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JEKYLL ISLAND-STATE PARK AUTHORITY July 16, 2019

The Jekyll Island State Park Authority (JIA) committees met in Public Session on Tuesday, June 16, 2019 at the Morgan Center, Jekyll Island, GA. Members Present: Bob Krueger, Vice Chairman

Bill Gross, Secretary/Treasurer Buster Evans Trip Tollison Joe B. Wilkinson, Jr. Mark Williams, Commissioner via Teleconference

Members Not Present: Joy Burch-Meeks Key Staff Present: Jones Hooks, Executive Director

Noel Jensen, Chief Operations Officer Marjorie Johnson, Chief Accounting Officer Kate Harris, Marketing Director Raquel Gayle, Assistant Attorney General as General Counsel

Various members of the public and press were present. Vice Chairman, Bob Krueger call the committee sessions to order at 9:30am, introduced those participating via teleconference and a quorum was established.

I. Historic Preservation/ Conservation Committee A. Georgia Sea Turtle Center Update – Rob Mahon, General Manager

of the Georgia Sea Turtle Center

Mr. Mahon presented an overview of the work staff and AmeriCorps members had done on the Jekyll Causeway with Diamondback Terrapins (DBT). This year there had been 450 encounters on the Jekyll Causeway. There had been an increase to 76% save rate this year with increased encounters overall. While increased encounters may be partially due to a 3-year cyclical increase, the increased save rate had grown steadily over time with increased help from employees and the public. At the time of the meeting there had been 13 DBT hatchlings successfully incubated. Turtle programs also showed a 15% increase. A new, more user-friendly reservation and ticketing software program has been recently implemented. Even year-around programs, like Behind the Scenes, had increased approximately 5%. Mr. Mahon thanked the Board for the time to present and asked for any questions. There were no questions from the Board or public comment.

II. Finance Committee

A. June Hotel, Parking, and Convention Center Report – Bill Gross

Mr. Gross stated that due to year end, closing financials will not be available until the August board meeting.

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However, Mr. Gross was able to present the traffic count for June which was 140,584 vehicles, an increase from June of 2018. Year to date traffic counts were 659,692 which is ~48,000 more than year to date than in 2018. The hotels reported revenues at $5.7 million, which was up from last year. The occupancy rate was 78.7% which is down slightly from June of last year. Revenue per available room was up to $173.76. The average daily room rate was $220.91, which was also up from years previous. Calendar year to date revenues for hotels were $2 million more than 2018. Occupancy rate was up 69.5% and the revenue per available room increased to $125.77. The ADR was $180.96. There were no questions from other Board Members.

B. Capital Budget Requests from FY19 Funds – Emergency Repairs and Purchases – Marjorie Johnson, Chief Accounting Officer

Ms. Johnson stated several emergency replacements from June needed approval from the Board. The emergency replacements were to be paid from the June funds in the recently closed fiscal year.

• Two of the four Convention Center lighting controls had begun to fail which were both a customer service and safety issues. The replacements would be a total cost of $90,000.

• The Clam Creek Bridge Repair required rotted pilings and stringers to be replaced to maintain safety for bikers, walkers, horse tours, staff vehicles, and emergency vehicles. The repair cost was $18,620.

• The Tortuga Jacks’ air conditioner in the main dining room was at 50% functionality and required $23,225 for a replacement.

• Additionally, the Villa Ospo air conditioner replacement cost was $11,139. The total requested amount was $142,984 for replacements and repairs. Mr. Wilkinson moved to approve the capital budget requests. The motion was seconded by Mr. Tollison. The motion was approved unanimously.

C. Retail Property Leases - The Moorings at Jekyll Harbor Design Center, LLC Business Lease - Maria Humphrey, Lease Coordinator

Ms. Humphrey introduced a lease for the Beach Village Retail Shopping Center. The previous lessee was the Ocean Oaks Design Center who’s lease expired July 31. The Moorings at Jekyll Harbor wished to take over the lease for an additional two years. Mr. Gross clarified with Ms. Humphrey with the same terms as Ocean Oaks Design Center, except a slight increase in rent due to CPI increases over the two-year term. Mr. Gross also asked if there would be any repair or remodel expenses. Ms. Humphrey stated that there would be no additional expenses. The only change would be the sharing of electricity expenses with the new yoga studio next door. Mr. Hooks asked for the annual rent and formula to be read into the record. She did so with 883 sq. ft. at $15.50 per sq. ft. equaling to an annual rent reported at $13,686.50. Mr. Krueger moved for the approval of The Mooring at Jekyll Harbor Design Center Lease. The motion was seconded by Mr. Tollison. The motion carried unanimously.

