jekyll island-state park authority june 20, 2016...jun 20, 2016 · jekyll island-state park...

JEKYLL ISLAND-STATE PARK AUTHORITY June 20, 2016

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The Jekyll Island State Park Authority (JIA) committees met in Public Session on Monday, June 20, 2016 at the Convention Center on Jekyll Island, GA. Members Present: Richard Royal, Chairman Bob Krueger, Vice Chairman Mike Hodges, Secretary/Treasurer Sybil Lynn Joy Burch-Meeks

Bill Gross Bill Jones

Via teleconference: Mark Williams

Nancy Gallagher, Senior Assistant Attorney General (Due to technical difficulties – those attending via teleconference were unable to participate in the entire meeting. A quorum was established with members participating in person.) Members Absent: Michael Shaffer Staff Present: Jones Hooks, Executive Director Marjorie Johnson, Chief Accounting Officer Noel Jensen, Sr. Director of Facilities and Public Services Meggan Hood, Sr. Director of Marketing Jenna Johnson, Director of Human Resources Bruce Piatek, Director of Historic Resources Daniel Strowe, Legal Associate Jim Broadwell, Project Manager Cliff Gawron, Director of Landscaping and Planning Dion Davis, Executive Director, Jekyll Island Foundation Linda de Medicis, Executive Assistant and others Various members of the public and press were present. Chairman, Richard Royal called the Committee session to order at 9:30 a.m. Royal introduced Board members participating via teleconference. A quorum was established. Historic Preservation/Conservation Committee: No Report Finance Committee: Committee Chair, Mr. Mike Hodges reviewed the financials for the month of May including traffic counts, Convention Center groups and revenues, and hotel occupancy and rates. Revenues for May were $2,492,432, which reflects a favorable $129K (5%) variance from budget. Revenues also reflect a favorable $1.6M (8%) variance from year to date budget as well as a favorable $3.2M (17%) variance from prior year to date. Expenses were $1,851,689 for May and reflected an unfavorable budget variance of $147K (9%) for the month. Expenses reflect an unfavorable $222K (1%) variance from year to date budget and an unfavorable $1.9M (11%) variance from the prior year to date expenses.


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The Net Operating Cash Income for the month is $640,743, which is an $18K (3%) unfavorable variance from the budgeted net operating cash income of $659,184. Net Operating Cash Income reflects a favorable $1.4M variance for the fiscal year and a favorable $1.3M variance from the prior fiscal year. Traffic Counts:

Convention Center: MAY FY2016 FY2015

Hotels – May 2016:

Number of Events 29 21 Event Days 51 40 Attendance 12,853 15,492 Revenue $437,736 actual

$348,781 budget $357,216


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Hotels – YTD:

Mr. Hodges asked for a motion to approve the May 16, 2016 Finance Committee meeting minutes. Mr. Krueger moved to approve; seconded by Mr. Gross. Mr. Hodges reviewed the proposed Fiscal Year 2017 (FY17) Operating Budget totaling $27M in revenues and $23.7M in expenses. Revenue and expense projections are slightly higher than FY16. FY17 projected operating income of $1.37M will be designated to Water/Sewer Reserve fund, Fire Department equipment, Tourism Development fund, payment one of five to the Jekyll Island Foundation for the Mosaic, payments on the construction loan for the Beach Village and cash reserves. Mr. Jones Hooks, Executive Director, added that minor adjustments made after the Finance Committee meeting are reflected in the Department of Labor changes effective November 2016, final insurance rates, additional Cloud storage, Life is Good budget reduction, and a reduction in the contribution to the Water/Wastewater Fund. The net impact on cash reserves for adjustments equals $9.9K. FY17 Capital Budget includes enhancements to the kiddie pool at Summer Waves. The budget also includes a 5% increase in sewer rates and water rate increases for the top two tiers of users. These increases are much lower than other systems in the area including Glynn County. Hooks highlighted water tower maintenance, a new lease for golf carts, Golf Master Plan, Economic Impact Study, Infrastructure Assessment Study, Hollybourne Structural Study, additional RV sites at the Campground, and the additional of a Reservations Specialist at the Guest Information Center to help enhance the visitor experience. Beginning July 1st, an experimental trolley service between the Beach Village and Historic District will be conducted to provide additional information for the Transportation Study already in progress. In addition, reforestation initiatives beyond those undertaken by the Foundation to insure fallen trees are replaced, additional landscaping at the Golf Course pond on Captain Wylly, Tennis Center improvements, and enhancement to the two children’s playgrounds to improve access to those with disabilities. At the Finance Committee meeting in May, the committee asked if the combined budgets for the Soccer Complex and the Youth and Learning Center would be separated. Based on the operational agreement being finalized, 4-H would be responsible for reservations at the Soccer Complex in addition to the Youth and Learning Center. Therefore, it would be beneficial to keep both budgets in the same budget line. Mr. Hodges acknowledged the changes from the original budget submitted to the Finance Committee in May and asked for a motion to approve the FY17 Operating Budget. Mr. Krueger moved to approve; seconded by Mr. Gross. Unanimously approved.


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Hodges called Mr. Daniel Strowe, Legal Associate, to review the Assignment of the Lease Agreement for the Jekyll Beverage Center. At the April Board meeting, the Board approved the sale of the Jekyll Beverage Center to Mr. Andy Taylor. Following this meeting Mr. Taylor moved forward with the transfer of the liquor license and as part of that process, the Georgia Department of Revenue informed him that he would need to form a new entity to obtain a liquor license. Mr. Taylor has created “Jekyll Package Store, Inc.” and the staff requests the Board consider transferring the lease from Jekyll Beverage Center to Jekyll Package Store, Inc. All other terms of the lease remain unchanged. Mr. Hodges asked for a motion to approve the assignment to the new entity. Mr. Krueger moved to approve; seconded by Mr. Royal. Unanimously approved. Strowe continued with the proposed lease assignment and amendment for the Jekyll Club Hotel. Following last month’s presentation, Northview Hotel Group (Northview) has entered into negotiations with Leon N. Weiner and Associates, LLC (LNWA) to form a joint venture, “JIC Hotel Property Owners, LLC”. As part of the transaction, Northview will acquire a two-thirds equity stake in the Club Hotel, manage day to day operations, oversee all capital projects and intends to invest approximately $7M into the property. This joint venture is contingent upon Board’s approval of an Assignment and Assumption of the Lease Agreement and a 7th Amendment to the Revised and Restated Lease Agreement, which currently governs the club hotel. The terms of the assignment involves Jekyll Landmark Associates LLC, which will assign all rights and interest in the lease agreement to JIC Property Owners, LLC, who will then agree to perform and observe all covenants and conditions of the lease agreement. Staff recommends approval of the Assignment and Assumption of the lease to JIC Hotel Property Owners, LLC. Hodges asked for a motion to approve. Mr. Krueger moved to approve; seconded by Mr. Royal. The Finance Committee approved with a 4-0-1 vote. Committee member Mr. Bill Gross recused himself from this item since his company is under contract with LNWA for construction of the Club Suites project. Chairman Royal recognized that Mr. Dave Curtis with LNWA and Simon Hallgarten and Matt Trevenen with Northview were in attendance. Strowe continued with the 7th Amendment to the Revised and Restated Lease Agreement. All terms and conditions of the Lease Agreement governing the Club Hotel remains unchanged with the exception of the following amendments:

• Rent: Lessee shall pay to Lessor a sum equal to three percent (3%) of the annual Gross Income to Lessee up to $23.5M, and three and one half percent (3.5%) of the annual Gross Income to Lessee in excess of $23.5M.

• Reserve Account: Lessee’s obligation to maintain a reserve account shall be reduced from six percent (6%) of Lessee’s Gross Income to four percent (4%) of Lessee’s Gross Income.

• Mortgage of the Leasehold: Restrictions upon the use of the proceeds of a mortgage shall be revised to allow greater use of the proceeds by Lessee as such proceeds are the property of the Lessee.

Additionally, if approved by the Board, both parties intend to draft a revised and restated lease to govern all Club Hotel properties for purposes of clarity in light of the numerous amendments to the original lease. Mr. Hodges asked for a motion to approve the 7th Amendment to the Revised and Restated Lease Agreement for JIC Hotel Property Owners, LLC. Mr. Krueger moved to approve; seconded by Mr. Jones. Hodges clarified if the $23.5M was an aggregate amount that included all Club Hotel properties. Hodges asked Strowe to further explain the Mortgage of Leasehold. Strowe explained the original agreement restricted mortgages proceeds to be spent solely on work done to the Club Hotel. The proposed revision would be more in-line with other current lease agreements, would puts the onus more on the lessee who obtains a mortgage, and lessee would be obligated to the lender as opposed to the Authority. JIA reserves its right to move under any default, if in the future, there were any issues under the agreement. Hodges asked if it would be possible for borrowed monies leveraged against


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one property be used somewhere else. Strowe stated such action would be dependent on the terms of the lessee’s mortgage agreement with the lender. Hooks added the Reserve Accounts remain intact and highlighted information contained in the proforma provided by Northview. Being no further questions, the Finance Committee approved with a 4-0-1 vote. Committee member Mr. Bill Gross recused himself from this item since his company is under contract with LNWA for construction of the Club Suites project. Mr. Hodges concluded his report. Chairman Royal asked if there were public comments. There were none. Personnel Committee: Committee Chair, Mr. Bill Gross called Ms. Jenna Johnson, Director of Human Resources, to present the following policy updates:

• The Employee Training and Development, Transfers and Promotions policy focuses on career growth within the JIA. The proposed changes clarify how current employees may apply for other positions within the JIA, and employee participation in job related continuing education opportunities and associated requirements. This policy differs from the Tuition Reimbursement Policy in that it focuses more on workshops, seminars and other similar continuing education programs. Mr. Gross asked for a motion to approve the changes to the policy. Ms. Lynn moved to approve; seconded by Mr. Krueger. Unanimously approved.

• The Attendance and Hours Worked policy change clarifies how overtime calculations are figured for firefighters, as well as time and record keeping requirements in accordance with the Fair Labor Standards Act. Mr. Gross asked for a motion to approve the changes to the policy. Ms. Lynn moved to approve; seconded by Mr. Krueger. Unanimously approved.

Mr. Gross concluded his report. Chairman Royal asked if there were public comments. There were none. Legislative Committee: Chairman Royal reported during Legislative Session, Governor Deal recommended $4M in bonds for beach erosion on the north end of the island. Those bonds were sold in June, and monies should be available in the near future. Chairman Royal asked if there were public comments. Ms. Beverly Hopkins, resident, asked for past information on the Jekyll Island Citizens Resource Council. Chairman Royal directed staff to provide available information to Ms. Hopkins. Marketing Committee: Committee Chair, Ms. Joy Burch-Meeks, called Ms. Meggan Hood, Sr. Director of Marketing. Ms. Hood reviewed statistical information regarding the new Jekyll Island website and social media showing growth in sessions, page views, pages per session, fans and followers. Since the website relaunch in April, guests are staying on the site longer, bounce rate is down, and returning visitors is up. Mobile use is up and the site is becoming a resource for guests. Ms. Burch-Meeks asked if there was an ideal time measure for the average session duration. Hood answered that it depends on the site. The JIA website is built as a resource and does not contain the heavy content that a news type site may contain. It’s built for people to quickly find the information they need. Mr. Jones asked if there was any way to correlate these numbers with actual visitors on the island. Hood said she would explore the option. Hooks added one way might be through certain sections of the website (i.e. hotel reservations). Hood stated the data shows that guests are getting the information they need and with enhancements to the Summer Waves section, it has become the most popular page on the website. The Leisure Travel Campaign which ended in early spring, and the magazine media buy included an “added value” response card insert. The response cards include Jekyll Island as a vacation destination and by mailing the cards in, readers could receive more information regarding Jekyll Island. While the expectation was JIA would receive responses in the low hundreds, to date over 4,000 requests from all over the country have been received.


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The Summer Waves 2016 Marketing Plan is underway and includes radio in Glynn County and Jacksonville, billboards in Glynn County, Savannah, Kingsland/St. Mary’s, print advertising in Elegant Island Living and Brunswick News Explore edition, Facebook posts and Google Ad Works. Summers Waves had the most successful Memorial Day in history, exceeding May budget at 115%. Mr. Hodges asked if the decrease in the number of paying guests and increase in the number of annual passes over the first five months of this year compared to last year meant more people are purchasing annual passes or if fewer people are coming to the island. Hood answered it’s a combination of both. Winter residents return in January-March where annual pass usage is higher. In summer months, we see more guests or daily pass purchases. These patterns appear to be normal. Ms. Burch-Meeks concluded her report. Chairman Royal asked if there was public comment. There were none. Committee of the Whole: Chairman Royal called Mr. Jones Hooks, Executive Director, for an update on the Mandala Holdings LLC (Mandala) proposal for a Limited Service Hotel. Over the past two months the JIA staff has been engaged in the due diligence process with Mandala. On June 10th, Mandala’s Chief Financial Officer, Mr. Lee Babcock, informed JIA they would not be able to move the project forward in the manner JIA desired. As a result of the staff’s due diligence, JIA informed Mr. Babcock the staff would not be able to make a recommendation to the Board to accept Mandala’s proposal and ultimately a lease on the Beach Village parcel. The staff recommends JIA not move forward with Mandala, and based on conversation with the Attorney General’s office, the staff also recommend Request for Proposal (RFP) 321 be cancelled and the Board consider a new RFP 326 for a Beach Village Limited Service Hotel. Chairman Royal asked for a motion for the cancellation of RFP 321. Mr. Jones moved to approve; seconded by Mr. Krueger. Unanimously approved. Chairman Royal asked for a motion to approve the new RFP 326. Mr. Krueger moved to approve; seconded by Mr. Gross and Mr. Hodges. Unanimously approved. Hooks continued reviewed the Revitalization Update: Beach Village Retail • Twenty-one (21) tenants are open. • Official notice of intent to terminate lease agreement sent to Global Concessions seeking mutual termination

on May 6. Global Concessions has a potential new partner to move the restaurant plans forward. New partner due diligence underway, and a project commitment is due no later than July 18, 2016.

• Tenants for R-3, Suite 101 are being pursued. • We have received a proposal for the 2nd floor of R-1, and it’s under review. • We have retained Robert Jahn of Driggers Commercial Group Inc. to fill the remaining retail space. Beach Village Vacant Parcel • Mandala Holdings update at June 20th Board meeting. • RFP 321 – Consideration of recommendation for cancellation at June 20th Board meeting. • Consideration of new RFP 326 at June 20th Board meeting. Beach House Restaurant • Certificate of Occupancy expected by June 24, 2016. • July 2016 opening is scheduled.


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Jekyll Club Suites • Civil construction 50% complete. • Vertical construction 47% complete. • May 2017 opening expected. Youth and Learning Center 1. Building 1 – Auditorium – 90% complete 2. Building 2 – Maintenance Facility – 52% complete 3. Building 3 – Staff Housing – 64% complete 4. Building 4 – Cafeteria – 67% complete 5. Building 5 – 32 Bed Cabin – 99% complete 6. Building 6 – 32 Bed Cabin – 99% complete 7. Building 7 – 32 Bed Cabin – 93% complete

8. Building 8 – 64 Bed Cabin –99% complete 9. Building 9 – Open Picnic Shelter – 99% complete 10. Building 10 – Historic Pavilion – 89% complete 11. Building 11 – Open Picnic Shelter – 99% complete 12. Building 12 – 64 Bed Cabin – 99% complete 13. Building 13 – 32 Bed Cabin – 99% complete

• Civil construction – 87% complete; Fill 100% complete. • Opening January 2017. The Cottages at Jekyll Island • Nineteen (19) cottages remain under construction in Phase I. Sixteen (16) are now under construction in

Phase II with all building permits obtained for the balance of Phase II. • Eighty-two (82) cottages sold. One (1) of twenty-three (23) cottages in Phase II and six (6) of thirty-two (32)

in Phase III remain available for sale. • Fourteen (14) closings with cottage buyers have occurred to date; four (4) additional closings are scheduled

in late June, 2016. • Amenity Center is 75% framed. • Infrastructure installation for Phases III and IV is scheduled to commence in early July. Island Hopper Bike Trail (TE) • RFQ 325 issued. Only one quote received May 11, 2016. DOT required Re-bid. • Specification revised and Re-bid will be scheduled.

July 1-15, JIA will be conducting a transportation test by providing trolley service between the Beach Village and Pier Road. The “Jolly” will operate between 10:30 a.m. and 6:30 p.m. daily. Ms. Ann Purcell with the State Transportation Board informed JIA grants have been secured from the Department of Transportation for resurfacing of roads and safety crossings on Jekyll Island. Jekyll Island Camp Program is in full swing with 178 campers registered to date. The Turtle Camp is sold out and the history department’s new Time Traveler’s Camp has done very well. Zachary’s plans to open a restaurant at the Marina. There were initial delays due to the need for updates and renovations. Construction drawings are being finalized, renovations should begin this fall, and target opening in February 2017. Dr. Kimberly Andrews, was honored at the 18th Annual Tribute to Women Leaders on June 7, 2016. The Georgia Sea Turtle Center (GSTC) celebrates its 9th anniversary this month. GSTC staff has rehabilitated and


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released more than 1,760 sea turtles, terrapins, turtles and birds and serves over 100,000 guests per year. The Days Inn and Suites has been awarded the Certificate of Excellence from Trip Advisor for 2016. Mr. Hooks concluded his report. Chairman Royal commented on the items approved and discussed at the meeting and asked for public comments. Mr. Vance Hughes, resident of Brunswick and investor on the island, asked for clarification regarding the Board’s decision to cancel and issue a new RFP and why the second proposer was not considered. Mr. Hughes also asked if there was a difference between the old and new RFPs. Mr. Hooks offered to answer, stating the Attorney General’s office recommended issuing a new RFP for the limited service hotel. In RFP 321, the Authority was given the discretion to continue negotiations with the second highest ranking proposer. Mr. Hughes asked the basis for the decision not to continue with the second proposer and if the new RFP was different in its criteria and objectives. Hooks answered the best position for the Authority was to issue a new RFP and the changes to the RFP can be found on the website. Mr. Hughes asked if there were any changes to the type of hotel or to parking. Hooks answered one notable change is the call for 100 +/- units and offered to speak to Mr. Hughes further on the subject after the Board meeting. Mr. Hughes stated JIA had increased the units and decreased the additional public parking and green space in the second RFP. Hooks answered that parking is not addressed in the RFP and would be negotiated as the proposals are reviewed. Mr. Hughes stated the public and hospitality professionals are concerned with the balance of parking for the shops and hotels. Hughes added the issue of parking has been openly discussed and would have appreciated the opportunity for the public and business community to provide input to fashion a new RFP based on lessons learned from the first effort in order to create a better project. Ms. Pat Overholt, resident, expressed concerns over parking, especially handicap parking, with another hotel in the Beach Village. Ms. Beverly Hopkins, resident, commented that two of the four proposers on the canceled RFP were for extended stay hotels; which would seem to be counter intuitive to serving the Convention Center. Ms. Widget Richards, stated that wheelchair beach access at access points 32 and 38 has improved, but not enough. Ms. Richards provided the Board with an email from Mr. Steve Oldaker, Chairman of the Brunswick Glynn County Mayor's Committee on Services for the Disabled, Inc., and read various email exchanges with JIA regarding beach accessibility and the limitations of the current Letter of Permission (LOP) from the Department of Natural Resources (DNR). Ms. Richards noted that on the Tybee Island website they state their “mobi mats extend to the hard sand at the high water mark” and asked if Jekyll Island was committed to providing an accessible beach mat that fully extends to the hard packed sand. Ms. Mindy Egan, resident, added to Ms. Richards comments regarding accessibility. The Shore Protection Act and the Endangered Species Act allow for permitting (as in the case with Tybee Island and St. Simon’s Island) to extend mats to the hard packed sand. Ms. Egan stated the mat at access point 32 does not extend to the hard sand and access point 38 at the Beach Village is too narrow to accommodate two way traffic. Ms. Egan stated the Beach Village needs a ramp that is wide enough for accessibility. Ms. Egan asked the Board to consider improvements to accessibility. Ms. Marge Ennis, who brings a scooter to the beach, explained the difficulties encountered when attempting to turn around to return from the beach. Ms. Ennis asked the Board to consider ways to make the beach more accessible to those with disabilities.


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Mr. Dave Curtis, Managing Partner of Jekyll Oceanfront Hotel and along with Mr. Hughes, one of the proposers of RFP 321, asked where the new RFP was posted. Staff answered the draft version of RFP 326 was posted on the Jekyll Island Authority website with the Board materials. Mr. Curtis stated that over the past eight years there have been three RFPs issued and urged the Board to consider waiting another month to make sure the new RFP is the best that can be issued. Ms. Beverly Hopkins, resident, noted the Holiday Inn had submitted a proposal to DNR to make one of their ramps handicap accessible to the hard packed sand. Being no further public comments, Chairman Royal adjourned the Committee Session at 11:10 a.m.

Jekyll Island Authority Board Meeting Chairman Royal called the Jekyll Island Authority Board of Directors meeting to order at 11:17 a.m. Minutes: Chairman Royal called for a motion to approve the minutes of the May 16, 2016 Board of Directors meeting. Mr. Krueger moved to approve; seconded by Ms. Lynn. Unanimously approved by the Board. Finance Committee: Recommended approval of the JIA FY17 Operating Budget. Chairman Royal stated no second required; unanimously approved by the Board. Recommended approval of the Jekyll Beverage Lease Assignment. Chairman Royal stated no second required; unanimously approved by the Board. Recommended approval of the JIC Hotel Property Owners, LLC Lease Assignment and Assumption. Chairman Royal stated no second required; approved by a 5-0-1 vote. Mr. Bill Gross recused himself from this item. Recommended approval of the JIC Hotel Owners, LLC 7th Amendment to the Revised and Restated Lease Agreement. Chairman Royal stated no second required; approved by a 5-0-1 vote. Mr. Bill Gross recused himself from this item. Personnel Committee: Recommended approval of the Employee Training and Development, Transfers and Promotions policy update. Chairman Royal stated no second required; unanimously approved by the Board. Recommended approval of the Attendance and Hours Worked policy update. Chairman Royal stated no second required; unanimously approved by the Board. Committee of the Whole: Recommended Cancellation of RFP 321. Chairman Royal stated no second required; unanimously approved by the Board. Recommended approval of the Issuance of RFP 326 for a Beach Village Limited Service Hotel. Chairman Royal stated no second required; unanimously approved by the Board. There being no additional items to bring before the Board, Chairman Royal adjourned the meeting at 11:26 a.m.

VE AGENDATATIVE AGENDA The Jekyll Island Authority (JIA) committees met in Public Session on Monday, June 20, 2016 at the Jekyll Island Convention Center. Members Present: Richard Royal, Chairman Bob Krueger, Vice Chairman Mike Hodges, Secretary/Treasurer Sybil Lynn

Joy Burch-Meeks Bill Gross

Bill Jones Via Teleconference: Mark Williams

Nancy Gallagher, Senior Assistant Attorney General (Technical issues with the conference line prohibited those via phone from attending the entire meeting)

Not Present Michael Shaffer Meeting Summary

Finance Committee

A.) Approved May 16, 2016 Finance Committee Meeting Minutes B.) Approved JIA FY 2017 Operating Budget C.) Approved Jekyll Beverage Center Lease Assignment D.) Approved JIC Property Ownders, LLC

1. Lease Assignment and Assumption 2. 7th Amendment to the Revised and Restated Lease Agreement

Personnel Committee

E.) Approved Employee Training and Development, Transfers and Promotions Policy Update

F.) Approved Attendance and Hours Worked Policy Update

Committee of the Whole G.) Approved May 16, 2016 Board Meeting Minutes H.) Approved Recommendation to Cancel RFP 321 I.) Approved New RFP 326 for Beach Village Limited Service Hotel

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BOARD MEETING

Monday, June 20, 2016 Agenda

9:30 a.m. JIA Committee Meetings* Convention Center, Rooms 7-8

*All applicable public comments will be heard during the appropriate committee meeting.

