November 2013

Dear Applicant

Communications and Programmes Internship

Thank you for your interest in the post of Communications and Programmes Intern with the Barrow Cadbury Trust. Please find attached:

1. The job description and person specification for this post2. Complying with Preventing Illegal Working Legislation3. Application Form

The Barrow Cadbury Trust is an independent charitable foundation, committed to supporting vulnerable and marginalised people in society. We provide grants to voluntary and community groups working in deprived communities in the UK, with a focus on the West Midlands. We also work with researchers, think tanks and government, often in partnership with other grant-makers, to overcome the structural barriers to a more just and equal society.

The internship will be for six months, commencing in January 2013. The internship is a fixed term appointment and will not lead to permanent employment at the Trust at the end of the time-limited term. Support with job search will be offered. The post holder will be paid the London Living Wage rate (currently £8.80 per hour) with a working week of up to 35 hours.

Any offer of employment will be made subject to references, confirmation of the right to work in the UK and the satisfactory completion of a probationary period. Further information on complying with the UK Preventing Illegal Working Legislation is provided below.

If you would like to apply for this position, please send your completed application form to Madeleine Rooke-Ley at m.rooke-ley@barrowcadbury.org.uk by the closing date, 12 noon, Friday, 22 November 2013.

Interviews for short listed candidates will be held on Tuesday, 10 December 2013 at our office at Kean House, 6 Kean Street, London, WC2B 4AS.

We look forward to receiving your application.

Yours sincerely,

Sara LlewellinChief Executive

Encs

BARROW CADBURY TRUST

COMMUNICATIONS AND PROGRAMMES INTERNSHIP

JOB DESCRIPTION AND PERSON SPECIFICATION

It is hoped the internship opportunity will be a pathway to future employment for a new /returning entrant to the labour market.

Title: Communications and Programmes InternReports to: Communications ManagerSalary: London Living Wage: (currently £8.80 per hour)

Background InformationThe Barrow Cadbury Trust is an independent charitable foundation, committed to supporting vulnerable and marginalised people in society. We provide grants to voluntary and community groups working in deprived communities in the UK, with a focus on the West Midlands. We also work with researchers, think tanks and government, often in partnership with other grant-makers, to overcome the structural barriers to a more just and equal society.

Job detailsThe internship will be for six months commencing in January 2014. The post holder will be paid the London Living Wage rate (currently £8.80 per hour) based on up to 35 hours per week. The internship is fixed term appointment and will not lead to permanent employment at the Trust at the end of the time-limited term. Support with job search will be offered.

Purpose of RoleThe purpose of the Trust’s internship is to: 1. Provide support to the Communications Manager in the delivery of external and internal

communications for the Trust. The role will be varied including a mix of communication activity including event management, media monitoring, maintaining and monitoring social media platforms, website maintenance and internal communications. (60/70%)

2. Provide administrative support to the Head of Programmes and wider Programme Team (20/30%)

The successful candidate will have plenty of learning opportunities including gaining experience of a wide range of communications activities whilst also gaining insight into a Trust’s key programme areas including opportunities to attend events and meetings. There will also be scope to develop skills and experience in event management and general office support as well as gaining an insight into grant making and the work of the third sector.

Key areas of focus/responsibilitiesThe role will be varied but tasks are likely to include any or all of the following:

Communications –: Desk research/maintaining distribution lists Website – updating, editing Events management– finding, booking venues, managing invitation lists, keeping the

contacts database updated; undertaking hard copy/electronic mail outs; assisting speakers; preparing event materials such as presentations and badges; helping with logistics and dissemination activities.

Media monitoring

Social Media Newsletter – gathering, writing, editing and sourcing images.

Programme Team: Supporting the dissemination of Trust funded research and publications Supporting individual members of the Programme Team as required Supporting the production of board/committee papers. Liaison with grantees Providing admin support as required

Support to the Head of Programmes: diary management, forward planning travel arrangements meeting preparation/follow-up special projects

Person specificationEssential1. Strong attention to detail2. Good written and spoken English.3. Excellent IT skills including Word, Excel (desirable experience of databases, website

maintenance)4. Good communication and interpersonal skills5. Good organisational skills – able to develop and use systems.6. Ability to multi task, manage competing priorities and deliver to deadlines.7. Experience of successfully working with social media platforms to generate an engaged

audience, such as Twitter, Facebook and YouTube.8. Excellent research and writing skills with the ability to communicate complex, sensitive issues

clearly and effectively to internal and external audiences.9. Evidence of interest in, or direct experience of, the Trust’s priority areas of work.

