of the division dean. b. Continuing Education A student may add a Continuing Education course up until to the day before the course begins. 2. Dropping a Course a. Credit The deadline for dropping a 16-week full semester course is November 15 for the fall semester and April 15 for the spring semester. The deadline for dropping a course of any other length shall be upon completion of three-quarters of the course. Drop Deadlines for Credit Courses areis published on the College’s website. A "W" grade is recorded on the student's permanent record if the drop occurs after one-quarter of the course has passed. No grade will be recorded if the drop occurs before one-quarter of the course has passed. A student who drops all credit courses at any time during the semester will not no longer be considered enrolled for that semester. b. Continuing Education A student may drop a course up to four business days before the course begins. For the purposes of this Policy, a “business day” is defined as a day of the week from Monday through Friday, excluding days the cCollege is officially closed. 3. Add/Drops and Effect on Tuition Courses added by a student will be subject to applicable tuition and fees. Courses dropped by a student will be processed in accordance with the College’s Tuition Refund Policy – 312.01.

Date of Adoption: Revised: 05/26/1993, 10/27/1993, 06/16/1994, 08/22/1995, 12/21/1995, 02/15/2001, 01/15/2009, 04/17/2014, 01/16/2020 Related Links: Tuition Refund Policy 312.01 Enrollment Status and Course Load Policy 311.04


https://www.jccc.edu/about/leadership-governance/policies/students/tuition-financial-aid/tuition-refunds.html

https://www.jccc.edu/about/leadership-governance/policies/students/tuition-financial-aid/tuition-refunds.html

Johnson County Community College Series: 300 Students Section: Registration, Assessment, Auditing and Scheduling Classes Enrollment Status Enrollment status at Johnson County Community College (“JCCC” or “College”) is defined as either full-time, half-time or less than half-time. Students often need verification of their enrollment status to outside entities for various reasons (e.g., student loans, financial assistance, employer, etc.). Winter Session courses are included in the fall semester. For the fall or spring semester:

Enrollment in 12 or more credit hours is considered full-time status.

Enrollment in 6 to 11 credit hours is considered half-time status.

Enrollment in 1 to 5 credit hours is considered less than half-time status.

For the summer session: Enrollment in 6 or more credit hours is considered full-time status.

Enrollment in 3 to 5 credit hours is considered half-time status.

Enrollment in 1 to 2 credit hours is considered less than half-time status.

Maximum Course Load Students who wish to enroll in more than 18 semester hours of credit for a fall or spring semester, or more than 9 hours of credit in the summer must, before enrolling, receive written permission from a JCCC academic counselor and have a 2.5 cumulative grade point average calculated in accordance with the College’s Grading System Policy -314.04.

Date of Adoption: Revised: 06/16/1994, 01/15/2009, 04/17/2014, 01/16/2020 Related Links: Grading System Policy 314.04 Tuition Refund Policy 312.01 Johnson County Community College Series: 300 Students Section: Tuition and Financial Aid Cross-Reference: Tuition Refund Appeal Operating Procedure 312.02


https://www.jccc.edu/about/leadership-governance/policies/students/academic/grading-system.html

https://www.jccc.edu/about/leadership-governance/policies/students/academic/grading-system.html

https://www.jccc.edu/about/leadership-governance/policies/students/tuition-financial-aid/procedure-tuition-refund-appeal.html

https://www.jccc.edu/about/leadership-governance/policies/students/tuition-financial-aid/procedure-tuition-refund-appeal.html

Definition: A “refund” of tuition or fees may include a refund directly to the student of amounts paid to JCCC, a refund to a third-party funding source for amounts paid to JCCC, and/or any other forgiveness of tuition and fees. Statement: Students may be eligible for a refund of some or all tuition and fees paid to the College in accordance with this Policy. No refund will be authorized except as provided in this Policy or in accordance with the Tuition Refund Appeal Operating Procedure – 312.02. Refund for Credit Courses A student who has completed registration for credit courses and subsequently withdraws from a course will receive a 100% refund of tuition and fees paid if the drop is completed within eight (8) calendar days of the official first day of the semester for a 16-week coursefull semester course. Refund dates for a course less than 16-weeks will be set accordingly based on the length of the course and published with the Drop Deadlines for credit coursesof any other length are published on the cCollege website. In the event a course is canceled or dates/times of a course are changed by the College, a 100% refund of tuition and fees pertaining to that course will be made to the student. Students who are directed to report for active military duty during an academic term shall be entitled to a full refund of tuition and fees. All refunds may be contingent upon presentation of official documentation. Students who volunteer for military services are subject to the provisions of this Policy. Refund for Continuing Education Courses If a student who is registered for a Continuing Education course requests a refund by phone or email and the request is received in the JCCC Continuing Education Office at least four (4) business days before the course begins, the student will receive a 100% refund. For purposes of this Policy, a “business day” is defined as a day of the week from Monday through Friday, excluding days the College is officially closed. In the event a course is canceled or dates/times of a course are changed by the College, a 100% refund of tuition and fees pertaining to that course will be made to the student. Students who are directed to report for active military duty during an academic term shall be entitled to a full refund of tuition and fees. All refunds may be contingent upon presentation of official documentation. Students who volunteer for military services are subject to the provisions of this Policy. Appeals Exceptions to this Policy must be submitted and will be considered in accordance with the Tuition Refund Appeal Operating Procedure 312.02.

Date of Adoption: Revised: 10/27/1993, 12/21/1995, 12/08/1999, 02/15/2001, 10/20/2005, 05/21/2009, 04/17/2014, 8/13/2015, 01/16/2020


Financial Aid Policy 313.01 Johnson County Community College Series: 300 Students Section: Tuition and Financial Aid Financial Aid Programs Students who meet basic federal requirements and exhibit Satisfactory Academic Progress may qualify for financial assistance through federal, state and/or College organized funding. 1. Federal/State The College will seek participation in all federal and state student aid programs that are available to two-year public institutions. The College will comply with all regulations which govern the various programs. 2. Institutional College Programs Based on the availability of resources, the Board of Trustees may elect to authorize funds for student assistance programs from general or student activity revenue. Application for Financial Aid Students who apply for financial aid at JCCC will be required to complete and submit all appropriate application materials by the published deadlines. A new application is required each financial aid year. Awards will be distributed to students based on the criteria established for the award and the availability of funds. Information about financial aid opportunities is maintained by the Financial Aid Office. Satisfactory Academic Progress Federal regulations require that a student must be making sSatisfactory aAcademic pProgress toward an eligible certificate, degree or transfer program in order to be eligible to receive aid from any federal aid programs. The College maintains Satisfactory Academic Progress standards for evaluating a student's academic efforts to achieve an educational goal that will comply with all federal regulations and the intent of all relevant statutes. In addition to all federal aid programs, the Satisfactory Academic Progress standards will be applied to all students receiving any type of aid from the College. Appeals Students may appeal any decision by the College that could cause them to lose their eligibility for financial assistance. Appeals must be submitted in writing to the Financial Aid Office by the posted deadlines, and include an educational planSatisfactory Academic Progress Appeal form signed by an academic counselor, a copy of the student’s degree audit, a statement from the student articulating the reason for appeal, and any other supporting documentation. The written appeal and documentation will be reviewed by a Satisfactory Academic Progress Appeal Committee to determine if the


student has documented sufficient mitigating circumstances which prevented the student from maintaining Satisfactory Academic Progress. The decision of the Satisfactory Academic Progress Appeal Committee is final and the student will be informed in writing of the Committee's decision.

Date of Adoption: Revised: 06/16/1994, 02/15/2001, 04/17/2014, 01/16/2020 LQ3 Monitor Learning Outcomes

Affiliation, Cooperation, Articulation, Reverse Transfer and Other Agreements, Policies, and Procedures

Affiliation Agreements (credit) Gurbhushan Singh Dr. Singh presented one renewal agreement with Village Shalom. The site will provide clinical experience for program students. The agreement was moved forward for Board approval. Complete details can be found subsequently in the consent agenda portion of the January 16 board packet. LQ3 Monitor Learning Outcomes Curriculum and Program Additions and Modifications Curriculum – Effective Academic Year Theresa McChesney 2020-2021 & 2021-2022 Professor Theresa McChesney, Chair of the Educational Affairs Committee, provided an overview of the processes in place to modify curriculum and presented several curriculum modifications. For Academic Affairs, program modifications included: Cultural Diversity: Associate of Arts, Cultural Diversity: Associate of Science, General Education: Communications Associate of Applied Science, General Education: Communications Requirements for


Associate of Arts, General Education: Communications Associate of Science, General Education: Communication Skills Requirements for Associate of General Studies and General Education: Global Issues/Diversity Associate of General Studies. For Arts, Design, Humanities & Social Sciences, course modifications included: ART 124: Design 2D, ART 127: Design 3D, ART 129: Design Color, DRAF 135: Graphic Analysis GDES 120: Intro to Graphic Design, GDES 140 to GDES 125: Graphic Processes, GDES 131: Drawing and Media Methods II, GDES 132: Typography, GDES 134: Layout Design, GDES 230: Drawing and Media Methods III, GDES 231: Advanced Typography, GDES 235: Production Methods, GDES 236: Electronic Production, GDES 244: Communication Systems, GDES 245: Advanced Design Practice, GDES 272: Professional Preparation, GDES 275: Graphic Design Internship. Program modifications included: 2100-AS: Associate of Science with Emphasis in Early Childhood Education, 2220-AAS: Computer-Aided Drafting and Design Technology, 2290-AAS: Graphic Design and 2990-AA: Emphasis in Criminal Justice. For Business, program modifications included: 2440-AAS: Chef Apprenticeship, 2510-AAS: Hotel & Lodging Management, 2550-AAS: Food and Beverage Management, 264A-AA: Emphasis in Paralegal, 2620-AAS: Marketing Management, 3120-AAS: Fashion Merchandising and Marketing and 4920-CERT: Sales and Customer Relations Certificate. For Communications, course modifications included: SPD 120 to COMS 120: Interpersonal Communication, SPD 121 to COMS 121: Public Speaking, SPD 125 to COMS 125: Personal Communication, SPD 130 to COMS 130: Elementary Debate, SPD 132 to COMS 132: Intermediate Debate I, SPD 155 to COMS 155: Workplace Skills, SPD 180 to COMS 180: Intercultural Communication, SPD 230 to COMS 230: Intermediate Debate II SPD 235 to COMS 235: Advanced Debate and SPD 292 to COMS 292: Special Topics:. New courses included: FL 172: Conversational Japanese I and FL 184: Conversational Japanese II. For Computing Sciences & Information Technology, course modifications included: DS 210: Introduction to Data Science, DS 220: Data Visualization, DS 230: SQL for Data Analysis, DS 240: Statistical Programming, DS 250: Data Analysis, DS 260: Data Mining DS 270: Machine Learning, DS 280: Big Data Architecture, IT 221: Windows Server, IT 225: Windows Active Directory Services, IT 245: Network Infrastructure and IT 256: Windows Security. Program modifications included: 2180-AS: Emphasis in Health Information Systems, 2650-AAS: Game Development, 2930-AAS: Computer Information Systems and 2940-AS: Emphasis in Information Systems Technology.


For Healthcare, Public Safety and Wellness, course modifications included: DHYG 240 : Dental Public Health, DHYG 245 : Nitrous Oxide Analgesia and DHYG 250 : Clinical Dental Hygiene IV. A program modification included 223A-AAS: Dental Hygiene. For Industrial Technology, new courses included: PLUM 110: Introduction to Plumbing Systems, PLUM 125: Residential Plumbing, PLUM 130: Print Reading and Estimating PLUM 140: Backflow Preventers, PLUM 210: DWV Water Distribution, PLUM 240: Installation, Maintenance and Repair, PLUM 275: Plumbing Code Review, PLUM 250: Commercial Plumbing and PLUM 280: Plumbing Internship. A new program included: 3200-CERT: Plumbing Technology. Program modifications included: 2050-AAS: Automation Engineer Technology, 2260-AAS: Electrical Technology, 2310-AAS: Construction Management Technology, 2460-AAS: Metal Fabrication/Welding Technology, 2690-AAS: Electronics Technology, 3020-AAS: Heating, Ventilation, and Air Conditioning (HVAC) Technology AAS, 4750-CERT: Construction Management Certificate 5110-CERT: Electrical Technology Certificate and 6230-CERT: Heating, Ventilation, and Air Conditioning Technology Certificate. The requested modifications will be sent to the full Board for approval and can be seen subsequently in the consent agenda portion of the January 16 board packet. The meeting adjourned at 8:47 a.m.


Learning Quality Committee Working Agenda

2019-2020

LQ1 Review and Update Policies as needed

LQ2 Monitor the Learning Engagement Process • Marketing, recruiting, placement, counseling, retention, and support services

activities • Educational planning and development initiatives • Updates on academic programs

LQ3 Monitor Learning Outcomes

• Program review and assessment practices • Curriculum and program additions and modifications • Advisory committee membership and cooperative agreements with

other institutions • Affiliation, cooperation, articulation, reverse transfer and other

agreements, policies, and procedures LQ4 Monitor Faculty Development

• Professional development programs • Professor Emeritus and Senior Scholar status • Sabbatical appointments

LQ5 Monitor Student Development

• Student life, leadership and development activities • Student organization reports • Student personnel actions

LQ6 Monitor Workforce Education

• Credit/non-credit JCCC partnerships • Kansas Board of Regents/Post-Secondary Technical Education Authority

actions LQ7 Highlight Technical Support for Learning Activities

LQ8 Review Academic Data Analysis and Research

LQ9 Review Accreditation/the Academic Quality Improvement Program (AQIP) activities


Management Committee January 8, 2020

Report:

The Management Committee has reviewed the recommended changes to the Service of Alcoholic Beverages Policy 217.06. The recommended updates reflect citation changes to Kansas liquor control laws. Additionally, there is a recommendation to add the new Career and Technical Education Center lobby as a location authorized for service of alcohol on campus at special events.

