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Undergraduate

Orientation 2011Joining Instructions

S C H O O L O F E L E C T R I C A L E N G I N E E R I N G A N D

C O M P U T E R S C I E N C E ( S E E C S )

A c e n t r e f o r q u a l i t y e d u c a t i o n a n d r e s e a r c h

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Introduction

You are cordially welcome to NUST School of Electrical Engineering & Computer Science, an institute that ranks

among the top few IT and Engineering institutions in the country. With its dynamic and progressive vision, SEECS

has significantly contributed towards the improvement of existing educational standards and the promotion of

research culture in Pakistan. We expect you to benefit from this distinctive opportunity to enhance your

professional and technical knowledge during your stay at SEECS. We, on our part, will make all possible efforts to

make your stay comfortable, and would be glad to facilitate your pursuit of knowledge and equip you well to meet

successfully the technological challenges of today and tomorrow.Careful reading and understanding of the information contained in this document will aid your smooth transition to

this new phase of your academic life. An overview of various aspects of training and administration is provided so

as to help you settle down during the first few weeks at SEECS. We look forward to meeting you, and your

embarking successfully on your degree program at SEECS.

Location

NUST/SEECS is located in newly developed H-12 Sector, Islamabad. The route map showing NUST/SEECS Campus

at H-12 Sector is available at the end for guidance.

Arrival/Reception

At the start of each academic year, SEECS administration along with faculty and staff organizes an exclusive one-day

orientation program for newly enrolled students. The aim is to facilitate new entrants’ integration into the world of university with ease and confidence. New students are afforded an opportunity right in the beginning to ask

questions and clarify doubts and concerns. The day is also a great opportunity to meet fellow students.

For the academic year 2011, SEECS orientation program is scheduled at 0900 hours on 26 Sep 2011 at SEECS

Campus, H-12 Islamabad. Students who are desirous of availing hostel accommodation need to visit NUST website

www.nust.edu.pk to apply on prescribed form which may be downloaded. In case of inability to attend, the school

must be informed telephonically on the numbers listed at the end of this document.

Dress Code/Outfit/Clothing

Following is the dress code for students during regular classes at SEECS. There is no specified uniform; however a

proper dress code is to be followed, as specified below:

MALE STUDENTS

o Dress Pants and dress shirts of decent color (Shorts or Bermudas not allowed).

o Simple jeanso T-Shirt.

o Shalwar Kameez of decent color (Properly ironed).

FEMALE STUDENTS

o Shirt with appropriate length and normal pattern shalwar (Low neck and sleeveless shirts not

allowed).

o Duppatta or Shawl (compulsory).

o Small heel or flat shoes (high heels not allowed).

o Trousers with long shirts (trousers with slits not allowed).

General Information

SEECS provides an environment that supports both intellectual and personal growth. This requires striking a

balance between upholding individual freedom and demanding respect for the rights of others. Each student has the

right to pursue peacefully his / her study, and other students must respect this right.

As young adults, it may be your first or recent experience with certain freedoms and privileges. The university

should not therefore be constantly watching your actions or judging your behaviour. When your actions clash with

the rights of others to a safe environment, the university considers it obligatory to intervene and preserve the

academic rights of students as a community. You are therefore expected to demonstrate a high standard of conduct -

one that is necessary to maintain the educational quality of the campus.

Identity Cards

All students will be issued temporary identity cards on arrival. However, permanent NUST identity cards

will be issued later. Students will be responsible for the safe custody of their identity cards. In case of loss

or theft, they will be liable to disciplinary action and a fine up to Rs 150.00.

Accuracy of University Records

Students are expected to furnish accurate and complete information on all university forms and documents,

including applications for admission and financial aid, references, local and home addresses and for other

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types of records. Provision of any inaccurate/concealment of information may lead to termination from the

institute.

Discipline

Political activities are strictly forbidden on SEECS premises, and all students are required to give a written

undertaking at the time of admission that they will refrain from politics during their stay at school. RECTOR

NUST has full powers to terminate the registration of a student found involved in political activities.

