IGOVERNMENr OF WESi 8 NGfll,

Finance Department\lNABANNAH

Mandirtala Howrah -7-1.'1 102\ ;,!>-j -.<

Sri G.SamantaJoint Secretary to the Govt. of West Bengal ~

01. Additional Secretary / Principal Secretary / SecretaryPublic Works Department / Housing Dep rtment / Irrigation and WaterwaysDepartment, Water Resources Investiga . m and Development Department,Urban Development Department

No. : 929[8]-F[Y].

From:

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-: ?'/-Dated: 17.2.15

02. The Deputy Accountant General [Account & V.L.C.]Office of the Principal Accountant Gener [A& El, West Bengal,Treasury Buildings,2, Govt. Place [west], Kolkata - 1

03. The Principal Chief Conservator of Forest [General),Government of West Bengal,Aranya Bhavan, lOA, LABlock,Sector -Ill, Kolkata - 98

The Principal Chief Conservator of Fore [WildLife],'Government of West Bengal,Aranya Bhavan, lOA, LABlock,Sector -Ill, Kolkata - 98.

04.

Sub: Minutes of the meeting held at Nabanna, ~owrah on 10.02.15pertaining to the closure of the finanfial year 2014-15.

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I am directed to enclose a copy of the min tes of the meeting held with therepresentatives of the Principal Accountant General

X[A&E), West Bengal, Engineering

Departments / Directorates on 10.02.2015 at 12 n on in conference Hall of FinanceDepartment at Nabanna, Howrah, pertaining to the clos re of financial year 2014-2015 ands llied matters for your information and necessary acti0rl for compliance with the decisionstaken in the said meeting as recorded in the minutes.

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Enclo: As stated

Yours faithfully,Sdj- G.Samanta

Joint SecretaryFinance Department

Government of West Bengal

The Pay & Accounts Officer,.Kolkata Pay & Accounts Office-I,81/2/2, Phears Lane, Kolkata - 12The Pay & Accounts Officer,Kolkata Pay & Accounts Office-Il,P-I, Hyde Lane, Jawahar Building, Kolkata - 73The Pay & Accounts Officer,Kolkata Pay & Accounts Office-Ill,1.B. Market, Sector-Ill, Salt Lake, Kolkata - 106.The Director of Treasuries and Accounts,West BengalNew India Assurance BUildings,[2nd & 3rd floor],4, Lyons Range, Kolkata 1.The Deputy Secretary,Finance Department, Accounts Branch, I

:==~=:~./:=::.==.'..=~:.=j'~~~.:..~~~~~.~.~~~.~~~.The District Magistrate,

.................................................................................................+ .The Treasury Officer , 1

I~i~~~~==.~~~:~:~:.~~~.~.u.ulu u ··u..The Chief Engineer, IPublic Works [Roads] Directorate, INabanna, Howrah -2,The Chief Engineer, IPublic Works [Electrical] Directorate,Nabanpa, Howrah -2,

The Cluef Engineer in charge of National Highway, \1

Public Works [Roads) Directorate.The Chief Engineer, Durgapur Express-way,Public Works [Roads] Directorate.The Chief Engineer,State Water Irrigation directorate,Sech Bhavan [3rd floor], Bidhannagar, Kolkata - 91.The Chief Engineer-I,Irrigation & Waterways Investigation Directorate,Sech Bhavan [3rd floor], Bidhannagar, Kolkata - 91.The Directorate of Personnel and E.O.Chief Engineer,

Irrigation & Waterways Directorate,Sech Bhavan {3rd floor], Bidhannagar, Kolkata - 91.The Chief Engineer-I,Water Resources Development Directorate.Old Khadya Bhavan, IIA, Mirza Ghalib Su'eet, Kolkata-87.The Chief Engineer,Housing Directorate [C.B.)N.S. Buildings, I,K.S. Roy Road, Kolkata- 1.The Administrator,Urban Development Department,Sech Bhavan, Kolkata - 91.The Chief Engineer,Public Works Directorate [C.B.)N.S. Buildings, Block-A[5th floor], I,K.S. Roy Road, Kolkata - 1.The Senior P.A. to the Principal Secretary,Finance Department.The P.~. to O.S.D. & E.O. Secretary,Finance[Budget] Department.