RECOMMENDATION

It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the College administration to approve modification of the Service of Alcoholic Beverages Policy 217.06, as shown subsequently in the Board packet.

Service of Alcoholic Beverages Policy 217.06

Johnson County Community College Series: 200 Administrative Services Section: Facilities and Property

Cross-Reference: Service of Alcoholic Beverages Operating Procedure 217.07

Applicability: This Policy applies to all students, employees and visitors.

Purpose:

The Kansas Liquor Control Act (K.S.A. Chapter 41, Articles 1 through 11, as amended), at K.S.A. 41-719(cd), generally prohibits the consumption of alcoholic liquor on public property. However, pursuant to K.S.A. 41-719(hi):

“The board of trustees of a community college may exempt from the provisions of subsection (cd) specified property which is under the control of such board and which is not used for classroom instruction, where alcoholic liquor may be consumed in accordance with policies adopted by such board.”

Accordingly, the Board of Trustees of Johnson County Community College exempts certain College property from K.S.A. 41-719(cd) as set forth in this Policy and the Service of Alcoholic Beverages Operating Procedure 217.06.


https://www.jccc.edu/about/leadership-governance/policies/administrative-services/facilities-property/procedure-serving-alcoholic-beverages.html

https://www.jccc.edu/about/leadership-governance/policies/administrative-services/facilities-property/procedure-serving-alcoholic-beverages.html

Statement:

1. No person shall drink or consume alcoholic beverages on College property except in limited circumstances in accordance with this Policy, applicable Substance Abuse Policies, and the Student Code of Conduct, and only in the locations and in the manner set forth below:

Regular operations at Café Tempo.

Special events held in:

Café Tempo during times it is not open for regular operations, including the Café Tempo patio;

The area of the Nerman Museum adjacent to Café Tempo, the Atrium at the Nerman Museum and the Nerman Museum Terrace;

The Capitol Federal Conference Center Room Number RC 101, the Regnier Center Conference Room Number RC 270 (the “Cube”), the Bodker Executive Room Number RC 170, and the Shull Foyer;

The Carlsen Center lobby and performance halls, including the Recital Hall, Yardley Hall and Polsky Theatre, and their respective stages, staging areas, audience seating and front of house areas, and the Virginia Krebs Community Room;

The Wylie Hospitality and Culinary Academy lobby (WHCA 100), including the adjacent patio, the Wysong Family Culinary Theatre (WHCA 145), and the Regnier Family Dining Room (WHCA 150), and

The Hugh L. Libby Career and Technical Education Center lobby (CTEC 102); and

Olathe Health Education Center (OHEC) room number 102 and respective lobby areas.

Such other locations as the Board of Trustees or the College President, acting as the Board's designee, may determine from time to time.

All Procedures, as directed by the College pPresident, under this Policy shall be in full compliance with federal, state, and local laws and regulations, including the Kansas Liquor Control Act, City of Overland Park Municipal Code Chapter 5.20, and Olathe Municipal Code Title 7.


Date of Adoption: Revised: 02/17/2011, 10/20/2011, 07/18/2013, 01/16/2020



Report:

The Management Committee has reviewed the recommended deletion of the Returned Checks Policy 312.03. The content of the Policy is duplicative of information published on the College’s website which addresses the process and fees associated with returned checks. Also, the frequency of use of this Policy is minimal as most student payments have transitioned to credit card transactions.

RECOMMENDATION

It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the College administration to approve the deletion of the Returned Checks Policy 312.03, as shown subsequently in the Board packet.

Returned Checks Policy 312.03

Johnson County Community College Series: 300 Students Section: Tuition and Financial Aid

If a check made payable to the College by or on behalf of a student is returned by a bank for any reason, the student's records will be placed on hold, and the student will be charged a returned check fee for each returned check.

Specific guidelines for handling returned checks will be established by the Associate Vice President, Financial Services. These guidelines will be published on the Bursar web page.

Date of Adoption: Revised: 01/27/1992, 06/16/1994, 08/15/2013, 04/17/2014



MA-2 Guide Budget Development

Management Budget Reallocations

The Board of Trustees Budgeting Policy 211.01 provides that the President or designee will semi-annually submit to the Board of Trustees a report identifying reallocations within the Management Budget.

The following report includes reallocations of the 2019-20 Management Budget during the period of July 1, 2019 to December 31, 2019. These reallocations between budget categories are transfers within the adopted budget and have a net impact of $0.


Date Fund Org Org Description Account Account Name Description Total

1 01‐JUL‐2019 0201 6351 Network & Data Center Operations 53150 Non‐Capital Supplies and MaterialsAllocation for new IS organization 10,000 0201 6407 Project Management Office 53161 Computer Software & Licenses Allocation for new IS organization 10,000 0201 6351 Network & Data Center Operations 53130 Same Day Travel Allocation for new IS organization 1,200 0201 6351 Network & Data Center Operations 54050 Furniture and Equipment Allocation for new IS organization 142,000 0201 6351 Network & Data Center Operations 53161 Computer Software & Licenses Allocation for new IS organization 180,075 0201 6351 Network & Data Center Operations 53620 Repairs and Maintenance Allocation for new IS organization 194,200 0201 6403 Chief Information Officer 53150 Non‐Capital Supplies and MaterialsAllocation for new IS organization 20,000 0201 6407 Project Management Office 53150 Non‐Capital Supplies and MaterialsAllocation for new IS organization 20,000 0201 6351 Network & Data Center Operations 53340 Telephone Allocation for new IS organization 270,622 0201 6406 Information Technology Security 53060 Contracted Services Allocation for new IS organization 30,000 0201 6403 Chief Information Officer 53161 Computer Software & Licenses Allocation for new IS organization 32,550 0201 6351 Network & Data Center Operations 54080 Building Improvements Allocation for new IS organization 40,000 0201 6406 Information Technology Security 53161 Computer Software & Licenses Allocation for new IS organization 4,200 0201 6407 Project Management Office 53060 Contracted Services Allocation for new IS organization 50,000 0201 6351 Network & Data Center Operations 53060 Contracted Services Allocation for new IS organization 67,500

2 01‐JUL‐2019 0201 6401 Enterprise Application Support 53130 Same Day Travel Allocation for new IS organization (1,200) 0201 6401 Enterprise Application Support 54050 Furniture and Equipment Allocation for new IS organization (142,000) 0201 6401 Enterprise Application Support 53060 Contracted Services Allocation for new IS organization (147,500) 0201 6401 Enterprise Application Support 53620 Repairs and Maintenance Allocation for new IS organization (194,200) 0201 6401 Enterprise Application Support 53161 Computer Software & Licenses Allocation for new IS organization (226,825) 0201 6401 Enterprise Application Support 53340 Telephone Allocation for new IS organization (270,622) 0201 6401 Enterprise Application Support 54080 Building Improvements Allocation for new IS organization (40,000) 0201 6401 Enterprise Application Support 53150 Non‐Capital Supplies and MaterialsAllocation for new IS organization (50,000)

3 02‐JUL‐2019 0201 5104 Admissions 53640 Special Events International Counselor Visit 3,000 0201 5102 Student Services & Success 53060 Contracted Services International Counselor Visit (3,000)

4 16‐JUL‐2019 0201 5207 Athletics Director 53610 Rentals and Leases Cover cost of soccer practices 5,400 0201 5102 Student Services & Success 53060 Contracted Services Cover cost of soccer practices (5,400)

5 17‐JUL‐2019 0201 6320 Exec Director Sustainability 54090 Land Improvements Solar Canopy WHCA 30,000 0201 6104 Exec VP, Finance and Admin Services 53690 Contingency Solar Canopy WHCA (30,000)

6 18‐JUL‐2019 0201 4601 VP Academic Affairs / CAO 53130 Same Day Travel Prior year expenditures 2,434 0201 4601 VP Academic Affairs / CAO 53640 Special Events Prior year expenditures 27,575 0201 6109 College Operations & Continuing Edu 53690 Contingency Prior year expenditures (33,509) 0201 4601 VP Academic Affairs / CAO 53110 Overnight Travel Prior year expenditures 3,500

7 22‐JUL‐2019 0201 3126 PTAC‐Procurement Tech Assist Center 53170 Technical Training KSBDC MATCH TO PTAC MATCH 1,120 0201 3126 PTAC‐Procurement Tech Assist Center 53150 Non‐Capital Supplies and MaterialsKSBDC MATCH TO PTAC MATCH 1,900 0201 3126 PTAC‐Procurement Tech Assist Center 53110 Overnight Travel KSBDC MATCH TO PTAC MATCH 4,349 0201 3126 PTAC‐Procurement Tech Assist Center 53060 Contracted Services KSBDC MATCH TO PTAC MATCH 500 0201 3126 PTAC‐Procurement Tech Assist Center 53130 Same Day Travel KSBDC MATCH TO PTAC MATCH 500 0201 3103 KSBDC 53060 Contracted Services KSBDC MATCH TO PTAC MATCH (8,369)

8 23‐JUL‐2019 0201 6351 Network & Data Center Operations 53150 Non‐Capital Supplies and MaterialsAdditional supply needs 5,000 0201 6403 Chief Information Officer 53150 Non‐Capital Supplies and MaterialsAdditional supply needs (5,000)

9 24‐JUL‐2019 0201 6403 Chief Information Officer 53161 Computer Software & Licenses Zogotech managed services 30,000 0201 6401 Enterprise Application Support 53060 Contracted Services Zogotech managed services (30,000)

10 29‐JUL‐2019 0601 1440 Supply Chain and Logistics 53060 Contracted Services Honeywell Contract 60,000 0601 1414 Developing Programs 53060 Contracted Services Honeywell Contract (60,000)

11 20‐AUG‐2019 0201 5201 Student Activities 53060 Contracted Services KCATA UPass for Fac & Staff 5,000 0201 6104 Exec VP, Finance and Admin Services 53690 Contingency KCATA UPass for Fac & Staff (5,000)

12 21‐AUG‐2019 7141 7756 CTE Building Construction 54050 Furniture and Equipment OHOW/Motorcycle Garage const (5,000) 7141 7756 CTE Building Construction 54080 Building Improvements OHOW/Motorcycle Garage const (544,200) 7144 7757 OHOW/Motorcycle Garage Constructio 54080 Building Improvements OHOW/Motorcycle Garage const 549,200

FY20 BUDGET REALLOCATIONS

Jul 1, 2019 to Dec 31, 2019



13 23‐AUG‐2019 0201 6401 Enterprise Application Support 53150 Non‐Capital Supplies and MaterialsAdditional supply needs 1,000 0201 6351 Network & Data Center Operations 53150 Non‐Capital Supplies and MaterialsAdditional supply needs 5,000 0201 6403 Chief Information Officer 53150 Non‐Capital Supplies and MaterialsAdditional supply needs (6,000)

14 26‐AUG‐2019 7144 7757 OHOW/Motorcycle Garage Constructio 54080 Building Improvements OHOW/Motorcycle Garage const 100,000 7141 7756 CTE Building Construction 54080 Building Improvements OHOW/Motorcycle Garage const (100,000)

15 27‐AUG‐2019 0201 1207 Information Systems 53150 Non‐Capital Supplies and MaterialsIndustry accreditation consult (1,000) 0201 1278 Information Technology 53150 Non‐Capital Supplies and MaterialsIndustry accreditation consult (1,000) 0201 1267 Medical Info Revenue Mgmt 53060 Contracted Services Industry accreditation consult 2,000

16 30‐AUG‐2019 0201 6302 Human Resources 53060 Contracted Services Employee Coaching 5,000 0201 6102 Presidents Office 53690 Contingency Employee Coaching (5,000)

17 25‐SEP‐2019 0201 6407 Project Management Office 53161 Computer Software & Licenses Media Management System Project 31,500 0201 6403 Chief Information Officer 53161 Computer Software & Licenses Media Management System Project (31,500)

18 01‐OCT‐2019 0201 6325 Security Access Control Systems 53620 Repairs and Maintenance Gym Locker Room Security System 9,000 0201 6109 College Operations & Continuing Edu 53690 Contingency Gym Locker Room Security System (9,000)

19 01‐OCT‐2019 0201 6324 Insurance and Risk Management 53050 Insurance, Property/Casualty/OtheInsurance Premiums 5,000 0201 6104 Exec VP, Finance and Admin Services 53690 Contingency Insurance Premiums (5,000)

20 03‐OCT‐2019 0201 6324 Insurance and Risk Management 53050 Insurance, Property/Casualty/OtheInsurance Premiums 25,000 0201 6104 Exec VP, Finance and Admin Services 53690 Contingency Insurance Premiums (25,000)

21 04‐OCT‐2019 0201 4202 Nerman Museum 53060 Contracted Services Nerman additional storage 20,300 0201 6102 Presidents Office 53690 Contingency Nerman additional storage (20,300)

22 07‐OCT‐2019 0201 6326 Business Continuity 53110 Overnight Travel Travel Expenses for Bus Continuity 3,050 0201 6104 Exec VP, Finance and Admin Services 53110 Overnight Travel Travel Expenses for Bus Continuity (3,050)

23 08‐OCT‐2019 0201 4311 Audio Visual Services 53150 Non‐Capital Supplies and MaterialsBake shop cameras 2,800 0201 1205 Hospitality Management 53150 Non‐Capital Supplies and MaterialsBake shop cameras (2,800)

