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7/19/2017
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JOINT FACILITIES ADVISORY COMMISSIONPresentation to the Fiscal Affairs Advisory Commission July 20, 2017
JOINT FACILITIES ADVISORY COMMISSION
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JFAC Charter
• Provide input on capital facilities needs assessment and capital improvement plans
• Monitor long term demographic trends and forecast • Long Range Planning- Big picture thinking• Facilitate broad community engagement on facilities issues • Coordinate with other Commissions • Capacity for Special Projects
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Short Term Tasks
Recommend potential uses for the Buck site on North
Quincy Street, if acquired
Recommend whether the County should take cash, Virginia Hospital Center (VHC) property on Carlin Springs Road, or other VHC-owned properties,
or a combination of the two
Recommend potential uses for the VHC
properties (if acquired)
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Launched 2 subcommittees:
• Virginia Hospital Center Sites
• Buck
14 subcommittee meetings held
Joint Facilities Advisory CommissionRecommended by Community Facilities Study
Charter approved by Arlington County and Arlington Public School Boards
21 commissioners approved by both boards
2015 2016 2017
Joint County Board & School Board Work Session
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Virginia Hospital Center Properties
Carlin Springs property Lee Highway properties 16th Street N properties
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Buck Property
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Land SwapArcland Shirlington Exchange
PropertyCounty Buck Exchange Property
Zoning: M-1 M-1/CM
Total Size of Parcel(s): 3.52 acres 2.3 acres
Site Area Needed for Arcland Building/Parking: NA 1.2 acres (M-1/CM)
Excess Area Available for County Lease-Back Use: NA 1.1 acres (M-1/CM)
County Buck Property Remaining After Exchange: NA
3.8 acres (2.1 acres M-1; 1.4 Restricted C.O-1.0; 0.3 R-5)
*Applies to Scenario D
Existing Site Uses: Vehicle storage, lumber yard, 2.52 ac leased to Arlington County for ART bus and APS buses
Privately owned businesses: Mixed Martial Arts/Children’s Indoor Play Space, Gymnastics,
two vacant office buildings
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Engage community prior to recommendations
Develop rough cost estimates
Refine and analyze potential complementary uses and partnerships
Step
sPh
ase
Scope identified use and process
Decision
Demonstrate why the site is available for a new use
Analyze significant characteristics of site
Develop evaluation framework
Identify civic engagement process and communications plan
Determine and prioritize use considerations
Develop use determination process timeline
Consider potential complementary uses and partnership opportunities
Refine list of uses
Use evaluation framework to analyze sites– broad level of detail
List potential uses– including short and long term needs
Explore feasibility of complementary uses and partnerships
Confirm and revise siting process timeline
Proceed with civic engagement process and communications plan
Use evaluation framework to analyze uses– finer level of detail
Recommend preferred uses and/or partnerships
Develop design studies/analyses for 2-3 uses
Solicit public input on recommendations
Initiate development review process
Engage community prior to recommendations
Consider recommendations and act
Outcom
es
Use Determination ProcessIdentify potential site uses
Evaluate short list of site uses
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Phase 1: DiscoverySt
eps
Phas
e
Scope identified use and process
Decision
Established subcommittees and convened multiple meetings Hosted 12 Community Roundtables
Conducted SWOC analysis
Established use considerations and framework
JFAC briefings on key topics to learn about County and Schools needs
JFAC Bus Tour
Identify potential site uses
Evaluate short list of site uses
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Phase 1: JFAC Bus Tour
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10-Year + Project List
ART Bus Parking APS Bus Parking Career CenterPolice
Emergency Vehicles
OEM Operations
CenterField Space
Reed Building –expanded 1,300 HS Seats Fire Reserve
Vehicles Fire Logistics Police Impound lot
Fire Stations E&W ends
Columbia Pike
New Elementary School
Police Mobile Equipment
North Side Salt Storage
North Side Snow Shift
Change BuildingMaterial Staging
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Phase 1: Community Roundtables
What we heard… PLANNINGWhat we heard...
