7/28/2019 Job description - School/Office Secretary I

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MCSC Adopted 12/2/93(Reclassification from position of Keyboard Operator/Clerk)

MCSC Reviewed 10/9/97

MCSC Revised 3/24/05

SCHOOL/OFFICE SECRETARY I

DISTINGUISHING FEATURES OF THE CLASS: This work is partially

routine in nature. It involves responsibility for maintaining the flow of work by

performance of standardized tasks in carrying out day-to-day administrativesupport activities required to accomplish the work of a department or school.

The categories of administrative support include communication, coordination,and records maintenance. These categories encompass clerical tasks such as

typing, keyboarding, record processing, filing, receptionist tasks, mail sorting,

and use of office machines. The work is performed under the supervision of

an assigned higher level supervisory employee or administrator. The work isperiodically reviewed. The School/Office Secretary I performs related work as

required.

TYPICAL WORK ACTIVITIES:

Operates typewriter or computer terminal to produce standardmemos, letters, reports and/or documents, sets up appropriate controls

on equipment for margins, line spacing, paragraphs, headers and

footers, and other controls as necessary for document amendment or

production;Accesses previously programmed documents for reproduction or amendment;

Inputs data for official documents and records; proofreads completed documents

to correct spelling, punctuation, and grammar;Performs receptionist functions by providing information to students and the

general public in person or by the telephone;

Performs standard clerical tasks such as filing, copying, and typing; operatesstandard office machines; types or word processes forms, i.e.,

vouchers, invoices, requisitions, etc.; sorts correspondence;

Accepts public complaints; provides information or directs to proper source;Orders standard storeroom supplies; inventories supplies, and fills orders;

maintains inventory of equipment and supplies;

Registers new students, maintains students records; keeps daily attendance

figures of students;Prepares monthly school calendar and public relations information from schools

to homes;Prepares payroll time sheets;Assists in the preparation of school budget and assists in maintaining records

of fund balances;

7/28/2019 Job description - School/Office Secretary I

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SECRETARY I

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FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONALCHARACTERISTICS:

Working knowledge of operation and minor maintenance of typewriters andcomputer terminal equipment; good knowledge of proper grammatical usage and

punctuation; good knowledge of business vocabulary; ability to type 35 words per minute;

ability to understand and follow oral and written instructions; ability to communicate well withadults and students; ability to perform basic mathematical functions; clerical aptitude;

physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency

diploma and two (2) years of clerical experience.