24 08‐OCT‐2019 0201 3342 Kansas Studies Institute 53110 Overnight Travel Additional Travel Needs 4,000 0201 3342 Kansas Studies Institute 53060 Contracted Services Additional Travel Needs (4,000)

25 14‐OCT‐2019 0201 1241 Respiratory Care 53150 Non‐Capital Supplies and MaterialsAdditional Suppy Needs 2,250 0201 1238 Neurodiagnostic Technology 54050 Furniture and Equipment Additional Suppy Needs (2,250)

26 18‐OCT‐2019 0201 6325 Security Access Control Systems 53060 Contracted Services GYM lower level access additions 2,744 0201 6406 Information Technology Security 53060 Contracted Services GYM lower level access additions (2,744) 0201 6325 Security Access Control Systems 53150 Non‐Capital Supplies and MaterialsGYM lower level access additions 6,233 0201 6406 Information Technology Security 53161 Computer Software & Licenses GYM lower level access additions (6,233)

27 25‐OCT‐2019 0201 1103 Fine Arts 53060 Contracted Services ADHSS for Mainline 17,400 0201 4801 Developing Programs 53060 Contracted Services ADHSS for Mainline (17,400)

28 28‐OCT‐2019 0601 1441 CC Sales and Marketing 53060 Contracted Services Maddi's Fridge Hotel 1,280 0601 1443 CC Art Education 53060 Contracted Services Maddi's Fridge Hotel (1,280)

29 06‐NOV‐2019 0201 1291 Interpreting for Professions 53060 Contracted Services Contracted Services needs 1,100 0201 4610 Dean, Communications 53150 Non‐Capital Supplies and MaterialsContracted Services needs (1,100)

30 07‐NOV‐2019 7143 7700 Athletic Facilities 54090 Land Improvements Baseball Fence 50,000 7141 7756 CTE Building Construction 54080 Building Improvements Baseball Fence (50,000)

31 08‐NOV‐2019 0201 1267 Medical Info Revenue Mgmt 53060 Contracted Services Industry curriculum consultant 6,000 0201 1278 Information Technology 53150 Non‐Capital Supplies and MaterialsIndustry curriculum consultant (6,000)

32 12‐NOV‐2019 0101 5211 Cheerleaders 53210 Printing, Binding & Publications Printing needs 1,033 0101 5209 Center for Student Involvement 53640 Special Events Printing needs (1,033)



33 14‐NOV‐2019 0201 6351 Network & Data Center Operations 53620 Repairs and Maintenance Tintri Support 30,000 0201 6403 Chief Information Officer 53161 Computer Software & Licenses Tintri Support (30,000)

34 19‐NOV‐2019 0201 1214 Fire Science 53150 Non‐Capital Supplies and MaterialsSupply needs 15,000 0201 1268 Health Occupations 53150 Non‐Capital Supplies and MaterialsSupply needs (15,000)

35 25‐NOV‐2019 0201 1226 Metal Fab (Welding) Technology 53060 Contracted Services To cover bulk gas contract for ATB 20,000 0201 1286 NARS 53060 Contracted Services To cover bulk gas contract for ATB (20,000)

36 04‐DEC‐2019 0201 7102 Dir., Campus Services 54020 Remodeling and Renovations Sunflower Room Renovation 16,147 0201 7102 Dir., Campus Services 54050 Furniture and Equipment Sunflower Room Renovation 23,853 0201 6102 Presidents Office 53690 Contingency Sunflower Room Renovation (40,000)

37 13‐DEC‐2019 0201 6102 Presidents Office 53060 Contracted Services DEI Assessment 103,000 0201 6109 College Operations & Continuing Edu 53690 Contingency DEI Assessment (103,000)

38 19‐DEC‐2019 0201 6351 Network & Data Center Operations 53620 Repairs and Maintenance Camera Repair RFP 15,000 0201 6401 Enterprise Application Support 53060 Contracted Services Camera Repair RFP (15,000)



MA-3 Stewardship of College Finances

Transfer of Funds

REPORT:

Revenue generated through the recycling efforts of the JCCC Center for Sustainability is considered public funds of the college and recorded in the Sustainability Initiatives Fund.

The Center for Sustainability has requested that $9,000 from recycling proceeds be transferred to the JCCC Foundation to be used for scholarships. This disbursement brings the total distributed to the Foundation for scholarships since 2012 to approximately $116,000.

RECOMMENDATION:

It is the recommendation of the Management Committee that the Board of Trustees authorize the transfer of $9,000 from the Sustainability Initiatives Fund to the JCCC Foundation to be used for student scholarships.

Rachel Lierz Associate Vice President, Financial Services/CFO

Joseph M. Sopcich President




Banking Services/Signature Authority

REPORT:

At its May 14, 2015 meeting, the Board of Trustees approved the establishment of a multi-year contract for banking services with US Bank.

In connection with Board Policy 210.04, Designation of Banks and Disbursement Authority Policy, the Board shall approve the bank(s) designated as a depository of the College and the officials designated to deposit or withdraw funds from such designated bank(s).

The following individuals will be listed as authorized signers on the college’s accounts held at US Bank:

Mr. Greg Musil Chair, Board of Trustees Mr. Lee Cross Treasurer, Board of Trustees Dr. Joseph M. Sopcich President

RECOMMENDATION:

It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to designate the aforementioned individuals as authorized signers on the college’s accounts.

Rachel Lierz Associate Vice President Financial Services/CFO


Randy Weber Interim Executive Vice President Finance and Administrative Services,

Vice President Student Success & Engagement



SUMMARY OF AWARD OF BIDS/RFPs:

$50,000 - $150,000

January 2020 Management Committee

Bid Title Total Contract Period

Fund Source/Firms Notified

Vendors Original Bid Amounts

First Year / Five Year Total (if applicable)

Current Year Amount Multi-Year or

Single Purchase

Justification If other than Low Bid

20-033, Salon Renovation Furniture and Equipment 1-year Contract Source of Funds: General Firms Notified: 9

1. Salon Equipment Solutions, LLC: $82,359.00

2. Kaemark. Inc.: $80,449.00 3. Standish Salon Goods: $84,433.00

$82,359.00 Single Purchase

A thorough evaluation process was conducted, which included reviewing and ranking the written proposals according to the evaluation criteria defined within the RFP. At the conclusion of the evaluation process, it was determined that the proposal submitted by Salon Equipment Solutions, LLC best met the needs of the college.


AWARD OF BIDS/RFPS:

$150,000+

January 2020 Management Committee

Bid Title Total Contract Period

Fund Source/Firms Notified

Vendors Original Bid Amounts

First Year / Five Year Total (if applicable)

Current Year Amount Multi-Year or

Single Purchase

Justification If other than Low Bid

20-040, Industrial Training Center (ITC) HVAC Improvements, Phase 2 1-Year Contract Source of Funds: ITC Repair & Maintenance Reserve Firms Notified: 67

1. The Wilson Group: $226,356.00 2. Stanger Industries: $270,000.00 3. U.S. Engineering: $272,138.00 4. Vazquez Commercial Contracting: $308,000.00 5. Martin Mechanical: $333,707.00

$226,356.00 Single Purchase

Low Bid

PURPOSE & DESCRIPTION The purpose of this Request for Bid (RFB) is for the Phase 2 heating, ventilation and air conditioning (HVAC) improvements in the Industrial Training Center (Sim Labs Room 6 and Telecom Room 4).

ORIGINAL EVALUATION COMMITTEE - Brett Edwards: HVAC Maintenance Supervisor - Jeff Allen: Director, Campus Services & Energy Management

- Larry Allen: Senior Buyer, Procurement Services - Tom Hall: Associate Vice President, Campus Services/Facilities Planning

MANAGEMENT COMMITTEE RECOMMENDATION It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to approve the low bid from The Wilson Group for Request for Bid (RFB) 20-040, Industrial Training Center (ITC) HVAC improvements Phase 2 in the amount of $226,356.00, with an additional 10% contingency of $22,635.60 to allow for possible unforeseen costs, for a total estimated expenditure of $248,991.60.


Johnson County Community CollegeAs of January 1, 2020

(reflects payments issued through December 31, 2019)

Date(s) Change Total Contract Reimb. Exp. ` % % EstimatedProject Professional Service Consultant / Board Contract Orders or Amount Amount Amount Amount Paid Paid to Project Completion

Description Scope of Work Contractor Approval Fund Amount Contingency Committed Paid Paid To Date Date Compl. DateMAJOR PROJECTS INCLUDED IN 2019-2020 MANAGEMENT BUDGET (Approx. $100,000 & over)Campus Exterior Signage Replacement A/E Services Confluence CO 39,250 39,250

Cons. Serv/Equip. COTotal Contract Commitments/Payments to Date 39,250 0 39,250 0 0 0Original Project Budget 400,000

Lighting Upgrades A/E Services 0Cons. Serv/Equip. Graybar CO 82,083 82,083Total Contract Commitments/Payments to Date 82,083 0 82,083 0 0 0Original Project Budget 100,000

Carlsen Center 3rd Floor Restroom A/E Services Clark Enersen CO 11,500 11,500 9,200 Remodel Cons. Serv/Equip. Excel Constructors CO 167,200 16,720 183,920

Total Contract Commitments/Payments to Date 178,700 16,720 195,420 9,200 0 0 2/2020Original Project Budget 180,000

GYM Lobby RenovationCons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0 0Original Project Budget 200,000

Masonry Tuckpointing A/E Services DGM CO 10,000 10,000Cons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 10,000Original Project Budget 100,000

Solar Installations A/E Services 0Cons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0 0 0 0 0 0Original Project Budget 500,000

SC Bldg. Kitchen Hood Make-Up Air A/E Services Lankford CO 15,000 15,000 13,050 13,050 System Replacement Cons. Serv/Equip. SGI CO 270,515 27,052 297,567

Total Contract Commitments/Payments to Date 285,515 312,567 13,050 13,050Original Project Budget 300,000

Asphalt/Concrete Replacements A/E ServicesCons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0 0Original Project Budget 300,000

PGGG Parking Garage Sensors A/E ServicesCons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0Original Project Budget 200,000

Grand Total Contract Commitments to date for Major 2019-2020 Improvement Projects 326,753Grand Total 2019-2020 Project Budget 1,980,000


(A-B) (B+E) (D+F)

A B C D E F G H

Phase 1

Estimated Project Budget

December 2019

Approved Construction Guaranteed

Maximum Price

Non-Construction Costs Project

BudgetTotal

Construction PaidNon-Construction

Encumbered (1)

Non-Construction

PaidTotal

EncumberedTotal Paid-to-

DateCTE Building 27,342,690$ 23,049,369$ 4,293,321$ 21,012,173$ 4,246,136$ 4,201,005$ 27,295,505$ 25,213,178$ OHOW/Motorcycle Garage 611,429 538,223 - 506,195 30,565 30,065 568,788 536,260 Fine Arts & Design Studios 19,255,864 16,456,063 2,799,801 15,424,877 2,830,557 2,381,810 19,286,620 17,806,687 ATB Renovation 16,803,904 14,367,482 2,436,422 9,022,106 1,007,019 826,349 15,374,501 9,848,455 WLB Renovation 14,850,290 - - - 484,525 107,899 484,525 107,899 Chiller Plant Expansion (2) 2,030,946 1,850,520 180,426 1,284,446 129,087 129,087 1,979,607 1,413,533 Phase 1 Total 80,895,123$ 56,261,657$ 9,709,970$ 47,249,797$ 8,727,889$ 7,676,215$ 64,989,546$ 54,926,013$

(A-B) (B+E) (D+F)A B C D E F G H

Phase 2

Estimated Project Budget

December 2019

Approved Construction Guaranteed

Maximum Price

Non-Construction Costs Project

BudgetTotal

Construction PaidNon-Construction

Encumbered (1)

Non-Construction

PaidTotal

EncumberedTotal Paid-to-

DateOutdoor Site Work, Athletics 12,857,459$ 11,262,172$ 1,595,287$ 8,649,560$ 1,295,331$ 1,135,418$ 12,557,503$ 9,784,978$ GYM Renovation 1,300,000 1,129,356 170,644 1,113,710 34,709 34,709 1,164,065 1,148,419 Resource Center Renovation 6,859,561 5,420,383 1,439,178 1,944,704 1,207,114 1,078,536 6,627,497 3,023,240 Student Center Renovation 8,806,915 6,996,091 1,810,824 6,246,634 1,660,776 1,375,857 8,656,867 7,622,491 Phase 2 Total 29,823,935$ 24,808,002$ 5,015,933$ 17,954,608$ 4,197,930$ 3,624,521$ 29,005,932$ 21,579,129$

Total Facilities Master Plan 110,719,058$ 81,069,659$ 14,725,903$ 65,204,405$ 12,925,820$ 11,300,736$ 93,995,479$ 76,505,141$

Johnson County Community CollegeFacilities Master Plan Projects

(reflects payments issued through 12/19/19)

(1) The "Non‐Construction Encumbered" column figures represent Purchase Order totals to date. Non‐Construction costs include "soft costs" such as fees for architectural/engineering services, surveys, geotechnical testing, furniture, fixtures and equipment.

(2) Approximately $700,000 for Chiller Plant Expansion to be funded from 2016 Capital Bond issue related to HVAC upgrades.


