john w. ingram strategies for the practice of institutional research neair annual conference...

John W. Ingram

Strategies for the Practice of Institutional Research

NEAIR Annual Conference

December 5, 2011

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Introduction Action plan Standard production reporting (SPR)

IPEDS Fall Enrollment Data challenges Data solutions Q&A

How many completed the Fall IPEDS report?

What data sources do you use?

How many reports, spreadsheets, documents are needed?

Compliance reporting frustration?

Goal: Spend more time on priority projects

(less time on routine data requests)

Solution: Develop a library of standard production reports (SPRs)

Challenge: Difference between data format and report format is

vast

Develop a plan for a long term reporting solution

Keep it simple and build upon your successes

Build the report to match the format of the data request

Production or Warehouse Data

Banner, Datatel, Homegrown, Other

Excel, PeopleSoft, Cognos, Other

ID NAME IRP_NEW HISPANIC_LATINO

CITIZENSHIP_DESC GENDER TIME_STATUS

DEGREE IRP_RACE1

N00451467 Alison, Lurie BLANK N United States Citizen F FT BA White

N00451467 Alison, Lurie BLANK N United States Citizen F FT BA Blank

N00451467 Alison, Lurie BLANK N United States Citizen F FT BA American Indian or Alaska Native


N02213102 Battle, Arnaz FTFR N United States Citizen M FT BA White

N02213102 Battle, Arnaz FTFR N United States Citizen M FT BA Blank



N02211378 Brown, Antonio BLANK United States Citizen M FT NONDEGREE Blank


N02211378 Brown, Antonio BLANK United States Citizen M FT NONDEGREE White


N03339291 Clanton, Eric FTFR Y United States Citizen M FT BA Blank


N03339291 Clanton, Eric FTFR Y United States Citizen M FT BA Native American or other Pacific Islander

N03339291 Clanton, Eric FTFR Y United States Citizen M FT BA White

N00223820 Cotchery, Jerricho

BLANK N United States Citizen M FT BA Blank






BLANK N United States Citizen M FT BA White

N00222109 Dixon, Dennis FTFR N United States Citizen M FT NONDEGREE Blank


N00222109 Dixon, Dennis FTFR N United States Citizen M FT NONDEGREE White


N02222111 Dwyer, Jonathon

BLANK N United States Citizen M PT BA Blank






BLANK N United States Citizen M PT BA White

N02209071 Farrior, James BLANK N United States Citizen M FT BA Blank



N02209071 Farrior, James BLANK N United States Citizen M FT BA White

N00229286 Foote, Larry FTTR N United States Citizen M FT BA Blank

N00229286 Foote, Larry FTTR N United States Citizen M FT BA Not Reported



N00545492 Frank, BLANK N United States Citizen F FT BA Blank

ID NAME IRP_NEW HISPANIC_LATINO

CITIZENSHIP_DESC GENDER TIME_STATUS

DEGREE IRP_RACE1

N00451467 Alison, Lurie BLANK N United States Citizen F FT BA White


N00451467 Alison, Lurie BLANK N United States Citizen F FT BA American Indian or Alaska Native


N02213102 Battle, Arnaz FTFR N United States Citizen M FT BA White






N02211378 Brown, Antonio BLANK United States Citizen M FT NONDEGREE White




N03339291 Clanton, Eric FTFR Y United States Citizen M FT BA Native American or other Pacific Islander

N03339291 Clanton, Eric FTFR Y United States Citizen M FT BA White








BLANK N United States Citizen M FT BA White



N00222109 Dixon, Dennis FTFR N United States Citizen M FT NONDEGREE White









BLANK N United States Citizen M PT BA White




N02209071 Farrior, James BLANK N United States Citizen M FT BA White


N00229286 Foote, Larry FTTR N United States Citizen M FT BA Not Reported



N00545492 Frank, BLANK N United States Citizen F FT BA Blank

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Report matching the format of the report (Fall IPEDS)

Efficient/automated

Build report using data from any source

Header categories based on enrollment

Column Categories based on Race/Ethnicity

Challenges with the data?

Case Statements

Crosswalk files

Its purpose is to allow the value of a variable or expression to control the flow of program execution via a mulitway branch.

Basically an “if, then” statement.

“Switch” statement is easiest to use

Field 4: “Apple Pie and Ice Cream” *Only of Field 1 is equal to

Apple Pie

ID Name Field1 Field2 Field3N11223345 Crocker, Betty Apple Pie Chocolate Cake Hot ChocolateN12445533 Hines, Ducan Brownies Peach Cobbler Smoothie

Field 4: If [Field 1] is equal to “Apple Pie” then “Apple Pie and Ice Cream” if not, then “nothing”


Field 4: Switch ([Field1] = “Apple Pie”, “Apple Pie and Ice Cream”, Null)


Use system data to create your own user defined fields

Key to building the IPEDS report in MS Access

Build switch statements our sample database

Build crosswalk tables

Learn in MS Access

Sign up: Access to IR Shop Talk Blog

Discussion and video of how to build the standard production report for IPEDS

Q&A

john w. ingram strategies for the practice of institutional research neair annual conference...

Documents

data format

report format

data requeststrategies

data sources

fall ipeds report

routine data requestssolution

alaska nativen00451467alison

warehouse databanner