D. Equipment Operations Lease – Copier Contract - Marjorie Johnson, Chief Accounting Officer

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Ms. Johnson stated the most recent Ricoh copier lease expired March 31st. JIA compared available state contracts for copy machines with favorable governmental pricing. Cannon State of Georgia contacts were the most desirable with service and toner included for the term of the lease, which is 48 months for 13 machines. The agreement was $1,428.71 per a month or $17,144.52 per a year. This would be in addition to each copy printed, which was estimated to be $20,065.77 per a year at the currant usage numbers. Therefore, the total annual cost was estimated to be $37,210.29. This contract would result in an annual savings of $5,217.48 with the addition of two machines. Savings of $20,869.84 is estimated over the life of the lease. As there were no question, Ms. Johnson stated that staff recommended approval of this lease with Cannon for copiers. Mr. Wilkinson moved to approve the lease of the Cannon copiers. The motion was seconded by Mr. Evans. The motion carried unanimously. This concluded the Finance Committee. There were no public comments.

III. Human Resources There was no report from the Human Resource Committee.

IV. Marketing Committee

A.) Report from the Marketing Department – Kate Harris, Senior Marketing Director

Ms. Harris reported on 4th of July festivities on Jekyll Island, and showed traffic figures from this 4th of July in years previous. Gate numbers had increased over the last five years for the holiday, including this year. Ms. Harris also reported business opportunities also increased. Steve Harvey of Family Feud had recently been interested in using Jekyll, but wanted a video to show people what Jekyll Island was like. The Marketing Department created a video quickly, but designed it to be versatile for many purposes and groups. Next, the Marketing Department stated they continue to promote the number one designation from Money Magazine. The billboard on highway 17 on the exit of 29 had been changed to show the award and to give visitors a sense of arrival at a number one travel destination. Jekyll Island had recently had two exciting groups of international travelers. The first was a group of British journalists, and the second was an international conference which included a diverse group of state representatives, international consuls, and international business people. Finally, Ms. Harris reminded people of the Summer Sunset series at St. Andrew’s beach would be on July 17 at 6 p.m. with music and a food truck. There were no questions from the board and one public comment: Ms. Gloria Zocchi commented she would like to see golf and tennis showcased in the new Marketing video.

V. Legislative Committee

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There was no report from the legislative committee.

VI. Committee of the Whole

A. Consideration of the Design Development/Revisions for the Moorings at Jekyll Harbor

1. Presentation of Design Development/Revisions– Gary Wadsten, Carolina Holdings Group

Mr. Wadsten introduced members of his team. He outlined the Design Development, with 48 residences, 39 being condominiums in two buildings and 9 townhouses. Residences varied from 1,700 to 2,000 sq. ft. in size. The structures were 3 stories, with parking on the first level. Each unit would have electric vehicle charging stations. The Carolina Holdings Group stated they are aiming for Georgia Peach certification on the architecture. Solar energy was discussed for use in common areas. Mr. Wadsten reported extensive engineering and site work had been done and asked for the board to consider approval of the Design Development/Revisions as presented.

2. Design Review Committee Recommendation - Jones Hooks, Executive Director

Mr. Hooks felt that with significant input the design had evolved to a very favorable design. Some of the changes he heighted were wildlife corridors, an increased amount of permeable areas, and a better organized shared parking area. Changes to the Building A courtyard design, the final EAP, and final legal approval were still pending. However, with those three conditions in place, the Design Review Committee recommended Board approval. Hooks stated the next step to the approval process would be terms for the lease to be presented at the August Board meeting. Mr. Krueger clarified that the Design Review Committee’s considerations would be met before final development or construction. Mr. Hooks agreed. Mr. Hooks also highlighted that the Development Design presented had no building on the Marina side of the property and that a mis-labeled wetland would be retained and had been corrected on the documents presented. Mr. Tollison moved to approve the Design Development/Revisions of the Moorings at Jekyll Harbor. The motion was seconded by Mr. Gross. The motion was approved unanimously.