Information Technology (IT) Infrastructure Plan January 2020 Update

FY20 Technology Fund Objectives Planned FY20 Technology Infrastructure Fund Investments Project / Activity Est/Act Amount Network, voice, and web conferencing maintenance Network switch refresh for CLB, LIB, GEB, OCB and Wireless refresh for HCA, Center of Grace, PGGG Fiber Plant Secondary Connections for Campus Core

Actual Actual

Estimate

$287,304 $437,131

$180,000

FY20 Proposed Expenses Technology Fund Total

$904,435 $906,000

The Technology Fund serves as the funding source for the management and maintenance of the campus network. This effort includes new equipment purchases, licensing, hardware and software support, upgrades, and hardware replacements. FY20 Planned Infrastructure Projects Maintain the College’s underlying infrastructure and systems Institutional Value: Protecting and leveraging current technology investments Security Camera Project: Complete Installation and tuning of outdoor cameras for the PGGG, RC garage, RC/Nerman Parking, CC parking and outdoor views around the Student Center, COM, LIB, CTE and FADS were completed in November. This FY19/20 work completed Phase 5 of the Campus Security Camera upgrade which began in FY16. There are a total number of 559 cameras covering all buildings on campus including OHEC and Westpark. The ATB, LIB 1st floor and Athletics Field coverage will be added when the remodel and construction work in those areas is complete. The new system includes NVR (Network Video Recording) and a video management system for live viewing and video management tools for Campus Police. Facilities Master Plan Support Network switch refresh equipment for CLB, LIB, GEB and OCB arrived on campus in November. The network team is working through staging and configurations preparing to replace network switches in the data rooms for each of the buildings listed above. This equipment provides a significant improvement for the campus network. Students, Faculty and Staff wired and wireless devices in these areas will benefit by improved performance and security. The new Cisco 9300 series switches includes new software features and integrates with Cisco’s DNA (Digital Network


Architecture). These modern network management systems provide better visibility to accelerate incident response and mitigate network security threats.

Fiber Plant Update The Campus Fiber Plant project will resume in 2020. The planned work to complete secondary connection for each building to the campus core network was put on hold during the Student Center, CTEC and Athletic field construction. The backbone fiber was cut and relocated for the new gateway and student center entrance. Fiber connectivity to the Gym was re-routed during the CTEC construction and work inside the buildings continued during construction projects. A new data room was built for LIB 2nd floor. LIB fiber backbone connections and network equipment were relocated from the first floor to the new second floor location. Inside fiber plant work was completed to provide redundant fiber connections for the data rooms on the first and third floors in the Library.

• FY20 - Reconnecting the fiber ring to restore redundant connections for west campus buildings. (PA, WH, HSC, HCDC, GYM) – In Progress

• FY20 - Build secondary connection buildings: SC, COM and GEB. - Planning • Planning for FY21 fiber budget. – In Progress


MANAGEMENT COMMITTEE Minutes

December 4, 2019

The Management Committee met at 8:00 a.m. on Wednesday, December 4, 2019 in the Hugh Speer Board Room, GEB 137. Those present were: Nancy Ingram, Chair; Paul Snider, trustee; Stace Acup; Dr. Jay Antle; Malinda Bryan-Smith; Gayle Callahan; Becky Centlivre; John Clayton; Tom Clayton; Gary Cook; Dr. Lenora Cook; Jim Feikert; Richard Fleming; Shannon Ford; Chris Gray; Tom Hall; Dr. Melanie Harvey; Rex Hays; Jim Lane; Rachel Lierz; Karen Martley; Dr. Mickey McCloud; Justin McDaid; Philip Mein; Dr. Vince Miller; Caitlin Murphy; Kelsey Nazar; Linda Nelson, recorder; Mary O’Sullivan; Tom Pagano; Susan Rider; Debbie Rulo; Terri Schlicht; Dr. Gurbhushan Singh; Dr. Joe Sopcich; Janelle Vogler; Elisa Waldman; Dr. Sandra Warner; Dr. Randy Weber; Laura Smith-Everett and Larry Powell, City of Gardner

(The report for this meeting was provided at the December 12, 2019 Board meeting.) MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements

Randy Weber, Interim Executive Vice President Finance and Administrative Services reviewed the agreement with Peer Advisors for Veteran Education Program (PAVE). This agreement was brought forward through the Consent agenda at the December 12, 2019, board meeting. MA-11Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements: 2019 Gardner Neighborhood Revitalization Plan Interlocal Agreement

Rachel Lierz reviewed information related to a proposed Neighborhood Revitalization Plan (NRP) by the City of Gardner.

(The recommendation for the Neighborhood Revitalization Plan Interlocal Agreement and related maps appeared in the December board packet and was approved at the December 12, 2019, board meeting)

MA-2 Guide Budget Development: Guidelines for FY 2020-2021 Budget adoption

Rachel Lierz, Associate Vice President of Financial Services/CFO presented the preliminary budget development calendar for fiscal 2020-2021. She also presented the preliminary guidelines for development of the college’s FY 2020-2021 budget. These guidelines are used by the college administration to guide the budget development process. They are subject to adjustment as updated information is received such as changes in assessed valuation and state funding. The final 2020-2021 budget will be presented to the Management Committee and Board of Trustees for approval in May


2020. The proposed tuition and fee rates are unchanged from the current year for Johnson County resident students ($94), in-state resident students ($112), out-of-state and international students ($223) and Metro Rate students ($138).

(The recommendation for the Guidelines for FY 2020-2021 Budget adoption appeared in the December board packet and was approved at the December 12, 2019, board meeting.)

MA-2 Guide Budget Development: Monthly Budget Update Ms. Lierz reported that the 2019 tax levy rates have been published by the County Clerk’s office. The College’s final 2019 tax levy rate is 9.121 mills. This is lower than the 2018 tax levy rate of 9.266 mills as a result of the Board’s vote to reduce the tax levy for the college’s Fiscal 2019-20 budget. The total County valuation is approximate $11.1 Billion, an increase of 5.61% over last year. Board Packet Security

Janelle Vogler, Associate Vice President Business Services and Philip Mein, Executive Director IT Security presented information on board packet security. Because of the current method used to make board packets available to the public, there is concern about targeted phishing attacks utilizing our vendor, contract and employee information. Several options were discussed. This topic will be discussed further at a future meeting before any changes are made.

MA-5 Monitor Business Services: Single-Source Purchase report Ms. Vogler reviewed five single-source purchases. MA-5 Monitor Business Services: Bid/RFP review and recommendations The summary of awarded Bids/RFPs between $50,000 and $150,000 was reviewed by Ms. Vogler. (The summary of awarded Bids/RFPs appeared in the December 12, 2019, board packet.) The summary of Renewals of contracts over $50,000 was reviewed by Ms. Vogler. (The summary of Renewals of contracts appeared in the December 12, 2019, board packet.)


MA-4 Monitor Facilities: Capital acquisitions and improvements: Progress Report Mr. Rex Hays, Associate Vice President, Campus Services and Facility Planning provided the committee with an update on facilities projects from the capital acquisitions and improvements matrix which appeared in the December 12, 2019, board packet. MA-4 Review financial plans for capital improvements

Mr. Hays presented the monthly report summarizing budgets and expenditures to date for the various projects associated with the Facilities Master Plan. This report appeared in the December 12, 2019, board packet. Mr. Hays also reviewed progress on various infrastructure projects currently under construction on campus. Trustee Ingram thanked Mr. Hays for his years of service to JCCC and wished him well in his retirement. She also welcomed Mr. Tom Hall, who is the new Associate Vice President, Campus Services and Facility Planning.


MANAGEMENT COMMITTEE Working Agenda

FY 2019-2020 MA-1 Review and Update Policies as needed MA-2 Guide Budget Development

• FY 2019-2020 Legal budget publication (July) • Assessed valuation: Update (July) • FY 2019-2020 Budget adoption (August) • Management Budget reallocations: Semi-annual review (August,

January) • Proposed Budget guidelines and calendar for FY 2020-2021

(October) • Budget Projection Model: Review (November) • Guidelines for FY 2020-2021 Budget adoption (December) • Board of Trustees budget workshop: Update (April) • Budget: Monthly update


• Banking Services (January) • Kansas Municipal Investment Pool (KMIP) statement of assets:

semi-annual review (November, May) • Financial Ratio Analysis (January) • Bonds: Bond Counsel; Financial Advisor (June)

MA-4 Monitor Facilities

• Capital acquisitions and improvements: monthly progress report • FY 2020 Capital Infrastructure Inventory and One, Five and Ten-

Year Replacement Plan: review (June) • Leases – as needed • Review and recommend financial plans for capital improvements

to the Board of Trustees MA-5 Monitor Business Services

• Single Source Purchase report: Review monthly purchasing report • Bid/RFP review and recommendations • Contract renewal • Procurement Card Program summary (April)


MA-6 Monitor Information Services • Information Technology Quarterly Report (July, October, January,

April) MA-7 Insurance Program: Report (July, January) MA-8 Highlight various JCCC programs and activities

• Sustainability • Cultural Offerings • Grants Activities • Continuing Education • (Others may include Athletics, Auxiliaries, or other departments

we wish to highlight) MA-9 JCCC Foundation annual report (October) MA-10 Monitor Community and Governmental Relations

• JCCC Official Newspapers (June) • Sponsorships (June) • College Lobbyist update (November)

MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements as needed MA-12 Management Committee Working Agenda (June)


JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT

December 19, 2019

TREASURER’S REPORT REPORT: The following pages contain the Treasurer’s Report for the month ended November 30, 2019. During November, the college made the following Revenue Bond payments as reflected in the Revenue Bonds Debt Service Fund in Section V of the Treasurer’s Report: Series 2011 Revenue Bonds $ 234,375 Series 2012 Revenue Bonds 528,000 Series 2015 Revenue Bonds 747,100 $ 1,509,475 Expenditures in the primary operating funds are within approved budgetary limits.

RECOMMENDATION:

It is the recommendation of the college administration that the Board of Trustees approve the Treasurer’s Report for the month of November 2019, subject to audit. Rachel Lierz Associate Vice President Financial Services/CFO Randy Weber Interim Executive Vice President Finance and Administrative Services; Vice President Student Success & Engagement Joseph M. Sopcich President


JOHNSON COUNTY COMMUNITY COLLEGE

TREASURER'S REPORT

NOVEMBER 30, 2019

41.7% OF YEAR EXPIRED

I. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGET

GENERAL/PTE FUNDS

Ad Valorem (Property Taxes) 103,553,406$ ‐$ 6,054,862$ 6% 5,579,210$ Tuition and Fees 29,037,078 87,211 15,394,806 53% 15,401,080 State Aid 22,541,479 ‐ 11,386,732 51% 11,021,047 Investment Income 900,000 101,050 640,321 71% 556,910 Other Income 2,541,796 142,122 1,239,277 49% 1,090,385

TOTAL REVENUE 158,573,759$ 330,383$ 34,715,997$ 22% 33,648,632$

Salaries and Benefits 122,458,917$ 10,604,678$ 50,529,979$ 41% 42,581,285$ Current Operating 29,774,475 1,614,400 11,314,583 38% 10,868,311 Capital 18,955,896 1,412,807 4,679,147 25% 1,463,082 Debt Service 1,977,863 ‐ 1,047,532 53% 2,439,281

TOTAL EXPENSES 173,167,151$ 13,631,885$ 67,571,242$ 39% 57,351,960$

Unencumbered Cash Rollforward:

Beginning Balance 103,156,449$ 93,365,942$ Revenues Over Expenses (32,855,244) (23,703,328)Encumbrances & Other Activity (12,294,296) (12,379,704)

Ending Balance 58,006,909$ 57,282,910$

TO DATE

ACTIVITYBUDGET

PRIOR YEARYEAR TO DATETHIS MONTH ACTIVITY

ACTIVITYADOPTED

17%

44%

33%

2% 4%

Actual YTD Revenues by Source

Ad Valorem (Property Taxes)

