Johns Hopkins Alumni Association Volunteer Orientation

Nine Schools, One Johns HopkinsZanvyl Krieger School of Arts and SciencesG.W.C. Whiting School of EngineeringCarey Business SchoolSchool of EducationBloomberg School of Public HealthNitze School of Advanced International StudiesSchool of NursingSchool of MedicinePeabody Institute

Johns Hopkins UniversityAlumni Association and Alumni Council

Alumni Council 20092010Divisional Representation:Percent of Total Alumni vs. Percent of Council MembersTotal On ACArts & Sciences29%36%Engineering18%18%Business12%9%SAIS9%3%Public Health10%8%Education9%6%Medicine5%10%Nursing4%4%Peabody4%6%Alumni Council Divisional Representation

2009 - 2010 Alumni Council Geographic Representation

The Johns Hopkins University Alumni Association Strategic Plan2008- 2012

Alumni Association MissionThe mission of the Johns Hopkins University Alumni Association is to enrich the alumni experience and foster beneficial relationships in the Johns Hopkins community.

Current Challenge

Increase alumni awareness, engagement, and commitment

Core Values: ExcellenceLifelong RelationshipsLifelong LearningInclusiveness & DiversityGlobal CitizenshipAdvocacyJohns Hopkins Pride

Strategic GoalsIncrease involvement in alumni activitiesFoster lifelong intellectual and personal growth through Hopkins-sponsored programsDevelop meaningful relationships between and among students and alumniEnhance the visibility of and expand the effectiveness of the Alumni CouncilBuild a comprehensive communication strategyTurn alumni affinity into service and advocacy for Johns Hopkins

Alumni Council MissionThe mission of the Alumni Council is to promote the mission of the Alumni Association. The mission of the Alumni Council will be carried out by: functioning as the governing body of the Alumni Association,providing feedback to the University,seeking to strengthen both the quality and quantity of alumni connections with the University,acting as a unifier and fostering a university-wide perspective, providing professional and personal networking opportunities for alumni and students,and preparing current students for their role as alumni, encouraging in them an enduring spirit of loyalty to Johns Hopkins.

Alumni Council StructureSteering CommitteePresident, Geraldine Peterson, Nursing 64First Vice President, Ray Snow, Krieger 70Second Vice President, Terri Lynn McBride, SAIS 01Secretary, Jay Lenrow, Krieger 73, SAIS 73Treasurer, Cecilia Lenk, Whiting 76

Alumni Council StructureExecutive Committee 5 Officers 6 Committee Chairs 9 Divisional Alumni Representatives 9 Non-voting Student Representatives

Standing CommitteesAlumni Benefits and ServicesAwards and NominationsLifelong LearningMarketing and CommunicationsSocial and Career NetworkingStudent Grants and Programs

Standing CommitteesPolicy & Long-range PlanningAd hoc Committee on Alumni Leadership Development

Regional & Affinity Alumni Groups and Chapters23 Chapters in the U.S.20 International Chapters1 Corporate Group - Northrop GrummanSociety of Black Alumni

Divisional Alumni Organizations

Second Decade Society (A&S)Society of Engineering AlumniSociety of Alumni (Bloomberg)The Nurses Alumni AssociationThe Peabody Chapter of the JHU AADeans Alumni Advisory Board (Carey) Medical Surgical Society

Resources and FundingAlumni Association DuesAffinity Credit Card RoyaltiesMiscellaneous Affinity Royalties

Central & Divisional Alumni Relations StaffAlumni Relations OfficesAlumni Board Room

*Gerry Peterson:

Gerry introduces herself and welcomes everyone, particularly the newest members of the JHU Alumni Association Alumni Council , and introduces the four officers (and Jim Miller, immediate past president, if present.

Gerry:

Each fall, Alumni Association leaders gather on this Leadership Weekend to review and assess the activities of the previous year and to strategize and brainstorm for the year (and years) to come. We mix in a little fun and some great opportunities to interact with fellow alumni

volunteers and current students. In short, we gather to renew our commitment to Johns Hopkins as representative leaders for the entire body of

Johns Hopkins alumni more than 160,000 individuals across the world. Please direct your attention to the screen for a few moments to a video

entitled Crossroads of Knowledge. This video represents the broad scope of Johns Hopkins which we hope will give you a snapshot of the

enormous and diverse reach of Johns Hopkins today.

Video is played

I would like to now turn this over to Jay Lenrow, Alumni Council Secretary. But before I do, please know that you should feel free to interrupt at

any time during this orientation session to ask any questions you might have.

Turn it over to Jay.

*Jay:

Today were going to give you a crash course in how the Alumni Association and the Alumni Council work , but most importantly, we will point you

to some resources which will help you to stay informed and prepared to serve as an ambassador for the university. In the lovely tote bags you

received this evening you will find the 2009-2010 resource guide for Alumni Association volunteers. This book contains a brief history of the

university, some quick facts, Alumni Council history and bylaws, central and divisional staff contacts and the Alumni Council and regional chapter

directories, among other things.