B. Water / Wastewater Update – Noel Jensen, Chief Operations Officer Mr. Noel Jensen updated the Board about upgrades recently at the Water/Wastewater plant. Mr. Jensen applauded the staff for their work, despite their small staff size. Mr. Jensen showed pictures of the two generators located at the main wastewater plant. With the help of Georgia Power, a test showed that the whole wastewater plant and lab can be run off the newly installed generator power. Additionally, a new motor control center which was able to be manufactured in-house at approximately $60,000 cost savings. A new UV treatment equipment was also shown. This equipment was lauded to significant improvement in the JIA treatment process. Finally, Mr. Jensen discussed that as part of

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the budget process approved last meeting, contracts were secured to extend the water tower and utility services contracts for another 10 years. The approved contracts included future rehabilitation and repainting all the water towers on the island. Mr. Gross asked how many water towers there were on the island. Mr. Jensen answered five, two golf ball shaped water towers that just hold water, and three that include wells. There were no further questions from the Board.

C. Executive Director’s Report– Jones Hooks, Executive Director

First, Mr. Hooks updated the Board that Georgia Power planned to move forward with power line improvements from Colonel’s Island to Jekyll. The project was scheduled to begin on August 5th and would start with vegetation management on Jekyll Island. JIA will be working with Georgia Power to make sure delays are minimal and do not occur during major events. Next Mr. Hooks reviewed Georgia Department of Transportation’s plans to improve the Jekyll Causeway and Highway 17 intersection. These improvements were said to include acceleration/deceleration lanes and better sight lines for drivers. The Historic District had several projects, such as Faith Chapel’s dressing room floors, attic insulation, and drywall replacement recently completed. Access and safety improvements were becoming visually apparent. American with Disabilities Act (ADA) improvements and compliance in historical buildings was addressed with both ramps and elevators/lifts. Bruce Piatek and Department of Natural Resources were working closely together to maintain historic integrity. The Revetment was reported at being 61% complete, with substantial completion expected before the end of September. An issue had arisen with FEMA. A meeting was held last week with JIA and GEMA representatives to clarify the use of sand as a critical technical aspect of the revetment, not the nourishment of a beach. The meeting went well. Regarding revitalization, the Home2Suites on Jekyll Island offered a Board and Media tour directly after the meeting. The ribbon cutting for this project hopefully will occur in August after the next board meeting. Other revitalization projects included The Seafarer Inn and Suites completing their final punch list from remodeling. And the Ocean Oaks development had sold all 39 units, with 90 percent of construction complete. The Marriott/Courtyard project had recently signed the contract for construction with the Kellogg and Kinsey firm, with construction required by August 29. Mr. Hooks then introduced a concept he wanted to start discussing. The presentation was entitled Disappointing Destinations. He talked about the need to not overpromise a destination. Mr. Hooks highlighted a Wall Street Journal article discussing Charleston being a city of 150,000 with 7 million visitors struggling to find “local flavor”. He showed several slides marketing beaches from all over the world compared to the realities visitors actually experience. These comparisons showed problems with overcrowding, pollution, wildlife, and severely obstructed views. Mr. Hooks concluded this section of his report with the need to preserve the special qualities of Jekyll for all visitors. Mr. Hooks also mentioned a possible Board Retreat in the fall.

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Finally, Mr. Hooks had the Board review the Resolution requested by Mr. Krueger in appreciation of Chairman Mike Hodges’ service. Mr. Tollison moved approve the Resolution in appreciation of Chairman Mike Hodges as presented. Mr. Gross seconded the motion. The motion passed unanimously. This concluded the Executive Director’s Report.