Tuition and Fees

State Aid

Investment Income

Other Income

75%

17%

7%

1%

Actual YTD Expenses by Source

Salaries and Benefits

Current Operating

Capital

Debt Service



TREASURER'S REPORT

NOVEMBER 30, 2019


I. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS

EXPENDITURE DETAIL BY NATURAL CLASSIFICATION

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGETSalaries 87,160,478$ 8,043,888$ 33,211,236$ 38% 31,695,104$ 5%Benefits 35,298,858 2,560,790 17,318,744 * 49% 10,886,181 59%Event Officials 60,820 625 39,237 65% 16,948 132%Legal Services 100,000 ‐ 6,781 7% 11,665 ‐42%Lobbyist Services ‐ ‐ ‐ 0% ‐ 100%Audit Services 80,000 24,870 50,220 63% 33,500 50%Collection Costs 85,000 2,773 30,866 36% 19,953 55%Insurance, Property/Casualty & Rel 696,290 10,000 610,245 88% 462,864 32%Contracted Services 8,606,568 371,267 2,372,750 28% 3,021,654 ‐21%SB 155 Shared Funding Payments 450,000 ‐ ‐ 0% ‐ 100%Overnight Travel 1,062,402 85,488 228,710 22% 170,858 34%Lobbyist Travel & Other ‐ ‐ ‐ 0% ‐ 0%Travel ‐ AQIP 4,500 ‐ ‐ 0% 441 ‐100%Staff Development Travel 442,500 23,238 180,847 41% 113,148 60%Faculty Continuing Ed Grants 19,000 2,062 5,196 27% 3,876 34%Tuition Reimbursement 525,000 754 217,349 41% 214,177 1%Same Day Travel 157,690 5,620 22,547 14% 26,581 ‐15%Team Travel ‐ ‐ ‐ 0% 280 ‐100%Supplies and Materials 5,942,802 512,723 2,186,776 37% 1,685,492 30%Computer Software ‐ ‐ ‐ 0% 135,028 ‐100%Computer Software Licenses 2,821,627 125,829 1,969,210 70% 1,718,926 15%Technical Training Travel 21,870 448 2,260 10% 2,541 ‐11%Applicant Travel 15,000 ‐ 1,733 12% 864 101%Recruiting Travel 25,632 1,266 8,081 32% 3,213 151%Printing, Binding & Publications 178,600 4,435 45,223 25% 24,864 82%Advertising and Promotions 856,500 45,211 194,002 23% 156,853 24%Memberships 365,345 10,772 229,258 63% 234,474 ‐2%Accreditation Expenses 36,455 2,100 19,539 54% 20,053 ‐3%Bad Debt Expense 450,000 ‐ 450,000 100% 500,000 ‐10%Electric 3,030,000 209,316 1,065,392 35% 1,144,898 ‐7%Water 170,000 6,173 79,345 47% 79,157 0%Natural Gas 57,000 3,130 10,103 18% 5,062 100%Telephone 262,506 7,693 150,952 58% 160,871 ‐6%Gasoline 60,000 6,285 22,143 37% 24,386 ‐9%Subscriptions 430,607 17,121 235,176 55% 209,638 12%Rentals and Leases 636,387 53,962 301,818 47% 296,593 2%Repairs and Maintenance 546,600 28,879 157,652 29% 85,943 83%Freight 111,000 13,643 19,468 18% 42,308 ‐54%Special Events 458,268 27,966 225,311 49% 90,818 148%Retirement Recognitions 10,000 455 1,727 17% 1,037 66%Postage 320,000 5,434 106,730 33% 84,773 26%Contingency 427,191 ‐ ‐ 0% ‐ 0%Remodeling and Renovations 1,753,147 18,194 48,449 3% 16,763 189%Library Books 177,750 13,348 60,231 34% 91,591 ‐34%Furniture and Equipment 1,855,804 77,830 195,213 11% 969,015 ‐80%Art Acquisitions 3,000 ‐ ‐ 0% ‐ 100%Building Improvements 14,985,400 1,303,435 4,375,254 29% 385,713 1034%Land Improvements 65,000 ‐ ‐ 0% ‐ 100%Other Tax Assessments ‐ ‐ ‐ 0% ‐ 100%Income Tax 2,000 5,024 5,024 251% ‐ 0%Grants 209,000 (162) 4,339 2% 5,144 ‐16%Foster Care & Killed on Duty Grant 80,000 ‐ 21,948 27% 18,305 20%Federal SEOG Match 75,690 ‐ 36,625 48% 41,125 ‐11%Principal Payments 115,000 ‐ 115,000 100% 1,430,000 ‐92%Interest Payments 1,861,363 ‐ 931,782 50% 1,008,531 ‐8%Fee Payments 1,500 ‐ 750 50% 750 0%Mandatory Transfers ‐ ‐ ‐ 0% ‐ 100%

TOTAL EXPENSES 173,167,151$ 13,631,885$ 67,571,242$ 39% 57,351,960$ 18%

*FY20 benefits expense includes the one‐time accrual to establish the liability for the new Voluntary Employee Retirement Benefit (VERB).

ACTIVITY ACTIVITY PRIOR YEARBUDGET THIS MONTH YEAR TO DATE ACTIVITYADJUSTED YTD CHANGE

FROMPRIOR YEARTO DATE


JOHNSON COUNTY COMMUNITY COLLEGETREASURER'S REPORTNOVEMBER 30, 2019

41.7% OF YEAR EXPIREDII. ADULT SUPPLEMENTARY EDUCATION & STUDENT ACTIVITY FUNDS

2019‐2020 2019‐2020 2019‐2020

ADULT SUPPLEMENTARY

EDUCATION FUND Tuition and Fees 4,102,183$ 217,129$ 1,792,359$ 44% 1,876,213$ Investment Income 20,000 2,151 13,410 67% 13,143Other Income 1,754,900 68,680 559,418 32% 658,761

TOTAL REVENUE 5,877,083$ 287,960$ 2,365,186$ 40% 2,548,116$

Salaries and Benefits 3,378,662$ 207,638$ 979,269$ 29% 940,799$ Current Operating 4,481,686 306,974 1,205,410 27% 1,345,381Capital 165,520 31,420 73,490 44% 180,485

TOTAL EXPENSES 8,025,868$ 546,031$ 2,258,169$ 28% 2,466,666$

Unencumbered Cash Rollforward:Beginning Balance 1,619,878$ 1,475,882$

Revenues Over Expenses 107,018 81,450Encumbrances & Other Activity (611,502) (788,742)

Ending Balance 1,115,394$ 768,590$

STUDENT ACTIVITY FUNDTuition and Fees 2,114,000$ 4,381$ 1,221,818$ 58% 1,227,928$ Investment Income 10,000 884 6,138 61% 5,148Other Income 18,000 2,874 15,150 84% 12,543

TOTAL REVENUE 2,142,000$ 8,139$ 1,243,106$ 58% 1,245,619$

Salaries and Benefits 348,353$ 33,879$ 119,732$ 34% 156,918$ Current Operating 738,673 68,664 229,907 31% 159,194Capital 0 0 0 100% 0Grants/Scholarships 1,338,548 6,840 581,231 43% 606,953

TOTAL EXPENSES 2,425,574$ 109,384$ 930,870$ 38% 923,066$

Unencumbered Cash Rollforward:Beginning Balance 418,158$ 315,230$

Revenues Over Expenses 312,236 322,554Encumbrances & Other Activity (79,782) (152,533)

Ending Balance 650,611$ 485,251$

YTD ASACTIVITY

BUDGET TO DATE

ACTIVITYADOPTEDBUDGET

ACTIVITYTHIS MONTH

PRIOR YEAR% OFYEAR TO DATE



TREASURER'S REPORT

NOVEMBER 30, 2019


III. OTHER FUNDS

2019‐2020 2019‐2020 2019‐2020

MOTORCYCLE DRIVER SAFETY FUND

Tuition and Fees 147,000$ 1,994$ 64,008$ 44% 72,236$ Other Income 41,000 40,092 40,092 100% 40,758

TOTAL REVENUE 188,000$ 42,086$ 104,100$ 55% 112,994$

Salaries and Benefits 69,095$ 4,184$ 22,034$ 32% 28,932$ Current Operating 40,835 631 3,843 9% 10,674 Capital 0 ‐ ‐ 100% ‐

TOTAL EXPENSES 109,930$ 4,815$ 25,878$ 24% 39,607$


Beginning Balance 790,505$ 694,915$ Revenues Over Expenses 78,222 73,387 Encumbrances & Other Activity 2,589 0


TRUCK DRIVER TRAINING COURSE

FUND

Tuition and Fees 387,500$ 24,219$ 167,701$ 43% 188,695$ TOTAL REVENUE 387,500$ 24,219$ 167,701$ 43% 188,695$

Salaries and Benefits 294,283$ 16,626$ 47,853$ 16% 42,323$ Current Operating 503,900$ 970 17,343 3% 33,464 Capital ‐ ‐ ‐ 100% ‐

TOTAL EXPENSES 798,183$ 17,596$ 65,195$ 8% 75,788$


Beginning Balance 272,656$ 147,926$ Revenues Over Expenses 102,505 112,907 Encumbrances & Other Activity (21,567) (8,385)


SPECIAL ASSESSMENTS FUND

Ad Valorem (Property Taxes) 409,720$ ‐$ 23,101$ 6% 21,203$ Interest Income 0 1,145 5,970 0% 4,714

TOTAL REVENUE 409,720$ 1,145$ 29,071$ 7% 25,916$

Current Operating 300,000$ 1,629$ 11,819$ 4% 2,147$ TOTAL EXPENSES 300,000$ 1,629$ 11,819$ 4% 2,147$


Beginning Balance 978,295$ 785,243$ Revenues Over Expenses 17,253 23,770 Encumbrances & Other Activity (21,181) (9,653)


TO DATEBUDGET

ACTIVITY ACTIVITYTHIS MONTH

BUDGET% OF

ADOPTEDYEAR TO DATE

PRIOR YEARACTIVITY

YTD AS



41.7% OF YEAR EXPIREDIV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 1

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGETREVENUESConcessions 11,000$ 1,710$ 3,185$ 29% 1,404$ Cosmetology 28,000 3,538 10,595 38% 12,166 Bookstore 6,434,500 26,023 2,791,141 43% 2,944,258 Dining Services 2,305,000 197,258 1,087,429 47% 891,115 Coffee Bars 345,500 31,235 159,461 46% 213,985 The Market 430,000 22,154 63,555 * 15% ‐ Vending 160,000 2,709 87,198 54% 109,990 Hiersteiner Center 1,004,500 110,249 504,029 50% 472,914 HVAC Auxiliary & Auto Technology Project 4,000 ‐ ‐ 0% 902 Printing 266,000 26,351 130,241 49% 119,828 Dental Hygiene 2,000 ‐ 247 12% 591 Hospitality Management & Pastry Program 70,000 6,315 18,989 27% 18,962 Café Tempo 195,000 14,411 81,627 42% 81,919 Campus Farm 12,300 2,262 13,063 106% 13,287

TOTAL REVENUES 11,267,800$ 444,215$ 4,950,759$ 44% 4,881,321$

EXPENSESConcessions 20,000$ 847$ 2,194$ 11% 1,319$ Cosmetology 23,000 (2,150) 6,224 27% 6,417 Bookstore 5,615,272 556,267 2,601,638 46% 2,503,220 Dining Services 3,362,260 284,122 1,287,909 38% 1,087,918 Coffee Bars 496,185 47,499 203,780 41% 228,510 The Market 382,595 24,454 89,668 * 23% ‐ Vending 20,312 1,743 8,248 41% 163,034 Hiersteiner Center 1,733,025 140,786 611,233 35% 575,697 HVAC Auxiliary & Auto Technology Project 4,000 ‐ ‐ 0% 151 Printing 250,000 12,006 49,205 20% 47,508 Dental Hygiene 2,000 ‐ 495 25% 630 Hospitality Management & Pastry Program 55,000 ‐ 5,651 10% 9,661 Café Tempo 283,352 23,718 115,585 41% 125,404 Campus Farm 12,300 64 1,057 9% 2,618

SUBTOTAL 12,259,300$ 1,089,356$ 4,982,887$ 41% 4,752,087$

Other Auxiliary Services ExpensesStudent Center Renovations ‐$ ‐$ (24,491)$ 0% ‐$ Auxiliary Construction 35,000 ‐ ‐ 0% 16,110 Director 56,100 1,218 2,952 5% (1,617) TOTAL EXPENSES 12,350,400$ 1,090,575$ 4,961,348$ 40% 4,766,579$

Unencumbered Cash Rollforward:Beginning Balance 2,766,083$ 3,564,332$ Revenues Over Expenses (10,590) 114,742Encumbrances & Other Activity (793,938) (1,130,783)

Ending Balance 1,961,555$ 2,548,291$

* The Market is the new dining option located in the Student Center. Java Jazz, which was in Coffee Bars in prior years, and the C‐Store, which was included in the Bookstore in prior years, have both closed.

TO DATEBUDGET

ACTIVITY ACTIVITYTHIS MONTH YEAR TO DATE

PRIOR YEARACTIVITY

ADOPTED



TREASURER'S REPORT

NOVEMBER 30, 2019


IV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 2

2019‐2020 2018‐2019 NET CHANGEYEAR TO DATE YEAR TO DATE FROM

NET NET PRIOR YR

Concessions 990$ 84$ 906$ Cosmetology 4,371 5,749 (1,378) Bookstore 189,503 441,038 (251,535) Dining Services (200,480) (196,803) (3,677) Coffee Bars (44,319) (14,525) (29,794) The Market (26,113) ‐ (26,113) Vending 78,950 (53,044) 131,994 Hiersteiner Center (107,205) (102,782) (4,422) HVAC Auxiliary & Auto Technology Project ‐ 750 (750) Printing 81,036 72,320 8,716 Dental Hygiene (248) (39) (209) Hospitality Management & Pastry Program 13,338 9,302 4,036 Café Tempo (33,958) (43,485) 9,527 Campus Farm 12,006 10,669 1,337

(32,128)$ 129,234$ (161,362)$



TREASURER'S REPORT

NOVEMBER 30, 2019


V. PLANT & OTHER FUNDS

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGET

REVENUE BOND DEBT SERVICE FUND


Balance Forward 1,882,132$ 1,882,132$ 1,927,041$ TOTAL REVENUE 1,565,000 7,170$ 898,380 57% 902,963 TOTAL EXPENSES 1,722,385 1,509,475 1,510,005 88% 1,488,785 Encumbrances & Other Activity (1) (0)

Ending Balance 1,270,506$ 1,341,219$

COMMONS (COM) & INDUSTRIAL TRAINING CENTER (ITC) REPAIR AND REPLACEMENT RESERVE FUNDS


Balance Forward 776,075$ 776,075$ 1,459,531$ TOTAL REVENUE 150,000 13,583$ 68,983 46% 71,171 TOTAL EXPENSES 625,000 6,848 (12,757) ‐2% 35,240 Encumbrances & Other Activity (495,521) (82,009)

Ending Balance 362,294$ 1,413,453$

CAPITAL OUTLAY & SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION PRINCIPAL & INTEREST FUNDS

Unencumbered Cash Rollforward:Balance Forward 5,908,036$ 5,908,036$ 9,493,605$ TOTAL REVENUE 6,046,431 8,071$ 395,261 7% 363,541 TOTAL EXPENSES 8,922,000 321,398 3,272,078 37% 2,017,983 Encumbrances & Other Activity (3,057,968) (6,042,968)