Planning
Land Acquisition
Land Use
Neighborhood & Environmental Considerations
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Phase 1: SWOC AnalysisGoal: Encourage JFAC subcommittees to build on experiences from the site tour, staff presentations and community roundtables to describe the Strengths, Weaknesses, Opportunities and Constraints about each site being considered
Step 1 Brainstorm comments for each category
Step 2 Report back highlights
Step 3 Conduct ‘strawman’ with colored dots
Step 4 Document and rank comments based on # dots
Step 5 Divide comments into five SWOC elements
Step 6 Illustrate SWOC on maps
Strengths and Weaknesses Opportunities and Constraints
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Phase 2: JFAC Process
Step
sPh
ase
Scope identified use and process
Identify potential site uses
Evaluate short list of site uses
Decision
Subcommittee Meetings Civic Association presentations and public comment
What Fits?Part 1: Immediate
Needs
What Fits?Part 3: Potential
Scenarios
What Fits?Part 2:
Complementary Uses
What Fits?Part 4: Refine
Scenarios
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Phase 2: Use Consideration and Evaluation Framework
• Four Step Evaluation Tier 1 – Pass/Fail (Phase 2) Tier 2 – Important (Phase 2) Tier 3 – Desirable (Phase 2) Tier 4 – Detailed Analysis (Phase 3)
• 40 Use Considerations (Tier 1-3 Only)
• Intended to be iterative • Community input considered in
addition to use considerations
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Phase 2: What Fits? (Parts 1-3)
• Removed 16th Street North• 34 Schemes (Buck)• 17 Schemes (Carlin Springs
and Lee Highway)
What Fits- Part 1• Removed Lee Highway Sites• 6 Schemes (Buck)• 7 Schemes (Carlin Springs)
What Fits- Part 2• 5 Scenarios
• 5 Schemes (Buck)• 5 Schemes (Carlin
Springs)
What Fits- Part 3
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Phase 2: What Fits? (Part 1)Bu
ck
=Advanced to What Fits? (Part 2)
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Carli
n Sp
rings
&
Lee
Hig
hway
Phase 2: What Fits? (Part 1)
=Advanced to What Fits? (Part 2)
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Buck
Phase 2: What Fits? (Part 2)
Carli
n Sp
rings
=Advanced to What Fits? (Part 3)
=Advanced to What Fits? (Part 3)
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Phase 2: What Fits? (Part 3)Scenario A Scenario B Scenario C Scenario D Scenario E
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Phase 2: Community Input• Community Forum - May 24 100+ participants 25 neighborhoods 750+comments (post-its, written, blurbs)
• Open House – May 30 30+ participants
• Scenarios on Display @ CHP - June• Online Feedback/ Letters-May 25-June 7 500+ Comments
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Recommendations Acquire Buck and Carlin Springs sites
Narrow scenarios for further study Buck Scenario C and Carlin Springs Scenarios A and C. Scenarios that include the Arcland land exchange or bus parking require further study.
Further Explore ART and APS Bus Parking Siting Analysis Consider Arcland proposal through long-term lens and include mixed set of uses Study how to meet APS field needs for Washington-Lee High School beyond the
Buck Site Plan to improve transportation options on Carlin Springs Road Coordinate the Buck site transportation studies Study long-term and complementary uses for both sites
Buck and Carlin Springs
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Phase 3: Steps (July and beyond…)
Step
sPh
ase
Scope identified use and process
Decision
Proceed with civic engagement process and communications plan
Use evaluation framework to analyze sites—finer level of detail
Refine and analyze potential complementary uses and partnerships
Recommend preferred site, uses and/or partnerships
Develop design studies/analyses for 2-3 sites
Develop rough cost estimates
Engage community prior to recommendations
Identify potential site uses
Evaluate short list of site uses
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Joint Boards Work Session – June 27, 2017 Next steps for staff & JFAC
Staff• Move forward with Phase 3 analysis of the following schemes: Buck C, Carlin C and Carlin A• Continue to study Arcland property at Shirlington• Move forward with the purchase/land swap for both Buck and Virginia Hospital Center
JFAC• Host community forum/public meeting on ART & APS bus parking (July 27, 2017)• Undertake review of the CIP process• Needs analysis including population estimates and trends (particularly for school enrollment projections)• Long term planning and framework for facilities• Develop taxonomy for Short, Mid and Long Term
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Thank you!
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10-Year + Project ListType When Today Site Area SF Issue Preferred Location Description
ART Bus Parking 2018 2629 Shirlington Road 133,000 Need County-owned space
South, but could be centrally located
Accommodate growth in ART bus fleet to 90 units, exceeds current capacity of 25 buses at S Eads St facility. Operator contract significiantly impacted by availability of permanent parking.
APS Bus Parking 2018
3.3 acres (92,551) at Trades Center and .5
acres 33,000) subleased from County at Shirlington Rd.
33,000
Growth exceeds capacity at Trades Center. Insufficient
space to safely park all busses at Trades Center.
Central preferred, strategically located site to reduce dead head driver time.
Accommodate growth (40 buses since FY2011) and provide space for material staging, replacement vehicle wash and fuel island.