D. Chairman’s Report Vice Chairman, Mr. Krueger stated when the revitalization process began, poor experiences, like the pictures Mr. Hooks had shown, were common on Jekyll. Mr. Krueger also congratulated the JIA for a good experience over the Fourth of July holiday with his family. Mr. Krueger then opened the floor for public comment. Ms. Beverly Hopkins commented on the need to keep visitors off the dunes at the Marriott project property. She hoped that there was an opportunity to educate using signage and publicity. She discussed signs she had found on social media that she thought were fun and clever and gave copies to the board. Mindy Egan spoke next. She stated that she was glad to see Mr. Hooks presentation about Disappointing Destinations. She also spoke about her concerns for The Moorings EAP plan and about potential future flooding risks to owners. Nancy Reed stated she was concerned about incidents of golf carts transporting unsecured minors. Al Tate thanked the Board for their work on the island. He enjoys the revitalization and the friendly nature of the island without overcrowding or heavy traffic. He stated his concern for the degraded quality of some bike paths. He also stated his concern about The Moorings at Jekyll Harbor development. Mr. Scott Mulkey applauded the Board for the wonderful revitalization efforts he had witnessed over the last 11 years. He stated that the board had navigated the difficult job of many opinions very well. His company holds sales meetings on the island, and he felt that The Moorings project was in-line with the revitalization vison of Jekyll. He thanked Mr. Hooks and the Board again for everything they had done. The board took a 5-minute recess. JIA Board Meeting Agenda Mr. Robert W. Krueger, Vice Chairman The Jekyll Island Authority met in full session with all previous members present.

1. Minutes of the June 18, 2019 Board Meeting Dr. Evans moved to approve the Minutes of the June 18, 2019 Board Meeting. Mr. Tollison seconded. The motion to approve the minutes carried unanimously.

2. Capital Budget Requests from FY19 Funds - Emergency Repairs and Purchases

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Finance Committee motion: Approved unanimously.

3. The Moorings at Jekyll Harbor Design Center, LLC Business Lease Finance Committee motion: Approved unanimously.

4. Equipment Operations Lease – Copier Contract Finance Committee motion: Approved unanimously.

5. Consideration of the Design Development/Revisions for The Moorings at Jekyll Harbor

Committee of the Whole Committee motion: Approved unanimously.

6. Resolution in Appreciation of Mike Hodges, Former Chairman Committee of the Whole Committee motion: Approved unanimously.

The Jekyll Island Authority (JIA) committees met in Public Session on Tuesday, July 16, 2019 at the Morgan Center. Members Present: Bob Krueger, Vice Chairman

Bill Gross, Secretary/ Treasurer Buster Evans

Joe Wilkinson Trip Tollison

Via Teleconference: Mark Williams Raquel Gayle, Assistant Attorney General Members Absent: Joy Burch-Meeks Meeting Summary:

1. Approved - Minutes of the June 18, 2019 Board Meeting 2. Approved - Capital Budget Requests from FY19 Funds - Emergency Repairs and

Purchases 3. Approved - The Moorings at Jekyll Harbor Design Center, LLC Business Lease 4. Approved - Equipment Operations Lease – Copier Contract 5. Approved - Consideration of the Design Development/Revisions for The Moorings at

Jekyll Harbor 6. Approved - Resolution in Appreciation of Mike Hodges, Former Chairman

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Agenda Tuesday, July 16, 2019

9:30 a.m. Morgan Center

*All applicable public comments will be heard during the appropriate committee section.

Vice Chairman, Mr. Robert W. Krueger – Call to Order I. Historic Preservation/Conservation Committee

Bob Krueger, Chair

A.) Georgia Sea Turtle Center Update - Robert Mahon, General Manager II. Finance Committee

Bill Gross, Chair

A.) June Hotel, Parking, and Convention Center Report – Mr. Bill Gross, Chair Note: Full June Financials Not Available Due to Year End Close Out

B.) Capital Budget Requests from FY19 Funds - Emergency Repairs and Purchases– Marjorie Johnson, Chief Accounting Officer

a. Convention Center Lighting - $90,000 b. Clam Creek Bridge Repair - $18,620 c. Tortuga Jacks Air Conditioner - $23,225 d. Villa Ospo Air Conditioner - $11,139