Ending Balance (26,749)$ 1,796,196$

CAMPUS DEVELOPMENT FUND


Balance Forward 48,053$ 48,053$ 1,408,393$ TOTAL REVENUE 906,000 1,885$ 526,063 58% 531,545 TOTAL EXPENSES ‐ 0 ‐ 100% 2,000,000 Encumbrances & Other Activity 0 (56,501)

Ending Balance 574,116$ (116,563)$

CAMPUS IMPROVEMENTS SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION BONDS


Balance Forward 76,004$ 76,004$ 454,768$ TOTAL REVENUE ‐ 1,281$ 8,499 0% 10,227 TOTAL EXPENSES ‐ 0 (84,352) 0% 20,587 Encumbrances & Other Activity 820,942 (84,039)


TO DATEBUDGET

ACTIVITY ACTIVITY PRIOR YEARTHIS MONTH YEAR TO DATE ACTIVITY

ADOPTED



TREASURER'S REPORT

NOVEMBER 30, 2019


V. PLANT & OTHER FUNDS (CONTINUED)

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGET

ARTS BUILDING CONSTRUCTION FUND


Balance Forward (44,948)$ (44,948)$ 4,604,562$ TOTAL REVENUE ‐ ‐$ 250,000 0% (4,800,000) TOTAL EXPENSES ‐ 7,380 218,294 0% 4,165,380 Encumbrances & Other Activity 278,524 4,157,511

Ending Balance 265,282$ (203,307)$

CAREER AND TECHNICAL EDUCATION CONSTRUCTION FUND


Balance Forward 5,274,236$ 5,274,236$ 6,259,190$ TOTAL REVENUE ‐ ‐$ 1,760,646 0% (6,400,000) TOTAL EXPENSES ‐ 106,888 430,573 0% 7,300,787 Encumbrances & Other Activity 1,198,787 6,896,570

Ending Balance 7,803,095$ (545,027)$

ATB RENOVATION FUND


Balance Forward 1,712,590$ 1,712,590$ 1,916,469$ TOTAL REVENUE ‐ ‐$ ‐ 0% ‐ TOTAL EXPENSES 2,900,000 52,751 260,048 9% ‐ Encumbrances & Other Activity (432,311) (0)

Ending Balance 1,020,232$ 1,916,469$

OUTDOOR SITE & ATHLETIC IMPROVEMENT


Balance Forward (288,684)$ (288,684)$ ‐$ TOTAL REVENUE ‐ ‐$ ‐ 0% 11,200,000 TOTAL EXPENSES ‐ 2,597 1,654,949 0% 6,603 Encumbrances & Other Activity 2,034,899 (11,289,442)

Ending Balance 91,266$ (96,045)$

OHOW/MOTORCYCLE GARAGE CONSTRUCTION


Balance Forward 1,195$ 1,195$ ‐$ TOTAL REVENUE ‐ ‐$ 591,124 0% ‐ TOTAL EXPENSES ‐ 158,233 359,956 0% ‐ Encumbrances & Other Activity (190,396) ‐

Ending Balance 41,967$ ‐$

ALL OTHER FUNDS

Unencumbered Cash Rollforward:Balance Forward 2,702,694$ 2,702,694$ 1,803,955$ TOTAL REVENUE 35,301,385 9,697,209$ 21,239,824 60% 11,422,201TOTAL EXPENSES 19,786,291 10,003,796 20,654,210 104% 10,558,253Encumbrances & Other Activity (1,036,140) (209,524)

Ending Balance 2,252,168$ 2,458,379$

TO DATE

ADOPTED ACTIVITY ACTIVITY PRIOR YEARBUDGET THIS MONTH YEAR TO DATE ACTIVITY



TREASURER'S REPORT

NOVEMBER 30, 2019


VI. INVESTMENTS

DATE OF DATE OF INTEREST MATURED INTEREST CURRENT FUND CD# ISSUE MATURITY TERM RATE THIS MONTH RECEIVED INVESTMENTS

Capitol Federal Savings 9065575424 08/08/19 11/07/19 91 d 2.110 $ 4,000,000 $ 21,042US Bank T‐Bill 475027792 08/15/19 11/07/19 84 d 1.880 1,991,227 8,773UMB Bank T‐Bill 545274318 08/15/19 11/14/19 91 d 1.883 9,952,391 47,609UMB Bank T‐Bill 545275386 08/22/19 11/21/19 91 d 1.900 7,961,578 38,422Capitol Federal Savings 9065576082 08/22/19 12/05/19 105 d 2.040 $ 10,000,000UMB Bank T‐Bill 545276566 08/29/19 12/12/19 105 d 1.850 9,946,042Capitol Federal Savings 9065577282 09/05/19 12/19/19 105 d 2.000 10,000,000UMB Bank T‐Bill 545279515 09/19/19 01/02/20 105 d 1.840 9,946,319US Bank T‐Bill 475028034 09/26/19 01/09/20 105 d 1.830 12,930,613Capitol Federal Savings 9065579352 10/03/19 01/16/20 105 d 1.880 4,000,000UMB Bank T‐Bill 545282909 10/10/19 01/23/20 105 d 1.587 6,967,598Capitol Federal Savings 9065579738 10/17/19 01/30/20 105 d 1.800 5,000,000Capitol Federal Savings 9065580154 10/31/19 02/06/20 98 d 1.660 10,000,000Capitol Federal Savings 9065580356 11/07/19 02/13/20 98 d 1.600 6,000,000UMB Bank T‐Bill 545287780 11/14/19 02/20/20 98 d 1.491 9,959,412Capitol Federal Savings 9065580693 11/21/19 02/27/20 98 d 1.590 8,000,000

PREVIOUSLY REPORTED INTEREST 897,126TOTAL 1,012,973 102,749,983

Municipal Investment Pool: (MIP) Daily Rate 11/01/19 11/30/19 30 d 1.250 * 3,917 182,899

PREVIOUSLY REPORTED INTEREST 36,890TOTAL 40,807

GRAND TOTAL $ 1,053,780 $ 102,932,882

* Average daily rate earned for the month of November = 1.25 Rates varied from 1.25 to 1.25Average 3 month T‐Bill rate for the month of November = 1.62 Rates varied from 1.59 to 1.64



41.7% OF YEAR EXPIREDVII. CASH AND POOLED INVESTMENT ANALYSIS

PRIOR YEARBOOK OUTSTANDING UNENCUMBERED UNENCUMBERED

FUND BALANCE COMMITMENTS BALANCE BALANCEGeneral & PTE Funds 90,995,781$ 32,988,872$ 58,006,909$ 57,282,910$ Adult Supplementary Education Fund 1,870,023 754,629 1,115,394 768,590Student Activity Fund 768,588 117,977 650,611 485,251Motorcycle Driver Safety Fund 873,166 1,850 871,316 768,302Truck Driver Training Fund 384,344 30,750 353,594 252,448Auxiliary Enterprise Funds 2,678,121 716,566 1,961,555 2,548,291Revenue Bond Principal and Interest Fund 1,327,872 57,366 1,270,506 1,341,219COM Repair and Replacement Reserve Fund 14,139 0 14,139 14,139ITC Repair & Maintenance Reserve Fund 942,558 594,403 348,155 1,399,314Capital Outlay Funds 7,015,146 7,041,895 (26,749) 1,796,196Campus Development Fund 595,479 21,363 574,116 (116,563)Special Assessments Fund 995,558 21,191 974,367 799,360All Other Funds 5,305,842 3,050,593 2,252,168 2,458,379 TOTAL 113,766,619$ 45,397,455$ 68,366,082$ 69,797,837$

Series 16 GO Capital Outlay Bond Proceeds 989,797$ ‐$ 989,797$ 360,368$

$ 0

$ 10,000,000

$ 20,000,000

$ 30,000,000

$ 40,000,000

$ 50,000,000

$ 60,000,000

$ 70,000,000

$ 80,000,000

$ 90,000,000

$ 100,000,000

$ 110,000,000

$ 120,000,000

General/Post‐Secondary Technical Education (PTE) FundsUnencumbered Cash 3 Yr Monthly Trend

FY20 FY19

FY18

‐ ‐ ‐ FY20 Projected


NOVEMBER 30, 2019


$ CHANGE CHANGE %

FOUNDATIONContribution Income $ 1,629,409 1,997,073Event Revenue 442,584 507,764Investment Income 311,234 918,068Other Revenue 30,324 30,712

TOTAL REVENUE $ 2,413,551 $ 3,453,617 $ (1,040,066) (30.1) %

Student Assistance $ 10,916 28,851Program Support 128,152 120,481Project Support 2,609,622 5,601Campus Support 43,694 14,554Programming Expenses 178,551 33,648General & Administrative Expenses 208,409 266,369

TOTAL EXPENSES $ 3,179,344 $ 469,504 $ 2,709,840 577.2 %

Balance Forward $ 39,915,471 $ 44,512,980Revenues Over Expenses (765,793) 2,984,113

Ending Balance $ 39,149,678 $ 47,497,093 $ (8,347,415) (17.6) %

JOHNSON COUNTY COMMUNITY COLLEGETREASURER'S REPORT

NOVEMBER 30, 2019 TO DATE

VIII. FOUNDATION

YEAR TO DATE ACTIVITYACTIVITY PRIOR YEAR


January 8, 2020

Re: Fact-Finding Investigation and Censure Process Members of the JCCC and Johnson County Community:

As chair of the Johnson County Community College Board of Trustees, one of my duties is to act as spokesperson for the Board in communicating with the public. I have prepared this statement with that duty in mind.

In December, the JCCC Board voted to begin an investigation that may lead to

consideration of a resolution of censure against a Board member. I hope this statement will clarify why that action was taken and will help explain both the process and timing for the Board’s next steps.

I start by noting the written policies adopted by the Board that govern the conduct of

Board members. Those policies include, among other provisions, a Code of Conduct and a list of the duties and responsibilities of the Board. The relevant policies can be found on the College website at https://www.jccc.edu/about/leadership-governance/policies/board-of-trustees/.

Serious violations of the Board and College policies can lead to a resolution of censure of

a trustee, but only after the Board adopts findings of fact regarding the trustee’s conduct. With that background, how did we get to where we are today.

In November 2019, the Board learned of an anonymous, undisclosed e-mail alleging

various ethical and policy misconduct by the College and College employees. The e-mail author claimed to be a JCCC Board member and the e-mail was sent to unidentified recipients. The public may review the e-mail and the College’s initial response to the facts alleged in it on the College’s website at https://www.jccc.edu/about/leadership-governance/trustees/board-packets.html.

The e-mail was discussed at length in both the November and December Board meetings,

which all seven trustees attended. Six of the seven trustees denied any involvement in the e-mail. The seventh neither admitted nor denied involvement.

After discussion at those two separate meetings, the Board voted to follow Board policies

by beginning a fact-finding investigation to consider a resolution of censure against the e-mail’s presumed author, based on possible violations of College policies.

The Board’s concerns included: • Multiple factual inaccuracies contained in the email; • Secretive nature and intent of the e-mail; • Effect of allegations of misconduct against identified members of the College’s

professional staff;


• Impact on JCCC’s relationship with other community colleges given the e-mail’s listing of two other Kansas community colleges.

• Failure of the author to self-identify or to identify recipients of the e-mail; • Failure to use established College processes to raise grievances or concerns; A fact-finding investigation is now underway. The College has engaged an outside

attorney to conduct the investigation. The attorney has been in contact with each member of the Board as well as senior staff to begin that process.

Because the investigation is ongoing, there is no action item to be considered at the January 16 Board meeting. We anticipate the investigation will be completed before the February 20, 2020 Board meeting so that the Board may consider adopting findings of fact and a resolution of censure at that meeting.

The discussion and process that led to the Board’s action initiating the investigation may be found by reviewing the video and/or transcript of the November and December meetings, along with reviewing the e-mail that triggered the discussion. Videos of the November and December Board meetings may be found on the College’s website at https://www.jccc.edu/about/leadership-governance/trustees/recordings.html.

The materials posted on the College’s website are consistent with the College’s

procedures to make available to the public not just the Board of Trustees’ meeting agendas, but agenda supporting materials, the full video of each regular Board meeting, and the minutes and transcript of each Board meeting.

I encourage anyone interested in the College and its governance to review those sources

to fully understand the current situation and to be informed about the College as a whole.

Please know that your interest in our College is appreciated and that we are committed to serving you in the best interests of the College you fund, support, use and enjoy.