Chairman Royal – Welcome

Historic Preservation/Conservation Committee – Section I

Bob Krueger, Chair

A.) No Report

Finance Committee – Section II Mike Hodges, Chair

A.) Approval of the May 16, 2016 Finance Committee Minutes B.) May 2016 Financials C.) Fiscal Year 2017 Budget Consideration D.) Leases – Mr. Daniel Strowe, Legal Associate

1. Jekyll Beverage Center, Inc. Lease Assignment to Jekyll Package Store, Inc., Andrew Taylor, Owner

2. JIC Hotel Property Owners, LLC (Joint Venture - Northview Hotel Group and Leon N. Weiner & Associates, LLC) Jekyll Island Club Hotel and Oceanfront Suites

i. Lease Assignment and Assumption ii. 7th Amendment to the Revised and Restated Lease Agreement

Personnel Committee – Section III

Bill Gross, Chair

A.) Policy Updates - Ms. Jenna Johnson, Director of Human Resources 1. Employee Training and Development, Transfers and Promotions 2. Attendance and Hours Worked

Legislative Committee – Section IV

Richard Royal, Interim Chair

A.) No Report

Marketing Committee – Section V

Joy Burch-Meeks, Chair

A.) Marketing Update – Ms. Meggan Hood, Senior Director of Marketing Committee of the Whole – Section VI Richard Royal, Chair

A.) Update on Mandala Holdings LLC Proposal for Limited Service Hotel – Mr. Jones

Hooks, Executive Director B.) Consideration of Recommendation for Cancellation of RFP 321 C.) Consideration of New RFP 326 for Beach Village Limited Service Hotel D.) Executive Director’s Report

1. Revitalization Update 2. Other

E.) Chairman’s Comments

Adjournment

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JIA Board Meeting Agenda Richard Royal, Chair Action Items

A.) May 16, 2016 Board Meeting Minutes B.) Fiscal Year 2017 Budget C.) Jekyll Beverage Center Lease Assignment D.) JIC Hotel Property Owners, LLC - Lease Assignment and Assumption E.) JIC Hotel Property Owners, LLC - 7th Amendment to the Revised and Restated

Lease Agreement F.) Employee Training and Development, Transfers and Promotions Policy Update G.) Attendance and Hours Worked Policy Update F.) Consideration of Recommendation for Cancellation of RFP 321 G.) Consideration of New RFP 326 for Beach Village Limited Service Hotel

Adjournment

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MEMORAND UM

TO: COMMITTEE OF THE WHOLE

FROM: NOEL JENSEN, SR. DIRECTOR OF FACILITIES AND PUBLIC SERVICES

SUBJECT: OPERATIONS MONTHLY REPORT – MAY 2016

DATE: 6/06/16

PUBLIC SERVICES May Highlights:

Performed maintenance painting on Beach Village buildings ahead of summer season

Assisted in support operations and set-up/take down of 2016 Turtle Crawl

Installed bollards and gates at St. Andrews and several other access roads in an attempt to curb unauthorized motorized access to sensitive areas.

Facilities Department Work Orders

New Work Orders 84

Completed 94

Outstanding 21

Awaiting Parts 17

84

94

2117

0

10

20

30

40

50

60

70

80

90

100

New Work Orders Completed Outstanding Awaiting Parts

2

PUBLIC SAFETY – Fire & EMS May Highlights:

Began process of notifying JIA departments of Hurricane Plan updates

Contacted Monroe Communications to begin process to move JIFD and JIA repeater antennas to a collocated position at the Verizon Cell Tower behind the fire station for increased coverage/range.

Jekyll Island Fire & EMS Responses Total Responses 43

EMS Responses 32

Transported to ER 15

Fire Responses 11

False Alarms 0

0 5 10 15 20 25 30 35 40 45

Total Responses

EMS Responses

Transported to ER

Fire Responses

False Alarms

43

32

15

11

0

3

PUBLIC AMENITIES

Jekyll Island Tennis Center May Budget $ 5,052

May Actual $ 3,304

Mini Golf & Bike Rental May Budget $ 31,378

May Actual $ 31,737

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

$5,000

$5,500

$3,305

May Budget May Actual

$28,000

$28,500

$29,000

$29,500

$30,000

$30,500

$31,000

$31,500

$32,000

$31,737


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Jekyll Island Golf Club May Budget $ 239,953

May Actual $ 222,712

Golf revenues are up $11,035 over May FY 15

Average Revenue per round is $33.72 (up $5.43 from FY15)

Annual memberships are up to 132 as compared to 40 in May FY15

Membership revenue is down $18,284 as compared to May FY 15

Passport ticket sales are down $16,979 compared to May FY 15

Merchandise revenues are up $3,324 over May FY 15

May play was down 783 rounds from May FY 15 on: Pine Lakes, Indian Mound and Oleander

May play was down 95 rounds from May FY 15 on: Great Dunes Golf Course

YTD PAID play is up 773 rounds overall from FY 15

$215,000

$220,000

$225,000

$230,000

$235,000

$240,000

$222,712


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Summer Waves May Budget $ 256,932

May Actual $ 295,580

$230,000 $240,000 $250,000 $260,000 $270,000 $280,000 $290,000 $300,000

May Budget

May Actual

$256,932

$295,580

MEMORANDUM

TO: HISTORIC PRESERVATION/CONSERVATION COMMITTEE

FROM: BEN CARSWELL, DIRECTOR OF CONSERVATION

SUBJECT: CONSERVATION UPDATE

DATE: 6/15/2016

Research and Monitoring

• Wilson’s Plover nesting season is well underway and monitoring efforts are ongoing with 14 nests documented so far. Three broods have hatched, producing 9 chicks, six of these have been banded. One known nest remains active, while 10 have been taken by natural predators over the course of the season. Photo 1 on the following page shows a(the) bobcat investigating one of our camera systems. The bobcat, and later a raccoon, did not key in on the nest or disturb it, and all three eggs from this brood hatched.

• Due to a permitting delay beyond our control, the planned, JIF-funded, bobcat capture, GPS collaring, and tracking research have been postponed until the fall/winter. With the delay, it’s too hot now to safely trap and anesthetize the animal.

Management and Planning

• Follow up work continues with the lighting ordinance. Most parties are fully in compliance or very close to full compliance with only minor infractions pending. Tortuga Jacks remains significantly out of compliance at last check this week. I will initiate a form compliance action next week.

• An Environmental Assessment Procedure was conducted regarding the Jekyll Club Residences (Ocean Oaks) project. This report was passed to Jim Broadwell to integrate the EAP points with Design Review communications.

Outreach, Education, and Community interface

• Ben Carswell gave a short presentation and Q&A to the Jekyll hotel GM’s and DOS meeting, focusing on motivating support for our conservation mission and addressing beachfront lighting and wildlife concerns.

Staffing • Frankie Horton, a Brunswick native, and recent graduate of Georgia Southern’s Outdoor

Recreation degree program has been hired as our part-time summer-seasonal Ranger in the conservation department. Frankie will be patrolling the beaches and parks, engaging and providing information to guests, enforcing rules, and serving as a face-to-face ambassador for our conservation mission. He’ll be working Saturday – Wednesday, through September.

Photo 1. Bobcat investigating plover-nest-cam system – unaware of the plover nest (3 eggs) just behind it’s left front paw

MEMORANDUM

TO: PERSONNEL COMMITTEE

FROM: JENNA JOHNSON, HR DIRECTOR

SUBJECT: PERSONNEL COMMITTEE REPORT

DATE: 6/15/2016

JIA Workers Compensation Claims: (Target goal for FY16 = 9).

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY16 4 1 1 0 0 1 1 1 0 1 1 11 FY15 2 2 0 1 0 1 1 0 2 1 0 2 12

JIA Employee Census: 417 Recognition:

o Pocket Praise Winners …..Thank you for going above and beyond!

o Regan Young with Marketing o Tommy Coon with Facilities o Darek Ikhwan with Guest Information Center

0

1

2

3

4

5

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

FY16

FY15

Month Full time Part Time Seasonal Interns Total Employees

May 2016 156 124 113 25 378

o Retirements: None

o Meet our featured employee of the month for June: Donna Simpson

Donna has been with Jekyll Island Authority as our Payroll Coordinator since September of 2015. Her main responsibility is making sure we get paid every other Friday!

Donna's favorite things about working for JIA are her coworkers! She says everyone has been so great to work with.

When she's not working, Donna loves playing basketball and soccer with her son Chase, and playing games with her daughter Kylee. She also enjoys running, cooking, and baking.

Thanks for all that you do, Donna! Keep up the great work!

MEMORANDUM


FROM: BRUCE PIATEK, DIRECTOR OF HISTORIC RESOURCES

ANDREA MARROQUIN, PROGRAM COORDINATOR

SUBJECT: HISTORIC RESOURCES UPDATE

DATE: 6/15/2016

Jekyll Island Museum *Paid Tours: Public: 1,930 Group: 2,975

Total: 4,905 Revenue: Public: $29,965 Group: $32,497 Store: $28,471 Total: $90,933

• The Jekyll Island Museum posted a record May for Public Tour Revenue, breaking the previous record set just last year. The museum also surpassed its annual budget goal with one month still remaining in the fiscal year.

*Note: A new Point of Sale system was implemented in May of 2016.

$-

$20,000.00

$40,000.00

$60,000.00

$80,000.00

$100,000.00

$120,000.00

$140,000.00

JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE

Museum Revenue - FY2015 - FY2016

FY2015 FY2016

$29,965.00

$32,497.00

$28,471.00

Museum Revenue - May, 2016

Tour Revenue Group Revenue Shop Revenue

Education Programs • Bridge Builder’s Cottage – 30 attended

In May, the Jekyll Island Museum’s tours of Hollybourne Cottage showcased the beauty of the only Jekyll Cottage yet to be fully restored. These historic preservation month tours also offered a sneak peek at the preservation of the Baker-Crane Carriage House to discover surprising connections between the sprawling mansion and this simple service structure on Jekyll Island.

• Leadership Georgia – 300 attended Hosted Leadership Georgia with a special event at Villa Ospo.

• Maymester Program – 11 attended Provided a site overview of Jekyll Island’s National Historic Landmark District to landscape, interior design, and preservation students from the University of Georgia currently working in Brunswick. The presentation offered a museum and preservation perspective on a working historic site.

Curatorial/Research

• Met with an author beginning to research a new book focused on the State Era of Jekyll Island • Expanding a visual display highlighting the Jennings family in Villa Ospo, as part of the Jekyll

Island Foundation Descendants’ Project. • Submitted a revised draft of the JIA retention schedule to the Georgia State Archives • Met with the Assistant Director of Records for specialized training • Filed Records Management Officer (RMO) paperwork with the state • Continued working with ERS to verify employee retirement records • Consulted on-site with the UNF staff regarding museum collections • Continued processing the residential lease collection • Completed processing and accessioning 8 boxes for transfer to the archives • Responded to 2 external and 9 internal research requests. • Shredded 450 pounds of paper for recycling

Historic District/Preservation

• Baker-Crane Carriage House Sealed up the exterior envelope of the building pending future preservation

• Faith Chapel Received a commitment from the Friends of Historic Jekyll Island (FOHJI) to provide funding (not to exceed $14,000) for paving the current shell walkways at Faith Chapel with tabby. This work is anticipated to be completed by the end of June.

• Indian Mound Conducted maintenance and repair work on the porte cochere at Indian Mound Cottage to reestablish its structural integrity.

• University of Georgia Site Visit Met with Archaeology and Historic Preservation faculty at the University of Georgia to foster possible future partnerships with those departments

MEMORANDUM


FROM: TERRY M. NORTON, GSTC DIRECTOR AND VETERINARIAN; JOHN MARR, GSTC GENERAL MANAGER

SUBJECT: GEORGIA SEA TURTLE CENTER UPDATE – MAY 2016

DATE: 6/15/2016

This is a wonderful facility with amazing staff and volunteers! We made two stops with our boys (2 and 4.5) during our 5 days on the island. They would have gone every day! Quote from Trip Advisor (May 2016) Comparisons with Prior Year (May 2016 vs. May 2015)

Admissions and Concessions sales were slightly lower than May 2015. Adoptions, also substantially lower than last year, should improve now that more than one turtle is available for adopting. Interestingly,

-90%

-70%

-50%

-30%

-10%

10%

30%

50%

70%

90%

Percent Change from May Previous Year (2015)

Admissions (# people)

Concessions ($)

Adoptions (# sales)

Bricks ($)

Donations ($)

Guided Tours ($)

Independent Tours ($)

Behind the Scenes ($)

School Field Trips (# students)

Distance Learning (# sessions)

Memberships ($)

Total Reservations ($)

most reservations were substantially lower this May compared to last year but due to the high numbers of Guided tours the overall reservations was only slightly lower compared to last year. Revenue Categories*

• May total concessions $ 98,301.74 was $ 13,344.38 more than budgeted • May total admissions $ 51,637.32 was $ 7,371.18 less than budgeted • Adoption (Sea Turtle) 57 | $2,850 Bricks 4 | $800 • Donations (general) 46 | $4,787 GuidedTours(Groups) 469 participants|$3,967 • Independent Tours 261 participants | $1,248 Behind the Scenes 87 partic. | $1,566 • School Field Trips 1,166 students | $7,874 Distance Learning 7 (356 students) | $467 • School Outreach 20 students Public Outreach people reached • Memberships 23 | $2,650 Daily Programs 132

Sub-Total Education Reservations: Clients 2,300 | Revenues $17,449

*some online payments are received 2 weeks later Marketing/PR/Events • Turtle Crawl Race & Festival Event: Record number of athletes (more than 800) participating in the

triathlon and 5k & 10kraces. Scute participated with appearances at the Runner’s Expo and Festival’s Mascot Dash. The Festival was well attended at the Village Green following the turtle release. Staff and volunteers represented all departments with program information, crafts and interactive activities. The turtle release and festival event reached approximately 600-800 participants.

• The GSTC conducted a Wildlife Social program at the Westin Starwood Executive Cocktail hour.

• Social Media, Website and Communications Updates: o Trip Advisor: 1,128 reviews, ranking GSTC #3 out of 20 Jekyll attractions o Facebook: Over 28,450 likes

Presentations, Publications & Grants • Katie Parson (Research AmeriCorps) and Drs. Andrews and Norton received a small award ($1.5K)

from the Greenville Zoo to purchase some radio transmitters for the Jekyll Island snake research. Education • May 27th marked the end of our School Field Trip season and the beginning of our busy summer

programming. Memorial Day weekend was a kick-off of sorts for the summer tourist season.

These numbers include all education activities including events and off-island outreach.

Rehabilitation

• Released three sea turtles on Jekyll during the Turtle Crawl Festival. Research • Sea turtle nesting season has arrived and the research team has hit the beach. Our Turtle Walk and

Ride with Patrol programs were launched on June 1. • The UGA Ecology Problem Solving in Ecology undergraduate field course visited Jekyll Island. The

research team taught them about the Jekyll Island mission as a case study for multi-use landscapes. We received a $300 reimbursement for a 1.5-hr class. We will be negotiating a longer stay and payment for future years based on the success of the program this year.

AmeriCorps Program, Volunteer Program, and Marine Debris Initiative

Service Hours Monthly

Total Year to Date Total

Cumulative Total

AmeriCorps Service Hours

5,354.75 27,109 218,768.85

Volunteer Hours

455.75 2,913 45,304

Marine Debris Hours

185.5 750.25 8,163.5

MDI & Volunteer Program MDI Clean Ups 6 17 17 MDI Items Collected 10,457 27,489 195,638 New Volunteers Trained 7 116 116 Volunteer Shadow Shifts 5 35 35 Volunteer Advancements

29 72 72

Notes: • Volunteer Spotlight: Ruth Ann McKay • 32 volunteers attended the Beach Training and six attended Camp Training. • 13 new beach stewards recruited and 11 new turtle walk guides; 7 volunteers recruited for orientation. • AmeriCorps visit with Beach and Marsh clean-up.

Sea Turtle

Other Turtle

Bird

New Patients 2 94 16 Current Patients

18 32 2

Released Patients

3 11 4

Transferred Patients

0 0 5

Total since 2007

653 572 561

MEMORANDUM

TO: FINANCE COMMITTEE

FROM: MARJORIE JOHNSON

SUBJECT: MAY FINANCIAL STATEMENTS

DATE: 6/14/2016

Revenues

Revenues for May were $2,492,432, which reflects a favorable $129K (5%) variance from

budget. Revenues also reflect a favorable $1.6M (8%) variance from year to date budget as well

as a favorable $3.2M (17%) variance from prior year to date.

May Revenue14%

1%

8%

16%

49%

6%4% 2%

Leases (commercial)

Leases (residential)

Hotel Tax

Parking

Amenities

Utilities & maint

Marketing & Events

Other

The largest variances for the month are:

Parking (+$62K) – Daily parking fees +$48,432 and Annual pass sales +$13,112 were

both higher than budget for the month. Traffic counts reflect 50,866 daily entries and

52,704 pass entries for the month.

Convention Center (+$77K) - 9 events were budgeted, however 5 cancelled including one

for $96K; the staff was able to pick up “in the year for the year” business and hosted a

total of 28 events at the center this month. The GA Rural Water group and the Institute of

Continuing Legal Education group both had higher attendance than anticipated which

resulted in a combined $47K in additional revenue for May. (See convention center

report for more information).

Lot leases (+$34K) – Participation fees received from The Cottages at Jekyll Island

($27K) and Villas by the Sea ($5K).

Georgia Sea Turtle Center (+$40K) – Reimbursement from JIF for improved ventilation

and building repairs (+$27K); Admission fees (+$7K); and concession sales (+$15K)

were all higher than anticipated for the month.

Summer Waves (+$42K) – Opened for the season this month. Daily admission fees were

$40K higher than anticipated. A very good start to the season!

Campground (-$123K) – This variance is the result of changing the accounting

method related to recording campground advanced deposits. The previous

campground point of sale system could not properly account for deposits, therefore

revenues were recognized when the deposit was received and not when the customer

arrived at the campground. When we converted to the new point of sale system, we were

able to properly reflect advanced deposits. An entry was required to reclassify the total

amount of deposits on hand from revenues to a liability account (Advanced Deposits).

As of May 31, 2016 the campground had $134K in advanced deposits for reservations

spanning from June 2016 to March 2020.

Expenses

Expenses were $1,851,689 for May and reflected an unfavorable budget variance of $147K (9%)

for the month. Expenses reflect an unfavorable $222K (1%) variance from year to date budget

and an unfavorable $1.9M (11%) variance from the prior year to date expenses.

The largest variances for the month are:

Advertising & Sales (+$81K) – variance is in Brand & Advertising expenses.

Recognizing the limited opening to capitalize on Jekyll’s revitalization momentum,

traditional media and social channel advertising opportunities were enhanced.

Repairs – Facilities & Grounds (+$49K) – The largest variance in this account is for

$28K for improvements at the GSP/Guest Information Center. GSP is reimbursing 65%

of the total cost of this project. This category is over budget for the year by $186K due to

unexpected building and equipment maintenance.

May Expenses

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

HumanResources

Supplies &M aterials

Contracts Utilit ies Advert ising &Sales

Repair &M aint

Insurance Other

Net Operating Cash

The Net Operating Cash Income for the month is $640,743, which is an $18K (3%) unfavorable

variance from the budgeted net operating cash income of $659,184. Net Operating Cash Income

reflects a favorable $1.4M variance for the fiscal year and a favorable $1.3M variance from the

prior fiscal year.

-1,000,000

-500,000

0

500,000

1,000,000

1,500,000

2,000,000

July September November January March May

Net Operating Cash

Actual

Budget

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000


FY2016 Revenues

Actual

Budget

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000


FY2016 Expenses

Actual

Budget

PRIORMONTH MONTH BUDGET YTD YTD BUDGET YEARACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE ACTUAL VARIANCE

(000's) % (000's) % (000's) %

Revenues

Administration Business Leases 347,561 339,050 9 3% 3,562,506 3,385,728 177 5% 2,965,224 597 20% Hotel Tax 132,304 127,049 5 4% 1,150,686 1,195,549 (45) -4% 1,098,859 52 5% Tourism Development Fund 56,702 53,820 3 5% 490,641 505,447 (15) -3% 124,206 366 295% Parking 388,882 327,338 62 19% 2,976,001 2,636,804 339 13% 2,595,610 380 15% Interest 261 230 0 13% 2,685 2,614 0 3% 2,555 0 5% Lot Rentals 37,298 3,728 34 900% 474,198 253,403 221 87% 280,691 194 69% Foundation 4,968 4,968 - 0% 57,816 54,648 3 6% 95,333 (38) -39% Grants - - - 0% - - - 0% 3,223 (3) -100% Administration revenue 33,763 4,571 29 639% 201,718 107,510 94 88% 118,317 83 70% Intern Housing 4,630 4,710 (0) -2% 39,110 36,840 2 6% 34,548 5 13%

Total Administration 1,006,369 865,464 141 16% 8,955,361 8,178,544 777 9% 7,318,566 1,637 22%

Enterprises Golf 199,897 215,953 (16) -7% 1,730,079 1,727,860 2 0% 1,537,579 192 13% Convention Center 388,674 311,309 77 25% 2,828,192 1,914,787 913 48% 2,034,202 794 39% McCormick's Grill 35,739 40,818 (5) -12% 291,875 357,023 (65) -18% 323,615 (32) -10% Summer Waves 288,123 246,425 42 17% 1,481,151 1,336,765 144 11% 1,441,608 40 3% Campground (**) (11,446) 111,502 (123) -110% 963,773 1,082,830 (119) -11% 1,050,796 (87) -8% Life is Good 12,832 27,900 (15) -54% 88,512 214,636 (126) -59% - 89 0% Museum 84,358 73,691 11 14% 633,467 541,460 92 17% 624,629 9 1% Georgia Sea Turtle Center 186,230 146,507 40 27% 1,498,208 1,459,147 39 3% 1,375,848 122 9% Conservation - 200 (0) -100% 9,867 18,356 (8) -46% 21,183 (11) -53% Miniature Golf & Bikes 31,096 30,463 1 2% 309,001 247,500 62 25% 235,718 73 31% Water/Wastewater 102,979 111,118 (8) -7% 1,071,886 1,149,652 (78) -7% 1,002,154 70 7% Sanitation 42,517 41,481 1 2% 455,979 457,538 (2) 0% 410,915 45 11% Fire Department 8,676 6,742 2 29% 920,068 912,780 7 1% 925,850 (6) -1% Tennis 2,718 4,077 (1) -33% 54,837 60,258 (5) -9% 52,490 2 4% Destination Mktg & Special Events 92,953 109,070 (16) -15% 540,197 582,043 (42) -7% 251,060 289 115% Guest Information Center 14,120 15,405 (1) -8% 178,214 168,725 9 6% 169,499 9 5% Soccer 2,000 2,385 (0) -16% 25,398 26,234 (1) -3% 25,991 (1) -2%

Jekyll Island AuthorityCONSOLIDATED BUDGET COMPARISONFor the Eleven Months Ending May 31, 2016

MONTH MONTH BUDGET YTD YTD BUDGET YEARACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE ACTUAL VARIANCE

(000's) % (000's) % (000's) %

Landscaping, Roads & Trails 4,598 2,000 3 130% 19,847 28,000 (8) -29% 25,957 (6) -24% Vehicle & Equipment Maintenance - 1,000 (1) -100% - 3,000 (3) -100% 10,011 (10) -100% Facility Maintenance - - - 0% 1,556 - 2 0% - 2 0% Total Enterprises 1,486,063 1,498,045 (12) -1% 13,102,107 12,288,594 814 7% 11,519,105 1,583 14% Total Revenues 2,492,432 2,363,510 129 5% 22,057,468 20,467,138 1,590 8% 18,837,671 3,220 17%

Expenses

Human Resources 1,007,440 1,012,754 (5) -1% 10,204,779 10,267,524 (63) -1% 9,196,177 1,009 11% Supplies & Materials 124,065 137,245 (13) -10% 1,420,166 1,433,196 (13) -1% 1,418,350 2 0% Advertising & Sales 148,028 66,800 81 122% 1,065,424 987,130 78 8% 781,911 284 36% Repairs - Facilities & Grounds 128,816 79,943 49 61% 1,390,359 1,204,006 186 15% 1,240,898 149 12% Utilities 111,272 116,884 (6) -5% 1,446,992 1,480,275 (33) -2% 1,504,573 (58) -4% Insurance 8,080 3,166 5 155% 817,396 804,582 13 2% 871,911 (55) -6% Contracts 184,921 180,200 5 3% 2,342,455 2,285,994 56 2% 1,955,069 387 20% Rentals 32,274 25,865 6 25% 328,486 329,943 (1) 0% 289,417 39 13% Printing 22,433 15,580 7 44% 165,805 162,615 3 2% 128,842 37 29% Motor Vehicle 19,339 23,392 (4) -17% 181,662 241,578 (60) -25% 211,767 (30) -14% Telephone 8,925 8,023 1 11% 93,903 87,971 6 7% 77,453 16 21% Equipment Purchase <$1K 5,792 3,125 3 85% 93,946 56,949 37 65% 60,999 33 54% Equipment Purchase $1K to $5K 8,522 2,000 7 326% 99,028 97,776 1 1% 62,686 36 58% Travel 3,691 3,517 0 5% 62,792 84,605 (22) -26% 54,393 8 15% Dues 14,192 4,967 9 186% 121,099 113,733 7 6% 111,026 10 9% Grants expenses - - - 0% - - - 0% 7,952 (8) -100% Satellite Transmitters & time - 200 (0) -100% 188 2,200 (2) -91% 978 (1) -81% Credit Card Fees 23,900 19,915 4 20% 227,290 191,582 36 19% 192,148 35 18% Bank Fees - 750 (1) -100% 145 8,250 (8) -98% 1,696 (2) -91% Interest Expense - - - 0% 33,616 33,616 - 0% - 34 0%

Total Expenditures 1,851,689 1,704,326 147 9% 20,095,531 19,873,524 222 1% 18,168,245 1,927 11%

Net Operating Cash Income ** 640,743 659,184 (18) -3% 1,961,937 593,614 1,368 231% 669,426 1,293 193%

** Does not include depreciation or capital projects

(**) - Change in Accounting Method Previous Campground Point of Sale system recorded advanced deposits as revenue at the time of receipt, regardless of the reservation date. The new system records these amounts as deposits

when received and records revenue at the time of check in. A one time entry is required to remove the previous deposit amounts from revenue and record them as deposits.