The following practices are considered unacceptable for SEECS students:

o Theft or damage to the property of school or of property of a member of school community or theproperty of a visitor to school or abetment to any of the above.

o Conduct that results in conviction of a crime or crimes in a court of competent jurisdiction may

subject a student to disciplinary action including suspension or expulsion.

o Possession of firearms, explosives, dangerous chemicals or other weapons on SEECS campus, or the

display or use of the above to intimidate, frighten or control individuals.

o Engaging in conduct which obstructs or disrupts teaching, research, administration, disciplinary

procedures, or other activities of the institute.

o Keeping pets/animals, cassette players etc or possessing any morally/religiously objectionable

printed material.

o Using drugs and smoking on the Campus.

Academic Honesty

o SEECS requires all students to adhere to high standards of integrity in their academic work. Theschool follows a zero-tolerance policy for activities such as plagiarism and cheating. Students found

involved in such activities are subject to serious disciplinary action. This may include being failed

by the instructor, academic suspension or expulsion.

o Plagiarism is defined as the use, whether by paraphrase or direct quotation, of the published or

unpublished work of another without full and clear acknowledgment. Cheating includes the giving

or receiving of unauthorized assistance on quizzes, examinations or written assignments from any

source not approved by the instructor. Examples of cheating include but are not limited to:-

Submitting someone else’s work as one’s own with or without the permiss ion of the

individual concerned

Allowing someone to copy one’s work

Using a writing service or having someone else to write a paper for oneself Using someone else’s work without proper citation

Submitting collaborative and/or group work as one’s own

Stealing a test or question paper from a teacher or her/his office

o Taking a course and/or examination for another student

o Using unauthorized materials during a test or exam

Leave

Students are required to get the leave sanctioned in advance on prescribed leave application form. No

student is allowed to leave the classrooms in anticipation. Leave application form is to be submitted only for

genuine emergencies. However, 75% attendance is mandatory for the students to take a semester exam in

taught subjects. Students are required to be present in the classroom as per the training program. Those

who join late or leave the classroom without permission will be marked absent, and SEECS authorities

reserve the right to fine such students on case-to-case basis.

Rules/Regulations

As a constituent school of NUST, SEECS strictly abides by NUST regulations. The school follows semester system of

teaching. Grade is awarded on a variable grading system. Semester Exam Result is displayed on SEECS website

www.seecs.nust.edu.pk . Students will be briefed by our staff about academic regulations within two weeks of

joining the School. Rules governing relegation and withdrawal on the basis of poor academic performance and

disciplinary grounds are appended below and can also be viewed on our website: -

Relegation:- Relegation means that the student is asked to join the next junior class due to fol:-

o If the first semester GPA is between 1.00 and 1.50;

o *If the student's cumulative GPA consistently remains below 2.00 for two consecutive semesters;

o If the student has a total of 4 un-cleared ‘F’ grades at any particular time during the course of

studies, provided he/she does not earn the same in a single semester;

o If the student fails in 3 courses in any one semester;

o If the student fails in repeat/retest of a failed course;

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o If the student fails without valid reasons to appear and clear the ‘F’ grades as decided by the faculty

board of studies;

o On disciplinary grounds when recommended by respective discipline committee of the school and

discipline committee of NUST;

o If overall class attendance of the student is below 75% in a semester on medical grounds or reasons

beyond his/her control - technical relegation.

NOTE:

o If relegation is due to sub para (*) above then the student may be required to repeat both the

semesters as decided by the school FBS; otherwise he/she will need to repeat the previous

semester only.o Relegation on medical grounds or reasons beyond a student’s control as mentioned above, on

authorized grounds/sanctioned leave from competent authority will be termed as technical

relegation and will not involve penalties associated with normal relegation.

Withdrawal :- Withdrawal means that a student is considered unsuitable for further studies at

NUST and is withdrawn from the program due to following:-

o If the student has been previously relegated (other than technical relegation) and earns another

relegation;

o If the student fails in 4 courses in any one semester;

o If the student secures a minimum semester GPA of 1.00 or less in the first semester;

o If the student secures a cumulative GPA of 1.5 or less at the end of first two semesters;

o On disciplinary grounds when recommended by respective discipline committee of the school and

discipline committee of NUST.

Scholarships & Financial Assistance

15% of the top merit position holders in NUST entry test are awarded waiver of tuition fee for the first

semester.

Students with semester GPA 3.50 and above are eligible for merit scholarship of differing amounts on a

sliding scale.

Financially hard-up students unable to pay the tuition fees are allowed deferred payment (maximum 50%)

on case to case basis provided they attain GPA of at least 2.25 at the end of first semester. However,

financial assistance and subsidized hostel facilities to needy and bright students from backward areas to the

extent of 75% is provided if students show excellent performance during the course.