Sincerely,

Greg L. Musil Chair JCCC Board of Trustees



January 16, 2020

CASH DISBURSEMENT SUMMARY

REPORT: Supplement A to the January 16, 2020 Board Packet contains the accounts payable disbursements. The Cash Disbursement Summary includes accounts payable, tuition refunds, and financial aid disbursements. Date Control Number Amount Accounts Payable Disbursements

11/25/19 00695555-00695610 AP $ 108,983.49 11/25/19 !0037826-!0037840 ACH 232,609.60 11/26/19 00695611-00695669 AP 52,918.59 11/26/19 !0037841-!0037857 ACH 51,967.63 12/02/19 00695670-00695704 AP 100,605.94 12/02/19 !0037858-!0037873 ACH 78,592.62 12/03/19 00695705-00695735 AP 65,090.88 12/03/19 !0037874-!0037887 ACH 9,271.83 12/04/19 00695736-00695762 AP 77,858.57 12/04/19 !0037888-!0037902 ACH 22,085.23 12/04/19 W0000178 Wire 12,000.00 12/05/19 00695763-00695790 AP 127,169.92 12/05/19 !0037903-!0037920 ACH 14,428.93 12/06/19 00695791-00695802 AP 122,913.10 12/06/19 !0037921-!0037927 ACH 1,450,523.06 12/09/19 00695803-00695843 AP 111,388.67 12/09/19 W0000179 Wire 2,277.12 12/09/19 !0037928-!0037934 ACH 19,261.07 12/10/19 00695844-00695871 AP 271,724.63 12/10/19 !0037935-!0037938 ACH 9,082.24 12/11/19 00695872-00695904 AP 367,682.81 12/11/19 !0037939-!0037957 ACH 1,435,072.45 12/12/19 00695905-00695982 AP 66,757.25 12/12/19 !0037958-!0037974 ACH 11,115.50 12/13/19 00695983-00696033 AP 854,333.68


12/13/19 !0037975-!0037981 ACH 9,647.87 12/17/19 !0037982 P-Card Wire 240,531.34 12/17/19 00696034-00696082 AP 184,253.40 12/17/19 !0037983-!0037989 ACH 105,095.21 12/18/19 00696083-00696119 AP 1,340,165.35 12/18/19 !0037990-!0038010 ACH 84,387.94 12/18/19 !0038011-!0038011 ACH 39,395.57 12/19/19 00696120-00696160 AP 118,304.16 12/19/19 !0038012-!0038033 ACH 60,269.94 12/20/19 00696161-00696212 AP 115,028.67 12/20/19 !0038034-!0038055 ACH 273,990.78 12/20/19 !0038056-!0038057 ACH 32,068.00

$ 8,278,853.04

Tuition Refunds and Financial Aid Disbursements 11/26/19 10174326-10174335 13,560.00 12/06/19 10174336-10174350 9,462.00 12/13/19 10174351-10174370 12,609.89 12/20/19 10174371-10174506 53,757.02

11/23/19-12/20/19 Refund ACH 147,542.42

$ 236,931.33

Total Cash Disbursements $ 8,515,784.37


RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees ratify the total cash disbursements as listed above and as contained in the supplement, for the total amount of $ 8,515,784.37. Rachel Lierz Associate Vice President Financial Services/CFO Randy Weber Interim Executive Vice President Finance and Administrative Services; Vice President Student Success & Engagement Joseph M. Sopcich President



January 16, 2020

GRANTS, CONTRACTS AND AWARDS

REPORT: The following grants have been approved for funding. 1. John W. Speas & Effie E. Speas Memorial Trust

Funding Agency: Bank of America Purpose: To enhance the LPN Healthcare Simulation Center at Olathe Health

Education Center (OHEC) to include the only simulated long-term care environment in Kansas.

Duration: December 9, 2019 – December 9, 2020 Grant Administrator: Christina Rudacille Amount Funded: $56,524.00 JCCC Match: - 0 - Applicant: JCCC Foundation transfer to JCCC

2. The M.R. & Evelyn Hudson Foundation 2019 General Funds Grant Funding Agency: The M.R. & Evelyn Hudson Foundation Purpose: To provide support for education in the areas of performing and visual arts. Duration: September 4, 2019 – September 3, 2020 Grant Administrator: Rob Wyrick Amount Funded: $50,000.00 JCCC Match: -0- Applicant: JCCC Foundation

3. Francis Family Foundation 2020 Funding Agency: Francis Family Foundation Purpose: To support General Operations and Arts Education as part of JCCC’s Carlsen

Center Presents, the annual, multi-disciplinary series of performances. Duration: July 1, 2019 – June 30, 2020 Grant Administrator: Emily Behrmann Amount Funded: $15,000.00 JCCC Match: -0- Applicant: JCCC Foundation


4. 2020 Presenter Consortium for Jazz

Funding Agency: Chamber Music America Purpose: The Carlsen Center, Civic Music Association of Des Moines, and The

Hettenhausen Center for the Arts (Lebanon, IL) will come together to present "Bessie, Billie and Nina – Pioneering Women in Jazz," a celebration of the role of women in the history and development of jazz and the struggle for civil rights.

Duration: January 1, 2020 – June 30, 2021 Grant Administrator: Emily Behrmann Amount Funded: $10,000.00 (JCCC sub-award amount) JCCC Match: - 0 - Applicant: Civic Music Association of Des Moines

The following grants have been submitted on behalf of the college. 1. PepsiCo Recycling Zero Impact Fund

Funding Agency: PepsiCo Foundation Purpose: To purchase reusable items to reduce JCCC’s environmental footprint and

lower costs of waste removal by reducing reliance on single-use cups and compostable bowls.

Duration: One-time award Grant Administrator: Krystal Anton Amount Requested: $9,900.00 JCCC Match: -0- Applicant: JCCC

2. Arts Integration Program – Visiting Artists Grant (Kansas Touring Roster)

Funding Agency: National Endowment for the Arts/Kansas Creative Arts Industries Commission

Purpose: To support the artist fee for “Spencer and Rains: Celebrate Kansas Day with Old-Time Music” during Kansas Day on January 29, 2020.

Duration: January 1, 2020 – June 30, 2020 Grant Administrator: Emily Behrmann Amount Requested: $1,000.00 JCCC Foundation Match: $2,000.00

Applicant: JCCC Foundation


RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the acceptance of these grants and authorize expenditure of funds in accordance with the terms of the grants. L. Michael McCloud

Vice President Academic Affairs/ Chief Academic Officer



AFFILIATION, ARTICULATION AND REVERSE TRANSFER, COOPERATIVE AND OTHER AGREEMENTS

REPORT: The following agreements are intended to establish contractual relationships between JCCC and other organizations but are not processed by the procurement department and/or do not involve a payment by JCCC. They are categorized below as either Affiliation Agreements, Articulation and Reverse Transfer Agreements, Cooperative Agreements, or Other Agreements.

AFFILIATION AGREEMENTS (Provide JCCC students with needed clinical or other career affiliated experiences)

Agency/ Organization

Program(s) Credit/CE New/Renewal and Term

Financial Impact/Additional Information

Village Shalom Health Occupations,

Practical Nursing and Nursing

Credit Renewal 2020 Clinical experience for program students

RECOMMENDATION: It is the recommendation of the College administration that the Board of Trustees authorize the College to enter into agreements as set forth above.

L. Michael McCloudVice President Academic Affairs/Chief Academic Officer




January 16, 2020 Curriculum

New Courses, Effective Academic Year 2020-2021 • FL 172: Conversational Japanese I • FL 184: Conversational Japanese II • PLUM 110: Introduction to Plumbing Systems • PLUM 125: Residential Plumbing • PLUM 130: Print Reading and Estimating • PLUM 140: Backflow Preventers • PLUM 210: DWV Water Distribution • PLUM 240: Installation, Maintenance and Repair • PLUM 250: Commercial Plumbing • PLUM 275: Plumbing Code Review • PLUM 280: Plumbing Internship

Course Modifications, Effective Academic Year 2020-2021 • ART 124: Design 2D • ART 127: Design 3D • ART 129: Design Color • DHYG 240 : Dental Public Health • DHYG 245 : Nitrous Oxide Analgesia • DHYG 250 : Clinical Dental Hygiene IV • DRAF 135: Graphic Analysis • DS 210: Introduction to Data Science • DS 220: Data Visualization • DS 230: SQL for Data Analysis • DS 240: Statistical Programming • DS 250: Data Analysis • DS 260: Data Mining • DS 270: Machine Learning • DS 280: Big Data Architecture • GDES 120: Introduction to Graphic Design • GDES 140: Graphic Technical Processes

o Change to: GDES 125: Graphic Processes • GDES 131: Drawing and Media Methods II


• GDES 132: Typography • GDES 134: Layout Design • GDES 230: Drawing and Media Methods III • GDES 231: Advanced Typography • GDES 235: Production Methods • GDES 236: Electronic Production • GDES 244: Communication Systems • GDES 245: Advanced Design Practice • GDES 272: Professional Preparation • GDES 275: Graphic Design Internship • IT 221: Windows Server • IT 225: Windows Active Directory Services • IT 245: Network Infrastructure • IT 256: Windows Security • SPD 120: Interpersonal Communication

o Change to: COMS 120: Interpersonal Communication • SPD 121: Public Speaking

o Change to: COMS 121: Public Speaking • SPD 125: Personal Communication

o Change to: COMS 125: Personal Communication • SPD 130: Elementary Debate

o Change to: COMS 130: Elementary Debate • SPD 132: Intermediate Debate I

o Change to: COMS 132: Intermediate Debate I • SPD 155: Workplace Skills

o Change to: COMS 155: Workplace Skills • SPD 180: Intercultural Communication

o Change to: COMS 180: Intercultural Communication • SPD 230: Intermediate Debate II

o Change to: COMS 230: Intermediate Debate II • SPD 235: Advanced Debate

o Change to: COMS 235: Advanced Debate • SPD 292: Special Topics:

o COMS 292: Special Topics:

New Program, Effective Academic Year 2020-2021

• 3200-CERT: Plumbing Technology


Program Modifications, Effective Academic Year 2020-2021 • 2050-AAS: Automation Engineer Technology • 2100-AS: Associate of Science with Emphasis in Early Childhood Education • 2180-AS: Emphasis in Health Information Systems • 2220-AAS: Computer-Aided Drafting and Design Technology • 223A-AAS: Dental Hygiene • 2260-AAS: Electrical Technology • 2290-AAS: Graphic Design • 2310-AAS: Construction Management Technology • 2440-AAS: Chef Apprenticeship • 2460-AAS: Metal Fabrication/Welding Technology • 2510-AAS: Hotel & Lodging Management • 2550-AAS: Food and Beverage Management • 2620-AAS: Marketing Management • 264A-AA: Emphasis in Paralegal • 2650-AAS: Game Development • 2690-AAS: Electronics Technology • 2930-AAS: Computer Information Systems • 2940-AS: Emphasis in Information Systems Technology • 2990-AA: Emphasis in Criminal Justice • 3020-AAS: Heating, Ventilation, and Air Conditioning (HVAC) Technology AAS • 3120-AAS: Fashion Merchandising and Marketing • 4750-CERT: Construction Management Certificate • 4790-CERT : Metal Fabrication/Welding Certificate • 4920-CERT: Sales and Customer Relations Certificate • 5110-CERT: Electrical Technology Certificate • 6230-CERT: Heating, Ventilation, and Air Conditioning Technology Certificate

General Education & Cultural Diversity Designation Modifications, Effective Academic Year 2020-2021 • Cultural Diversity: Associate of Arts • Cultural Diversity: Associate of Science • General Education: Communications Associate of Applied Science • General Education: Communications Requirements for Associate of Arts • General Education: Communications Associate of Science • General Education: Communication Skills Requirements for Associate of General

Studies • General Education: Global Issues/Diversity Associate of General Studies


It is the recommendation of the college administration that the Board of Trustees approve the changes to the curriculum as indicated.

L. Michael McCloud Vice President of Academic Affairs Chief Academic Officer Joseph M. Sopcich President



January 16, 2020

TRANSFER TO JCCC FOUNDATION TRIBUTE FUND REPORT: Randy Breeden and Terry Callihan are retiring from the college. They have requested that in lieu of a retirement gift, the $150 designated for this gift be donated to the JCCC Foundation student scholarship fund. Mr. Breeden’s funds will go to the MealShare Program, and Ms. Callihan’s funds will go to the Cav Cupboard. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees authorize the transfer of $300 from the general fund to the JCCC Foundation student scholarship fund in honor of Randy Breeden and Terry Callihan. Rachel Lierz Associate Vice President, Financial Services Joseph M. Sopcich President



January 16, 2020

HUMAN RESOURCES

1. Retirement

JOANN RIGGS (KPERS), Administrative Assistant, Continuing Education Operations, Continuing Education and Organizational Development, effective July 15, 2020. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed retirement.

2. Separation COLLEEN RYCKERT COOK, Principal Writer/Editor, Strategic Communications Marketing, effective January 24, 2020. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed separation.

3. Reassignments KENDYL MCDOUGALD, Zero Waste Associate Sustainability, Campus Services, Finance and Administrative Services, at $12.72 per hour to Interim Assistant Coordinator Zero Waste, Campus Services, Finance and Administrative Services, effective January 1, 2020 at $14.63 per hour. JESSICA JOHNSON, Subcenter Director, PTAC, Continuing Education and Organizational Development, at an annual salary of $71,318 to Director, Small Business Development Center, Continuing Education and Organizational Development, effective January 21, 2019 at an annual salary of $84,740.


RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed reassignments.

4. Employment – Regular HASAN ASHIR, Senior Network Analyst, Information Services, Finance and Administrative Services, effective February 3, 2020 at an annual salary of $75,634. LINDA TURBYFILL, JCAE ESL Lead Instructor, Continuing Education, Continuing Education and Organizational Development, effective January 17, 2020 at an annual salary of $52,814. Effective Name Position Date Salary Caitlyn Lampley Customer Service 12/10/19 - 12.60/hour Specialist 06/30/20 Simone Henry Box Office Clerk 12/16/19 - 11.46/hour 06/30/20 Ashley Holcroft Videographer/Editor 12/16/19 - 16.79/hour 06/30/20 Karina Macias-Leyva Custodian 12/17/19 - 11.46/hour 06/30/20 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed regular employees.