Week Ending: 5/31/2016 31 Days Passed

Revenue Days Remaining: 0 0 Days Available

#DIV/0! Pacing Target

Department Subset MTD Revenue MTD % of Goal Monthly Goal

Museum 90,933.23$ 109% 83,496.00$

Public Tours 29,965.18$ 128% 23,372.00$

Group Tours 32,497.40$ 95% 34,124.00$

Retail Sales 28,470.65$ 110% 26,000.00$

Info Center Gate 378,593.00$ 116% 327,337.00$

Info Center Gift Shop 27,974.00$ 91% 30,790.00$

GSTC 149,939.06$ 116% 129,223.63$

Concessions 98,301.74 116% 84,957.42$

Admissions 51,637.32 117% 44,266.21$

Campground 99,458.00$ 85% 117,272.00$

Site Rental 85,013.00 83% 102,772.00$

Concessions 14,445.00$ 100% 14,500.00$

Golf * 228,692.30$ 95% 239,953.37$

Mini-Golf/Bikes 31,736.78$ 101% 31,377.74$

Tennis 3,304.58$ 65% 5,052.44$

Summer Waves 295,580.31$ 115% 256,392.19$

McCormick's * 52,842.00$ 84% 62,908.23$

1,359,053.26$ 106% 1,283,802.60$

Notes:

TOTAL REVENUES

JIA EOM MAY 2016 REVENUE UPDATE

* revised numbers

Paying Guests Annual Passes Paying Guests Annual Passes Paying Guests Annual Passes Paying Guests Annual Passes

January 16,980 39,244 16,937 35,978 24,403 38,634 20,521 42,084

February 17,138 37,244 20,290 37,338 23,944 40,037 24,906 45,113

March 32,263 44,105 33,228 43,011 39,989 47,779 36,250 52,582

April 34,063 40,096 40,134 39,732 49,237 45,221 42,687 49,140

May 50,586 44,254 56,718 43,118 71,430 48,837 50,866 52,704

June 54,932 41,247 63,203 41,339 75,121 46,845

July 74,988 42,597 76,467 42,546 71,405 37,332

August 46,634 37,890 47,550 50,188 48,062 43,299

September 41,269 37,767 38,426 54,357 46,013 43,015

October 29,299 37,553 35,214 40,702 38,480 44,986

November 20,672 32,283 22,907 34,107 29,820 39,722

December 18,912 32,861 23,502 35,552 24,484 42,096

Paying Guests Annual Passes Paying Guests Annual Passes Paying Guests Annual Passes Paying Guests Annual Passes

Totals 437,736 467,141 474,576 497,968 542,388 517,803 175,230 241,623

Grand totals:

2015

416,853904,877 972,544 1,060,191

Traffic Counts2016

2013 2014 2015

2016

2016

2013 2014 2015

2013 2014

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2013

2014

2015

2016

Gate Traffic Counts by MonthPaying Guests and Decal Entries Combined

0

100,000

200,000

300,000

400,000

500,000

600,000

2013 2014 2015 2016

Paying Guest

Annual Passes

Annual Traffic Counts

JUNE 3, 2016 MAY Financial Review Jekyll Island Convention Center MAY FY2016 FY2015 FY2014 FY2013

Exception Notes: Strange month – We had budgeted for 9 events plus $7000 in “pick up”. Of those 9 events – 5 canceled! Including Rotary 6900 budgeted at $96K! But we had a total of 28 events – booked in the year for the year; $22K in wedding revenue alone. GA Rural Water had a huge increase in attendance that reflected $25K in additional revenue. Institute of Continuing Legal Education came for their first meeting here – we budgeted $52K and their increased attendance garnered $75K an increase of $22K. This month could not have been predicted. FUTURE Contracts Issued – 12 Estimated revenue - $279,100 Conventions –7– Anticipated rev of $245,000 Meetings –1 –Anticipated revenue $5,600 Banquet –2 – Anticipated revenue $15,000 Weddings – 1 – Anticipated revenue $8,000. Public Event – 1- Anticipated revenue $5,500 NEW Proposals written – 16 JIA Sales – 9 Westin –4 C-vent - 3 SMG staff involved Site Visits and Planning Meetings for future business -32 Allyson M. Jackson General Manager – SMG Jekyll Island Convention Center

Number of Events 29 21 22 17 Event Days 51 40 40 52 Attendance 12,853 15,492 14,162 22,713 Revenue $437,736 actual

$348,781 budget $357,216 $410,867 $371,931

6/6/2016 at 11:43 AM An SMG Managed Facility

Revenue

2016 2015 2014 2013Revenue 437,736.00$ $357,216 $410,867 $371,931

2016 2015 2014 2013Number of Events 29 21 22 17

May Financial ReviewJekyll Island Convention Center

$-

$50,000.00

$100,000.00

$150,000.00

$200,000.00

$250,000.00

$300,000.00

$350,000.00

$400,000.00

$450,000.00

20162015

20142013

$437,736.00

$357,216

$410,867

$371,931

Revenue

0

5

10

15

20

25

30

20162015

2014

2013

29

2122

17

Number of Events


Fiscal YTD Event Income Summary

Assembly Banquet Convention Concert Meetings Consumer Sporting JIA Park

Total Event Income 115,999$ 410,462$ 1,643,703$ 32,854$ 349,730$ 47,994$ 57,504$ 23,213$ 26,213$

4%

15%

61%

1%

13%

2% 2%

1% 1%

Total Event Income

Assembly

Banquet

Convention

Concert

Meetings

Consumer

Sporting

JIA

Park


Annual Total Revenue* YTD

2016* 2015 2014 2013

Annual Revenue 2,707,930 2,146,801 1,937,942 1,546,332

-

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

2016* 2015 2014 2013

2,707,930

2,146,801

1,937,942

1,546,332

Annual Revenue


Contracts Issued-12 Estimated $279100

Conventions Meetings Banquets Public Events WeddingsContracts Issued 7 1 2 1 1Anticipated Rev of 245,000$ 5,600$ 15,000$ 5,500$ 8,000$

New Proposals - 16JIA Sales Westin Cvent

Proposals 9 4 3

Site Visits and Planning Meetings for future business-32 total.

Allyson M. JacksonGeneral Manager-SMGJekyll Island Convention Center

59%

8%

17%

8%

8%

Contracts Issued

Conventions

Meetings

Banquets

Public Events

Weddings

56%25%

19%

Proposals

JIA Sales

Westin

Cvent

HOTEL STATISTICS AT-A-GLANCE daysHotel Revenue

Total RevenueOccupancy RateRev PARADR

Total RevenueOccupancy RateRevPARADR


OCCUPANCY REPORT DETAIL 2016 2015# of Units Units Percent Average Room Room

Hotel Rms Avalbl Occpd Occpd Daily Rate RevPAR Revenue Revenue

Beachview Club 38 1,178 408 34.6% 236.66$ 81.97$ 96,556.27$ 87,041.00$ 9,515$ 11%

Buccaneer Beach Resort - 0 0 #DIV/0! #DIV/0! #DIV/0! -$ -$ -$ 0%

Holiday Inn Resort 157 4,867 3,387 69.6% 158.04$ 109.98$ 535,280.86$ 422,673.00$ 112,608$ 27%

Days Inn & Suites 124 3,844 2,998 78.0% 135.59$ 105.75$ 406,491.31$ 381,687.62$ 24,804$ 6%

GA Coast Inn - 0 0 #DIV/0! #DIV/0! #DIV/0! -$ -$ -$ 0%

Hampton Inn 138 4,278 3,895 91.0% 152.11$ 138.49$ 592,460.06$ 553,487.00$ 38,973$ 7%

Jekyll Cottages - 0 0 #DIV/0! #DIV/0! #DIV/0! -$ -$ -$ 0%

Jekyll Island Club Hotel 157 4,867 3,894 80.0% 216.23$ 173.00$ 841,984.39$ 830,595.00$ 11,389$ 1%

Quality Inn & Suites 71 2,201 1,402 63.7% 116.35$ 74.11$ 163,121.00$ 151,327.63$ 11,793$ 8%

Villas by the Sea 142 4,170 2,268 54.4% 176.41$ 95.94$ 400,090.18$ 382,694.02$ 17,396$ 5% Villas by the Sea - Jekyll Realty 17 527 99 18.8% 184.90$ 34.73$ 18,304.89$ 18,016.86$ 288$ 2%

Villas by the Sea - Parker Kaufman 16 496 207 41.7% 100.47$ 41.93$ 20,797.00$ 25,933.00$ (5,136)$ -20%

Westin 200 6,200 4617 74.5% 216.45$ 161.18$ 999,331.00$ 699,912$ 299,419$ 43%

Vacant - Limited Service Hotel - 0 0 #DIV/0! #DIV/0! #DIV/0! -$ -$ -$ #DIV/0!

May-16 Total 1,060 32,628 23,175 71.0% 175.81$ 124.87$ 4,074,417$ 3,553,367$ 521,050$ 14.7%

Revenue Variance

161.78$

124.87$ 175.81$

May-15

3,553,367$ 63.1%

107.83$ 170.99$

May-142,428,229$

69.6%112.54$

71.0%

JEKYLL ISLAND AUTHORITYHOTEL OCCUPANCY STATISTICS

May 2016

May-16

4,074,417$

$- $20.00 $40.00 $60.00 $80.00 $100.00 $120.00 $140.00 $160.00 $180.00

$- $500,000

$1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000

2013 2014 2015 2016

Rev

PAR

-AD

R

Rev

enue

Hotel Revenue Statistics - History

Revenue

ADR

RevPAR

____________________________________________________________________________________________________________________________________________________________

HOTEL STATISTICS AT-A-GLANCE daysHotel Revenue

Total RevenueOccupancy RateRev PARADR


Total RevenueOccupancy RateRevPARADROCCUPANCY REPORT DETAIL 2016 2015

# of Units Units Percent Average Room RoomHotel Rms Avalbl Occpd Occpd Daily Rate RevPAR Revenue Revenue

Beachview Club 38 5,379 2,301 42.8% 138.23$ 59.13$ 318,068 397,589 (79,521)$ -20%

Buccaneer Beach Resort - 0 0 #DIV/0! #DIV/0! #DIV/0! 0 0 -$ 0%

Holiday Inn Resort 157 23,864 12,873 53.9% 143.10$ 77.19$ 1,842,068 912,445 929,623$ 102%

Days Inn & Suites 124 18,848 14,190 75.3% 107.26$ 80.75$ 1,522,066 1,475,840 46,226$ 3%.

GA Coast Inn - 0 0 #DIV/0! #DIV/0! #DIV/0! 0 0 -$ 0%

Hampton Inn 138 20,976 15,725 75.0% 141.42$ 106.02$ 2,223,866 2,153,697 70,169$ 3%

Jekyll Cottages - 0 0 #DIV/0! #DIV/0! #DIV/0! 0 0 -$ 0%

Jekyll Island Club Hotel 157 23,864 15,904 66.6% 188.57$ 125.67$ 2,999,048 3,063,214 (64,165)$ -2%

Quality Inn & Suites 71 10,792 6,384 59.2% 99.09$ 58.61$ 632,567 697,197 (64,631)$ -9%

Villas by the Sea 142 18,201 11,222 61.7% 131.71$ 81.21$ 1,478,040 1,399,640 78,401$ 6% Villas by the Sea - Jekyll Realty 17 2,615 1,625 62.1% 99.06$ 61.55$ 160,965 117,325 43,640$ 37%

Villas by the Sea - Parker Kaufman 16 2,403 1,478 61.5% 91.98$ 56.57$ 135,949 121,064 14,885$ 12%

Westin 200 30,400 17,570 57.8% 184.40$ 106.57$ 3,239,876 814,014 2,425,862$ 298%

Vacant - Limited Service Hotel - 0 0 #DIV/0! #DIV/0! #DIV/0! 0 0 -$ #DIV/0!

2016 Total 157,342 99,272 63.1% 146.59$ 92.49$ 14,552,514$ 11,152,024$ 3,400,489$ 30.5%

2015 Total 125,192 80,772 64.5% 138.07$ 89.08$ 11,152,024$

2014 Total 105,261 67,367 64.0% 132.81$ 85.00$ 8,946,774$

85.00$ 132.81$

Revenue Variance

64.5%89.08$

138.07$

2014

8,946,774$ 64.0%

11,152,024$

JEKYLL ISLAND AUTHORITYHOTEL OCCUPANCY STATISTICSCalendar Year to Date - May 2016

2016

14,552,514$ 63.1%92.49$

146.59$

2015

$- $20.00 $40.00 $60.00 $80.00 $100.00 $120.00 $140.00 $160.00 $180.00

$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

2014 2015 2016

Rev

PAR

-AD

R

Rev

enue

YTD Hotel Statistics - History

Revenue

ADR

Rev PAR

$-

$500,000.00

$1,000,000.00

$1,500,000.00

$2,000,000.00

$2,500,000.00

$3,000,000.00

$3,500,000.00

$4,000,000.00

$4,500,000.00

January February March April May

Revenues by Month2014

2015

2016

____________________________________________________________________________________________________________________________________________________________

Changes to proposed budget:

Department of Labor changes – reduced estimated impact by $24K based on latest regulation changes effective November 2016.

Actual insurance rates received from State of Georgia Risk Management Department – unemployment insurance -$10K, liability insurance -$6K, worker’s comp insurance +20K, insurance on leased golf equipment +$4K. Net effect: $8K increase.

Licenses, registrations and subscriptions increased $17K due to cloud storage that was inadvertently omitted from the proposed budget.

The proposed revenues for Life is Good and Guest Information Center have been reduced $22K based on current trend analysis.

Water/Wastewater designated fund contributions (reserve account) reduced $10K due to impact of Department of Labor revisions and insurance changes.

Total impact to Cash reserve contribution for FY17 -$9.9K.

Fiscal Year 2017 Proposed Budget

Jekyll Island - State Park Authority

Jekyll Island Authority -Consolidated PROPOSED DRAFTFY2017 Budget

Proposed Projected Budget Actual Actual Actual

FY2017 Comments FY2016 FY2016 FY2015 FY2014 FY2013

REVENUES

GROSS REVENUES 27,036,047.68 Business leases $4.3M; Lot leases $578; Daily parking fee $2.9M; H/M tax $1.9M; Concessions $2.6M; Food $2M;

Admission fees $2.4M; Camp site rental $1.1M; Green fees & carts $1M; Incl $210K for participation fees from

The Cottages (not a recurring revenue source).

26,111,329.73 24,815,013.97 23,147,047.11 22,146,265.47 21,125,431.83

COST OF GOODS SOLD 1,893,849.00 Cost of merchandise, food, beverage and fuel sold 1,853,605.29 1,817,745.85 1,629,819.16 1,677,295.00 1,577,006.98

NET REVENUE 25,142,198.68 24,257,724.44 22,997,268.12 21,517,227.95 20,468,970.47 19,548,424.85

EXPENSES

PERSONNEL 12,312,929.90 Incl 3% pay increase for staff; Incl $85K estimated DOL increase; Health ins $1.8M; Retirement $1.5M; employee

development $43K; Includes 7 additional FT staff (mainly Roads dept & Youth Center)11,217,366.56 11,283,268.34 9,939,927.91 10,210,633.02 10,150,314.64

MOTOR VEHICLE 228,045.59 Fuel for vehicles & equipment $128K; R&M of vehicles and ATV's $100K (incl re-roof trams $15K) 214,590.39 264,920.76 230,706.43 286,323.22 258,009.32

SUPPLIES & MATERIALS 1,918,149.02 Chemicals & Fertilizers $507K; Special Event supplies $199K; Plants & Seeds $125K; Bathroom/cleaning supplies

$120K; exhibits $95K (incl $80K for Wanderer exhibit); Uniforms $88K; Sand & Soil $77K1,607,563.45 1,640,884.72 1,588,509.50 1,539,667.68 1,611,688.55

REPAIRS & MAINTENANCE 1,573,832.54 Building/Structure R&M $756K (Historic bldgs $240K; Summer Waves $129K); Roads/Grounds R&M $210K (road

impr $84K; campsite impr $20K); Equipment R&M $235K (pumps, motors, wells, mowers, etc); Service Contracts

$374K (Water tower maint $73K; equipment svc agreements)

1,374,387.06 1,329,308.59 1,442,492.10 1,235,598.21 1,020,704.01

UTILITIES 1,817,771.34 Electricity $1.1M; heating/cooking fuel $35K; water/sewer $283K; trash $239K; internet/cable $80K; telephone

$105K1,716,543.14 1,715,282.30 1,747,615.26 1,639,189.60 1,462,768.08

INSURANCE 854,321.51 Worker's comp $314K; liability ins $121K; property ins $72K; vehicle ins $4.6K; fire fee $342K 817,559.47 807,745.79 874,461.17 771,690.25 670,197.58

ADVERTISING & PROMOTION 665,294.62 Brand & advertising $393K; Public Relations $75K; BGIVB $100K; Convention Sales $27K; Group promotions

(meetings, promotional) $53K; help wanted 5K; Marketing fee charged to Amenities not continued in FY17 $294K

(offset by reduction in marketing revenue).

971,733.13 1,059,121.08 857,953.57 703,053.69 925,002.84

TRAVEL 122,676.00 Sales travel; continuing education & conference travel; Board meals & lodging 68,268.72 89,671.00 66,132.54 70,460.32 75,285.37

LICENSES, REGISTRATIONS & SUBCRIPTIONS 181,375.51 Professional associations; training registration fees; Microsoft subscription; web hosting; cloud storage 115,261.32 118,493.61 125,616.61 71,450.26 74,851.67

CONTRACTS 2,884,124.15 Infrastructure assessment study $150K; Golf Master Plan $40K; SMG contract and staffing $1.5M; Conservation

contracts $104K; Special events $174K (entertainment, fireworks, etc); Waste Mgmt $208K2,555,453.71 2,513,919.38 2,171,208.96 2,142,373.93 2,197,942.46

BUILDING & EQUIPMENT RENTAL 481,154.25 Golf Course equip $72K; Golf cart lease $220K; Event equipment rental; heavy equipment rental; manlift rental;

copier rental; Bldg rent LIG $21K 359,393.27 354,013.79 317,559.09 264,684.34 274,036.71

CREDIT CARD FEES & BANK FEES 245,173.83 Credit card processing fees, bank stop payment fees, statement fees 239,294.30 221,942.98 218,674.46 209,860.13 200,597.42

PRINTING & PUBLICATIONS 218,920.55 Marketing $100K (Visitor Guide, maps, brochures, annual report); Guest Info Center $67K (AVI stickers, daily

passes); GSTC $12K (turtle stamp cards, posters, signs); letterhead, general printing159,026.63 167,460.05 172,859.10 189,208.96 211,198.44

EQUIPMENT PURCHASES <$5K 227,466.00 General equipment replacement: Computers, blowers, edgers, weedeaters, pumps, controllers, welder, trailer,

impact wrenches, wi-fi upgrade, range ball machine; expand skating rink203,536.30 175,361.00 129,503.72 76,196.24 112,815.12



INTEREST EXPENSE 41,194.10 Interest on OneGeorgia Loan ($1.6M loan) 33,616.33 33,616.33 0.00 8,384.00 24,587.00

TOTAL OPERATING EXPENSES 23,772,428.91 21,653,593.78 21,775,009.72 19,883,220.42 19,418,773.85 19,269,999.21

OPERATING INCOME 1,369,769.77 2,604,130.66 1,222,258.40 1,634,007.53 1,050,196.62 278,425.64

BOARD DESIGNATED FUND CONTRIBUTIONS

Tourism Development Fund 560,072.76 549,646.42 567,334.23 243,000.00

Water / Sewer Fund 253,226.25 271,470.62 258,787.14 197,000.00

Retail Village $1.6M loan payment (fixed) 142,792.70 150,370.47 150,370.47 0.00

Retail Village - early repayment (delayed loan) 100,000.00 0.00 129,066.32 0.00

Fire Department equipment fund 20,000.00 25,000.00 25,000.00 28,000.00

Payment to JIF for Mosaic project 150,000.00 150,000.00

Total Designated Fund Contributions 1,226,091.71 1,146,487.51 1,130,558.16 468,000.00

CONTRIBUTION TO CASH RESERVES 143,678.06 1,457,643.15 91,700.24 1,166,007.53

Projected Budget Actual

CAPITAL EQUIPMENT & PROJECTS FUNDED FROM CASH RESERVES FY2016 FY2016 FY2015

CASH RESERVE CONTRIBUTION 1,457,643.15 91,700.24 1,166,007.53

Projects approved from FY15 funds: 970,144.00

Projects previously approved from FY16 funds: 143,000.00

Proposed additional FY16 requests:

Kiddie Pool 500,000.00

Road resurfacing (DOT matching funds) 50,000.00

McCormick's Grill renovation 55,000.00

Golf Club House restroom renovation 129,000.00

Jeep for Museum tram 25,000.00

Small bucket truck 30,000.00

Large bucket truck 50,000.00

Mini-golf obstacles - replace 6 20,000.00

Tennis roof & exterior repair 22,000.00

Large format printer (shared w/ 3 depts) 10,000.00

Replace billboard at entrance 36,000.00

Replinish china at Convention Center (broken pieces) 20,200.00

Purchase tables (rounds & classroom) 8,600.00

Security Camera system at Convention Center 45,000.00

Meeting room chairs at Convention Center 13,500.00

Village buildout completion 200,000.00

Total 1,214,300.00

Total Capital Equipment & Projects Total Capital Equipment & Projects 1,357,300.00 0.00 970,144.00

CONTRIBUTION TO CASH RESERVE AFTER CAPITAL PROJECTS 100,343.15 91,700.24 195,863.53

Previously Approved Capital Equipment and Projects:

Amount

Projects approved from FY15 funds:

Retail Village landscaping, lights & project completion 310,000.00

Road resurfacing (DOT matching funds) 59,000.00

Road Improvements (possible grant match) 50,000.00

Point of Sale system 200,000.00

Equipment purchases 131,644.00

Vehicle purchases 94,000.00

Campground pavillion (partial) 50,000.00

Other projects 75,500.00

TOTAL 970,144.00

Projects approved from FY16 funds:

Intern Housing renovations 50,000.00

Tourism grant match - skating rink 30,000.00

Tortuga Jack' s - replace roof 45,000.00

Golf equipment lease - FY16 impact 18,000.00

TOTAL 143,000.00

Jekyll Island Authority -Administration PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 3,763,445.69 Business leases $3.1M; Lot leases $578K; Alcohol license & taxes $83K; rebates & reimb $34K; FY17 budget

includes participation fees from The Cottages ($210K), which is not a recurring revenue source. 3,391,766.94 3,023,557.48 3,549,549.19 3,348,837.70 3,255,600.64

COST OF GOODS SOLD 0.00 0.00 0.00 0.00 0.00 0.00

NET REVENUE 3,763,445.69 3,391,766.94 3,023,557.48 3,549,549.19 3,348,837.70 3,255,600.64

EXPENSES

PERSONNEL 1,588,998.73 Incl DOL increase; Training, recognition & tuition reimb $43K; Estimated 5% incr in health; no incr in retirement;

no additional staff requested in FY171,591,891.97 1,515,066.67 1,225,405.94 1,370,791.61 1,345,068.32

MOTOR VEHICLE 910.00 Fuel and misc repairs for admin vehicle 672.38 1,350.00 (313.67) 6,051.08 3,545.65

SUPPLIES & MATERIALS 40,296.03 Office supplies $19K; postage $14K; conference room chairs $2K; uniform shirts $2K; bathroom & cleaning

supplies $2.4K57,370.83 34,884.60 36,980.60 45,476.48 46,533.81

REPAIRS & MAINTENANCE 91,355.68 General building R&M $18K; Service contracts $72K (incl $50K POS annual support); FY16 included GSP building

repair; FY15 included carpet and Fins improvements 63,213.42 59,720.01 126,304.21 46,663.14 56,584.25

UTILITIES 79,108.86 Electricity $41K; Water/Sewer $7K; Trash $4.8K; internet $6K; telephones $20K (admin & airport) 76,913.64 61,615.20 99,252.22 63,312.19 53,966.79

INSURANCE 149,390.60 Fire fee $74K; worker's comp $43K; liability $11K; building ins $20K 130,302.23 127,323.60 152,632.83 141,411.76 115,817.69

ADVERTISING & PROMOTION 12,500.00 Board and general meeting expenses and promo items $12K; help wanted ads $500 12,732.12 11,007.76 15,146.06 12,239.42 11,675.85

TRAVEL 27,050.00 Board member meals & lodging, continuing education travel, auditor travel reimb, mileage reimb 20,018.32 30,300.00 22,593.65 29,785.24 26,201.85

LICENSES, REGISTRATIONS & SUBCRIPTIONS 55,350.61 Professional assoc; training registration fees, Microsoft subscription, web hosting, licenses 29,135.61 34,381.61 20,349.01 8,899.04 7,727.02

CONTRACTS 513,416.89 Dept of Law $36K; SAG $5K; Infrastructure assessment study $150K; Payroll processing $60K; IT services $79K; Golf

Master Plan $40K; Project Mgr $52K; other $91K333,244.28 314,469.02 227,490.69 251,398.78 312,132.12

BUILDING & EQUIPMENT RENTAL 9,480.00 Copier rental; postage meter rental 9,356.45 14,093.24 15,995.64 9,418.04 9,643.38

CREDIT CARD FEES & BANK FEES 19,383.12 Credit card processsing fees; stop payment fees; statement fees 21,510.39 27,229.03 21,253.29 29,434.55 22,342.40

PRINTING & PUBLICATIONS 3,761.58 Business cards, checks, letterhead 2,402.04 3,795.41 2,734.95 494.40 2,294.55

EQUIPMENT PURCHASES <$5K 37,582.00 Replace 25 computers, 15 monitors, switches, printers $32K; HR ID card printer $3K; server $3K 6,627.44 12,000.00 9,569.00 4,399.86 13,793.96

INTEREST EXPENSE 0.00 Bond paid off 06/2014 0.00 0.00 0.00 8,384.00 24,587.00


OPERATING INCOME 1,134,861.59 1,036,375.82 776,321.33 1,574,154.77 1,320,678.11 1,203,686.00

Jekyll Island Authority -Conservation PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 326,575.02 Allocation from parking fee $289K; CIG grant reimb $25K; donations $6K; Nature programs $6K 235,561.58 238,476.97 190,555.95 130,419.11 108,809.67


NET REVENUE 326,575.02 235,561.58 238,476.97 190,555.95 130,419.11 108,809.67

EXPENSES

PERSONNEL 204,101.02 Transferred 1 PT compliance officer to Conservation in FY17 for beach patrol; Added 1 FT Ranger position in FY16 189,033.90 185,923.22 137,900.72 97,023.89 85,408.56

MOTOR VEHICLE 1,526.00 Fuel and general R&M for ATV's and vehicle 832.46 2,120.00 833.19 338.39 56.71

SUPPLIES & MATERIALS 7,190.00 Green screen event supplies $6K; first aid supplies, office supplies, program supplies 6,467.46 8,695.30 7,222.03 6,086.23 5,687.96

REPAIRS & MAINTENANCE 0.00 Misc equipment repair in FY16 and prior years 12.58 0.00 158.72 282.53 224.92

UTILITIES 1,080.00 Land lines and cell phones 1,016.91 900.00 881.20 838.05 613.66

INSURANCE 6,004.79 Workers comp $5.3K; liability ins $736 4,182.56 4,182.56 2,799.64 2,236.60 1,728.84

ADVERTISING & PROMOTION 200.00 Payment of gate fees for contractors and guests 144.00 0.00 64.48 83.53 0.00

TRAVEL 500.00 Travel for local meetings 8.00 200.00 1,716.51 1,545.74 674.27

LICENSES, REGISTRATIONS & SUBCRIPTIONS 180.00 Local meetings - registration fees 20.00 100.00 570.00 (179.38) 240.00

CONTRACTS 104,893.21 Deer & plant study $35K; Forton Pond grant $40K; pond mgmt $29K; FY16 = Deer & plant study 30,943.24 35,556.00 14,998.00 25,458.00 11,181.00

BUILDING & EQUIPMENT RENTAL 0.00 Copier rental in FY15 0.00 0.00 402.28 0.00 0.00

CREDIT CARD FEES & BANK FEES 0.00 0.00 0.00 0.00 0.00 0.00

PRINTING & PUBLICATIONS 300.00 Misc sign printing 69.99 200.00 509.40 74.52 232.19

EQUIPMENT PURCHASES <$5K 600.00 Misc small equipment 5,097.84 600.00 2,716.24 4,441.68 5,309.78

INTEREST EXPENSE 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL OPERATING EXPENSES 326,575.02 237,828.94 238,477.08 170,772.41 138,229.78 111,357.89

OPERATING INCOME 0.00 (2,267.36) (0.11) 19,783.54 (7,810.67) (2,548.22)

Jekyll Island Authority -Intern Housing PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 93,750.00 Rental income from Americorps members and interns; FY17 includes $50K reimb from GSTC for renovation of 2

houses43,705.00 41,550.00 39,547.50 30,115.00 16,450.00


NET REVENUE 93,750.00 43,705.00 41,550.00 39,547.50 30,115.00 16,450.00

EXPENSES

PERSONNEL 0.00 No staff assigned to this department 0.00 0.00 0.00 0.00 0.00

MOTOR VEHICLE 0.00 No vehicles assigned to this department 0.00 0.00 0.00 0.00 0.00

SUPPLIES & MATERIALS 4,876.85 Furniture for renovated houses $4.5K; misc household supplies 165.70 1,085.00 1,565.22 77.65 0.00

REPAIRS & MAINTENANCE 54,200.00 Renovate 2 houses $47K; general maint $6K 20,587.28 11,200.00 2,503.08 17,061.87 10,801.37

UTILITIES 20,014.65 Electricity $11K; water/sewer $3.3K; trash $2.8K; internet $3K 19,138.71 19,540.26 17,493.39 17,632.54 14,649.42

INSURANCE 1,491.50 Fire protection fee $1.3K; property insurance $211 1,491.48 1,491.48 1,491.48 1,478.64 1,706.82

ADVERTISING & PROMOTION 0.00 0.00 0.00 0.00 0.00 0.00

TRAVEL 0.00 0.00 0.00 0.00 0.00 0.00

LICENSES, REGISTRATIONS & SUBCRIPTIONS 0.00 0.00 0.00 0.00 0.00 0.00

CONTRACTS 0.00 Tree maintenance 0.00 2,500.00 0.00 0.00 0.00

BUILDING & EQUIPMENT RENTAL 0.00 0.00 0.00 0.00 0.00 28.30


PRINTING & PUBLICATIONS 0.00 0.00 0.00 0.00 0.00 0.00

EQUIPMENT PURCHASES <$5K 9,000.00 Washers & dryers (6 sets) $4.4K; A/C unit replacement $4K; small appliance replacement 6,344.29 4,650.00 4,651.00 0.00 0.00



OPERATING INCOME 4,167.00 (4,022.46) 1,083.26 11,843.33 (6,135.70) (10,735.91)

Jekyll Island Authority -Foundation PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 66,773.05 Reimburement from JIF for operating expenses paid by JIA 62,783.59 59,615.59 103,999.56 104,000.00 105,628.22


NET REVENUE 66,773.05 62,783.59 59,615.59 103,999.56 104,000.00 105,628.22

EXPENSES

PERSONNEL 185,216.97 No change in staffing in FY17; insurance rates incr 5% in January; no change in retirement rate 171,780.12 189,578.53 143,881.86 140,935.05 177,871.69

MOTOR VEHICLE 0.00 No vehicle assigned to this department 0.00 0.00 0.00 0.00 0.00

SUPPLIES & MATERIALS 3,680.00 Office supplies $1.5K; postage $2K; name tags, misc supplies 3,527.92 3,620.00 3,705.28 3,930.75 5,667.84

REPAIRS & MAINTENANCE 135.00 Pest control 1,301.60 0.00 86.25 1,329.16 1,341.91

UTILITIES 5,064.00 Electricity $2.2K; telephone $2.2K; water/sewer & trash services 5,804.77 3,580.07 4,093.44 2,802.43 1,519.95

INSURANCE 6,677.15 Worker's comp $3.5K; liability ins $490; fire fee & property ins $2.7K (1/2 of Villa Ospo total) 6,580.40 6,856.52 5,599.28 4,473.16 3,457.80

ADVERTISING & PROMOTION 4,000.00 Meetings and promotion for fundraising activities and JIF board meetings 3,396.91 3,000.00 2,834.00 3,886.58 3,125.26

TRAVEL 2,500.00 Travel for fundraising campaign and meetings 2,394.51 3,500.00 3,970.99 2,624.81 3,369.93

LICENSES, REGISTRATIONS & SUBCRIPTIONS 1,516.90 Corporate registration, memberships, Brunswick News subscription, Rotary dues 973.54 859.00 2,606.50 664.91 1,555.91

CONTRACTS 31,000.00 Audit $12.5K; bookkeeper $12K; marketing $6K 25,100.00 23,000.00 26,743.02 20,541.60 17,644.39

BUILDING & EQUIPMENT RENTAL 7,800.00 Rent paid for Villa Ospo offices $6K; copier lease $1.8K 7,897.60 7,800.00 2,304.02 1,512.05 2,258.74


PRINTING & PUBLICATIONS 4,000.00 Letterhead, campaign flyers, misc printing 5,263.76 7,000.00 6,707.90 5,185.20 3,602.23

EQUIPMENT PURCHASES <$5K 400.00 Printers or other small equipment replacement 0.00 400.00 329.95 1,511.88 0.00



OPERATING INCOME (185,216.97) (171,237.54) (189,578.53) (98,897.93) (85,432.58) (115,787.43)

Jekyll Island Authority -Life is Good PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 311,130.02 Retail sales - clothing and other merchandise; opened in September 2015 275,175.24 505,510.05 0.00 0.00 0.00

COST OF GOODS SOLD 152,453.71 Cost of merchandise sold 134,750.00 253,260.52 0.00 0.00 0.00

NET REVENUE 158,676.31 140,425.24 252,249.53 0.00 0.00 0.00

EXPENSES

PERSONNEL 90,982.52 1 FT manager and PT employees 80,999.07 97,750.99 4,224.40 0.00 0.00

MOTOR VEHICLE 0.00 No vehicle assigned to this department 0.00 0.00 0.00 0.00 0.00

SUPPLIES & MATERIALS 3,086.30 Office supplies $720; bathroom/cleaning supplies $300; shop supplies $750; uniforms $600 6,166.71 5,291.90 12,981.91 0.00 0.00

REPAIRS & MAINTENANCE 2,355.00 General R&M, pest control, music service; FY15 and FY16 = store buildout 53,635.81 21,705.00 12,865.75 0.00 0.00

UTILITIES 7,330.00 Electricity $3.9K; Water/sewer $420; internet $2.7K; telephone $360 7,483.47 15,120.00 174.10 0.00 0.00

INSURANCE 2,001.60 Worker's comp $1.7K; liability ins $245 2,091.28 2,091.28 0.00 0.00 0.00

ADVERTISING & PROMOTION 0.00 Marketing fee removed in FY17 10,419.32 10,110.19 0.00 0.00 0.00

TRAVEL 0.00 Local mileage reimbursement 99.00 0.00 120.00 0.00 0.00


CONTRACTS 0.00 FY15 & FY16 = Store designer fee 2,745.00 0.00 7,032.19 0.00 0.00

BUILDING & EQUIPMENT RENTAL 21,148.56 Building rent and special event assessment; FY16 also included POS rental 26,896.38 24,969.67 488.20 0.00 0.00

CREDIT CARD FEES & BANK FEES 5,784.99 Credit card processing fees 5,632.80 9,379.61 0.00 0.00 0.00

PRINTING & PUBLICATIONS 100.00 Flyers, misc printing 115.73 400.00 16.50 0.00 0.00

EQUIPMENT PURCHASES <$5K 0.00 FY16 = computer, cash drawer, receipt printer 1,731.07 0.00 0.00 0.00 0.00


TOTAL OPERATING EXPENSES 132,788.97 198,015.64 186,818.64 37,903.05 0.00 0.00

OPERATING INCOME 25,887.34 Projected income includes $50K for store buildout not budgeted in FY16. We were not able to complete build out

when budgeted in FY15. Operating budget for FY16 was too aggressive.(57,590.40) 65,430.89 (37,903.05) 0.00 0.00

Jekyll Island Authority -Village Retail PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 458,392.35 Lease revenue from retail shops; FY16 also includes $41K reimb from GA Power 451,420.15 397,089.36 488.20 0.00 0.00


NET REVENUE 458,392.35 451,420.15 397,089.36 488.20 0.00 0.00

EXPENSES

PERSONNEL 0.00 No personnel assigned directly to this department 0.00 0.00 0.00 0.00 0.00


SUPPLIES & MATERIALS 13,000.00 Public restroom supplies $6K; chemicals/fertilizers $3K; plants/seeds $4K 8,021.70 3,000.00 0.00 0.00 0.00

REPAIRS & MAINTENANCE 37,072.32 General bldg & parking lot maint $12K; wall screening $10K; pressure washing $8K; elevator svc $2K 58,828.90 22,479.00 0.00 0.00 0.00

UTILITIES 43,874.00 Electricity (public areas) $14K; trash compactors & pickup $23K; wi-fi $6K; telephone $276 24,369.89 24,200.00 0.00 0.00 0.00

INSURANCE 3,570.00 Property insurance 1,131.56 4,526.24 0.00 0.00 0.00


TRAVEL 0.00 0.00 0.00 0.00 0.00 0.00


CONTRACTS 0.00 FY16 = wi-fi installed 7,647.72 0.00 0.00 0.00 0.00




EQUIPMENT PURCHASES <$5K 0.00 FY16 = security cameras 34,125.44 29,831.00 0.00 0.00 0.00

INTEREST EXPENSE 41,194.10 Interest expense on OneGeorgia loan 33,616.33 33,616.33 0.00 0.00 0.00

TOTAL OPERATING EXPENSES 138,710.42 167,741.54 117,652.57 0.00 0.00 0.00

OPERATING INCOME 319,681.93 283,678.61 279,436.79 488.20 0.00 0.00

OneGeorgia loan - principal payment ($1.6M) 142,792.70 Repayment for this loan started July 2015; $45,996.70 quarterly until 4/1/2025 150,370.47 150,370.47 0.00 0.00 0.00

Jekyll Island Authority - Marketing, Sales & Events PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 1,768,989.63 H/M taxes $1.3M; Village event assessment $54K; vendor booth fees $61K; event admissions $157K; sponsorships

$90K; registration fees (GA/FL) $80K; Co-op advertising $16K; JIA Marketing allocation eliminated in FY17 $294K

(offset by reduction in expense in other depts)

1,892,181.84 1,968,077.64 1,446,722.14 1,577,758.55 1,626,974.47


NET REVENUE 1,768,989.63 1,892,181.84 1,968,077.64 1,446,722.14 1,577,758.55 1,626,974.47

EXPENSES

PERSONNEL 845,783.93 FY17 incl PT Production Designer $22K; FY16 includes new Sr. Director and new staff 763,743.64 807,245.48 519,926.80 614,075.12 687,171.04

MOTOR VEHICLE 0.00 Gas for JIA admin vehicle for out of town meetings 52.04 0.00 61.06 75.66 0.00

SUPPLIES & MATERIALS 198,377.34 Office supplies $6K; special events supplies $183K; event staff shirts $5.5K; sales display $2K 181,504.21 223,059.09 179,195.09 161,302.89 180,060.39

REPAIRS & MAINTENANCE 0.00 FY16 = office improvements; previous yrs = billboard repair, office improvements, svc contracts 1,874.70 0.00 4,798.42 4,874.25 2,879.22

UTILITIES 16,810.40 25% of Annex building R&M, water/sewer, trash $5.9K; landlines & cell phone $10K ; internet reimb for offsite sales

staff $72015,589.34 13,026.60 9,825.99 10,701.21 16,729.16

INSURANCE 23,595.72 Worker's comp $19K; liability ins $2.7K; property ins & fire fee $1.6K (25% of Annex building) 22,318.92 22,490.89 19,597.48 20,129.16 15,560.04

ADVERTISING & PROMOTION 633,321.00 Media & agency fees $393K; public relations $75K; BGIVB contract $100K; Convention sales funds $27K; group

promotion (meetings, promo items) $25K; Event promotions $12K634,487.61 737,190.00 722,877.71 563,462.29 753,052.50

TRAVEL 49,600.00 Conferences, meetings, sales travel 18,564.86 15,000.00 9,979.26 5,762.86 18,673.82

LICENSES, REGISTRATIONS & SUBCRIPTIONS 68,168.00 Silverpop $19.5; Cision $9K; Sprout $6K; registration fees, association memberships 42,284.65 38,265.00 53,385.57 26,868.18 29,771.64

CONTRACTS 201,010.68 Marketing contracts $27K; special events $174K (entertainment, production fees, photographer, fireworks,etc) 243,482.24 182,348.02 156,367.02 134,551.38 102,426.53

BUILDING & EQUIPMENT RENTAL 50,185.00 Copier rental; event rentals $43K (restrooms, lights, chairs, tents, etc) 53,418.31 46,650.00 40,144.87 34,850.46 39,590.73

CREDIT CARD FEES & BANK FEES 0.00 0.00 0.00 0.00 0.00 (164.73)

PRINTING & PUBLICATIONS 100,220.00 Visitor Guide, brochures, event tickets, guides, maps, annual report 62,793.09 42,100.00 48,692.62 35,072.70 77,245.98

EQUIPMENT PURCHASES <$5K 3,750.00 Camera with video & lenses $1K, hand carts, tents, stantions; FY16 = Mac computer $1.5K, sound system $3.5K 5,063.30 9,100.00 593.93 3,390.80 783.72




Jekyll Island Authority -Tourism Development PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 560,072.76 30% of Hotel/Motel tax budget 549,646.42 567,334.23 243,443.46 0.00 0.00


NET REVENUE 560,072.76 549,646.42 567,334.23 243,443.46 0.00 0.00

EXPENSES

PERSONNEL 0.00 0.00 0.00 0.00 0.00 0.00

MOTOR VEHICLE 0.00 0.00 0.00 0.00 0.00 0.00

SUPPLIES & MATERIALS 0.00 0.00 0.00 0.00 0.00 0.00

REPAIRS & MAINTENANCE 0.00 0.00 0.00 0.00 0.00 0.00

UTILITIES 0.00 0.00 0.00 0.00 0.00 0.00

INSURANCE 0.00 0.00 0.00 0.00 0.00 0.00


TRAVEL 0.00 0.00 0.00 0.00 0.00 0.00


CONTRACTS 0.00 0.00 0.00 0.00 0.00 0.00




EQUIPMENT PURCHASES <$5K 0.00 0.00 0.00 0.00 0.00 0.00


TOTAL OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00

OPERATING INCOME 560,072.76 Amount will be set aside as Designated Fund Balance to be used in the next Fiscal Year for Tourism Development 549,646.42 567,334.23 243,443.46 0.00 0.00

Jekyll Island Authority -Guest Information Center PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 929,553.60 Annual decals $604K; Daily pass sales $2.9M; amount allocated to Conservation, Landscaping, Roads & Grounds

$2.9M; Concession sales $390K1,030,069.22 790,064.51 1,053,899.71 933,346.23 511,070.61

COST OF GOODS SOLD 185,222.06 Cost of merchandise sold 170,956.12 184,251.90 176,844.09 162,520.18 113,272.92

NET REVENUE 744,331.54 859,113.10 605,812.61 877,055.62 770,826.05 397,797.69

EXPENSES

PERSONNEL 350,501.77 Requesting FT Reservation Specialist $52K (incl benefits) and PT reservationist $12K; includes 5% incr in health

insurance; no change in retirement %278,691.57 278,587.82 283,553.30 288,828.04 299,381.35


SUPPLIES & MATERIALS 10,191.00 Shop supplies (bags, shipping supplies, register tape) $4.2K; uniforms $1.6K; postage $2K; office supplies $1K;

bathroom & cleaning supplies $720; store fixtures $50414,000.62 10,481.61 11,752.74 10,754.15 33,282.53