Following organizations are also extending to needy/brilliant SEECS students generous financial support/

assistance in the shape of scholarships:o SAMAAR Foundation (SAMAAR Educational Trust), 106-Shah Jamal, Lahore, Tel: 042-7578229.

o Babar Ali Foundation (Syeda Mubarik Begum Scholarship Scheme), 308-Upper Mall, Lahore, Tel:

042-5757082.

o Air Cdre Rizwanullah Khan Shaheed Memorial Trust, H.No 23, St No 2, E-7, Islamabad, Tel: 051-

2825047.

o Punjab Educational Endowment Fund (PEEF) Scholarships.

o Scholarships/Financial Help to Meritorious-cum-Needy NUST Students from Province of Khyber-

Pakhtoonkhwa.

o Scholarship for Selected Students of Balochistan and FATA.

o Scholarship/Stipend to AJ&K Students of NUST.

Checklist --- Documents Required on Orientation DayStudents are required to bring along and deposit the following documents with the University Authorities on the day

of orientation:-

Medical Fitness Certificate (if not already deposited at NUST HQ).

Original SSC, HSSC (or equivalent), along with 2xphotocopies of each cert duly attested.

Those who have passed ‘O’/’A’ level examinations must bring the equivalent certificates from IBCCotherwise they will NOT be registered at SEECS.

Undertaking regarding conduct (Specimen attached)

Surety Bond duly made out on stamp paper worth Rs 50/- (Specimen attached).

Registration form in duplicate duly affixed with passport size photographs. To download the form please

visit www.seecs.nust.edu.pk (Important)

2x ID card size photographs for Institute Identity Card.

2x photocopies of National ID Card duly attested.

IMPORTANT TELEPHONE NUMBERS

Principal SEECS: 051 9085 2000 (Office) ; Dean SEECS: 051 9085 2003 (Office)

Registration Office (SEECS): 051 9085 2007 (Office) | 0333 5542176 (Mobile)

E-mail: [email protected] | Website: www.seecs.nust.edu.pk

NUST School of Electrical Engineering & Computer Science | H-12 Sector, Islamabad




mailto:[email protected]









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SURETY BOND

(Worth Rs 50/-)

(NUST STUDENTS)

1. KNOW ALL MEN BY THESE PRESENT THAT I,

Mr.___________________________________________________________________(hereinafter called the trainee) andMr. _____________________________________________________________________________________(Surety No 1) and

Mr. ___________________________________________________(Surety No 2) (hereinafter called the sureties) do hereby

bind ourselves and each of us and heirs, executors and administration to abide by the terms and

conditions of NUST after having been selected against “civilian student of NUST” seat at NUST School of

Electrical Engineering & Computer Science.

2. During studies, the trainee shall abide by the school discipline and rules, regulations and standing

orders/procedures concerned and pay all expenses in due time. Any violations of these will make the

trainee liable to expulsion from the SEECS, which shall be without right of appeal in any court of law.

During studies, if trainee is expelled by the School on any ground, or deliberately fails and does not study,

trainee will lose his seat in the School and will not be allowed to continue studies in any of the NUST

institutions.

3. The trainee will abstain from any political activity during his tenure of studies at SEECS. Trainee,

if found guilty of an act which is forbidden by NUST/SEECS authorities including cheating/drinking

alcohol, etc, will be liable to expulsion from the SEECS.

4. NUST (SEECS) authorities reserve the right to plan/issue extended schedule of classes/exams

during any part of the day, on as required basis.

Signature of the Student (Trainee): __________________________________

Surety No 1 (Father/Guardian) Surety No 2 (Any Class 1 Govt Servant)Signature: _________________________ Signature: _____________________________

Name: _____________________________ Name: _________________________________

Son of: _____________________________ Son of: _________________________________

Designation/Status: ______________ Designation/Status: __________________

_____________________________________ _________________________________________

Address: __________________________ Address: _______________________________

_____________________________________ __________________________________________

_____________________________________ __________________________________________

Note: This bond will invariably be attested by Oath Commissioner/Notary Public.