ApplicationsIf you would like to apply, please go to our website at www.barrowcadury.org.uk where you find an application pack. Please follow the applications instructions carefully. The deadline for completed applications is 12 noon on Friday, 22 November 2013. Applications received after the closing date will not be accepted. Please note that interviews will take place on Tuesday, 10 December 2013 at the Trust’s offices.

Please note that any offer of employment will be made subject to references and confirmation of the right to work in the UK.

Complying with Preventing Illegal Working Legislation

All potential employees will be asked to provide us with either one of the documents listed in List 1 or two documents in the combinations specified in List 2below. We will only accept original documents:

List A

Documents which show an ongoing Right to Work

Validity of passports and travel documents

We will check , where possible, current passports or travel documents which have not expired. However, if a person does not have one then we can accept evidence of their right to remain and work in the UK in an expired passport or travel document. It is crucial that you check that the stamp or endorsement in the document continues to allow the you to work by virtue of status (i.e. stay is indefinite) or the date of the end of their permitted stay has not expired.

You should note however that there are two instances when this does not apply. A Certificate of Entitlement to the Right of Abode must be endorsed in a valid passport and a Biometric Residence Permit must not have expired to be considered acceptable as evidence of right to work.

1. A passport showing that the holder, or a person named in the passport as the child of the holder, is a British citizen or a citizen of the United Kingdom and Colonies having the right of abode in the United Kingdom.

2. A passport or national identity card showing that the holder, or a person named in the passport as the child of the holder, is a national of the European Economic Area or Switzerland.

3. A residence permit, registration certificate or document certifying or indicating permanent residence issued by the Home Office, the Border and Immigration Agency or the UK Border Agency to a national of a European Economic Area country or Switzerland.

4. A permanent residence card issued by the Home Office, the Border and Immigration Agency or the UK Border Agency to the family member of a national of a European Economic Area country or Switzerland.

5. A Biometric Residence Permit issued by the UK Border Agency to the holder which indicates that the person named in it is allowed to stay indefinitely in the United Kingdom, or has no time limit on their stay in the United Kingdom.

6. A passport or other travel document endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the United Kingdom, has the right of abode in the United Kingdom, or has no time limit on their stay in the United Kingdom.

7. An Immigration Status Document issued by the Home Office, the Border and Immigration Agency or the UK Border Agency to the holder with an endorsement indicating that the person named in it is allowed to stay indefinitely in the United Kingdom or has no time limit on their stay in the United Kingdom, when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.

8. A full birth certificate issued in the United Kingdom which includes the name(s) of at least one of the holder’s parents, when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.

9. A full adoption certificate issued in the United Kingdom which includes the name(s) of at least one of the holder’s adoptive parents when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.

10. A birth certificate issued in the Channel Islands, the Isle of Man or Ireland, when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.

11. An adoption certificate issued in the Channel Islands, the Isle of Man or Ireland, when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.

12. A certificate of registration or naturalisation as a British citizen, when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.

13. A letter issued by the Home Office, the Border and Immigration Agency or the UK Border Agency to the holder which indicates that the person named in it is allowed to stay indefinitely in the United Kingdom when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.

You can find out more about these documents and view images in the ‘Full Guide for Employers on Preventing Illegal Working in the UK’ which can be downloaded from the Border Agency’s website.

List B

Documents which show a Right to Work for up to 12 months

Validity of passports and travel documents

We will check current passports or travel documents which have not expired. However, if a you do not have one then we can accept evidence of their right to remain and work in the UK in an expired passport or travel document. It is crucial that you check that the stamp or endorsement in the document continues to allow the you to work by virtue of status (i.e. their stay is indefinite) or the date of the end of their permitted stay has not expired.

You should note however that a Biometric Residence Permit must not have expired to be considered acceptable as evidence of right to work.

1. A passport or travel document endorsed to show that the holder is allowed to stay in the United Kingdom and is allowed to do the type of work in question, provided that it does not require the issue of a work permit.

2. A Biometric Residence Permit issued by the UK Border Agency to the holder which indicates that the person named in it can stay in the United Kingdom and is allowed to do the work in question.