REPAIRS & MAINTENANCE 25,912.50 General building & equipment repair $3K; gate R&M $17.4K; Office carpet & improvements $5K 31,614.39 18,087.50 33,062.96 15,381.63 16,155.48

UTILITIES 18,854.20 Electricity $10K; water/sewer $1.7K; trash fees $1.8K; internet and phones $5.3K; adding 2 land lines for reservation

position17,206.92 19,003.92 16,692.02 35,488.42 26,193.36

INSURANCE 8,820.29 Worker's comp $5.3K; liability ins $735; fire fee $2.2K; property ins $574 6,998.07 6,998.07 8,414.79 6,157.12 4,683.52

ADVERTISING & PROMOTION 5,400.00 Island Treasures program $4K (previously pd by Mktg); coffee for guests $1.4K; Marketing fee eliminated in FY17 17,427.19 17,601.30 2,133.77 3,248.52 2,184.00

TRAVEL 1,200.00 On Island mileage reimbursement 1,659.39 1,150.00 0.00 529.20 0.00

LICENSES, REGISTRATIONS & SUBCRIPTIONS 0.00 719.53 0.00 3,045.04 688.47 716.57

CONTRACTS 1,800.00 Shopify fees - online retail 3,090.80 1,800.00 855.50 9,532.81 0.00

BUILDING & EQUIPMENT RENTAL 5,888.28 Copier; water cooler; booth rent for Shrimp & Grits $1.4K 6,040.65 6,403.73 5,337.99 6,306.11 4,078.76

CREDIT CARD FEES & BANK FEES 71,408.13 Credit card processing fees; use of credit cards is increasing 68,889.24 58,858.30 63,772.75 52,056.12 38,411.59

PRINTING & PUBLICATIONS 67,474.00 AVI stickers, daily passes, prox cards, information forms; expenses higher in FY13 & FY14 when all decals changed to

AVI tags63,895.30 94,020.18 90,821.16 125,595.27 103,854.25

EQUIPMENT PURCHASES <$5K 0.00 0.00 0.00 2,419.02 558.22 6,140.00



OPERATING INCOME 176,881.37 348,879.43 92,820.18 355,194.58 215,701.97 (137,283.72)

Jekyll Island Authority -Soccer/ Youth & Learning Center PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 159,281.96 Soccer field rental $24K; GISA trash fees $8.8K; reimb of Youth Center expense from 4-H $126K 28,552.56 28,618.68 28,354.20 26,902.80 27,400.00


NET REVENUE 159,281.96 28,552.56 28,618.68 28,354.20 26,902.80 27,400.00

EXPENSES

PERSONNEL 86,898.58 3 positions added for Youth Center landscape and maintenance (1 in July and 2 in January) 5,162.40 5,162.40 6,285.56 6,238.36 0.00

MOTOR VEHICLE 5,580.00 Gas & diesel for mowers and equipment 49.47 111.65 155.45 29.95 17.90

SUPPLIES & MATERIALS 31,201.00 Fertilizer $8K; Grass seed & plants $14.5K; small tools $6K; uniforms $1.3K; irrigation supplies $2K 7,421.00 11,800.00 5,033.19 11,140.67 11,030.00

REPAIRS & MAINTENANCE 2,100.00 General building repair $600; maint of mowing equipment $1.5K 762.72 2,700.00 3,955.28 4,758.76 380.75

UTILITIES 19,134.56 Electricity $4.3K; water/sewer for irrigation $6K; trash fees $8.8K 5,862.99 5,989.76 5,810.71 5,593.55 584.65

INSURANCE 6,267.82 Worker's comp $5.3K; liability ins $736.; property ins & fire fee $300 (soccer only - Youth Center will not be billed for

these expenses until FY18263.05 263.05 263.05 263.05 288.84


TRAVEL 0.00 0.00 0.00 0.00 0.00 0.00


CONTRACTS 0.00 0.00 0.00 0.00 0.00 0.00




EQUIPMENT PURCHASES <$5K 8,100.00 Weedeaters, edgers, backpack blowers, push mowers, walk behind mower needed for start up 0.00 700.00 0.00 369.99 0.00



OPERATING INCOME 0.00 All expenses reimbursed by Golden Isles Soccer and 4-H 9,030.93 1,891.82 6,850.96 (1,491.53) 15,097.86

Jekyll Island Authority -Museum PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 1,536,164.92 Lease revenue $636K; concession sales $265K; district tours $366K; motorcoach tours $209K; historic building rental

$35K; summer camp $6K; educational programs $6K1,362,421.96 1,382,403.01 969,040.19 848,842.30 1,024,482.62


NET REVENUE 1,405,093.68 1,235,057.94 1,258,403.01 846,302.59 740,925.02 922,644.49

EXPENSES

PERSONNEL 617,964.30 Additional PT staff needed for additional tour opportunities $20K; upgrade 1 tour guide to educator position;

includes 5% increase in health insurance; no increase in retirement523,534.65 529,989.27 467,425.28 502,495.00 469,068.97

MOTOR VEHICLE 17,669.47 Fuel for trams $2.3K; general R&M and re-roof trams $15K 8,463.57 14,030.00 5,736.59 14,088.98 11,641.66

SUPPLIES & MATERIALS 150,263.93 Wanderer exhibit $80K; exhibit maint $8K; decorations (Christmas, July 4th) $19K; archival map cases and shelves

$14K; special events supplies $7K; office supplies $5K35,861.82 51,587.42 43,343.66 49,755.72 37,035.70

REPAIRS & MAINTENANCE 308,217.16 Mistletoe paint & porch $160K; Moss paint $80K; Faith Chapel walkway $10K; service contracts $24K (incl A/C maint

$12K, pest control, alarm monitoring)306,064.18 291,050.40 339,336.41 299,275.76 112,567.23

UTILITIES 155,918.71 Electricity $84K; water/sewer $44K; trash fees $21K; telephone $6.5K 149,816.02 148,331.35 147,673.92 136,162.13 85,868.02

INSURANCE 79,156.12 Worker's comp $15K; liability ins $3K; Fire fee $43K; property ins $9.7K 79,969.89 79,865.73 81,927.02 79,794.82 73,020.93

ADVERTISING & PROMOTION 54.85 Help wanted ads; Marketing allocation fee removed in FY17 14,522.93 14,193.59 66.35 80.00 1,195.00

TRAVEL 3,500.00 Professional meetings; Mosaic related travel; research 1,175.00 2,550.00 458.48 38.76 370.71

LICENSES, REGISTRATIONS & SUBCRIPTIONS 4,848.00 Association memberships; Past Perfect software $2K 2,279.59 3,348.00 1,812.89 855.40 1,630.40

CONTRACTS 52,500.00 Hollybourne Engineering study $50K; Architect/engineer for Annex stairs/porch $2.5K 403.20 1,200.00 5,856.99 780.12 0.00

BUILDING & EQUIPMENT RENTAL 14,867.60 Copier, manlift, 8-passenger cart rental; restrooms for temporary location 10,446.84 6,219.60 5,941.10 5,235.70 4,859.95

CREDIT CARD FEES & BANK FEES 16,255.24 Credit card processing fees 15,171.57 13,109.02 13,466.19 10,120.97 9,515.28

PRINTING & PUBLICATIONS 1,000.00 Printing for Historic District 251.80 0.00 0.00 0.00 2,220.50

EQUIPMENT PURCHASES <$5K 6,250.00 Replace large format scanner; data loggers, fire pit; flat screen TV for program menu 1,470.68 0.00 3,800.00 1,070.78 739.00


TOTAL OPERATING EXPENSES 1,428,465.38 1,149,431.74 1,155,474.38 1,116,844.88 1,099,754.14 809,733.35

OPERATING INCOME (23,371.70) FY17 includes $80K for Wanderer exhibit and $50K for Hollybourne structural engineering Study 85,626.20 102,928.63 (270,542.29) (358,829.12) 112,911.14

Jekyll Island Authority -Turtle Center PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 2,218,915.18 Admission fees $598K; concession sales $1M; Americorps grant $271K; Educational tours $149K; memberships $21K;

Turtle license tags $20K; summer camp $28K; donations $92K2,129,086.61 2,109,235.86 2,110,523.34 1,890,754.56 1,702,206.22


NET REVENUE 1,710,361.38 1,648,319.95 1,658,671.94 1,639,986.21 1,449,521.06 1,392,761.96

EXPENSES

PERSONNEL 1,402,510.18 FY17 = 1 additional hospital position; upgrade 1 research position; includes Americorps member stipends $271K; no

change in retirement rate; estimated 5% increase in health ins1,214,160.67 1,215,906.22 1,131,077.92 1,103,004.21 972,254.10

MOTOR VEHICLE 4,814.11 Gas for van and ATV's $2.6K; fuel for generator $875; van and ATV repair $1.3K 5,666.24 8,766.12 7,241.02 9,552.05 5,346.24

SUPPLIES & MATERIALS 188,622.94 Drugs & medical supplies $66K; food & supplies for sea turtles and educational animals $48K; membership program

expenses $16K; camp expense $8.9K; uniforms $7K160,744.11 154,737.94 149,556.47 145,297.51 136,737.92

REPAIRS & MAINTENANCE 98,490.00 Hospital equip maint agreements, generator maint, service contracts $19K; Housing renovation $50K; door

replacement $11K; sales counter at Gift Shop $3K; equipment R&M $7K80,584.29 60,363.63 56,048.66 29,517.77 51,205.63

UTILITIES 73,984.17 Electricity $53K; water/sewer $7K; internet/cable $3.6K; telephones $10.5K; propane for heat 72,783.37 70,612.72 71,233.81 63,543.46 55,577.34

INSURANCE 40,511.18 Worker's comp $28K; liability ins $4K; Fire fee $7K; property ins $1.4K; auto ins $103 38,086.36 37,694.99 47,972.57 38,377.89 32,699.48

ADVERTISING & PROMOTION 1,301.00 Welcome basket for Americorps, parking passes for ppl dropping off sick turtles; nest tracker incidentals 30,988.81 33,372.29 1,764.86 7,680.13 4,198.19

TRAVEL 21,226.00 Travel to conferences for staff and Americorps members 11,649.53 21,726.00 13,602.14 19,684.23 11,185.85

LICENSES, REGISTRATIONS & SUBCRIPTIONS 11,402.00 Registrations for conferences; association dues 9,994.05 9,688.00 8,476.00 10,390.35 7,565.52

CONTRACTS 10,455.00 Diagnostic testing on turtles; FBI background checks; satelite transmitter time 14,105.63 14,671.00 18,632.89 14,386.36 12,048.82

BUILDING & EQUIPMENT RENTAL 7,800.00 Copier rental 8,721.34 9,120.70 9,174.50 8,900.03 6,924.88


PRINTING & PUBLICATIONS 11,505.00 Turtle stamp cards $7.3K; greenscreen posters; signs; photos for adoption packages 7,351.60 11,731.00 12,499.14 8,484.20 9,528.05

EQUIPMENT PURCHASES <$5K 13,744.00 Pumps, controllers, probes; webcams, dishwasher, equip for exhibit area; surgical equip 24,832.42 11,860.00 9,319.25 6,429.18 3,525.29



OPERATING INCOME (209,483.54) (62,825.47) (27,211.81) 74,842.70 (39,459.86) 62,607.14

Jekyll Island Authority -Fire Department PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 969,928.37 Fire fees $890K; ambulance service $69K; rental license fees $8.8K; permit fees; donations 929,860.70 921,412.62 929,744.56 931,570.89 870,646.46


NET REVENUE 969,928.37 929,860.70 921,412.62 929,744.56 931,570.89 870,646.46

EXPENSES

PERSONNEL 862,023.73 Move 2 FT Paramedic positions to PT for FY17; includes 5% incr in health ins; no rate change for retirement 836,003.36 798,091.50 801,753.66 801,185.84 745,668.90

MOTOR VEHICLE 19,588.09 Gas, diesel and repairs for ambulance, fire trucks, pickup truck and ATV 21,512.77 18,445.48 21,901.87 21,039.82 22,716.17

SUPPLIES & MATERIALS 19,782.78 Firefighter supplies $4K; uniforms $5.5K; first aid supplies $3.7K; bathroom & cleaning $2.5K 15,468.66 19,312.23 21,647.61 15,421.83 16,996.52

REPAIRS & MAINTENANCE 17,355.66 General R&M on station and grounds $11.7K; service contracts $6K (software maint agreements, pest control, etc) 13,640.01 14,658.78 23,130.95 14,374.41 13,998.02

UTILITIES 19,236.15 Electricity $12K; water/sewer $1.7K; trash fees $1.8K; cable $215; telephone $3.4K 18,582.92 17,422.25 18,311.37 16,810.59 15,028.78

INSURANCE 18,384.00 Worker's comp $12.3K; liability ins $1.7K; property ins $1.8K; vehicle ins $381; fire fee $2.2K 17,497.36 17,497.36 22,133.44 18,961.76 16,075.07

ADVERTISING & PROMOTION 240.00 Hosting Firefighter meetings (snacks) 2,571.92 1,100.00 125.29 880.32 347.44

TRAVEL 900.00 GA Fire Academy course; Fire Chief conference 2,491.10 2,025.00 848.31 511.66 458.02

LICENSES, REGISTRATIONS & SUBCRIPTIONS 5,100.00 Ambulance license $4.9K; conference registration fees 6,120.00 5,600.00 4,775.00 4,736.25 4,040.00

CONTRACTS 0.00 0.00 0.00 0.00 5,345.00 0.00

BUILDING & EQUIPMENT RENTAL 1,283.38 Copier rental 1,256.92 1,260.00 1,886.12 1,407.77 1,347.65


PRINTING & PUBLICATIONS 584.08 Misc printing needs & CPR cards for certification classes 382.00 820.00 623.08 3,156.60 2,214.46

EQUIPMENT PURCHASES <$5K 500.00 Chain saws 1,191.17 0.00 1,902.00 808.18 5,538.56



OPERATING INCOME 4,950.50 (6,857.49) 25,180.02 10,705.86 26,930.86 26,216.87

Jekyll Island Authority -Roads & Grounds PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 1,207,290.72 Amount allocated from Parking fees to pay for Roads & Grounds expenses 984,692.96 984,692.96 800,000.00 692,472.80 619,338.15


NET REVENUE 1,207,290.72 984,692.96 984,692.96 800,000.00 692,472.80 619,338.15

EXPENSES

PERSONNEL 774,403.75 Requesting 4 new positions in FY17 since we have added the Village and additional park areas on the Island; includes

$27K in temp service labor for causeway clearing and projects559,430.31 577,293.32 499,601.02 421,989.52 490,090.86

MOTOR VEHICLE 43,406.29 Gas and diesel for equipment and vehicles $28K; vehicle repairs $15K 45,024.29 51,253.50 51,840.26 50,538.86 48,058.63

SUPPLIES & MATERIALS 119,302.92 Christmas lights (bulbs, supplies, new lights) $48K; bathroom supplies for public areas $54K; uniforms $4K; limerock

for boat ramp, roads, parking lots $6K; plants/seeds $3K109,401.72 89,078.15 44,095.54 41,643.28 29,524.80

REPAIRS & MAINTENANCE 90,475.75 General building R&M and signs $21K; Roads & grounds improvements $59K (bike paths & roads); general

equipment R&M $10K61,619.18 95,525.75 79,673.00 60,949.27 49,415.13

UTILITIES 113,450.63 Electricity $2.5K; water/sewer $30K; trash fees $80K (public areas); telephone $1.4K 98,713.72 95,526.38 115,974.63 87,793.63 2,532.34

INSURANCE 41,131.70 Worker's comp $32K; liability ins $4K; vehicle ins $217; property ins $694; fire fee $4K 34,179.52 34,217.67 35,113.37 27,113.51 20,830.18

ADVERTISING & PROMOTION 381.68 Help wanted ads 202.33 0.00 248.28 234.00 0.00

TRAVEL 0.00 0.00 0.00 450.00 0.00 39.00


CONTRACTS 0.00 Waste disposal; tree trimming 1,048.21 0.00 5,429.95 0.00 0.00

BUILDING & EQUIPMENT RENTAL 20,000.00 Equipment rental; manlifts for Christmas lights and other projects 17,776.96 18,998.20 10,648.90 2,176.88 471.06



EQUIPMENT PURCHASES <$5K 4,738.00 Trimmers, blowers, edgers, chainsaws - replacement 26,020.70 22,800.00 14,987.49 2,860.00 1,204.00


TOTAL OPERATING EXPENSES 1,207,290.72 953,416.94 984,692.97 858,062.44 695,298.95 642,166.00

OPERATING INCOME 0.00 Cost of roads, grounds, bike trails, picnic areas and other public areas covered by Parking fee 31,276.02 (0.01) (58,062.44) (2,826.15) (22,827.85)

Jekyll Island Authority -Landcaping PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 1,438,401.34 Plant sales $25K; tree mitigation $2K; Allocation from parking fees $1.4M 1,406,737.83 1,414,183.22 1,353,095.43 1,364,727.72 1,227,522.24


NET REVENUE 1,438,401.34 1,406,737.83 1,414,183.22 1,353,095.43 1,364,727.72 1,227,522.24

EXPENSES

PERSONNEL 1,002,073.98 No change in staffing; includes 5% incr in health ins; no increase in retirement rate 956,783.90 1,007,551.06 934,814.85 869,228.83 801,375.25

MOTOR VEHICLE 38,007.42 Gas & diesel for vehicles & equipment $25K; vehicle repairs $13K 31,511.46 37,200.00 35,178.01 44,828.22 41,546.59

SUPPLIES & MATERIALS 164,205.00 Plants/seeds $55K (incl $10K for reforestation projects); sand/soil $28K; chemicals/fertilizer $40K; irrigation supplies

$13K; landscape & greenhouse materials $14K; uniforms $6.7K 136,199.98 150,920.00 148,061.91 126,641.48 157,959.35

REPAIRS & MAINTENANCE 36,607.80 General bldg R&M $10K; fans for greenhouse $2.4K; Captain Wylly pond planting $10K; General equipment R&M

$14K16,810.77 21,586.83 30,247.77 26,250.26 43,006.86

UTILITIES 133,878.17 Electricity $84K; Propane $3.8K; Water/sewer $34K; trash fees $9K; telephone $3.2K 122,145.41 125,041.09 140,566.57 119,042.57 91,248.27

INSURANCE 46,058.97 Worker's comp $36K; liability ins $6K; vehicle ins $733; bldg ins & fire fee $1.4K 48,036.15 47,974.26 61,317.18 55,929.68 42,177.81


TRAVEL 1,800.00 ASLA conference 1,423.53 1,800.00 0.00 2,191.65 1,042.27

LICENSES, REGISTRATIONS & SUBCRIPTIONS 2,370.00 ASLA conference and membership; ISA membership; training registration fees 1,545.00 1,560.00 930.00 535.00 1,180.00

CONTRACTS 4,400.00 Stump grinding & high risk tree trimming; other tree work will be done in house FY17 11,720.46 14,400.00 14,481.47 16,275.00 18,653.75




EQUIPMENT PURCHASES <$5K 8,500.00 Trimmers, edgers, pruners, benches, chainsaw, push mower and blower 5,203.50 5,650.00 11,944.37 14,854.24 0.00



OPERATING INCOME 0.00 75,097.31 (0.02) (24,816.00) 87,972.35 28,410.59

Jekyll Island Authority - Facility Maintenance PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 0.00 Sale of scrap equipment 1,555.87 0.00 0.00 0.00 608.89


NET REVENUE 0.00 1,555.87 0.00 0.00 0.00 608.89

EXPENSES

PERSONNEL 631,644.81 FY17 includes adjustment for tiered pay structure $15K; FY16 included 2 new positions (painter and craftsman) 586,845.24 578,062.26 498,362.50 530,422.93 505,625.60

MOTOR VEHICLE 10,382.64 Fuel for vehicles & equipment $7K; vehicle R&M $3.8K 12,800.97 14,114.14 12,717.33 19,181.65 12,892.35

SUPPLIES & MATERIALS 8,820.00 Uniforms $3.8K; replacement hand tools $2.4K; office supplies $1.5K; shop supplies $600 7,337.75 6,882.33 10,168.52 14,011.58 8,970.64

REPAIRS & MAINTENANCE 51,548.72 Wharf restroom sliding $10K; Annex stairs $7K; beach crossovers $6K; rebuild lights at tennis court 1, 2 & 3 $15K;

work order program $4.1K; general bldg & equipment R&M19,712.44 20,438.72 47,534.57 10,876.60 4,171.76

UTILITIES 22,746.82 Electricity $13K; water/sewer $2K; trash fees $3.4K; telephone $3.4K 22,722.76 23,071.20 23,328.70 22,236.69 18,343.91

INSURANCE 25,349.51 Worker's comp $19K; liability $2.7K; vehicle ins $165; property ins & fire fee $3K 28,580.58 28,580.58 31,128.26 28,056.46 23,163.28

ADVERTISING & PROMOTION 400.00 Help wanted adds 379.94 0.00 54.85 0.00 0.00

TRAVEL 0.00 70.00 0.00 129.08 0.00 121.41


CONTRACTS 0.00 0.00 0.00 0.00 0.00 0.00

BUILDING & EQUIPMENT RENTAL 5,000.00 Manlift rental 1,078.85 1,078.85 0.00 1,078.85 1,605.00



EQUIPMENT PURCHASES <$5K 18,300.00 Fountains at entrance (4) $11K; cable locator $1.5K; sheet metal break $3K 199.00 7,650.00 3,364.66 428.00 0.00




Jekyll Island Authority -Vehicle & Equipment Maintenance PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 1,000.00 Sale of scrap metal and equipment 1,000.00 3,000.00 10,011.05 4,876.47 107.68


NET REVENUE 1,000.00 1,000.00 3,000.00 10,011.05 4,876.47 107.68

EXPENSES

PERSONNEL 379,777.16 No changes in personnel in FY17 391,914.84 392,076.60 334,278.21 355,674.35 359,514.98

MOTOR VEHICLE 16,320.00 Fuel & R&M for general fleet vehicles; also includes adjustment for inventory variances 14,822.29 13,970.00 2,227.00 18,680.86 8,351.37

SUPPLIES & MATERIALS 22,490.00 Shop supplies (lubricants ,fittings, oil) $12K; Uniforms $5K; small tools $4.8K 20,046.13 19,955.00 12,087.58 12,380.08 19,265.57

REPAIRS & MAINTENANCE 40,204.80 General equipment R&M $17K; oil room roof repair $2.5K; fuel tank inspection $7K; garage maint system $7.2K;

vehicle diagnostic service $1.5K; welding equipment/ tank $1.4K26,996.91 38,502.00 31,195.83 46,034.19 48,483.76

UTILITIES 13,072.73 Electricity $3.9K; water/sewer $4K; trash fees $3.4K; telephone $1.7K; fuel $200 15,176.40 14,526.11 13,584.93 14,935.62 9,987.34

INSURANCE 16,148.85 Worker's comp $12.3K; liability ins $2K; vehicle ins $593; property ins $353; fire fee $1K 16,233.22 16,233.22 21,141.78 14,963.78 12,643.83


TRAVEL 400.00 Travel for training classes for staff 0.00 0.00 0.00 0.00 0.00

LICENSES, REGISTRATIONS & SUBCRIPTIONS 1,672.00 Vehicle & equipment training; tag registration for vehicles 21.00 0.00 0.00 0.00 6.00

CONTRACTS 0.00 0.00 0.00 700.00 0.00 0.00

BUILDING & EQUIPMENT RENTAL 750.00 Rental of car hauler 109.90 375.00 375.00 0.00 0.00