C.) Retail Property Leases – Maria Humphrey, Lease Coordinator 1. The Moorings at Jekyll Harbor Design Center, LLC Business Lease - Maria Humphrey,

Lease Coordinator D.) Equipment Operations Lease – Copier Contract - Marjorie Johnson, Chief Accounting Officer

III. Human Resources Committee

Buster Evans, Chair

A.) No Report IV. Marketing Committee

Joy Burch-Meeks, Chair

A.) Report from Marketing Department – Kate Harris, Senior Marketing Director V. Legislative Committee

Joe Wilkinson, Chair

A.) No Report

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VI. Committee of the Whole

Bob Krueger, Vice Chairman A.) Consideration of the Design Development/Revisions for The Moorings at Jekyll Harbor

1. Presentation of Design Development/Revisions– Gary Wadsten, Carolina Holdings Group

2. Design Review Committee Recommendation - Jones Hooks, Executive Director B.) Water / Wastewater Update – Noel Jensen, Chief Operations Officer

1. Generator Test of 6/25/2019 2. Motor Control Centers 3. Water Tower Painting

C.) Executive Director’s Report– Jones Hooks, Executive Director 1. Revitalization Report 2. Georgia Power Causeway Project 3. Georgia Department of Transportation Highway 17 Project 4. Revetment Update 5. Georgia Emergency Management Agency Update 6. Resolution in Appreciation of Mike Hodges, Former Chairman

D.) Chairman’s Comments Adjournment

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JIA Board Meeting Agenda

Mr. Robert W. Krueger, Vice Chairman Action Items

1. Minutes of the June 18, 2019 Board Meeting 2. Capital Budget Requests from FY19 Funds - Emergency Repairs and Purchases 3. The Moorings at Jekyll Harbor Design Center, LLC Business Lease 4. Equipment Operations Lease – Copier Contract 5. Consideration of the Design Development/Revisions for The Moorings at Jekyll Harbor 6. Resolution in Appreciation of Mike Hodges, Former Chairman

Adjournment NOTE: Board and Media Tour of the new Home2Suites by Hilton will follow the Jekyll Island Authority Board Meeting

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MEMORANDUM

TO: COMMITTEE OF THE WHOLE FROM: DESIGN REVIEW COMMITTEE SUBJECT: THE MOORINGS AT JEKYLL HARBOR DATE: 7/11/2019

1. Further discussion and review of Building A's courtyard design 2. Subject to final Environmental Assessment Procedure (EAP) 3. Subject to any legal reviews

Based on these conditions, the Design Review Committee recommends the adoption of the design development package as presented.

The Jekyll Island State Park Authority (JIA) committees met in Public Session on Tuesday, June 18, 2019 at the Morgan Center, Jekyll Island, GA.

Members Present: Mike Hodges, Chairman Bob Krueger, Vice Chairman Bill Gross, Secretary/Treasurer Mark Williams, Commissioner Joe Wilkinson Buster Evans

Via Teleconference: Raquel Gayle, Assistant Attorney General as General Counsel Trip Tollison

Members Not Present: Joy Burch-Meeks Bill Jones III

Key Staff Present: Jones Hooks, Executive Director Joel Jensen, Chief Operations Officer Marjorie Johnson, Chief Accounting Officer Kate Harris, Marketing Director Ben Carswell, Director of Conservation

Various members of the public and press were present.

Chairman, Mike Hodges call the Committee session to order at 9:30am, introduced those participating via teleconference and a quorum was established.

I. Historic Preservation/ Conservation Committee:A.) Conservation Department Update – Ben Carswell, Director of Conservation

Mr. Ben Carswell introduced Mr. Cliff Gawron, Director of Landscaping and Planning. Mr. Gawron presented a Reforestation Update.