3. A work permit or other approval to take employment issued by the Home Office, the Border and Immigration Agency or the UK Border Agency when produced in combination with either a passport or another travel document endorsed to show the holder is allowed to stay in the United Kingdom and is allowed to do the work in question, or a letter issued by the Home Office, Border and Immigration Agency or UK Border Agency to the holder or the employer or prospective employer confirming the same.

4. A Certificate of Application issued by the Home Office, the Border and Immigration Agency or the UK Border Agency to or for a family member of a national of a European Economic Area country or Switzerland stating that the holder is permitted to take employment which is less than 6 months old when produced in

combination with a positive confirmation letter from our Employer Checking Service.

5. A residence card or document issued by the Home Office, the Border and Immigration Agency or the UK Border Agency to a family member of a national of a European Economic Area country or Switzerland.

6. An Application Registration Card issued by the Home Office, the Border and Immigration Agency or the UK Border Agency stating that the holder is permitted to take employment, when produced in combination with a positive confirmation letter from our Employer Checking Service.

7. An Immigration Status Document issued by the Home Office, the Border and Immigration Agency or the UK Border Agency to the holder with an endorsement indicating that the person named in it can stay in the United Kingdom, and is allowed to do the type of work in question, when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.

8. A letter issued by the Home Office, Border and Immigration Agency or UK Border Agency to the holder or the employer or prospective employer, which indicates that the person named in it can stay in the United Kingdom and is allowed to do the work in question when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.

You can find out more about these documents and view images in the ‘Full Guide for Employers on Preventing Illegal Working in the UK’ which can be downloaded from the Border Agency’s website.

Documents that are not acceptable for proving Right to Work

The following documents are not acceptable for proving a person has the right to work in the UK and will not provide you with a statutory excuse against payment of a civil penalty:

A Home Office Standard Acknowledgement Letter or Immigration Service Letter (IS96W) which states that an asylum seeker can work in the UK. If you are presented with these documents then you should advise the applicant to call us on 0151 237 6375 for information about how they can apply for an Application Registration Card

A National Insurance number on its own in any format

A driving licence issued by the Driver and Vehicle Licensing Agency

A bill issued by a financial institution or a utility company

A passport describing the holder as a British Dependent Territories Citizen which states that the holder has a connection with Gibraltar

A short (abbreviated) birth certificate issued in the UK which does not have details of at least one of the holder’s parents

A licence provided by the Security Industry Authority

A document check by the Criminal Records Bureau

A card or certificate issued by the Inland Revenue under the Construction Industry Scheme

If you would like further information or advice on complying with the law on preventing illegal working you should contact the Border Agency’s Sponsorship and Employers’ Helpline on 0300 123 4699.

The helpline is open Monday to Friday, between 9am and 5pm, except on Bank Holidays.

APPLICATION FORM

Closing Date: Friday, 22 November 2013 Interview Date: Tuesday, 10 December 2013

It is important that you read the guidance notes before completing this application form. Please complete this form fully, CVs are not accepted. Applications received after the closing date will not normally be considered.

THE INFORMATION YOU SUPPLY ON THIS FORM WILL BE TREATED IN CONFIDENCE.

Section 1 Personal details

Last Name:       First Name:      

Title:      Previous Names (if any):

     

Address:      

     

     

Postcode:      

Home Telephone No:       Mobile No:      

Email address:      

Are you free to remain and take up employment in the UK with no current immigration restrictions? Yes No

If you will be asked to provide relevant evidence of the above details if you are short listed for interview.

Section 2 Present Employment

Present Employment (If now unemployed give details of last employer)

Name of Employer:      

Address:      

     

     

Postcode:      

Post Title:      

Date of Appointment:       Salary:      

Indicate if this was PAID/UNPAID EMPLOYMENT OR VOLUNTARY WORK      

Brief description of duties:     

Period of Notice:       Last day of service(if no longer employed):      

Reason for leaving(if no longer employed):

     

Section 3 Previous Employment

Previous Employment (most recent employer first). Please cover all paid/unpaid or voluntary work. Add further boxes and pages if necessary

Name of Employer:      

Address:      

     

      Postcode      

Start date:       Leaving date:      

Indicate if this was PAID/UNPAID EMPLOYMENT OR VOLUNTARY WORK      

Job title:       Salary:      

Summary of duties:     

