jens kjellerup - local government association · bo fristed, cio, municipality of aarhus the board...
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Jens Kjellerup
Municipal function
Executive Secretary and CIO
Municipality of Ballerup
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OS2 function
Board member
@KjellerupJens
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Agenda
About
Why?
Organisation
Products
Questions?
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What is a Danish municipality
98 municipalities in Denmark
On average the size is 55.000
inhabitants.
50 municipalities with 40-100.000
inhabitants.
35 with 20-40.000 inhabitants.
Aarhus and Copenhagen being the
largest with
300 - 500.000 inhabitants.
Læsø being the smallest with 1.800
inhabitants.
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Governing:
Public libraries
Primary schools
Child & eldercare
Handicapped and local psychiatry
Waste, Heat and Water
Environmental protection
Refugee integration
Local business development
Planing of local development
And more…
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Municipality of Ballerup
Suburb of Copenhagen.
48.500 inhabitants.
Include the towns Ballerup, Måløv and Skovlunde.
Cover 34 square kilometres (13 sm2).
Approximately 4800 employees.
Mayor, Jesper Würtzen, Socialdemocratic party
Working for sustainable development.
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What is OS2A Danish public network with focus on Openness,
Collaboration, Sharing, Digital Development and IP
ownership of digital solutions.
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HistoryFounded in 2012 as a website community by 5 Danish
municipalities.
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201657 public partners, more than half of Danish
municipalities.
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The vendors are also a part35 vendor partners collaborate with the network.
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Why OS2?It’s a complement….
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Quote from the Joint Municipal Digitalisation Strategy 2016-2020.
”The joint digitalisation tasks can not alone be solved from
central government bodies. It must also happen through
greater involvement of municipal partnerships, such as the
OS2 network.”
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OS2 sets out to innovate, create andshare ideas and products
OS2 situates itself in the gap between solutions created
by or on behalf of central government, suppliers and
municipalities.
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OS2 because:Short time from idea to product.
Short development process and low costs.
Shorter ROI and lower TCO.
Products grow from identified local needs.
Public authorities contribute actively.
Well documented project management
model and governance.
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Considerations before participating
Use OS2 the products and methods that makes sense in your organisation.
Ask at least once a year whether there are products in the OS2 portfolio that could expand your digital portefolio.
Consider whether you can solve your challenges by co-creating with other municipalities within OS2.
Build up competencies in networking by participating in OS2.
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Organisation
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Coordination Groups
Steering Committees
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Danish Government Agency for Digitalisation
KL (Local Government Association Denmark)
KOMBIT
KTC
SKI
SBSYS
4S Stiftelsen
6-byerne
KIT@
Open Source initiatives
Other networks
Special Committees
Research Groups
General Assembly
The Board
Business Manager
Projects Products
Vendor Partners
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Board of Directors
Michel van der Linden, Director, Municipality of Kalundborg (Chairman)
Jens Kjellerup, Executive Secretary, CIO, Municipality of Ballerup
Lars Sommer, Solution Architect, Municipality of Odense
Henrik Brix, CIO, Municipality of Favrskov
Leon K. Johansen, Business Developer, SKI
Bo Fristed, CIO, Municipality of Aarhus
The Board has the overall strategic responsibilities and must ensure a positive development of the OS2 community.
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Business Manager
The Link in OS2.
Operational responsible.
Coordination between projects/ products and the Board.
Dialog with vendors.
Manage project and product portfolios.
Communicating to members and stakeholders.
Managing the project model and templates.
Organize and participate in conferences.
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Suppliers
Business Manager
The Board
Projects
Products
Coordination Groups
Special Committees
Steering Committees
Research Groups
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Where the activities really take place
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Supliers
Busi-ness Man-ager
The Boa-rd
Steering Commit-
tees
Projects
Products
Coordination Groups
SIG’s
Research Groups
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Products and Projects are organized into 3 levels.
L1 = Smaller projects and test projects
L2 = Products with greater impact and strategic linkage
L3 = Products of a strategic nature and widespread
Level is decided from:
Relevance (in regards to business needs)
Strategic Context
Governance
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Project model
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The purpose of the model is to create a common structure for cooperation on projects in OS2.
Idea phase
Planning
Execution
Handover and
closure
Decision to proceed
Decision to proceed
Decision to proceed
• Mandate
• Business case
• Hierarchy of objectives
• Stakeholder analysis
• Risk analysis
• Milestones
• Project description
• Business case
• Timetable
• Communications Plan
• Iterative work with
documents from planning
• Project Status
• Handover to operation
• Evaluate
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Special Committees
Architectural Principles
Standards
Model contracts
Project Model
Operational Requirements
Render Requirements
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Research Groups
Collect, discuss and disseminate
knowledge.
Bring people together in networks.
Shared interests and knowledge.
Create new projects.
Generate and distribute knowledge.
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Professional organizationBringing people together to innovate and create within
the network.
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OS2 Products
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CPR broker is a local broker of information based on Central Personal identification Records (social security number records) to other business solutions.
CPR broker can deliver several CPR data through multiple interfaces and replaces commercial sources of CPR information.
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An open source operating system with remote management systemto govern public computers for citizens.
Built on the Ubuntu distribution, which can be installed on public computers locally.
Web based administration system, which allows for central administration of use hours, security, applications, computers etc.
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Digital agenda production, management and publishing system with buildt-in meeting support functions for
participants.
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Web and app based solution for employees toreport driving, travel expenses, sick days, holidays etc.
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Record system for portfolio management of systems, contracts, projects and interfaces.
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System to support employees networking, sharing of knowledge, search and ranking of information.
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A machine readable taxonomy, which together with the engine OS2Taxon Classifier makes it possible to
automatically mark up digital information according to KLE.
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KLE = Subject Classification / Municipal taxonomy.
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Can manage distribution and classify responsibilities of municipal tasks and information i the organisation.
OS2opgavefordeler was originally developed as a local prototype to handle automatic mail distribution with the use of
OS2KLE.
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A system for managing participation of citizens in connection with organizing local, national or EU
elections.
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Drupal based turnkey Content Management System to create a full feature website for municipalities.
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Information security scanner to ensure compliancewith regulations on protection of data.
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OS2 Projects
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Networking, co-creation and sharing of knowledge is the focal point of all projects and products
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Open SourceTo ensure the free co-creation and a free exchange of ideas all results from the
OS2 network are released under an open source license or a creative commons
license.
With the OS2network as the legal owner of all IP rights.
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Focus 2016 - 2017
Continue creating the environment taht nourishes new
ideas, projects and products.
Focus on business needs with agility and networking as
the driving force.
Implementing the OS2 governance model.
Focus on learning how to can support networking and
control products.
A special focus on closer cooperation with vendors.
Enhancing the network to enable better support for
public partners with limited resources
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