Keep this handy over the next year it is a quick and useful reference guide.*Jay:

Another very useful tool is the recently launched university web site: www.jhu.edu

Here you will find links to the nine school web pages, lacrosse scores, concert and lecture schedules, and all sorts of general university news and

Information.*Jay:

for information on the #1 medical institution, you can browse www. Johnshopkinsmedicine.org*Jay:

And the page that should be set as your most frequent favorite is the also newly launched www.alumni.jhu.edu

This is where all of the information about the Alumni Association is available from regional chapter events, to benefits and services, lifelong

learning and travel, resources for students and young alumni, and of course all of the pertinent information about the Alumni Council and

opportunities to give to JHU. The site has more than 300 subpages - some sleepless night you should definitely explore the depths of our new

online presence.

There are many more useful Johns Hopkins web links which you will find on page 82 of the Alumni Council resource guide.

Turn back over to Gerry*Gerry:

The Alumni Association was formed in 1886, ten years after the establishment of Johns Hopkins University

Alumni dues were set at $1 per year, with lifetime dues of $15!

Regional clubs and chapters formed over the years

In September of 1986 100 years later then President Stephen Muller created a task force to study and evaluate ways of strengthening the

mutually beneficial relationships that exist between The Johns Hopkins University and its alumni.

By recommendation of the task force, the Alumni Council was formed as a policy making body to reflect the diverse academic backgrounds and

dispersion of alumni throughout the world and the newly formed Alumni Council met for the first time in October of 1989.

**Gerry:

The Alumni Council was created to represent the tremendous diversity of our alumni constituency

The 2009-2010 Alumni Council is comprised of 106 members from all nine divisions of the university:

Arts & SciencesBusinessEducationEngineeringMedicineNursingPeabody InstitutePublic HealthSchool of Advanced International Studies

In addition, 9 students, one from each school, serve on the Alumni Council.

If you look at this chart you can see the divisional breakdown of our entire alumni population ( in the red bars) and Compare it to the divisional representation on the Alumni Council (the blue bars).

*Gerry:

We are also well represented across the country with members from 17 states and 2 foreign countries.

Turn it over to Ray ..Ray:

In 2006 and 2007, the Alumni Council undertook a strategic planning project to clearly define its strategies for the upcoming five years and

published its 2008-2012 Strategic Plan. A snapshot of the plan can be found in your resource guide on page 25. Since its adoption in October of

2007, the plan has served as a roadmap for the decision making process of the Alumni Council. The plan also parallels the five-year strategic plan

adopted by the universitys division of Development and Alumni Relations**Ray:

The strategic plan process initially focused on revising the mission statement of the organization to concisely illustrate the main purpose of the

Alumni Association. As such, the following language was approved:

The Johns Hopkins Alumni Association exists to enrich the alumni experience and foster beneficial relationships in the Johns Hopkins community. Ray:

In a simple statement, the current challenge of the association was defined as the need to

increase alumni awareness of all that is Johns Hopkins

encourage alumni engagement in the life of the Johns Hopkins community

and foster commitment to and advocacy for the University *Ray:

To guide decisions on governance of the Alumni Association and effective use of resources, the following core values were adopted:

ExcellenceLifelong RelationshipsLifelong LearningInclusiveness & DiversityGlobal CitizenshipAdvocacyJohns Hopkins Pride

*

Ray:

To define what we need to do as a governing body to meet our current challenges, the following strategic goals were adopted:

Increase involvement in alumni activities

Foster lifelong intellectual and personal growth through Hopkins-sponsored programs

Develop meaningful relationships between and among students and alumni

Enhance the visibility of and expand the effectiveness of the Alumni Council

Build a comprehensive communication strategy

Turn alumni affinity into service and advocacy for Johns Hopkins

Tomorrow you will hear from me and others about how we are striving to accomplish these goals, and our successes and challenges.

Turn over to Terri

**Terri:

I would now like to take the opportunity to tell you a bit about the council itself:

The Alumni Council is a volunteer organization that exists to guide the university on alumni relations activities and carry out the mission of the Alumni Association. We go about this duty through a series of objectives:

As I said, we are the governing body of the Alumni Association

Through weekends like this, we provide feedback to the alumni staff and the university on matters involving alumni relations

We develop programs that seek to strengthen alumni connections with the university

Through the diversity of our membership and our affiliations to Hopkins, we try to act as a unifier of this very large and complex institution

We develop networking opportunities for both alumni and current students

We help to prepare current students for their role as alumni, hopefully encouraging them to remain involved in Johns Hopkins long beyond their commencement

*Terri:

While the Alumni Council is made up of approximately 100 members, there is also a leadership structure within that larger structure:

The Steering Committee is composed of the officers:

President Gerry Peterson

Ray Snow as First Vice President

I serve as Second Vice President

Jay Lenrow as Secretary

and Cecilia Lenk as Treasurer

Officers serve a two-year term

*Terri:

In addition to the officers and committee chairs, each academic division has appointed one alumni representative from the Alumni Council at large

to serve on the executive committee. Many of these divisional representatives also serve on the alumni leadership organization of their individual

school, which aims to facilitate increased communication and collaboration between the Alumni Council and each of these division-specific

organizations. The Executive Committee meets three times annually in Baltimore and as needed by teleconference.