PRINTING & PUBLICATIONS 200.00 Manuals & publications 217.70 0.00 0.00 0.00 0.00

EQUIPMENT PURCHASES <$5K 20,753.00 Hub dolly, impact wrenches, shop heaters, press, jump pack; tire machine; mig welder; trailer and compressor 12,529.62 8,150.00 9,644.71 1,210.55 0.00




Jekyll Island Authority -Water/Wastewater PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 1,270,871.79 5% increase in sewer rates; 5% increase in highest 2 rate tiers for water; water $458K, sewer $511K; water test fees

$12K, JIA water/sewer usage $289K1,206,339.87 1,261,739.42 1,169,087.79 1,056,348.34 912,497.40


NET REVENUE 1,270,871.79 1,206,339.87 1,261,739.42 1,169,087.79 1,056,348.34 912,497.40

EXPENSES

PERSONNEL 511,707.90 No personnel changes requested in FY17 484,775.69 506,387.29 466,428.10 487,841.89 455,247.95

MOTOR VEHICLE 12,695.45 Fuel for vehicles & equipment $7K; vehicle R&M $6K (incl paint & repair for Truck 15) 11,807.37 23,208.09 19,137.12 16,964.17 19,085.65

SUPPLIES & MATERIALS 56,674.69 Shop supplies (hydrants, meters, etc) $23K; Chemicals $13K; lab supplies $11K; uniforms $5K 52,552.44 57,218.62 54,125.23 49,527.63 52,995.46

REPAIRS & MAINTENANCE 167,347.24 Water tower maint $73K; pump, motor & well R&M $51K; service contracts; general maint 152,265.02 173,937.24 183,596.80 216,224.40 187,279.12

UTILITIES 157,783.81 Electricity $94K; Water/sewer $49K; fuel $9K; telephone $3.4K; trash fees $1.8K 147,322.68 155,619.36 164,422.67 156,883.39 101,226.65

INSURANCE 68,610.87 Worker's comp $14K; liability ins $2K; property ins $8.8K; fire fee $44K 71,370.48 71,370.48 68,459.81 66,636.04 74,871.86


TRAVEL 4,000.00 On call mileage; travel for lab school and conference 1,613.21 2,350.00 1,179.04 982.00 1,286.25

LICENSES, REGISTRATIONS & SUBCRIPTIONS 7,570.00 Conferences, schools, memberships; work order software $2.5K 4,776.00 4,610.00 4,484.88 4,696.64 4,677.94

CONTRACTS 10,380.00 Republic/Broadhurst $3.3K (sludge disposal); Water/sewer study $6K 0.00 0.00 5,363.00 34,084.50 3,925.00

BUILDING & EQUIPMENT RENTAL 101.20 0.00 101.20 501.20 2,176.90 3,767.75



EQUIPMENT PURCHASES <$5K 20,399.00 2 flow charts; Chlorinator $3K; microscope for lab $2.2K; water meters $8K; welder 8,386.36 8,150.00 3,516.09 12,060.03 3,813.42


TOTAL OPERATING EXPENSES 1,017,645.54 934,869.25 1,002,952.28 971,589.32 1,048,087.59 908,323.75

OPERATING INCOME 253,226.25 Amount set aside for Water/Wastewater reserve funds to be used for future facility & equipment upgrades 271,470.62 258,787.14 197,498.47 8,260.75 4,173.65

Jekyll Island Authority -Sanitation PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 528,868.08 Residential and commercial trash fees $311K; JIA trash fees $218K; no rate increase in FY17 496,224.64 499,018.92 475,244.50 474,363.98 428,218.97


NET REVENUE 528,868.08 496,224.64 499,018.92 475,244.50 474,363.98 428,218.97

EXPENSES

PERSONNEL 158,015.02 No staff changes recommended in FY17 142,571.82 174,686.31 146,070.86 177,559.02 112,614.95

MOTOR VEHICLE 17,416.59 Fuel for vehicles and equipment 16,296.40 21,381.59 23,750.60 20,487.77 23,905.03

SUPPLIES & MATERIALS 1,166.30 Bathroom/cleaning supplies $1K; small tools $150 1,076.49 1,243.43 988.15 1,502.73 2,250.14

REPAIRS & MAINTENANCE 2,400.00 General equipment R&M 770.22 2,400.00 1,067.57 2,332.66 11,187.26

UTILITIES 284.63 Water/sewer 275.88 296.98 295.99 1,192.98 0.00

INSURANCE 6,583.28 Worker's comp $5.3K; liability ins $736; vehicle ins $578 6,773.72 6,773.70 9,203.44 7,603.68 6,179.64


TRAVEL 0.00 0.00 0.00 0.00 0.00 0.00


CONTRACTS 288,302.34 Waste Management $208K, dumping fees $46K, landfill grinding $30K 290,247.99 288,302.34 250,311.49 254,157.94 214,382.48




EQUIPMENT PURCHASES <$5K 0.00 67.49 0.00 0.00 0.00 0.00



OPERATING INCOME 54,699.92 38,141.63 3,934.57 43,556.40 9,527.20 57,320.68

Jekyll Island Authority -McCormick's Grill PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 574,218.15 Food sales $443K; alcohol sales $128K; room rental $3.8K 563,021.33 597,680.04 583,495.01 551,607.57 502,097.80

COST OF GOODS SOLD 202,120.49 Cost of food and beverages sold 230,465.11 212,132.72 230,048.70 204,434.76 175,801.17

NET REVENUE 372,097.66 332,556.22 385,547.32 353,446.31 347,172.81 326,296.63

EXPENSES

PERSONNEL 234,551.05 Changed 1 FT cook position to PT 252,135.91 235,886.02 258,687.02 220,545.84 197,773.61

MOTOR VEHICLE 302.68 Fuel for beverage cart 334.88 354.25 302.33 489.51 404.94

SUPPLIES & MATERIALS 35,050.00 Bathroom/cleaning supplies $6K; linens $8.4K; food service supplies $18K; uniforms $1.8K 35,170.34 29,181.54 32,794.37 22,696.11 21,169.98

REPAIRS & MAINTENANCE 24,001.95 General bldg & equip R&M $4K; service contracts $20K (elevator svc, hood cleaning, A/C, etc) 23,854.03 28,681.95 30,449.94 26,814.67 50,619.27

UTILITIES 47,417.60 Electricity $32K; fuel $6K; water/sewer $6.8K; telephone $1.3K; cable & radio $942 45,254.56 46,394.75 46,475.54 41,860.62 38,175.99

INSURANCE 6,004.79 Worker's comp $5.3K; liability ins $736 8,365.08 8,365.08 11,198.56 6,709.72 5,186.76

ADVERTISING & PROMOTION 564.00 Marketing allocation eliminated in FY17 12,352.60 12,133.60 237.56 16.41 193.20

TRAVEL 400.00 US Foods show in Daytona 08/16 0.00 300.00 0.00 145.60 0.00

LICENSES, REGISTRATIONS & SUBCRIPTIONS 825.00 Alcohol licenses; health inspections 229.99 825.00 571.86 200.00 200.00

CONTRACTS 1,200.00 Entertainment for Happy Hour 1,399.00 2,400.00 2,961.11 1,050.00 600.00

BUILDING & EQUIPMENT RENTAL 3,600.00 Booth rental fee for Shrimp & Grits 1,982.89 0.00 0.00 3,551.44 9,346.89

CREDIT CARD FEES & BANK FEES 8,445.03 8,456.80 8,764.87 8,771.77 7,565.14 7,554.57

PRINTING & PUBLICATIONS 2,000.00 Menu printing 900.00 900.00 0.00 917.66 0.00

EQUIPMENT PURCHASES <$5K 1,650.00 Vacuum cleaners $450; replace grill $1.2K 635.99 1,450.00 467.60 863.37 1,887.87



OPERATING INCOME 6,085.56 (58,515.85) 9,910.26 (39,471.35) 13,746.72 (6,816.45)

Jekyll Island Authority - Convention Center PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 2,871,428.00 Based on actual bookings plus estimated pickup business; food $1.5M, alcohol $140K, room rental $564K, service

charge $329K, equipment rental $164K, picnic grounds rental $24K 3,145,665.62 2,354,656.00 2,585,101.04 2,323,282.90 1,878,146.56

COST OF GOODS SOLD 336,907.69 Cost of food and alcohol sold 335,157.30 237,682.00 282,813.02 260,488.16 249,725.50

NET REVENUE 2,534,520.31 2,810,508.32 2,116,974.00 2,302,288.02 2,062,794.74 1,628,421.06

EXPENSES

PERSONNEL 160,000.00 Temp staffing service labor - all other labor is under contract expenses 139,693.84 120,000.00 121,598.38 89,920.73 80,618.23

MOTOR VEHICLE 874.00 Fuel & repair for box truck 811.81 1,100.00 995.60 1,232.55 388.05

SUPPLIES & MATERIALS 83,850.00 Food supplies $30K; linens $20K; bathroom/cleaning supplies $18K; christmas décor $5K; uniforms $6.5K; flags $1K;

small tools $1K; office supplies & postage $2.3K92,150.45 98,000.00 76,374.48 104,213.84 99,987.22

REPAIRS & MAINTENANCE 126,240.00 General bldg R&M $44K; bldg supplies $12K; Equipment R&M $10K; window cleaning $12K; A/C maint $38K; pest

control; plant maint106,448.62 117,448.00 99,957.60 88,221.64 63,037.45

UTILITIES 319,544.37 Electricity $252K; fuel $12K; water/sewer $4K; trash $16K; internet $13K; telephone $23K 319,346.94 296,922.33 290,885.00 271,608.49 317,464.74

INSURANCE 205,851.72 Building ins $21K; general liability ins $52K; fire fee $132K 202,446.04 191,431.06 184,583.78 154,694.82 130,435.52

ADVERTISING & PROMOTION 200.00 Help wanted ads; Marketing fee eliminated in FY17 47,140.12 50,193.12 167.84 250.96 1,835.76

TRAVEL 0.00 SMG travel is included in contract expenses 0.00 0.00 0.00 0.00 0.00

LICENSES, REGISTRATIONS & SUBCRIPTIONS 13,345.00 Software licensing $8.4K; health inspections; alcohol license; organizational memberships 9,974.00 10,249.00 11,406.00 1,339.00 6,394.00

CONTRACTS 1,566,796.03 Contract fee $121K; SMG staff, benefits and travel expenses $1.4M; payroll processing $6.5K 1,441,033.38 1,486,603.00 1,268,936.29 1,241,109.14 1,317,944.89

BUILDING & EQUIPMENT RENTAL 9,080.00 Copier, manlift, Ecolab (dishwasher) rental 8,254.41 6,396.00 6,755.04 0.00 6,166.14


PRINTING & PUBLICATIONS 200.00 Misc printing 219.21 504.00 449.60 705.03 0.00

EQUIPMENT PURCHASES <$5K 4,700.00 General small equipment replacement 12,687.92 9,700.00 8,782.60 3,500.98 37,711.04



OPERATING INCOME 34,300.19 420,836.67 (279,372.51) 223,720.26 101,095.76 (440,798.98)

Jekyll Island Authority - Tennis PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 75,240.09 Tennis fees $18K; Concession sales $19K; tournaments $11K; lessons $12K; summer camp $9.4K; tennis

memberships $6.5K79,524.46 82,633.47 71,615.04 67,620.10 62,014.68


NET REVENUE 64,106.98 69,047.92 73,003.34 60,541.75 56,576.30 51,570.09

EXPENSES

PERSONNEL 110,185.54 Replacing FT Tennis Pro position in FY17; Includes 1 PT court maintenance person 104,960.95 115,857.11 92,780.58 86,422.71 76,077.65

MOTOR VEHICLE 60.00 Fuel for court equipment 45.12 72.00 8.34 0.00 0.00

SUPPLIES & MATERIALS 14,267.90 Tournament expenses $8.8K; camp expenses $3K; recreation supplies $1.4K (nets, balls) 14,197.62 9,270.69 8,383.92 11,815.11 12,918.85

REPAIRS & MAINTENANCE 16,538.50 Tennis shop renovation $5K; fence repair & wind screens $9.7K; general R&M 1,736.06 2,762.84 2,950.88 2,112.35 2,764.25

UTILITIES 17,548.85 Electricity $4.4K; water/sewer $8.5K; trash fees $2.2K; telephone $1.6K; internet 14,367.65 12,850.52 15,547.70 13,241.90 8,341.65

INSURANCE 3,572.03 Worker's comp $1.6K; liability ins $282; property ins $218; fire fees $1.4K 3,661.73 3,661.73 4,344.47 3,777.59 3,094.53

ADVERTISING & PROMOTION 0.00 Marketing allocation eliminated in FY17 1,652.67 1,652.67 0.00 0.00 0.00

TRAVEL 0.00 0.00 0.00 0.00 0.00 0.00

LICENSES, REGISTRATIONS & SUBCRIPTIONS 522.00 USTA dues; USPTA dues; tournament sanction fees 534.00 522.00 522.00 562.00 512.00

CONTRACTS 0.00 38.00 0.00 0.00 0.00 0.00

BUILDING & EQUIPMENT RENTAL 0.00 POS software rental eliminated 400.00 480.00 280.00 0.00 0.00

CREDIT CARD FEES & BANK FEES 1,091.94 Credit card processing fee 1,043.67 626.69 795.64 654.05 594.11

PRINTING & PUBLICATIONS 59.20 Misc printing 59.20 0.00 0.00 0.00 0.00

EQUIPMENT PURCHASES <$5K 900.00 Poles for nets; trash cans; water coolers; benches 1,900.90 900.00 1,382.27 (409.00) 1,905.04




Jekyll Island Authority - Mini-Golf, Bikes Playground & Skating Rink PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 356,597.98 Admission fees $187K (mini-golf & skating fees); bike rentals $136K; Concession sales $22K; skating rink revenue in

FY16= $55K; expecting similar renenue in FY17357,967.98 302,149.36 288,746.11 293,268.74 270,681.61

COST OF GOODS SOLD 10,305.72 Cost of merchandise sold (Dippin Dots, water, gatorade) 6,833.08 8,439.08 9,499.07 7,801.53 7,485.89

NET REVENUE 346,292.26 351,134.90 293,710.28 279,247.04 285,467.21 263,195.72

EXPENSES

PERSONNEL 90,014.97 PT labor supervised by Assistant Golf Pro; includes labor for skating rink 64,861.03 72,215.72 50,554.11 51,615.61 53,147.38

MOTOR VEHICLE 50.00 Fuel for blowers 133.18 117.08 157.90 0.00 0.00

SUPPLIES & MATERIALS 5,753.92 Recreational supplies (putters, balls, skates) $3.9K; uniforms; small tools; bathroom supplies 6,100.02 3,273.60 3,257.93 3,849.76 2,298.56

REPAIRS & MAINTENANCE 16,585.50 Specialized mulch to improve ADA access in playground $14K; general R&M; FY15 = carpet 4,000.63 5,385.50 47,272.58 12,294.51 2,688.04

UTILITIES 9,642.65 Electricity $3.4K; water/sewer $1.8K; trash fees $3K; internet $1K; telephone $443 7,795.31 8,124.82 8,006.68 8,488.67 6,741.62

INSURANCE 874.75 Property ins $128; fire fee $747 874.77 874.77 874.77 874.77 885.53

ADVERTISING & PROMOTION 0.00 Skating rink advertising; Marketing allocation discontinued in FY17 9,827.93 6,042.93 0.00 0.00 0.00

TRAVEL 0.00 0.00 0.00 0.00 0.00 0.00


CONTRACTS 0.00 0.00 12,000.00 0.00 0.00 0.00

BUILDING & EQUIPMENT RENTAL 0.00 POS rental eliminated in FY17 485.00 456.00 841.52 280.00 0.00


PRINTING & PUBLICATIONS 2,715.79 Bike forms, score cards 2,582.29 256.00 546.00 696.00 1,123.00

EQUIPMENT PURCHASES <$5K 16,300.00 Bikes & beach wheelchair $8.3K; expand skating rink $8K; FY16 = mat system & bikes 12,535.52 10,000.00 5,048.75 2,081.66 6,916.69




Jekyll Island Authority - Summer Waves PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 2,115,093.79 Admission fees $1.5M; Annual passes $114K; Concession sales $140K; locker rental $136K 2,107,831.68 1,966,111.17 2,070,555.19 2,029,535.25 1,856,584.00


NET REVENUE 2,045,850.17 2,026,947.51 1,902,650.59 2,019,392.38 1,983,457.73 1,813,379.77

EXPENSES

PERSONNEL 521,012.39 Seasonal staff $320K; GSP and temp service labor $14K 471,002.40 457,727.31 455,745.23 457,019.76 406,080.61

MOTOR VEHICLE 1,828.03 Fuel for pumps and equipment 1,834.43 2,251.06 1,668.43 1,775.21 1,614.29

SUPPLIES & MATERIALS 111,000.00 Chemicals for pools $55K; bathroom/cleaning supplies $8K; waterpark supplies (life jackets, tubes, rescue tubes)

$14.5K; Uniforms $10K; office supplies $4.3K102,094.63 105,313.35 112,380.40 107,992.83 102,538.44

REPAIRS & MAINTENANCE 191,923.36 General park maint $39K; slide maint $40K; roof $25K; blower room wall $25K; equipment, pump and motor repair

$34K; service contracts $9K (ASCAP, A/C svc; pest control)145,232.67 172,004.64 131,654.09 109,177.16 113,164.40

UTILITIES 197,256.76 Electricity $137K; water $40K; trash fees $15K; internet $2.6K; telephone $1.8K 189,938.58 195,939.04 196,671.26 186,052.51 209,371.33

INSURANCE 10,975.94 Worker's comp $53K; liability ins $736; property ins $812; fire fee $4K 11,244.94 11,244.94 10,570.42 9,444.30 8,639.79

ADVERTISING & PROMOTION 0.00 Marketing allocation eliminated in FY17 96,121.56 90,974.56 86,886.67 89,481.00 117,686.91

TRAVEL 2,000.00 IAAPA show in Orlando 907.69 1,000.00 290.36 152.32 1,177.39

LICENSES, REGISTRATIONS & SUBCRIPTIONS 750.00 Health & ride inspections 307.00 750.00 918.48 1,489.90 930.00

CONTRACTS 76,375.00 General Manager contract; aerobics instructor 80,548.35 72,800.00 70,957.19 69,093.68 70,071.63

BUILDING & EQUIPMENT RENTAL 12,544.30 Copier $250/mo; heavy equipment for repairs 13,777.40 12,036.00 16,387.71 14,793.49 11,585.22


PRINTING & PUBLICATIONS 6,893.00 Tickets; handouts 3,169.93 1,976.93 5,434.10 3,733.93 1,465.00

EQUIPMENT PURCHASES <$5K 18,000.00 Chlorine injector pump $1K; pool vacuum $2K; tables $5K; exhaust fans $7.5K; motor $2.5K 7,110.93 7,900.00 19,620.54 1,407.60 14,156.32




Jekyll Island Authority - Campground PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 1,288,851.96 Site rental $1.1M; Concession sales $123K; Propane sales $15K; washing machines $11K 1,296,891.08 1,253,365.29 1,205,895.55 1,257,576.35 1,164,803.67

COST OF GOODS SOLD 69,637.56 Cost of merchandise and propane sold 66,719.42 57,125.00 55,854.61 59,353.76 50,802.00

NET REVENUE 1,219,214.40 1,230,171.66 1,196,240.29 1,150,040.94 1,198,222.59 1,114,001.67

EXPENSES

PERSONNEL 232,828.76 No changes in personnel requested in FY17 209,487.63 217,650.59 203,593.59 196,142.66 190,133.29

MOTOR VEHICLE 1,804.28 Fuel and general R&M for golf cart and ATV 2,034.05 2,583.92 2,548.29 2,791.59 3,570.61

SUPPLIES & MATERIALS 34,978.75 Bathroom/cleaning supplies $9.9K; Office supplies $8.8K; shop supplies $5.6K; recreation supplies $2K; shipping for

trade shows $3K; uniforms $1.6K40,285.04 28,285.16 29,277.71 19,766.46 22,854.53

REPAIRS & MAINTENANCE 89,990.00 Roof $6.8K; community room completion $12.8K; renovate sites $20K; road improvements $25K; general R&M; pest

control; A/C maint23,807.83 51,435.00 26,383.95 18,814.80 14,343.03

UTILITIES 204,075.09 Electricity $124K; water/sewer $21K; trash fees $17K; internet & cable $37K; telephone $2K 199,966.47 205,380.12 205,145.53 193,211.17 208,962.61

INSURANCE 6,900.29 Worker's comp $5.3K; liability ins $736; property ins $255; fire fee $641 7,055.47 7,041.82 9,166.90 7,477.74 6,000.26

ADVERTISING & PROMOTION 6,176.52 Help wanted ads $1.5K; signs, promo items and expense for helpers at RV rallies $4.7K; Marketing fee eliminated

FY1730,807.24 28,792.31 4,851.14 4,299.00 4,897.22

TRAVEL 3,600.00 Travel for RV shows 5,102.95 6,300.00 8,002.75 5,711.75 10,008.64

LICENSES, REGISTRATIONS & SUBCRIPTIONS 3,000.00 Registration for RV shows 2,143.36 3,000.00 7,024.22 6,069.90 4,581.67

CONTRACTS 9,620.00 Stump grinding, high risk tree trimming $5K; Waste Management $5K 23,855.71 14,620.00 14,720.21 12,251.82 16,299.62

BUILDING & EQUIPMENT RENTAL 2,937.69 Ranger rental $139.86; requesting additional ranger in October when contract is renewed 3,544.97 4,515.97 4,746.24 2,834.39 3,085.72


PRINTING & PUBLICATIONS 10,589.79 Marketing team/Good Sam publication $9K 1,797.07 1,072.39 1,221.82 1,072.76 465.69

EQUIPMENT PURCHASES <$5K 16,500.00 Fire rings & bikes $3K; Wi-fi upgrade $13.5K 7,494.54 3,300.00 3,568.05 2,208.33 3,145.47




Jekyll Island Authority - Golf PROPOSED DRAFTFY2017 Budget



REVENUES

GROSS REVENUES 2,145,213.23 Greens fees & Carts $1.04M; memberships $355K; concession sales $362K; golf card sales $215K; tournaments

$103K; lessons $13.5K2,081,644.60 2,062,838.12 1,865,024.22 1,685,305.76 1,598,118.63

COST OF GOODS SOLD 217,200.00 Cost of merchandise sold 209,232.87 217,200.00 219,248.84 135,375.42 0.00

NET REVENUE 1,928,013.23 1,872,411.73 1,845,638.12 1,645,775.38 1,549,930.34 1,598,118.63

EXPENSES

PERSONNEL 1,271,732.84 No personnel changes requested in FY17 1,197,901.65 1,204,572.65 1,155,978.02 1,098,465.33 1,088,909.38

MOTOR VEHICLE 34,810.54 Fuel for maintenance equipment 39,885.21 52,491.88 44,559.71 58,176.90 54,867.48

SUPPLIES & MATERIALS 590,021.37 Chemicals/fertilizers $387K; irrigation supplies $37K; golf course supplies $29K (flags, cups, range balls, rakes);

sand/soil $43K; plants/seeds $51.5K; uniforms $18K494,230.10 514,707.76 583,444.89 545,881.93 529,451.54

REPAIRS & MAINTENANCE 82,775.60 Cart path repairs $17K; Equipment R&M $47K; general bldg maint $10.6K; service contracts $8K (A/C maint, pest

control, waste2water)159,012.80 97,235.80 128,256.83 165,158.92 94,289.81

UTILITIES 120,659.53 Electricity $85K; water/sewer $18K; trash fees $12K; cable $3K; telephone $3.7K 118,947.83 136,247.47 135,267.89 123,304.17 106,607.48

INSURANCE 70,388.04 Worker's comp $37K; liability ins $24.8K (incl golf cart & equipment liability ins); property ins $2.4K; fire fee $6.3K 67,824.61 68,694.71 84,526.85 70,922.03 65,114.96

ADVERTISING & PROMOTION 0.00 Marketing fee eliminated in FY17 46,249.76 41,256.76 20,069.84 16,523.45 21,405.23

TRAVEL 4,000.00 PGA show; National conference; regional meeting 1,091.63 1,470.00 2,791.97 794.50 675.96

LICENSES, REGISTRATIONS & SUBCRIPTIONS 4,756.00 PGA show; PGA dues; US Golf Association; meeting registrations 4,201.00 4,736.00 4,739.16 3,634.60 2,556.00

CONTRACTS 11,975.00 Pond maint moved to conservation dept in FY17; stump grinding/tree work $4K; Aeration $4.1K; USGA Turf

Advisory $2K44,800.50 47,250.00 76,148.84 32,767.80 40,207.23

BUILDING & EQUIPMENT RENTAL 308,688.24 Copier rental $2.4K; new golf cart lease in Oct; golf maint equipment lease added 5/16 187,948.40 193,059.63 195,348.76 169,665.23 168,817.75


PRINTING & PUBLICATIONS 6,942.73 Golf cards; tickets, scorecards 7,555.92 2,684.14 2,227.45 4,020.69 5,658.42

EQUIPMENT PURCHASES <$5K 16,800.00 Rental clubs and pull carts $6K; trailer for aerifiers $2.5K; range ball machine $7.1K 22,280.18 20,570.00 11,876.20 11,401.27 6,244.96




MEMORANDUM


FROM: DANIEL STROWE

SUBJECT: SUMMARY OF ASSIGNMENT OF JEKYLL BEVERAGE CENTER

DATE: 6/15/2016

Assignor: Jekyll Beverage Center, Inc. Assignee: Jekyll Package Store, Inc. Address: 31 Main Street, Suite 103 Jekyll Island, GA 31527 Use of Premises: Retail sale of alcoholic beverages and other such beverages, mixers, garnishments, merchandise and related sundries, as permitted by Georgia law. Purpose: Previously, the Board approved of the change in the structure of ownership of Jekyll Beverage Center, Inc. Specifically, Andrew G. Taylor, as buyer, and Kathyn M. Norris, CEO of Jekyll Beverage Center, Inc., as seller, entered into an agreement in which Mr. Taylor purchased all of the equity interests and assets of Jekyll Beverage Center, Inc. Following the sale, Mr. Taylor was required by the Georgia Department of Revenue to form a new entity Jekyll Package Store, Inc. in order to apply for and obtain the appropriate, permanent liquor license. As such, it is recommended that the Board vote to approve the assignment of the Lease Agreement from Jekyll Beverage Center, Inc. to Jekyll Package Store, Inc.