1. Reforestation Update - Cliff Gawron, Director of Landscaping andPlanning

Mr. Gawron stated that during reforestation he visits the wholesaler to select trees himself for the sites selected. This allows not only cost savings, but also healthier trees. The primary location this year was replacing trees from the Jekyll Warf based on historic archival photos. Second, was 30 new trees in the area of the Large Dorms. The third location was the Captain Wiley / Beachview intersection right of way. The next area that was addressed was Oleander and Great Dunes Buffer on the Golf Courses. In addition, there were over 400 donated seedlings planted at the former cable station sign on the south end, the King Avenue crossover, and the Pine Lake golf course buffer. In the next several years, the Landscaping and Planning Department will be working with the Conservation Department to see if seed and acorns from Jekyll can be used to grow trees in the JIA Greenhouse facility. Reforestation totals were given, stating that Mr. Gawron only lost one of the large trees planted last year. Budgetarily, $30,000 was allotted to reforestation and $8,500 was contributed by the tree fund. Mr. Gawron highlighted that he has been working on reforestation on Jekyll Island since 1996, and one of his first plantings is doing well.

2. Presentation of Jekyll Island Authority Staff on Army Corp of EngineersDredging Project – Ben Carswell, Director of Conservation

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Mr. Carswell gave the board and update of the Army Corp of Engineers project dredging Jekyll Creek. Since it was last dredged in 1998, the channel has become hazardous to pass, with sections as shallow as two feet in places. The eastern 75 feet of the creeks is being dredged to a depth of 10 feet at low tide. He stated the majority of the dredged material will be placed in the Deep Hole, a very deep spot in the ocean off St. Simon’s Island. They are using tracking methods to see where drifting sediment settles. The other portion of the material will be thinly placed on the marshes. With the Nature Conservancy of Georgia there is hope the marsh will regrow through the thin level and raise the level of the marsh in the future. There was a question from Commissioner Williams regarding the net depth gained. Mr. Carswell answered the dredged area is currently deeper than 10 feet, but there is an expectation that it will even out to about 10 feet in the future. There were no further questions.

Public Comments: Mr. David Kyler with the Center for A Sustainable Coast spoke. He gave some of his personal background and stated his concern for the Moorings at Jekyll Harbor project plans and Environmental Assessment Plan. He would like to see more public input in this process.

Ms. Mindy Egan spoke regarding the Turtle Lighting Ordinance. She spoke about the need to educate about Sea Turtle Lights and has concerns about the upcoming Lighting Ordinance.

II. Finance CommitteeA.) May Financials – Mr. Bill Gross, Chair

Mr. Gross went over the May financial reporting. Revenues were listed at $3.1 million which were $294,000 more than budget. Year to date revenues were $1.6 million above budget. Hotel taxes were $73,000 better than budget. The Convention Center revenues were $128,000 better than budgeted with only eight events budgeted and 25 events held during the month. The total attendance was 15,224. Marketing and Events revenues were $64,000 less then budget. This was in part due to a timing difference between budget and actual year end. Summer Waves revenue was $54,000 better than budget for the month.

Expenses for May were $2.3 million, which is $91,000 more than budget for the month. Year to date expenses are $1 million less than budget. The largest variances were human resources at $118,000 less than budget. Contracts were $52,000 over budget and repair and maintenance were $57,000 over budget. Both these were timing related overages. Net operating cash loss for May is $842,000 which is $203,000 better than budget. Net income was $639,000.

Total traffic count was 133,088 vehicles which is 23,374 more vehicles than May of 2018. Year to date traffic count is 519,100 which is 42,900 vehicles more than 2018 traffic counts.

Revenues reported by the hotels are $5 million, which is $566,000 more than May of 2018. The reported occupancy rate was 72.3% percent. Revenue per available room was $148.81. Average Daily Rate (ADR) was $205.83. Calendar year to date (CYTD) revenues reported by the hotels are $1.7 million more than 2018. The calendar year to date occupancy rate was 67.6%. Revenue per available room CYDT was $115.91. The CYTD ADR was $171.42.

Mr. Gross than asked if there were any questions. Mr. Hooks clarified that the reported $800,000 (Net Operating Cash of $842,000) loss was a typo in the financial reporting.

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B.) AmeriCorps Grant Funding for FY 2019-2020 – Marjorie Johnson, Chief Accounting Officer

Mr. Gross than introduce Ms. Marjorie Johnson to speak about the AmeriCorps grant funding for 2019-2020.