Reason for leaving:      

Name of Employer:      

Address:      

     

      Postcode      

Start date:       Leaving date:      

Indicate if this was PAID/UNPAID EMPLOYMENT OR VOLUNTARY WORK      

Job title:       Salary:      

Summary of duties:     

Reason for leaving:      

Name of Employer:      

Address:      

     

      Postcode      

Start date:       Leaving date:      

Indicate if this was PAID/UNPAID EMPLOYMENT OR VOLUNTARY WORK      

Job title:       Salary:      

Summary of duties:     

Reason for leaving:      

Name of Employer:      

Address:      

     

      Postcode      

Start date:       Leaving date:      

Indicate if this was PAID/UNPAID EMPLOYMENT OR VOLUNTARY WORK      

Job title:       Salary:      

Summary of duties:     

Reason for leaving:      

.....ADD FURTHER TABLES/PAGES AS REQUIRED...

Section 4 Education

Qualifications obtained from Schools, Colleges and Universities. Please list highest qualification first:

School/College A Level or equivalent/Subjects Grades obtained Date                       

Further Education/Professional

qualificationsQualification (e.g degree, MSc,

Diploma) Final Result (if graded) Date

                       

Continue on a separate sheet if necessary

Any other relevant qualifications or records of achievement (e.g courses attended) including membership and d status of any Professional or Technical Association.Please give details:

Professional / Technical /Management Qualifications Course Details

           

Membership of any Professional / Technical Associations - Please state level of Membership:     

Continue on a separate sheet if necessary

Section 5 Person Specification

Please use this section to tell us how you meet the requirements of the Person Specification. Please provide evidence to demonstrate the skills, experience and knowledge you have gained. This could include voluntary work or other activities which you consider relevant to this position. Make sure you give us examples to demonstrate how you meet each requirement. The word limit for this section is 1000 (which is approximately 2 sides of A4). Any applications including answers which are over the word limit specified may be automatically discounted depending on the volume of applications.

1 Strong attention to detail.     

2 Good communication and interpersonal skills     

3 Good organisational skills, able to develop and use systems to increase efficiency     

4 Able to multi-task, manage competing priorities and deliver to deadlines     

5 Experience of successfully working with social media platforms to generate an engaged audience, such as Twitter, Facebook and YouTube.     

6 Excellent research and writing skills and the ability to communicate complex, sensitive issues clearly and effectively to internal and external audiences.     

7 Evidence of interest in, or direct experience of the Trust’s priority areas of work.     

8 Excellent IT skills including Word, Excel (desirable experience of databases, website maintenance). Please indicate your level of experience in the following table using the example as a guide to your level of expertise:

Word None Beginner : (Creating, saving documents, fonts, bold, copy, paste)

Intermediate : (letters, tables, headers, editing formatting, pagination)

Advanced: (mail merge, macros, )

Indicate level                        Excel None Beginner : (Creating,

saving spreadsheets, basic formula)

Intermediate : (worksheet management, lists, sorting, filters, creating graphs)

Advanced : (pivot tables, data manipulation, functions)

Indicate level                        Databases None Beginner :(data

entry)Intermediate : (create queries, forms and reports, mail merge)

Advanced : (create and apply macros, develop databases)

indicate level                        Website maintenance

None Beginner: (update text)

Intermediate: (create pages, attach documents)

Advanced: (create websites, analyse visitors)

indicate level                        

Section 6 References

If you are offered the post, it will be subject to satisfactory references. Please provide us with the names of two referees, one of whom should be your current or most recent employer, or your personal tutor if you have not been employed.

Reference 1 Reference 2

Name:       Name:      

Position:       Position:      

Work Relationship:       Work

Relationship:      

Organisation:       Organisation:      

Address:       Address:      

           

           

           

Postcode       Postcode      

Telephone No:       Telephone No:      

E-mail:       E-mail:      

Section 7 Where did you see the advertisement for this post?

     

Section 8 Declaration

I certify that the information provided is correct and should form part of the basis any engagement. I accept that falsification of qualification or information may lead to dismissal without notice.

Signed: Date:

Please return your completed application form to Maddy Rooke-Ley at m.rooke-ley@barrowcadbury.org.uk – no later than 12 noon on Friday, 22 November 2013. If you are selected for interview you will have to provide us with the original documents listed in the Preventing Illegal Working document included in the application pack.