MEMORANDUM


FROM: DANIEL STROWE

SUBJECT: SUMMARY OF PROPOSED CLUB HOTEL LEASE ASSIGNEMENT AND AMENDMENT

DATE: 6/15/2016

PROPOSED LEASE SUMMARY

TRADE NAME: Jekyll Island Club Hotel ASSIGNOR: Jekyll Landmark Associates, LLC ASSIGNEE: JIC Hotel Property Owner, LLC Land Site: All Jekyll Island Club Hotel properties and facilities consisting of approximately 19.454 acres Purpose:

• An affiliate of Northview Hotel Group (“Northview”) has entered into negotiations with Leon N. Weiner & Associates (“LNWA”) to form a joint venture, JIC Hotel Property Owner, LLC (“JIC Hotel”), to acquire an equity stake in the leasehold interests of the properties commonly referred to as the Jekyll Island Club Hotel (“Club Hotel”). Northview will acquire a two-thirds equity stake in the property, manage day-to-day operations, and oversee all capital projects. As part of this transaction, Northview intends to invest approximately $7,000,000 in renovations of the properties.

• This joint venture proposal is contingent upon approval by the JIA Board of a proposed Assignment and Assumption of Lease Agreement and a Seventh Amendment to the Revised and Restated Lease Agreement currently governing the Club Hotel.

Assignment and Assumption of the Lease:

• Upon approval, Jekyll Landmark Associates, LLC will assign all of its rights and interests in the Lease Agreement governing the Club Hotel to JIC Hotel Property Owner, LLC, who will assume and agree to perform and observe all the covenant and conditions of the Lease Agreement subject to any amendments contained in the proposed Seventh Amendment to the Lease Agreement.

2

Seventh Amendment to the Revised and Restated Lease Agreement:

• All terms and conditions of the Lease Agreement governing the Club Hotel shall remain unchanged except for the following amendments:

o Rent: Lessee shall pay to Lessor a sum equal to three percent (3%) of the annual Gross Income to Lessee up to $23,500,000, and three and one half percent (3.5%) of the annual Gross Income to Lessee in excess of $23,500,000.

o Reserve Account: Lessee’s obligation to maintain a reserve account shall be reduced from six percent (6%) of Lessee’s Gross Income to four percent (4%) of Lessee’s Gross Income.

o Mortgage of the Leasehold: Restrictions upon the use of the proceeds of a mortgage shall be revised to allow greater use of the proceeds by Lessee as such proceeds are the property of the Lessee.

• Additionally, it is anticipated that in due time, the parties will draft a revised and restated lease to govern all Club Hotel properties for purposes of clarity in light of the numerous amendments to the original lease.

JEKYLL ISLAND-STATE PARK AUTHORITY POLICY MANUAL

1

Revision Dates: 5/25/81 Original Date: 4/1/00 Subject: Employee Training and Development,

Transfers and Promotions

Effective Date:

Section: 3.5 Section: Human Resources Standards of Practice

STANDARD Employees are encouraged to pursue career growth opportunities. Employee development opportunities provide for upward mobility and lateral movement to regular employees as vacancies become available. PRACTICE GUIDELINES

1. Consideration of Current Employees: Whenever possible, vacancies should be filled by promotion or transfer from among the qualified eligible regular employees within a department or within the Authority organization. In all cases, the most qualified person shall be selected for the position, based on objective job-related criteria. The selected person must meet the documented minimum qualifications for the position (see 3.1 Recruitment and Selection).

a. Eligibility for Transfer/Promotion: An employee who has successfully completed the introductory period may apply for a transfer or promotion. Managers may waive the requirement for completion of the introductory period for promotion or transfer within the respective department, or when it is in the best interest of the organization and the employee, with the support of the Director of Human Resources and the approval of the Senior Director.

b. How to Apply: An employee interested in a position listed on a job posting must apply for the position by submitting an application with required documents through the required method of application (website or employee portal), by the established closing date. Applications must provide complete information regarding the employee’s job-related experience, training, and education.

2. Training and Development: Regular full and part time employees are eligible to participate in

job-related training and development programs. Programs may take place through on the job training, external continuing education and electronically through JIA’s learning management system.

3. On the Job Training: Department managers and/or supervisors will provide adequate on the job training for new and existing employees such that skill levels continually improve. Employees are required to participate in mandatory training such as new hire orientation, safety, job specific training as well as job related training assigned by their supervisor and/or training coordinator. Failure to complete mandatory training will result in disciplinary action up to and including termination of employment.


2



Effective Date:


4. External Continuing Education: Employees are encouraged to pursue continuing education

through certifications, seminars, workshops etc. related to the employee’s current position or in preparation for a related promotion.

a. Covered expenses for continuing education opportunities is limited to departmental budgets and needs.

b. Continuing Education expenses must be approved by the employee’s immediate supervisor prior to enrollment. Employees should be prepared to show the job-relatedness of the training, the cost and the anticipated benefit to JIA.

c. Costs of certification, licenses and training courses that require a passing grade to complete must be paid by the employee and will be reimbursed by JIA upon receiving a passing grade for the course. Employee is required to submit receipts, including passing grade documentation to receive reimbursement. *Fees associated with courses and testing that result in a non-passing grade will not be reimbursed.

d. Expenses for continuing education courses (included related travel costs) that do not require a passing grade to complete may be paid directly by JIA or paid by the employee and then reimbursed by JIA (subject to items (a) and (b), above).

e. Association dues and license renewals may be paid directly by JIA f. Optional fees such as donations, lobbying fees and insurance related to licenses,

certifications, association memberships or continuing education will not be paid by JIA or reimbursed by JIA.

g. Employee is required to submit receipts, including passing grade documentation to receive reimbursement.

h. Employees who receive reimbursement or expenses paid for continuing education, certification, and/or licensing that terminate employment within six (6) months will be required to repay reimbursement and/or expenses paid, subject to proration.

5. Learning Management System (LMS): The JIA’s learning management system provides an opportunity for employees to access required training as well as resources for additional learning and development. In addition to assigned training, employees are encouraged to explore the LMS for topics and resources to improve their skills.

6. Commercial Driver’s License (CDL): Regular, full-time employees are eligible to receive reimbursement for obtaining a CDL license, either Class A or Class B, providing a CDL license is related to the employee’s current position and the employee receives prior approval from their immediate supervisor. *Reimbursement is limited to the fees associated with application,


3



Effective Date:


written exam, and road testing of passing/completion of CDL. Expenses related to maintaining CDL is the responsibility of the employee.

For additional information or assistance, please contact the JIA Human Resources Office.

*******************************


1

Revision Dates: 4/25/83, 8/28/89, 4/5/93, 4/1/00

Original Date: 5/25/81 Subject: Attendance and Hours Worked Effective Date:


STANDARD Each job plays a critical role within each work team and in the overall organizational pursuit of the mission and vision. All employees are expected to report to work promptly such that they are prepared to begin work at the scheduled time. Each employee should recognize that deviations from working as scheduled disrupts fellow employees and creates a hardship on the department. PRACTICE GUIDELINES

1. The Work Week: The standard work week shall be from 12:01 a.m. Friday until 12:00 p.m. midnight on Thursday, a time span of seven (7) consecutive twenty-four (24) hour periods.

2. Administrative Standard Business Hours:

For administrative offices and staff, standard business hours shall be from 8:00 a.m. until 5:00 p.m. with one hour for lunch. Full-time administrative employees normally work five (5) eight (8) hour days per week, Monday through Friday. Business demands may require

alterations to this standard as directed by the department manager. Employees are expected to work the hours necessary to achieve department / organization goals.

3. Field and Service Operations:

Many employees shall work hours that differ from the administrative standard business hours. This is necessary to best serve the customers and deliver services. Each department manager, with the approval of the Senior Director will set and enforce work hours within each department.

4. Alternate Work Schedules: When the activities of a particular department require some other

schedule to meet work needs, the Executive Director or Senior Director may authorize a deviation from the standard work schedule.

5. Training and Travel Time: Time spent in required professional or technical training seminars

shall be counted as time worked. The employee shall be paid for travel time which occurs during the employee’s regular working hours. Travel time pay will be followed in accordance with provisions set forth in the FLSA, as amended.


2

Revision Dates: 4/25/83, 8/28/89, 4/5/93, 4/1/00



6. Overtime: In keeping with the provisions of the Fair Labor Standards Act (FLSA), each

Manager shall have the responsibility of controlling overtime in each department. Overtime is neither desired nor expected on a regular basis. However, during peak periods when overtime becomes necessary, it should be distributed as equally as possible among qualified employees in the same classifications, department and shift without regard to age, sex, color, creed, religion, national origin, or physical handicap.

a. Supervisors shall arrange the work schedules of their employees to accomplish the required work within the standard workday. Overtime work shall be considered work performed by a non-exempt employee when hours physically exceed the established work week.

b. Sick leave, annual leave or leave without pay does not count as hours worked for purposes of overtime computations.

c. Holidays do not count as hours worked for the purposes of overtime computations. For example, if an employee works 37 hours in a work week with a holiday, the employee would be paid straight time for 37 hours plus straight time for 8 hours holiday pay.

d. Non-exempt employees, except Fire employees, required to work overtime will be compensated at the rate of 1 ½ times the regular rate of pay for hours worked over 40 per week. Non-exempt Fire employees (non-administration) will be compensated at the rate of 1 ½ times the regular rate of pay for hours worked over 53 per week.

e. Overtime work must be approved by and directed by the Manager prior to the time it is worked. Unapproved work performed during non-work hours, including time prior to the start of the work day, during the lunch period, and after the work day has concluded, including taking work home, is prohibited and subject to disciplinary action.

f. Employees whose position meet the exempt qualifications set forth in the FLSA are exempt from overtime requirements.

7. Flex Time: Supervisors are encouraged to utilize flex time, whenever possible, to avoid

incurring overtime expense while meeting critical departmental work demands. Flex time is at the discretion of the manager and is permitted only within the current, work week. Carrying forward hours and/or minutes from one work week to the next is not permitted.

8. Compensatory Time: Exempt employees, as defined by the FLSA, will be eligible to accrue compensatory time for hours worked in excess of 40 in the identified workweek.

a. Compensatory time may be accrued up to 80 hours and used as paid time off at a later date.


3

Revision Dates: 4/25/83, 8/28/89, 4/5/93, 4/1/00



b. Compensatory time has no financial value and is not paid out in any event of separation of employment including retirement.

c. Non-exempt employees, as defined by the FLSA, are not eligible to receive compensatory time for any reason.

9. Notification: a. If an employee must be absent from work, the employee must notify their immediate

supervisor no later than the start of their scheduled shift. If possible, the employee should notify the supervisor before starting time, or as soon as he/she knows he/she is not able to report to work. The employee is expected to notify the immediate supervisor directly each day of absence.

b. Employees must notify their immediate supervisor, as soon as it is known, if he/she will be tardy. Such notifications help the supervisor in the difficult and time consuming task of finding a replacement or in rescheduling work, as necessary.

c. Nothing in Standards or Guidelines precludes Managers from developing operating procedures for greater advance notification of absence in order to secure departmental needs.

d. Tardiness and absenteeism interfere with department objectives and may result in disciplinary action.

e. Unauthorized or unreported absence shall be considered absence without leave, and deduction of pay shall be made for periods of absence in accordance with FLSA.

f. Employees who take unauthorized or unreported leave the day before or the day after a holiday will not be paid for the holiday.

g. Three (3) consecutive scheduled days of absence without authorized leave may be considered a resignation from employment without notice. Employees in such cases will be removed from the payroll and employment will be terminated.

10. Inclement Weather: In situations involving inclement weather, ice or snow storms,

hurricanes, or other unusual conditions affecting all or a majority of Authority departments and/or operation, it is incumbent upon the Managers to ensure that their department is opened to the public at the usual time unless the Manager has received prior notification to the contrary from the Executive Director or designee’s office.

a. Departments shall remain open for the full scheduled work shift unless authorization for late start-up or early closing or other deviation is received from the Executive Director or designee’s office. Sufficient notice will be given in either event.

b. Employees who voluntarily leave work before an official early closing time has been announced or arrive later than start time will be required to use earned annual leave,


4

Revision Dates: 4/25/83, 8/28/89, 4/5/93, 4/1/00



compensatory time or time without pay. Employees must properly notify immediate supervisors of their need to leave and obtain approval.

c. Employees on a regular day off or otherwise not affected when their office or workplace closed because of severe weather conditions will not receive additional time off or other considerations because of the closing.

d. Periodically, employees may be unable to perform their daily tasks due to severe weather affecting their workplace. Effort will be made to find an alternative job task for regular full time staff members so that wages will not be lost. Part time and temporary staff members will normally be released for the day, without pay, if there is not work to be done.

11. Timekeeping requirements: All JIA employees are required to record, for each applicable day, all hours and minutes worked. JIA will provide time clocks and associated software/hardware for use in reporting hours worked to ensure accurate record of attendance and proper payment for hours worked. Time and pay records will be retained for no less than three (3) years in accordance with the FLSA.

12. Clocking in and out: All JIA employees are responsible for clocking in and out at each

starting and stopping time during work hours. This includes at the beginning and end of the work day and when leaving the work site for lunch or other personal breaks lasting more than 15 minutes or when leaving the work site on personal business regardless of length of break.

13. Non-exempt Employees: Employees whose positions are classified as non-exempt are: a) Expected to clock in no later than the beginning of their shift/day and clock out no later

than ten minutes after the end of the shift/day. Employees must receive approval from their supervisor to clock in more than 10 minutes prior to the start of the shift/day.

b) Expected to be at the work site, clocked in and ready to being work at their scheduled time. Any work related preparation, such as pre-work briefing, work assignments, equipment checks, tool gathering, etc. is considered hours worked. Personal preparation, such as eating breakfast is not considered hours worked. Arrival after the scheduled start time shall be considered late.

c) Not to work before or after scheduled work times, during the lunch break or take work home without prior approval from their immediate supervisor.

d) Not to clock out for regular short work breaks lasting 15 minutes or less. In the event an employee needs more than a 15 minute break to conduct personal business, or leaves the work site during a break to conduct personal business, the employee must first get permission from the supervisor, and then clock out/in.


5

Revision Dates: 4/25/83, 8/28/89, 4/5/93, 4/1/00



e) Not to perform work without being clocked in, supervisors may not ask or require employees to work without being clocked in.

f) Employees must notify supervisors immediately if they are unable to clock in/out or if they fail to clock in/out for any reason.

COMPLIANCE: Employees are required to comply with the guidelines of this policy. Appropriate disciplinary action, up to and including termination of employment, will be taken against employees who violate the guidelines of this policy. For additional information or assistance, please contact the JIA Human Resources Office.

********************************************

June 16, 2016

Dear Jekyll Island Authority Board Members, Since April 18, we have been involved in due diligence exploration with Mandala Holdings LLC (“Mandala”), the apparent successful proposer for RFP-321 Beach Village Limited Service Hotel. As you know, during this process we uncovered some unusual issues pertaining to the criminal background of Vinay Rama, and we have tried to fully explore this situation. Additionally, we have met with team members from Mandala to review their site concept, and to recommend appropriate revisions. Even though the Mandala proposal scored high and had many attributes, during our discussions and communications, we have been emphatic that a comprehensive and committed financial package would be essential to move their project forward. In recent correspondence, I continued to stress how important it was for us to receive written evidence of a strong financial commitment, availability of funds, and construction capability to secure JIA Board approval. Late Friday afternoon, June 10, Lee Babcock, Chief Financial Officer of Mandala Holdings, had a telephone conference with Jim Broadwell and me to inform us that even though Mandala has enough financial resources to continue with the design and development phase of the project, their plan to secure additional money from the Rama family did not materialize. Consequently, they would have to secure other financing for their project. Timeframe and source of funds were unknown. Mandala would be unable to present a detailed financial plan to the JIA Board on June 20. Based on our due diligence and the discussion with Lee Babcock, I confirmed with him that I would NOT be in a position to recommend to the JIA Board that we continue our discussions with Mandala toward a land lease. I have discussed this situation with Chairman Royal and our legal counsel in the Attorney General’s Office, and during the JIA meeting next week, I will be providing an update recommending that we discontinue our discussions with Mandala Holdings LLC and that we terminate RFP-321. To avoid additional delays in providing a limited service hotel in the Beach Village, I will recommend for your consideration a new RFP: RFP-326, for a Beach Village Limited Service Hotel. (Attachment) No doubt, we would prefer this situation had not occurred. Ultimately, I feel the action outlined will allow us to move forward in a positive manner. Should you have any questions, please give me a call. I hope to see you next week. Kindest regards, Jones

DRAFT

0

JEKYLL ISLAND-STATE PARK AUTHORITY RFP 326

REQUEST FOR PROPOSALS TO DESIGN, CONSTRUCT AND

OPERATE A 100+/- ROOM LIMITED SERVICE HOTEL

JEKYLL ISLAND, GEORGIA

June 22, 2016

________________________________ CONTENTS PAGE SECTION 1 INSTRUCTIONS TO PROPOSERS 1-4 SECTION 2 PROPOSAL FORMAT AND CONTENT 4-8 SECTION 3 HOSPITALITY PARCEL 8-10 SECTION 4 SUMMARY OF THE OPPORTUNITY 10-14 EXHIBIT 1 15 EXHIBIT 2 16 EXHIBIT 3 17

DRAFT

1

SECTION I INSTRUCTIONS TO PROPOSERS

1.1 Introduction

The Jekyll Island State Park Authority (the “Authority” or “JIA”) is seeking proposals from qualified and a highly experienced Hotel Developer to design, construct and operate a 100+/- room limited service hotel on a site in the Jekyll Island Beach Village and as further detailed on Exhibit 1, 2 & 3.

The specifications for this proposal are outlined in this proposal package in Section 2. Please pay careful attention to all requested items contained in this RFP. Proposers are required to respond to all questions and provide all information requested in the RFP. Proposals submitted which do not comply in all material respects with the provisions of this RFP will be deemed non-responsive.

All submitted proposals become the property of the Authority, subject to Section 2.6 below. The price and terms offered by the Proposer shall be firm for acceptance for a period of 90 days from the proposal due date of Friday, August 12, 2016. 1.2 Proposal Submission Deadline and Opening

To be considered, proposals must arrive at the offices of the Jekyll Island Authority on or before 5:00 p.m. Eastern Standard Time, Friday, August 12, 2016. Proposers are required to submit seven (7) sets of complete documents, all copies to be signed in blue ink by the Proposer’s contractually binding authority. Proposal is to be inserted in a sealed envelope and clearly marked on the outside with “RFP 326”, the submitting Proposers name, address, and delivered by the date specified to: Mr. Jim Broadwell – Project Manager Jekyll Island-State Park Authority

100 James Road Jekyll Island, GA 31527

Faxed or emailed proposals are not responsive.

It is the sole responsibility of the Proposer to have their proposal actually delivered to the Authority on or before the deadline and at the location specified above. Proposals delivered after the specified deadline or to a different location, for any reason, are non-responsive, will be returned, and will not be evaluated.

Proposer must submit a complete response to this RFP using the format outlined in Section 2. The Proposer shall include all supportive documents in the proposal.

On Monday, August 15, The Authority will announce the list of all Proposers. The Authority will begin review of the proposals immediately after the submission deadline. During the evaluation period the Authority will review the proposals against the technical requirements of this RFP and announce the short-list of the responsive and most qualified proposals on Friday, August 19. Any requests for additional information or clarification of the proposals will be directed to the short-listed proposers prior to interviews in order to prepare a response at the interview.

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The interviews with the short-listed proposers will be held on Monday/Tuesday, August 29-30, 2016 on Jekyll Island. It is anticipated that a recommendation will be presented to the Authority Board in September.

1.3 Reserved Rights

The Authority reserves the right to reject any or all proposals, or any portions or items of a proposal, and to waive technical defects or informalities which are not material to the proposal in the Authority’s sole discretion and best interest. The Authority reserves the right to obtain clarification of any point in a Proposer’s submittal or to obtain additional information during the RFP process. The Authority will proceed with the selection of that proposal which, in its opinion, is responsive to the RFP and is in the best interest of the Authority and the State of Georgia.

The Authority also reserves the right to negotiate changes in the successful proposal afterward. These negotiations may encompass the proposed concept plan for the hotel and revenues to the Authority, the lease terms and conditions, as well as items identified during the RFP selection and negotiation processes. On the basis of these negotiations, the Authority may decline to enter into any lease if it is unable to negotiate final terms acceptable to the Authority. In this event, it may declare an impasse and terminate negotiations with the selected Proposer and begin discussions with the Proposer who was ranked as the next most qualified in the evaluation process. 1.4 Changes or Alterations in Proposals

Changes or modifications in proposals can only occur prior to the deadline for submission, and must be done via formal written requests from the Proposer indicating the nature, scope and effect of the modification of their proposal. Oral or email requests for proposal modification will not be considered. 1.5 Proposer Questions and Inquiries

Questions and requests for clarification may be submitted up to Friday, July 29, 2016, via email to: Jim Broadwell, Project Manager, JIA [email protected] Contact with other members of the Authority Board or staff regarding this RFP is strictly prohibited and will result in disqualification of the Proposer.