Ms. Johnson stated that Jekyll Island Authority had been approved for the 2019-2020 AmeriCorps grant for the Georgia Sea Turtle Center. Total expenses for this program are $737,000 of which AmeriCorps will reimburse 46% or $337,068. The remaining funding will be paid by the JIA in the form of staff salaries, benefits, program supplies, and materials for the program already in the budget. This will be the 11th year of the program. This funding pays for 12 full time and 19 half time members. These members provide vital support for the Georgia Sea Turtle Center and the Conservation Departments. The members also receive significant personal and professional growth thanks to the advanced instruction and training they receive through the program. Some AmeriCorps program participants have moved into conservation careers and several have become staff at the JIA. The staff is requesting approval to accept the 2019-2020 grant funding for the AmeriCorps Grant.

Mr. Krueger made a motion to accept the AmeriCorps grant funding, and it was seconded by Dr. Evans. The motion was approved unanimously.

C.) Reallocation of Capital from Mini-Golf and Bike Rental to Beach Village Repairs and Furnishings – Marjorie Johnson, Chief Accounting Officer

Ms. Johnson stated this request was to reallocate funds of $105,000 that were approved in fiscal year 2017 for the reconfiguration of the amenity services at Mini-Golf and Bikes. The project was postponed because of uncertainties associated with the relocation of the fire station to create a public safety complex. Therefore, this request was to reallocate that money for two existing projects. $53,000 would be reallocated to the traffic gate system and that would be to allow additional functionality such as the scanning of license plates and tickets purchased online. Another $52,000 to be reallocated to the Beach Village improvements. These would include traffic bollards and outdoor furniture in the village area. Staff is requesting approval to reallocate $105,000 in capital funds that were approved in fiscal year 2017 to the two projects noted. Ms. Johnson noted the net impact to the budget would be zero.

A motion to approve the reallocation was made by Commissioner Williams and was seconded by Mr. Krueger. The motion was approved unanimously.

D.) June 5, 2019 Finance Committee Meeting Minutes - Mr. Bill Gross, Chair Mr. Gross presented to June 5,2019 Finance Committee Minutes for approval. There were no additions or corrections.

Mr. Krueger made a motion to approve the minutes, which was seconded by Mr. Evans. The motion was approved unanimously.

E.) Review of Proposed FY 2020 Budget – Jones Hooks, Executive Director and Marjorie Johnson, Chief Accounting Officer

Mr. Hooks presented the proposed fiscal year 2020 budget. Mr. Hooks explained that copies of the budget and additional supporting documents were available for the board members at their seats.

Mr. Hooks provided an introduction for the budget, citing that the JIA was significantly different as an organization than 11 years ago when there was an operation budget of $15.5

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million dollars and the island was struggling. Now, the JIA is nationally recognized on a number of fronts and by the media. This is primarily due to the state investment, private investment, and the work of this board. However, of course, these improvements incur additional expenses. Mr. Hooks cited the Conservation Department, the numerous new structures and buildings, and the need for increased fire and safety equipment and personnel as examples.

Looking toward the future, Mr. Hooks spoke about a new public safety building in conjunction with the Georgia State Patrol and additional Public Safety staff to provide coverage, especially during shift changes as the popularity of Jekyll increases. The water and sewer infrastructure of Jekyll Island would benefit in the proposed budget as well. Increased fees would allow improvements leading to more efficient processing, general maintenance, emergency generation capabilities, and replacement of decaying and obsolete distribution lines. Small fee increases over the last seven years have only addressed CPI, but the proposed budget would provide more financial support. This increase was supported by the Jekyll Island Capacity Study as shown on page 122. Furthermore, the increases to water and sewer fees as compared to similar local and comparable systems are significantly lower in cost for users. Additionally, Mr. Hooks stated that personnel costs for the organizations have remained basically flat since May of 2009.

Mr. Hooks then discussed some of the correspondence received from residents and businesses.