The 2009 2010 Executive Committee is listed in your resource guide on page 16.

*Terri:

Those of you who are elected members of the Alumni Council have had the opportunity to sign up for one of 6 committees. Committees meet regularly via teleconference throughout the year. Let me briefly review the committees and what they doAlumni Benefits and Services - Makes recommendations for member benefits, general affinity programs, discounts and services for alumni.Awards and Nominations - Recommends to the Executive Committee candidates for Alumni Association awards and evaluates the process for determining award recipients. Identifies candidates for appointment to the Alumni Council, the Executive Committee, officers and Alumni Trustee positions.Lifelong Learning -Fosters Lifelong Intellectual and Personal Growth through Hopkins sponsored programs. Marketing/Communications - Oversees the marketing and promotional strategies of the Alumni Association. Develops and executes market research, oversees the design and implementation of publications and written materials for the Alumni Association and integrates the use of the Internet and the webpage in the overall communication strategy. Social and Career Networking - Develops programs to facilitate alumni-to-alumni and alumni-to-student social and career networking. Student Grants and Programs - Reviews all programs involving alumni-student interaction and develops new initiatives to help students in their transition to active alumni. Provides funding to students participating in volunteer community service initiatives of their own design, and evaluates the application and funding process. Reviews applications for funding for student groups planning on-campus activities, events, and programs. Recommends funding amounts to the Executive Committee. *Terri:

The Policy and Long Range Planning Committee remains dormant until activated by the President. This committee has been very active over the

past two years in developing the 5-year strategic plan and has been chaired by Ray Snow.

This past year, the Steering Committee created the Ad Hoc Committee on Alumni Leadership Development, chaired by Jay Lenrow. This

committee has begun to develop recommendations to enhance the alumni volunteer experience, identify new leadership, and develop better tools

and resources to adequately equip alumni volunteers to serve as effective ambassadors for the university. The resource guide you received today

and this new orientation session format are just the beginnings of changes suggested by this committee.

You will hear more from all of these committees in our working sessions tomorrow.

Turn over to Cecilia

Cecilia:

The Alumni Association supports a vibrant regional chapter program, with 23 chapters in the United States and 20 International Chapters. Each

chapter has a volunteer committee, ranging from very formal committees of 20-30 members in our largest chapters, to lone chapter presidents in

the smallest chapters and everything in between!

More than 180 events are held each year ranging from faculty lectures, museum tours, recent graduate happy hours, and Orioles games to crab

feasts and career networking events all with the mission to provide opportunities for JHU alumni to connect to each other, the Alumni

Association, and the University

The chapter presidents and their contact information are listed in the Your regional alumni chapters section of the resource guide

In addition, the association sponsors the Society of Black Alumni and we now have our first corporate club launched just this September at

Northrop Grumman. You will hear more about this initiative tomorrow.*Cecilia:

In addition to all the activity sponsored by the Alumni Association, there are also school-specific deans advisory boards & alumni groups, divisional

reunions and homecomings, and divisional student-alumni activities and programs.

*Cecilia:

Now I would like to explain briefly how we are funded as an organization:

Please refer to the FY2009/ 2010 budget chart on page 56 of your resource guide.

The Alumni Association is basically self-supporting when it comes to programming resources. Income from dues and affinity programs are

allocated to fund the strategic initiatives as determined by the Alumni Council.

The University provides staff resources (22 central Alumni Relations staff members, 10 divisional staff members), office space, some divisional

programming funds, and meeting space for the Association, including the Alumni Board Room here in Mason Hall.

Tomorrow, I will present a year-to-date budget report at the Alumni Council Business meeting session.

Turn over to Gerry*Gerry:

You should now have an idea of the way the Alumni Council works and how it fits into the University structure.Over the next few days, you will: get updates on recent developments at Johns Hopkins hear an address from Provost Lloyd Minor on behalf of President Ron Daniels participate in deliberations in committee working sessions - committees which I predict some of you will one day chair Participate in discussions about the Alumni Associations five-year Strategic Plan have the opportunity to interact with current students from all divisions and meet the staff with home you will work throughout the year

and last, but not least youll have some fun as we head to a traditional Maryland Crab Feast! Are there any more questions before we make our way to the buses? Remember to bring your nametag and meeting materials with you

tomorrow. Thank you and I look forward to chatting with you this evening at the crabfeast. The buses will leave from the front of this building. Staff

members will be on hand to direct you.

*