SEARCHING AND COPY-CATALOGING MUSIC IN CONNEXION CLIENTCLA TECHNICAL SERVICES INTEREST GROUP & THE MUSIC LIBRARY ASSOCIATION, SOUTHERN CALIFORNIA CHAPTER, APRIL 13, 2012

John Redford, Biola University

Searching and copy-cataloging in Connection Client

…with a foray into original cataloging to follow up on Hermine’s presentation.

Recommended text Music Coding and Tagging: MARC 21

Content Designation for Scores and Sound Recordings

2nd ed. By Jay Weitz 2001 Soldier Creek Press ISBN 0-936996-77-3 Also: a multi-lingual music term

dictionary

The good news! Full level records (Elvl I) or PCC records

(Elvl [blank]; authentication field: 042) are available for the vast majority of published scores, especially standard works by major composers

(don’t expect LC records though) Look at 040: there are many music

catalogers in many major institutions which support graduate level music programs doing the work

Expect multiple and duplicate records

Especially for standard works with a long publishing history

The emergence of ISMNs (and ISBNs)

Not many publishers use ISBNs; exceptions include Dover and Oxford, and Schirmer now that they are distributed by Hal Leonard.

Index label in the command line search not required for ISBNs

ISMNs (International Standard Music Number) are being used more and more and are often added to new print runs of scores that have been available for a long time

Use the index label sn: in the command line for searching ISMNs and other standard numbers

Searching by ISMN

Searching by ISBN

Searching by standard numbers: ISMN & ISBN (the command line search)

Some observations: An ISMN/ISBN search yielding no

results does not necessarily mean there is no valid record

Records retrieved may not be the best record for the item in hand

They may have been recently added to previously published scores especially if there is a new distributor, e.g. Hal Leonard

Example

Searching by standard numbers: ISMN & ISBN

The search may only retrieve vendor and/or foreign records

Don’t use a foreign recordFrom BFAS Ch. 3: Policy for parallel records In 2003, OCLC policy changed to allow for parallel

records within WorldCat by language of cataloging. It has long been envisioned that WorldCat would need a parallel record structure to display records by language of cataloging.

Searching by standard numbers: ISMN & ISBN There is an ongoing debate among music

catalogers whether to input a new record when an ISMN/ISBN has been added (often with new distributor information)

You don’t have to! It’s ok to choose an otherwise valid record

and enhance it in your system Sometimes existing master records are

enhanced by the addition of ISMNs and/or distributor numbers

When to input a new record

BFAS 4.2 Field-by-Field Guidelines for New Records

Differences indicative of a distinct bibliographic item usually occur in more than one field. If a difference occurs in a single field, determine whether there are two separate bibliographic items with only one significant difference or whether the difference is an error or a difference in opinion. If in doubt, use the existing record.

When to input a new record These guidelines use the following

terms: Term Definition: Absence The information applies to the

item in hand, but is not found in the online record.

Presence The information does not apply to the item in hand, but is found in the online record.

Difference The information applies to the item in hand, but appears in another form in the online record.

Rules for standard numbers 020 International Standard Book

Number Absence or presence of field does not

justify a new record. A difference in field alone does not justify a new record. Compare fields245 through 5xx for other differences to justify a new record.

024 Other Standard Identifier [ISMN = 024 2b]

Absence, presence or difference in field does not justify a new record.

Rules for standard numbers Publisher Number (028 3X) Plate Number (028 2X) SCO and REC. Absence or presence of

field alone does not justify a new record. Compare differences infield 245,field 260,field 262,field 300,field 500, etc., to justify a new record. Specific differences in numbering, except for minor variations in completeness, justify a new record.

Searching by publisher number

Searching by plate number Weber example

To recap: one more example

one more example

However, despite standard numbers…

be prepared to do a keyword search…

Music Edition Anomaly Edition Peters is not an edition (at least

where the bibliographic description is concerned)

See Weitz, p. 211: …do not consider as an edition

statement… Statements that incorporate the name of the publisher…

and are often but not always accompanied by a publisher’s number (e.g. “Edition Peters”)

Music Edition Anomaly example

Let’s look at a score… Saint-Saëns’ piano concerto no. 2 A standard work by a major composer

published by a major music publisher

In this case the ISBN search “hits the nail on the head” but let’s do a keyword search to see an example of a long publishing history

Let’s look at a score… Observations…

Uniform titles and subject headings to be covered later of course

Which of the existing records could be used if none included the ISBN?

More searching, and… We’re going to search for this work both

as a single volume and also as a multi-volume set, but first…

An original cataloging exercise …we’ll transcribe the descriptive

elements before looking at the available records.