5. Employment – Temporary Effective Name Position Date Salary Doaa Mohamed Bookstore Clerk 12/09/19 - 11.46/hour 06/30/20 Sarah Kenton Nerman Museum 12/16/19 - 12.60/hour 06/30/20


LaTashia Williams Inventory Aide - 12/16/19 - 12.60/hour Cosmetology 06/30/20 William Blackwell Lab Aide Fire Science 01/14/20 - 18.81/hour 06/30/20 Carter Floyd Dining Services Assistant - 01/02/20 - 11.46/hour Dishwasher 06/30/20 Matthew Mahoney Lab Aide Fire Science 01/21/20 - 18.81/hour 06/30/20 Bradley Bunting Dining Services Assistant - 01/06/20 - 11.46/hour Chick-Fil-A 06/30/20 Hannah McFarland Intern Zero Waste 01/02/20 - 12.60/hour Associate Sustainability 06/30/20 Rachel Potter Office Assistant, JCAE 01/02/20 - 12.60/hour 06/30/20 Benjamin Poage Sustainability Intern 01/02/20 - 11.46/hour 06/30/20 Patrick Nelson Lab Aide Fire Science 01/21/20 - 18.81/hour 06/30/20 Raul Chi Lang Chung Dining Services Assistant - 01/06/20 - 11.46/hour Dishwasher 06/30/20 Anna Whitlock Dining Services Assistant - 01/21/20 - 11.46/hour Dishwasher 06/30/20 Julie Welsh Clinical Instructor Nursing 01/07/20 - 39.75/hour 06/30/20 Faith McLeod Bookstore Clerk 01/02/20 - 11.46/hour 06/30/20 Tyler Bloom Lab Aide Fire Science 01/21/20 - 18.81/hour 06/30/20 Arielle Von Der Hyde Student Life Ambassador 01/02/20 - 11.46/hour 06/30/20


Krystal Antonb Coordinator Zero Waste - 01/01/20 - 778.13/month Additional duties 06/30/20 William J Carpentera Maintenance Mechanic - 11/26/19 - 739.50/month Additional duties 02/28/20 Pamela Hawkins Instr., Arts & Design, 01/21/20 - 16,485.00/total Humanities & Soc. Sci. 05/22/20 Tammy Keiser Costume Shop Assistant, 12/16/19 - 5,300.00/total Arts & Design, 05/08/20 Humanities & Soc. Sci. Timothy Noble High School Workshop 03/23/20 - 500.00/total Facilitator, Arts & Design, 05/15/20 Humanities & Soc. Sci. Timothy Noble THEA Film/Video Liaison, 01/13/20 - 500.00/total Arts & Design, 03/13/20 Humanities & Soc. Sci. Erik Meixelsperger Children’s Tour Coor., 12/16/19 - 2,200.00/total Arts & Design, 05/08/20 Humanities & Soc. Sci. Erik Meixelsperger Dialect Coach, Blithe Spirit, 03/09/20 - 400.00/total Arts & Design, 04/23/20 Humanities & Soc. Sci. Aubrey Urban THEA Marketing 01/13/20 - 1,000.00/total Liaison, Arts & Design, 05/15/20 Humanities & Soc. Sci. Aubrey Urban MUS Marketing Liaison 01/13/20 - 500.00/total Arts & Design, 05/15/20 Humanities & Soc. Sci. Sean Leistico Sound Designer- 03/23/20 - 1,000.00/total Blithe Spirit, 04/23/20 Arts & Design, Humanities & Soc. Sci.


Anthony McMurray Theater Props Coordinator, 12/16/19 - 1,000.00/total Arts & Design, 05/08/20 Humanities & Soc. Sci. Anthony McMurray Props Designer- 12/16/19 - 800.00/total Blithe Spirit, 05/08/20 Arts & Design, Humanities & Soc. Sci. Scott Stackhouse Director, Blithe Spirit, 03/02/20 - 2,400.00/total Arts & Design, 04/24/20 Humanities & Soc. Sci. Mark McKeown Instructor, Photography, 01/21/20 - 1,082.00/total Arts & Design, 05/22/20 Humanities & Soc. Sci. Jim Hoppera Course by Arrangement, 11/04/19 - 100.00/st.cr.hr. Computing Sciences & 12/08/19 Information Technology Brenda Edmondsa College Now Liaison, 08/19/19 - 3,546.00/total Stipend for work related 12/15/19 to NACEP accreditation Katherine Bailes Honors Course Stipend 01/21/20 - 500.00/total 05/22/20 Samantha Bella " " 500.00/total Eve Blobauma " " 500.00/total Michael Carrigera " " 500.00/total Terri Easley-Giraldoa " " 500.00/total Dan Eberlea " " 500.00/total Nancy Holcroft Bensona " " 500.00/total James Hoppera " " 500.00/total Colby Keslara " " 500.00/total Teresa Nemera " " 500.00/total Doug Pattersona " " 500.00/total Allison Smitha " " 500.00/total Justin Stanleya " " 500.00/total Andrea Vieuxa " " 500.00/total Deborah Williamsa " " 500.00/total Andrew Young " " 500.00/total


DeEtta Mae Hughes Student Aide 08/21/19 - 655.16/total Access Services 12/12/19 James Porter Student Aide 08/22/19 - 740.61/total Access Services 12/12/19 Mary Joann Brady Instructor, Strengths 09/19/19 - 243.84/total Career & Transfer Services 11/25/19 Doug Auwarter Percussionist 11/04/19 - 225.00/total Vocal Ensemble Showcase 12/04/19 Siu Li Rehearsals/Concert 11/04/19 - 225.00/total Vocal Ensemble Showcase 12/04/19 Shun Wanga Evaluator, Prior 12/01/19 - 20.00/eval Learning Assessment 06/30/20 Samantha Joslin Editor-in-Chief 11/01/19 - 141.90/total The Campus Ledger 11/12/19 Landen Fields Executive Producer 01/06/20 - 4,362.00/total The Campus Ledger 05/15/20 Alieu Jagne Managing Editor 01/06/20 - 4,325.00/total The Campus Ledger 05/15/20 Samantha Joslin Editor-in-Chief 01/06/20 - 5,612.00/total The Campus Ledger 05/15/20 Jake Ditto Staff Reporter 01/13/20 - 1,373.00/total The Campus Ledger 05/15/20 Penny Thieme " " 1,373.00/total Caleb Durland Producer 01/13/20 - 2,032.00/total The Campus Ledger 05/15/20 Reece Krall " " 2,032.00/total Rohan Patel " " 2,032.00/total Mehrsa Pourabedkashani " " 2,032.00/total Yohannes Girma Reporting Correspondent 01/13/20 - 400.00/total The Campus Ledger 05/15/20


Mena Haas Staff Photojournalist 01/13/20 - 1,373.00/total The Campus Ledger 05/15/20

Sidney Henkensiefken " " 1,373.00/total

Mariana Losada Photojournalist Corresp. 01/13/20 - 400.00/total The Campus Ledger 05/15/20

Penny Thieme " " 400.00/total

Gracyn Shulista Features Editor 01/13/20 - 2,015.00/total The Campus Ledger 05/15/20

James Bowiea Maintenance Aide 01/15/20 - 17.00/hour 06/30/20

Sabrina Chvatal Instr., Continuing Ed. 02/01/20 - 30.00/hour 06/30/20

Matthew Khamsihong " " 30.00/hour Larry Parks " 03/10/20 - 22.00/hour

06/30/20

Jennifer Boyd Volunteer 03/01/20 - non-remunerated Las Pintas 06/30/20

RECOMMENDATION:

It is the recommendation of the college administration that the Board of Trustees approve the above-listed temporary employees.

6. Unpaid Extraordinary Leave of Absence

MOLLY BAUMGARDNER, Coordinator Communications, Strategic Communications Marketing, hasrequested a part-time unpaid Extraordinary Leave of Absence from January 1, 2020 - May 31, 2020.

RECOMMENDATION:

It is the recommendation of the college administration that the Board of Trustees approve theabove-listed part-time unpaid Extraordinary Leave of Absence.


7. Changes to the FY2019-2020 Staffing Authorization Table for Part-time Regular Staff FROM: Video Systems Technician TO: Senior Tutor Anatomy & Physiology SRC FROM: Library Clerk TO: Librarian RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed changes to the FY2019-2020 Staffing Authorization Table for Part-time Regular Staff. Footnotes: a. Also full-time staff. b. Full-time temporary position. __________________________________ Becky Centlivre Vice President, Human Resources __________________________________ Joseph M. Sopcich President



January 16, 2020

HUMAN RESOURCES ADDENDUM

1. Retirements

SCOTT GREGORY (JCCC/KPERS), Chief Audio Engineer, Performing Arts, Institutional Advancement & Government Affairs, effective January 31, 2020. PAULA GAMBLE (JCCC/KPERS), Administrative Assistant Counseling, Learner Engagement and Success, Student Success, effective July 3, 2020. KENT SHELLEY (JCCC/KPERS), Coach/Professor, Athletics, Student Success, effective July 31, 2020. THOMAS CLAYTON (JCCC/KPERS), Director, Insurance & Risk Management, Finance and Administrative Services, effective July 31, 2020. LINDA DUBAR (KPERS), Coordinator Internship and Employment Relations, Career/Transfer Services, Student Success, effective March 31, 2020. DAN EBERLE (KPERS), Associate Professor, Energy Production & Resource Management, Industrial Technology Division, Academic Affairs, effective June 30, 2020. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed retirements.

2. Reassignment JEFF HOYER, Director Continuing Education Operations, Continuing Education, Continuing Education and Organizational Development at an annual salary of $105,305 to Executive Director Space Management, Business Services, Finance and Administrative Services, effective January 20, 2020 at an annual salary of $115,836.

RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed reassignment.

3. Employment – Regular Effective Name Position Date Salary Vanesa Cruz Child Care Aide 01/21/20 - 11.57/hour 06/30/20 Luis Reyes Maintenance Aide 01/06/20 - 12.60/hour 06/30/20 Bradley Houge Maintenance Aide 01/20/20 - 12.60/hour 06/30/20 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed regular employees.

4. Employment – Temporary Effective Name Position Date Salary Sarah Burkhardt Lab Aide 01/13/20 - 11.46/hour Sculpture/Metals 06/30/20 Rumiya Navruzbekova Student Life Ambassador 01/14/20 - 11.46/hour 06/30/20 Jade Askren Facility Check-in Worker 01/21/20 - 11.46/hour 06/30/20

Rob Fleeup Lab Aide Fire Science 01/21/20 - 18.81/hour 06/30/20 Nathan Copple Bookstore Clerk 01/06/20 - 11.46/hour 06/30/20 Nicholas Xiong Dining Services Assistant - 01/08/20 - 11.46/hour Cashier 06/30/20 Suha Cho Dining Services Assistant - 01/13/20 - 11.46/hour Chick-Fil-A 06/30/20 Ian West Lab Aide Fire Science 01/21/20 - 18.81/hour 06/30/20 Jesica Pierce Box Office Clerk 01/13/20 - 11.46/hour 06/30/20 Christian Page Bookstore Clerk 01/13/20 - 11.46/hour 06/30/20 Kendra Rutiaga-Perez Bookstore Clerk 01/14/20 - 11.46/hour 06/30/20 Jennifer Badowski Career Information 01/09/20 - 15.24/hour Specialist 06/30/20 Whitney Bandelb Instr., Computing 01/21/20 - 18,190.00/total Sciences & Information 05/22/20 Technology Cary Shortb Instr., Computing 01/21/20 - 17,622.00/total Sciences & Information 05/22/20 Technology Anthony Sato Instr., Computing 01/21/20 - 1,062.00/cr.hr. Science & Information 07/30/20 Technology Elizabeth Hinton Examiner for BLS 12/21/19 - 30.00/hour Certification Exam 12/21/19 EMT 555-4 Cont. Ed

Skye Iha-Bustamante Assistant for BLS 12/21/19 - 20.00/hour Certification Exam 12/21/19 EMT 555-4 Cont. Ed Hayden Foster " " 20.00/hour Julie Welsh Instr., Healthcare, Public 01/07/20 - 39.75/hour Safety & Wellness 07/31/20 Lauren Stover Instr., Healthcare, Public 01/23/20 - 39.75/hour Safety & Wellness 07/31/20 Kristin Garcia " " 39.75/hour Scott Craiga Course Coor. & Admin 02/08/20 - 50.00/hour BLS Certification Exam, 02/08/20 EMT 555-5 Cont. Ed Jordan Bradley Examiner for BLS 02/08/20 - 30.00/hour Certification Exam 02/08/20 EMT 555-5 Cont. Ed Gerald “Jay” Hall " " 30.00/hour Crystal Henley " " 30.00/hour Olivia Clevinger Instr., Continuing Ed. 01/16/20 - 25.00/hour 06/30/20 Diane Mora " " 25.00/hour James Donaghy " 12/04/20 - 55.00/hour 06/30/20 Joseph Heitz " " 45.00/hour Leah Allmer Volunteer 01/11/20 - non-remunerated JCAE 06/30/20 Kalyani Bholane " " " Barbara Comer " " " Ricardo De La Torre Ramos " " " Elaine Fry " " " Teresa Glasscock " " " Gayle Holliday " " " Martha Lanter " " " Michael Miller " " " Larry Peal " " " Linda Prather " " " Emma Robertson " " " Barbara Sanders " " " Sallye Sickman " " "

Shawn Silverberg " " " Cathy Thomas " " " Nancy Waters " " " Paul Wiley " " " RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed temporary employees.

5. Changes to the FY2019-2020 Staffing Authorization Table for Full-time Regular Staff FROM: Principal Writer/Editor TO: Marketing Copywriter FROM: Jeff Hoyer, Director Continuing Education Operations, $105,305 TO: Jeff Hoyer, Executive Director Space Management, $115,836 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed changes to the FY2019-2020 Staffing Authorization Table for Full-time Regular Staff. Footnotes: a. Also full-time employees b. Full-time temporary position __________________________________ Becky Centlivre Vice President, Human Resources __________________________________ Joseph M. Sopcich President

johnson county community college 12345 college … · recommendation it is the recommendation of...

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