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UNDERTAKING

(By the Student & Parents/Guardian)

I, Mr._________________________________________________________ son/daughter of Mr. ______________________________________________,

student of BEE/BE(SE)/BS(CS) course, hereby certify that I have read the joining instructions carefully and that

during my stay with SEECS, I shall be responsible to abide by the rules/regulations mentioned therein. I understand

that I will be liable to appropriate disciplinary action for any misconduct or misbehavior.

Date: ____________ Signature: ___________________

Name: ______________________

COUNTERSIGNED BY PARENTS/GUARDIAN

Name and Signature: _________________________________

Name: __________________________________

Address: __________________________________

Date:__________________ _________________________________

Note: Please deposit this certificate duly completed on first day of your arrival

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How to get to NUST SEECS

Option 1: From Islamabad International Airport

Take a left turn from the airport. After by passing the first traffic signal stay to the left & follow the left exit towards

Islamabad Highway. On Islamabad Highway follow the straight road crossing four traffic signals. After crossing the

fourth signal keep in the left lane. Just before the fifth signal (zero point) take the left exit to Kashmir Highway. On

Kashmir Highway drive straight by passing three traffic signals till you see a turning on the left for NUST. Take the

turn & drive straight for the NUST entrance (on the right). On entering the NUST gates take the second left turn.Follow the curve (the Indus Loop). On the right after a few meters there will be SEECS parking. Park your vehicle in

the parking area.

Option 2: From Kachehri Chowk Rawalpindi through Golra

From Kachehri Chowk take the road going towards Peshawar (called the Peshawar Road). Drive straight on

Peshawar Road till you see a turning on the right for Golra Sharif. Take the right turn. Drive till you reach the end of

the road (a round about). On the right is the turning for Islamabad through the toll plaza. Pay the toll tax & enter

Kashmir Highway. Drive straight on Kashmir Highway keeping to the right. Take the first turning on the right (it’s a

U-turn). After taking the turn keep to the left. The first turning on the left is going towards NUST. Take the turn. On

the left after a few meters is the NUST entrance gate. From the gate drive straight till you reach the round about.

Take the right turn from the round about. On this road take the first left turn after crossing the Rumi Hostels. On the

left after a few meters you will see the board for SEECS Parking. Park your vehicle in the parking area.

Option 3: From Kachehri Chowk Rawalpindi through IJP Road

From Kachehri Chowk take the road going towards Peshawar (called the Peshawar Road). Drive straight on

Peshawar Road till you see a turning on the right for IJP Road. Take the right turn. Drive on the road till you see a

turning on the left for METRO. Take the turn. Drive straight on the road, by passing Metro, NESCOM hospital & later

the turn for FAST on the right & the Police lines turn on the left. At the end of the road on the traffic signal take a left

turn. Stay in the left lane & take the left turn on the next traffic signal. Drive straight on the road till the NUST

entrance comes on the right. On entering the NUST gates take the second left turn. Follow the curve (the Indus

Loop). On the right after a few meters there will be SEECS parking. Park your vehicle in the parking area.

Option 4: From Zero Point Islamabad

If you are at Zero Point Signal & facing the Faisal Mosque take the left exit to Kashmir Highway. On Kashmir

Highway drive straight by passing three traffic signals till you see a turning on the left for NUST. Take the turn &

drive straight for the NUST entrance on the right. On entering the NUST gates take the second left turn. Follow the

curve (the Indus Loop). On the right after a few meters there will be SEECS parking. Park your vehicle in the parking

area.

Option 5: From Faizabad on IJP Road

From Faizabad on Murree Road take the left exit towards IJP Road. Drive straight on this road till you see a turning

on the right for METRO. Take the turn. Drive straight on the road, by passing Metro, NESCOM hospital & later the

turn for FAST on the right & the Police lines turn on the left. At the end of the road on the traffic signal take a left

turn. Stay in the left lane & take the left turn on the next traffic signal. Drive straight on the road till the NUST

entrance comes on the right. On entering the NUST gates take the second left turn. Follow the curve (the Indus

Loop). On the right after a few meters there will be SEECS parking. Park your vehicle in the parking area.

Option 6: From Daewoo Bus Stop

From Daewoo Bust Stop you have two options. Either you can drive straight on this road (Peshawar Road) & at the

next traffic signal take a right towards Golra & then follow the instructions in Option 2. The other option is to take

the next u-turn & from the first traffic signal take a turn on to the left for IJP road. Afterwards follow the instructions

in Option 3.

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