A summary of the questions received and the Authority’s responses will be posted on the Georgia Procurement Registry, the Authority website and sent periodically via email to those who have requested the RFP. No questions will be accepted after Friday, July 29, 2016. A final summary of questions and responses will be posted and sent no later than Wednesday, August 3, 2016.

mailto:[email protected]

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1.6 Key Dates for the RFP Process

RFP Issued June 22, 2016 Proposals Due August 12, 2016 Estimated Short List Release August 19, 2016 Estimated Interviews with Short-Listed Proposers August 29-30, 2016 Estimated JIA Board Consideration September

1.7 Site Visits

All site visits must be coordinated with and or directed to:

Jim Broadwell, Project Manager, JIA [email protected] 1.8 Extension of Proposal Period

This solicitation terminates on the date and time indicated above, unless an addendum is issued by the Authority extending the proposal period.

1.9 Compliance with Glynn County, State of Georgia and Federal Laws and

Permit Requirements

The successful Proposer shall comply with all applicable rules, regulations (health, fire and safety), ordinances, laws and permitting requirements of the Authority and Glynn County, the State of Georgia, the relevant federal government now in force or hereafter adopted. 1.10 Licenses, Permits and Taxes

The successful Proposer shall secure, at its expense all licensees and permits applicable to the proposed Hotel Project. The Proposer shall also be solely responsible for payment of any and all taxes, permits, licenses and fees. 1.11 Assignment and Subcontracting

The successful Proposer may not sell, subcontract, assign or otherwise transfer its interest in the project without the prior written approval of the Authority. 1.12 Indemnification

By submitting a Proposal, the successful Proposer hereby agrees to indemnify, defend and hold harmless the Authority, the State of Georgia and its departments, agencies and instrumentalities and all of their respective officers, members, employees and directors (hereinafter collectively referred to as the “Indemnitees”) from and against any and all claims, demands, liabilities, losses, costs or expenses, including attorneys’ fees, due to liability to a third party or parties, for any loss due to bodily injury (including death), personal injury, and property damage, including but not limited to intellectual property claims, arising directly or indirectly from the submission of the Proposal hereunder by the Proposer or its agents, employees, associates, subcontractors or others working at the

mailto:[email protected]

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direction of Proposer. This indemnification obligation survives beyond the submission date of the Proposal and the dissolution or, to the extent allowed by law, the bankruptcy of the Proposer. This indemnification applies where the Indemnitees are partially responsible for the situation giving rise to the claim, provided however, that this indemnification does not apply to the extent of the sole negligence of the Indemnitees.

1.13 Right to Protest/Proposal Challenges

Proposers to this RFP are required to respond at their own risk and expense. By responding to this RFP, Proposers acknowledge, understand and accept the Authority’s Reserved Rights set forth above.

Any actual Proposer who is aggrieved in connection with the award of this RFP may protest that award on the grounds of irregularities in the proposal procedures, but not based upon the evaluation of each proposal. Written protest must be filed with the Executive Director of the Authority within five (5) business days of the award. The written protest must include, a statement with particular facts and grounds identifying the basis for the protest, including applicable statutes, laws or ordinances. For purposes of this section and the deadlines specified herein, a written protest or notice of intent to protest shall be considered filed when it is delivered to and received by the offices of the Authority. Failure to timely file the written protest shall constitute a waiver of rights of protest under this section. Any and all actions or decisions of the Authority in response to the protest shall be final.

SECTION 2

PROPOSAL FORMAT AND CONTENT

To be considered responsive, the proposal must respond to all requirements of this portion of the RFP. Any other information you believe to be relevant, but not covered in this section should be submitted as an appendix to your proposal. Please include sections in your proposal which correspond to the following major categories. The proposal must include the following items: 2.2 Cover Letter

Please include in your cover letter a summary of the members of your team, who will be the principal contact/project director from your firm, the name of the person authorized to negotiate on behalf of your team, and contact information for that individual, including email address. 2.3 Statement of Project Understanding

Briefly describe your concept for the Hospitality Product.

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2.4 Description and Capabilities of the Proposer and its Project Team

In this section of your response please include information in the following subsections:

a) General Background and Experience: Describe the background and

history of your organization, your experience with hotel, resort and coastal development, development of highly environmentally sensitive sites, the application of green building standards in your previous projects, your long term development horizon and the core competencies of your organization to develop the Product you propose.

b) Relevant Projects: Describe three recent projects in detail which you and other members of your team have done which would be most relevant for this RFP. Please include in your description/profiles information on:

(i) Project name and location (ii) Start date/completion date (iii) Total number of hotel rooms (iv) Estimated value of the project (v) Key sources of financing – detailing the amount of equity

financing you or your investors provided (vi) Your role and role of your partners in the project (vii) A site plan, renderings and photos of completed project

components (viii) Who had management responsibility for the on-going operation

of the project (ix) Project references who can speak knowledgeably about your

involvement (x) Experience with any brand/flag that may be proposed (xi) Experience operating a facility in close proximity to a convention

center

c) Financial Capabilities of the Firm: Please provide either audited financial statements for the past three years or if a public company, annual reports. Private companies can provide other information which speaks to their financial strength. Also provide a description of the current cash reserves, lines of credit or other financial sources in place. Proposers must disclose whether any member of its team has been bankrupt during the past five years. Please include at least two references who can speak to the financial capabilities of your organization.

d) Resumes of Key Principals: Please include resumes of the principals who will be leading your project team. Also include the qualifications of the key planning, architectural, engineering environmental and financial consulting firms that will participate in the design and permitting of the project (if determined). Of specific interest: Experience with hotel brands in delivering new assets – hospitality backgrounds of term members. Key Principals must be willing to agree to a criminal background check.

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e) Conceptual Plan: HHCP Architecture designed the Beach Village. Hospitality Parcel (Exhibit 1, 2 & 3) is the parcel being offered in this RFP. Your conceptual plan for the site should address:

(i) Green space (ii) Parking design (iii) Service court – Garbage/trash removal (iv) Any innovative design elements (v) Your program/design should highlight the appropriateness of

your design to compliment the Jekyll Island Beach Village

Exhibit 3, prepared by the JIA staff, is included to show conceptually how an asset could fit on the proposed site. More importantly, it shows the desired program for a “service court” for the retail asset already in place and how trash/garbage and deliveries could be handled for both assets. Exhibit 3 is only included as a reference. It is not intended to be the preferred site plan.

f) Financing Plan/Estimated Revenues to the Authority: Based on your concept plan, provide a financial Pro Forma in paper and electronic format, detailing costs and revenues from start-up through build out of the Hotel Project. Use the general business terms as outlined in the Jekyll Island commercial lease structure (Section 3, 3.4) as a basis for your Pro Forma.

(i) Capital structure/sources and uses of funds (ii) Dollar amount of required equity investment (iii) Evidence of Proposer’s funds available/investors for equity

contribution For projects anticipating debt, the Proposer should show how the project’s fifteen (15) year pro forma cash flow will meet lender underwriting criteria. The Proposer must provide firm evidence that financing for the hotel can be obtained or is already committed including debt to equity ratio. Confirmation of Project financing must be secured before a lease agreement will be approved.

g) Development Schedule: A detailed schedule that outlines your proposed timeline for Financial Closing; Schematic Design; Design Development; Construction Document; Ground Breaking and Ribbon Cutting for the opening of the Hotel.

h) Development Fee: A $42,000.00 Development Fee is required with your proposal submission. This fee is refundable if your proposal is not selected. No check will be deposited until final selection is made.

i) Development Completed: The Convention Center, Beach Village, (roads

and infrastructures), Great Dunes Park, Westin Hotel and Retail Village are complete.

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2.5 Substantive Nature of Proposals

Proposals which do not provide substantive information or are incomplete will be considered non-responsive. Proposals will be deemed as non-responsive which are general in nature or do not incorporate the terms and requirements outlined in this RFP. 2.6 Evaluation and Selection Process

The Authority will form an evaluation team to initially review and evaluate the submitted proposals. Based on this review, the proposals will first be evaluated as either “responsive” or “non-responsive”. Proposals determined to be non-responsive may be eliminated from further consideration at this point. The proposals will then be evaluated for content, and ranked in accordance with their merits. The evaluation team may recommend interviews with up to five (5) finalists. Those proposals not achieving finalist status will be eliminated from further consideration.

The evaluation team may interview selected Proposers to clarify specific matters presented in their proposals, and as part of this process may request the submittal of additional information clarifying the issues discussed. The evaluation team will use the information gained during these discussions, along with information presented in the proposals, to rank the proposals. The following factors will, at a minimum, be considered during the evaluation process.

a) The qualifications, demonstrated solid track record in developing and operating hospitality assets; track record and relevant experience of the Proposer’s team. Special focus on projects completed within the last five years.

b) The financial strength of the Proposer; demonstrated ability and capacity to execute a lease with the Jekyll Island Authority.

c) The quality and completeness of the proposed Concept Plan for the Project

Site.

d) Appropriate use/implementation and understanding of JIA Design Guidelines and construction requirements.

e) While a branded hotel is not required, any proposed brand/flag should be

noted. f) The strength of the financing plan; source of investment capital;

dependency upon security debt; targeted return expectations on equity investment, as well as targeted equity amount and percentage for the project.

g) Availability of equity and its source including the names of investors,

funds, etc., as well as, the proposed financial return to the Authority from the hotel.

h) The entity providing the guaranty for the development loan and subsequent permanent financing?

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i) Your commitment to sustainable strategies, i.e. LEED Certification,

Operational, Green Build, for this hospitality project. j) The interview and proposer’s ability to work expeditiously and

collaboratively with the JIA to implement the project.

k) The track record and qualifications of the proposed operator of the property.

The responsive proposals will be ranked according to the above criteria and

recommendations will be made to the JIA Board for consideration. Proposers can reasonably assume that factors related to the overall financial terms offered, Hotel design and feasibility, experience, financial strength and financial package will be given thorough consideration.

Concentration of room control within the Beach Village area as well as the

total rooms owned/operated on Jekyll Island may also be considered. Consideration will also be given to creating a balanced approach of lodging

options that best serve the needs of the island's businesses, Convention Center, and visitors while offering a competitive mix to the lodging marketplace.

The Authority will be solely responsible for the final selection of the successful

Proposer. Upon selection of the successful Proposer, the Authority will immediately enter into negotiations to finalize the business terms that will frame the lease for the Hotel Project. The successful Proposer will be expected to execute a ground lease within 60 days of their selection. 2.7 Confidentiality of Trade Secrets

In accordance with Georgia law, the following shall apply to any trade secrets obtained from a person or business entity that are required by law, regulation, bid, or request for proposal to be submitted to the Authority. An entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of chapter 1 of Title 10. If such entity attaches such an affidavit, before producing such records in response to a request under this article, the Authority shall notify the entity of its intention to produce such records as set forth in this paragraph. If the Authority makes a determination that the specifically identified information does not in fact constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an appropriate court order. In the event the entity wishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If the Authority makes a determination that the specifically identified information does constitute a trade secret, the Authority shall withhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not trade secrets and are subject to disclosure;

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Each Proposer is required to keep the contents of their proposal confidential once it is submitted until the award to the successful Proposer. Releasing any information regarding the proposal to third parties or the media prior to the conclusion of the selection process will be immediate grounds for the Authority to reject the proposal as non-responsive.

SECTION 3 HOSPITALITY PARCEL

3.1 Facts

a) Site Area: 2.25 Acres b) Rooms: 100 +/- c) Parking: 1.1 spaces/room required

3.2 Requirements (Quality Standards)

a) Hotel must meet or exceed Mobil One Star lodging quality standards b) Spacious lobby with high end finishes c) Exterior pool (heated preferred)

3.3 Requirements (Design/Construction)

a) HHCP Architecture designed the Beach Village which includes this

Hospitality Parcel. It’s JIA’s intent to establish the architectural character of the Village.

b) JIA’s Design Guidelines – including amendments: These must be followed in your design, a copy of which can be found at: http://www.jekyllisland.com/jekyllislandwp/wp-content/themes/jekyllisland2016/files/2014-Design-Guidelines.pdf

c) Sustainable Development (Green Building) Requirements: Conservation of Jekyll Island’s natural environment and wildlife is a central pillar of the JIAs mission, vision, and brand identity. To the greatest extent possible, we strive for these values to be reflected in development projects on the island. Therefore, the use of sustainable-development strategies is a core expectation of proposals for all components of the Beach Village design including Hospitality Parcels.

d) LEED Certification: LEED Certification, or certification through an equivalent third-party program of equal merit, is a highly-valued mark of responsible stewardship and provides a strategic marketing advantage. Proposals should establish a commitment to pursue certification and outline the specifics of the proposed program/level. If no certification is proposed, a justification must be provided.

http://www.jekyllisland.com/jekyllislandwp/wp-content/themes/jekyllisland2016/files/2014-Design-Guidelines.pdf

http://www.jekyllisland.com/jekyllislandwp/wp-content/themes/jekyllisland2016/files/2014-Design-Guidelines.pdf

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3.4 Jekyll Island Commercial Lease Structure

a) Lease Structure Approach. Historically, the Authority has approved a range of lease formulas to accommodate commercial development on the island. Because Jekyll Island is State property and all land is leased rather than sold, the JIA has latitude in structuring commercial ground leases which make financial sense for both the Authority and its private sector partners. Negotiated lease terms have varied depending on the size and location of parcels, the nature of development proposed, the cost of the development and the importance of projects to the island’s redevelopment. While individual terms have varied, JIA’s commercial leases tend to share common characteristics, primarily base rent and percentage rent features. The JIA is required to obtain fair market value for its leased property.

b) Minimum Rent Requirements for Proposers. Proposers must propose economic terms to the JIA that include:

(i) At a minimum, $2,333 per acre per month base rent with CPI

escalations every five years;

(ii) A schedule of proposed percentage rents based upon gross revenues with a minimum initial percentage rent of three percent (3%).

(iii) Final rent will be the greater of base or % rent.

c) Evaluation of Proposed Economic Terms. As part of its evaluation of

proposed lease economic terms, JIA will evaluate the reasonableness of room rates, occupancy assumptions and non-room income (if applicable) used in forecasting base rent and percentage rent. The Authority discounts the first 15 years of projected lease income (typically at 8%) and calculates a residual value for the remainder of the lease (typically using a higher discount rate of 12% to 15% depending on risk). These discounted cash flows are summed to determine the total net present value (NPV) of the projected income stream.

SECTION 4 SUMMARY OF THE OPPORTUNITY

4.1 Goals – Big Picture

At the turn of the 20th century Jekyll Island was a playground for some of the wealthiest Americans who enjoyed the coastal climate and natural beauty of this spectacular island. It was an escape from the pressures of the everyday business world and a chance to commune with nature and enjoy the company of family and friends.

Today the State of Georgia and the Jekyll Island Authority recognize that this opportunity to escape and recharge can be made available to the people of Georgia

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and the same characteristics that attracted the early industrialists to the island can be enjoyed by all.

The goal of the revitalization of Jekyll Island is to enhance the natural aspects of the island and “to restore the luster of its facilities”. This revitalization has been initiated by the construction of a new beach front convention center, a redesigned beach village including multiple retail, mixed use, and hospitality sites. Great Dunes Park accentuates the natural beauty of the beach and provides accessibility for day visitors as well as those staying at the new beach front hotels.

The synergy created between the new Convention Center, Hotels, Restaurants and Retail components will further secure the loyalty of those who already frequent Jekyll Island and will help to attract those who have yet to discover its charm, with the goal of having all guests return year after year. 4.2 Opportunity

The Authority is presenting this opportunity to be a part of a thriving mixed-use Beach Village. The Authority has already made significant contributions of public assets to the project including the construction of a new Convention Center, roadways and utilities, a completely redesigned public beach park connecting the entire Village, a new Village Green, pedestrian friendly streetscape, retail and enhanced beach access for all.

The shovel ready private development site planned into the Village has the benefit of the public assets as well as the preliminary site and environmental permitting being in place.

Hospitality opportunities in the Village benefit not only from the projected growth in convention visitation, but also from the leisure/resort business opportunities that the beach front sites provide.

The retail components of the Village will be energized not only by local residents, but by convention attendees, their families, day visitors and resort guests looking for shopping, services, and dining.

The Beach Village will complement and enhance the Historic Landmark District on the west side of the island. 4.3 Public Assets

a) State of the art Convention Center as a key driver of occupancy

b) Convention Center has an existing client base and book of business c) Construction ready development parcel d) Site, Environmental, and Shoreline protection permitting complete,

roadways and utilities are complete, Great Dunes Park complete, improved beach access, and a new Village Green

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e) JIA provided public amenities including a public Golf Club, Tennis Center, Bike Paths, Water Park, the Georgia Sea Turtle Center, National Historic Landmark District and Jekyll Island Museum and a Children’s Playground and Mini Golf Course

f) JIA marketing and promotions funded by 5% hotel/motel tax collected on

Jekyll Island. All hotel/motel tax funds are retained by the Authority and used in cooperation with island lodging partners.

g) Opportunities for beach activities, historic sight-seeing, shopping, dining,

and discovering the natural beauty of the island h) Land lease opportunities reduce development first costs i) LEED Certification for major project components attracts new business

and gives Jekyll Island a competitive advantage 4.4 Convention Center

The new 128,000sf Jekyll Island Convention Center provides more than 78,000sf of prime function space located centrally in the Jekyll Island Beach Village. The Convention Center is designed to provide optimum flexibility for meeting planners. By minimizing the Center’s impact on the environment it maximizes the guest experience for all attendees.

The roof forms of the building’s exterior harmonize with the surrounding beachfront trees. Outdoor terraces allow visitors to enjoy delightful vistas and balmy coastal breezes while sheltered from sun or rain. Views of the dunes and ocean are a key feature for attracting conventions – many of which are currently meeting outside the State.

The interior design of the Center presents a relaxed coastal experience in keeping with the indigenous beachfront context.

The Center includes a 45,000sf divisible exhibit/banquet hall and 12 break out meeting rooms ranging from 720sf – 3100sf. Generous pre-function areas allow flexibility for large conventions as well as multiple smaller events. Ocean-view lobby, pre-function, registration, and meeting rooms never let attendees forget they are in a beautiful beachfront location. 4.5 Retail

43,000+/-sf of new retail space has been constructed and 41,000sf has been leased. Twenty-one (21) tenants representing a variety of retail options have opened.

4.6 Key Features

Sand dunes and wide beaches are the natural companions to the Jekyll Island Convention Center, the Southeast’s only oceanfront convention facility. Pairing this stellar location with all the island’s amenities makes the Jekyll Island Convention Center among the premier meeting sites in the region.

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The integration of the building design with the natural beach front location

minimizes the Center’s impact on the environment and creates a guest experience that encourages shows to return year after year.

a) Operational Flexibility b) Ocean-view lobby and registration areas c) Pre-function areas work as the “front porch” d) Day lighting at pre-function and meeting rooms e) Efficient Operations f) Events can expand to beach side function lawn g) A source of community pride h) Parking-hidden, but convenient i) Beach view meeting rooms j) Hidden service k) Sustainable design

4.7 Great Dunes Park

Great Dunes Park provides the citizens of Georgia with one of the Southeast’s finest barrier island beach experiences. The park welcomes guests and residents to Jekyll Island with nearly 20 acres of beachfront space enhanced by several picnic pavilions, a deck for beach events, a play area, beach access for the public, and more. The park encompassed dune restoration where appropriate, and incorporates structural features to protect the environment, such as bio-swales to capture and treat storm-water run-off, sea-turtle-friendly lighting, and signage to educate visitors about the environment. Pedestrian-friendly markings guide guests throughout the entire beachfront park. 4.8 Village Green

The center piece of the Jekyll Island Beach Village is the new Village Green. The Village Green is the terminus and visual focal point for all vehicular traffic entering the Island on Ben Fortson Parkway. It provides a clear axial view to the dunes, the beach and the ocean for all traffic headed east on the Village main street.

The Green creates a physical and conceptual connection between the community and the beach and provides an identifiable center of activity for the Jekyll Island community and visitors.

The Village Green functions equally well as a passive space for residents and visitors to enjoy a beverage or an ice cream, read a book, people watch, or escape the heat of the sun. It can also host art shows, concerts, children’s programs, farmers markets, as well as other civic events.

The Green is designed with a flexible central grass area that can accommodate a variety of functions. Surrounding The Green are pedestrian walkways that connect The Village to the beach walk. Landscaping and seating areas line The Village Green and provide space for relaxation and gathering. At the far east end of The Green is an elevated stage inspired by the sea turtle. The stage is designed to accommodate performances as well as passive area for children to play or to view the beach from.

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The intent is for The Village Green to be a flexible, activity filled space that

appeals equally to all ages and for multiple uses. A space that provides something for everyone. 4.9 Recreational Opportunities

Jekyll Island’s undisturbed natural beauty, combined with its pleasant year-round weather and refreshing ocean breezes, provides a breathtaking backdrop for a variety of sports and recreational activities to suit visitors of all ages and interest.

a) Golf: Jekyll Island has been a golf destination since 1898, when Jekyll Island Club members added the first course on the island near the present-day airport. Today, Jekyll Island boasts 63 holes of golf on three 18-hole courses and one 9-hole course, earning Jekyll Island the bragging rights as Georgia’s largest public golf resort.

b) Biking: For self-guided exploration of the island, many visitors choose

to travel by bicycle. Jekyll Island features more than 20 miles of paved trails that allow for exploration of a broad range of scenery, from beaches to forests to Jekyll Island’s own Historic Landmark District and campgrounds. Free bike path maps are available at the Jekyll Island Welcome Center and at the bike barn on Shell Road.

c) Horseback Riding: If you’re seeking a different perspective while exploring the island, you might want to saddle up and experience Jekyll Island on horseback! Guided tours originate from the Clam Creek picnic area on the island’s north end, make their way through maritime forests and along the salt marshes, then return along beautiful Driftwood Beach.

d) Nature Walks: Jekyll Island’s abundance of unspoiled natural beauty

from its richly preserved maritime forest to its pristine dune systems to its 10 miles of tidal beaches – is perhaps best appreciated with the assistance and guidance of an experienced Jekyll Island staffers and volunteers.

e) Water Park: More than one million gallons of splashing water fun

with 11 acres of rides, thrills, food, excitement and cool summer times. That’s Summer Waves Water Park, next to the marsh on Riverview Drive.

f) Fishing & Boating: Just off Jekyll Island’s shores along the

Intercoastal Waterway are the Jekyll Wharf and Jekyll Harbor Marina – two points of access to the many water activities along Coastal Georgia. Make the Island your gateway to a fishing paradise or just a heavenly day of sightseeing or Dolphin spotting. The island’s knowledgeable fishing captains, know all of the best spots to catch a variety of fish, including Tarpon, Whiting, Red Drum, Sea Trout, Triple Tail, Spotted Sea Trout, Striped Mullet, Sheep head and Black Drum, just to name a few.

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g) Kayaking & Canoeing: Jekyll Island’s protected natural beauty is meant to be explored. This fact especially holds true for the Island’s salt marshes and estuarial waters. One of the best ways to experience this intriguing ecosystem is by strapping on a life jacket, grabbing a paddle and taking a kayak or canoe out into the inland waterways. There’s no better way to observe native birds, fish and other coastal creatures in their natural habitat.

h) Soccer Complex: The Jekyll Island Soccer Complex features high-

quality grass surface for competitive youth soccer. Home of the Golden Isles Soccer Club, the complex hosts a variety of tournaments, regional leagues, camps and clinics.

i) Tennis Center: The Jekyll Island Tennis Center has thirteen (13) clay courts for public play. Also available are changing facilities, a retail shop, concessions and rest rooms.

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