Career Center 2018Career Center, Arlington
Tech, Arlington Community HS, Henry ES
550,162 SF (12.6 acres)
Expansion of Arlington Tech program and
potential location for 1,300 HS seats
Expand Arlington Tech program in current
location
The total parcel including Career Center, Henry ES, and Arlington Community HS is 12.6 acres. The Career Center building is 96,400 total SF, including 9,700 SF County library.
Police Emergency Vehicles 2019 Shirlington Employment
& Education Ctr (SEEC) 4,000 To be removed during Jennie Dean Phase I Anywhere
Relocate SWAT vehicle, staff bus, communications van and bomb squad trailer. Prefer to be colocated with Police Mobile Equipment.
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10-Year + Project ListType When Today Site Area SF Issue Preferred Location Description
Office of Emergency Management Emergency-Operations Center
2019 Court Square West 25,000 Undersized Anywhere
Inadequate space in Court Square West. 9/11 Post Event Review recommendation to move away from CHP campus.
Field Space 2019 (pending addl analysis)
Reduced practice time on existing
fields
Varies depending on type of field
Growing enrollment and County population put
greater demand on fieldsNear school sites
Build on top of existing buildings or parking structures. Artificial turf and lighting allows more hours of usage.
Reed Building –expanded 2021
Integration Station and
Children’s School
School Board owned parcel 370,929 SF (8.5 acres).
County Board owned parcel 29,746 SF (0.6 acres). Total
400,693 SF (9.1 acres)
Relocate existing APS programs and maintain existing library function. Determine instructional
program.
Expand existing building to create
new ES approved in FY 2017- 26 CIP.
Existing building designed for vertical expansion. Small parking structure likely needed.
1,300 HS Seats 2022 New TBD
Site may not accommodate all amenities of existing
n’hood high schools. May be multiple locations.
Education Center site, Career Center site, Kenmore MS
site
School Board will determine location or locations and program by June 2017. Superintendent has requested Buck site to be used for fields and shared with DPR if Education Center site is selected.
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10-Year + Project ListType When Today Site Area SF Issue Preferred Location Description
Fire Reserve Vehicles 2023 Water Pollution
Control Plant (WPCP) 12,000 Displaced by WPCP expansion Anywhere
WPCP updates to solids treatment process displaces temporary building housing fire pumper, ladder truck and one heavy Rescue Squad. Prefer to colocate with Fire Logistics.
Fire Logistics 2023 Fire Station #5 43,000 Undersized and being displaced Anywhere
Displaced from old FS #5 by Aurora Hills community facilities growth. Prefer to colocate with Fire Vehicles.
Police Impound lot 2025 Trades Center 33,000 includes 2,410 sf Forensics Building
Need more space for Trades Center services Anywhere
Provide space for Trades Center operating needs; material staging and additional warehouse.
Fire Stations E&W ends Columbia Pike 2025 None 130,680 New services for growth South Long-term planning placeholders,
1.5 acres each, (CIP pg. C-103).
New Elementary School 2025 N/A
Min. site area for new ES approx. 130,680 SF (3 acres) w/structured parking and 174,240
SF (4 acres) w/ surface parking.
New school or multiple additions to existing schools. 400-725 ES
seats (4 approved in FY 2017-26 CIP).
TBDPossible joint use site at Aurora Hills Senior Center and library site has been suggested.
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10-Year + Project ListType When Today Site Area SF Issue Preferred Location Description
Police Mobile Equipment 2023-2025 Oakland Street
Warehouse 20,000 To be removed during Jennie Dean Phase II Anywhere
Sign trailers and support equipment in Oakland St warehouse. Prefer to be colocated with Police Emergency Vehicles.
North Side Salt Storage
Immediate (3 year lead time)
26th North & Old Dominion 42,000 Under capacity,
deteriorated NorthCIP commitment at 26/OD, preceded by community process (CIP pg. C-111).
North Side Snow Shift Change Building
Immediate (3 year lead time) None 10,000
Currently lose 2-3 hours/day of plow time
for return to trade center for shift change
North
Building with meeting rooms, showers, lockers. Fueling station, truck parking for two shifts of drivers. Proposed improvement for north side snows services, preceded by community process (CIP pg. C-111). Prefer to be colocated with salt dome.
Material Staging Immediate + continuous Ad-hoc Various
No suitably zoned spaces outside Trades
Center
Parcels in north & south
Rolling, intermittent uses near infrastructure projects, up to 30k sf per need. Current practices used are inconsistent with community expectations and zoning requirements.