:2:1"0. : 929/l[300J-F[Y].

Copy forwarded for information and necessary action t

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Dated:17.2.15

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Finance DepartmentGovernment of West Bengal

Minutes of the meeting held with the representatives of Principal Accountant General (A&E),West Bengal, Engineering Departments / Directorates and Forest Department / Directorate

Date: 10.02.2015 Venue: Conference Hall of Finance Department at NABANNA

Sub: Closure of Financial Year 2014-15 and allied matters.

Officials present : As per list enclosed.

Sri P.A. Siddiqui, Secretary, Finance Department, & Director of Treasuries & Accounts,

West Bengal welcomed the participants and initiated the discussion by reiterating the importance of

submission of monthly accounts to the AG, WB in time.

A. The following dates have been fixed for the Financial Year 2014-15 closure -

Item Related to Last dateno.

1 Issue of cheques by all the Accounting units. No cheque shall be issued after 31.03.2015

the end of the working hour on 31.03.2015 and the Accounts shall be closed

without fail by the midnight of31.03.2015

2 The dates for submission of March accounts for the year FY 2014-15

i) Treasuries / Pay & Accounts offices / Pension Disbursement office 13.04.2015

ii) Engineering Divisions 17.04.2015

iii) Forest Divisions-

(a) Preliminary (main) Accounts 17.04.2015

(b) Supplementary Accounts 22.04.2015

3 Encashment / validity of LOC cheques issued on or before 31.03.2015 10.04.2015

4 The Dates for submission for request for Fund through LOCMS [Letter of 09.04.2015

Credit Monitoring System] to Finance Department [www.wbfin.nic.in]

5 Submission of consolidated report on Engineering / Forest Division-wise 02.04.2015

Last Cheque Number with Cheque book number to the DTA, West Bengal, .

New India Assurance Building (2nd and 3rd floor), 4, Lyons Range, Kolkata;

- 700001 through Fax (no.033-2248-4742), or & e-mail address

dtawestbengal@gmail.com

Phone nos. 033-2243-8067 / 2231-5027 / 2231-8865 / 2248-3262 / 2242-

9267 / 2262-1162

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Secretary, Finance Department requested all to stick to the deadlines mentioned above positively.

B. (i) The representatives of the Pr. AG., WB suggested that all the Works and Forest

Departments earmark nodal officers for the purpose of communication of their respective

accounts-related issues in the interest of finalization, .submission and acceptance of the

monthly accounts at AG WB office without loss oftime. The officers present in the meeting

readily agreed and submitted the details of their respective departmental officers who will

act as nodal officers. The list is attached.

(ii) The officials from the office of Pr. AG., WB also raised the issue of difficulty being

faced by them in getting reimbursement from the NHAI for the works done with the fund

from our state budget, although the expenditure has been admitted by the AG WB. The

concerned officers of PW (Roads) Deptt., were requested to keep contact with the officers

of Pr. AG.,WB to solve the problem of reimbursement without any further delay.

(iii) Discontinuance of LOC system of fund drawal for works expenditure was discussed.

Officers of PWD raised the issue of outstanding balance in the works accounts under

MPW A. AGWB officials stated that the outstanding balance under MPWA head should

have been adjusted at the end of the related FY instead of carrying it forward over the years.

However, the MPWA balance needs to be squared up within 31.03.2015, i.e., before

switching over to the new system of fund drawal from Treasury wef 1.04.2015.

C. Secretary, Finance & DTA, WB elaborated on the new IFMS modules of e-Pradan and e-

billing which are under process of introduction at the Treasuries / PADs. E-Pradan is

scheduled to be introduced from 16th February 2015 gradually.

D. All the departmental authorities were requested to reconcile their departmental accounts

with the books of accounts maintained in the AG., WB., without fail in terms of Rule 385 of

WBFR.

The meeting ended with vote of thanks to all the attending officials.

~(p. A. Siddiqui)

Secretary, Finance Department&DTA, WB

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