Next, Mr. Hooks discussed gate fees. There had been no increase in the past seven years to the daily parking fee. It had been 10 years since the annual fee was increased. Historically, an annual pass was $60 in 2002, higher than the proposed increase in the budget. A comparison of other State Parks similar to Jekyll, such as Lake Lanier and Stone Mountain, confirmed the JIA proposed annual pass fee would still be less expensive. Additionally, the new gate system would have a dedicated lane for pass holders, read license plates, and passes would become transferable for businesses. Mr. Hooks explained parking fees are crucial to fund Conservation, Landscaping, the Roads and Grounds Departments, and Public Safety. Mr. Hooks stated the importance of being good stewards to Jekyll Island and its resources. While visitation to the island is up, he stressed it was important to maintain the quality and uniqueness of experience – the natural landscapes, cultivated landscaping, trash pick-up, clean restrooms and bathhouses, and safety securely in place.

The proposed budget has a net revenue of $33,341,993.66. Fee increases would include: an increase of 13.6% water and sewer rates, parking fees would increase from $45 to $55 for an annual pass, and an increase of $2 for daily parking fees. Water and sewer rates would become effective on the August bill, and parking fees would be effective July 1st. Mr. Gross thanked Mr. Hooks and stated he appreciated his comments. Mr. Gross commented that he agreed with Ms. Egan’s comment regarding Jekyll being a hallmark. He applauded the JIA’s work with ADA accessibility, environmental conservation, the Sea Turtle Center, and historic preservation. He stated that this budget, including the fee increases would help retain the quality and infrastructure of Jekyll Island.

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Mr. Krueger moved to adopt the budget as presented. Commissioner Williams seconded the motion. The motion passed unanimously.

F.) Consideration of Fee Increases - Jones Hooks, Executive Director and Marjorie Johnson, Chief Accounting Officer

1. Fire Fee (for information) 2. Water/Sewer Fees 3. Parking Fees

Mr. Gross clarified that no separate vote was needed for the fee increases listed on the agenda since they were specifically discussed and approved within the budget. Mr. Hooks confirmed. Additionally, he addressed the Fire Fee listed for information on the agenda. These fee notices were sent out in April and also increased this year from 4.27 mills last year to 4.3 mills this year. He wanted to make special note that Jekyll Island does not pay Glynn County Fire Fees.

G.) Incentive Plans – Jenna Johnson, Human Resource Director and Marjorie Johnson, Chief Accounting Officer

Mr. Gross introduced Ms. Johnson to speak about Incentive Plans. Ms. Johnson explained to the Board the part of the incentive policy was the requirement that the Board have an opportunity to review and approve the incentive pay plans each fiscal year as part of the budget process. Ms. Johnson stated the only change was one position being added to the hiring plan from last year.

There being no questions from the Board, Mr. Krueger made a motion to approve the Incentive Plans as proposed. Dr. Evans seconded the motion. The motion passed unanimously. Mr. Hodges than opened the floor for public comment. Public Comments Ms. Beverly Hopkins spoke. She stated that she felt a 13.6% increase of water and sewer fees was a lot at one time. She felt that this fee increase should be spread out over several years. Additionally, Ms. Hopkins commented that page 122 of the Capacity Study says that the fee increases listed are “For illustrative purposes only”. She stated her intent to contact Ms. Johnson to find out what the water / sewer total reserve is. Also, she stated her concern for the fee increase of annual passes and a dedicated pass lane. Additionally, she was concerned about the higher homeowner lease rates as Homestead Exemptions expire, and the fire fees for Jekyll being greater than those in Glynn County. She stated her concerns about Jekyll Island residents on a fixed retirement income, and the level of public input into the fee increases. Mr. Al Tate spoke that he had concerns about the Beachview bike path, commercial irrigation, and fishing trash. Ms. Mindy Egan asked that the conditions in the women’s restrooms and bath houses being looked into and should perhaps receive more attention. Some improvements she suggested were: hooks on stall doors, ceiling fans, and better drainage. Also, she advocated for more bike racks and more grills at Oceanview Beach Park. Ms. Gloria Zocchi who asked about the plans to move the firehouse to the mini-golf area and about an area behind Maxwell’s General Store. She also confirmed with Mr. Hooks that hotels are also paying increased fees for water and sewer.

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Mr. Frank Mirasola commented about the proposed lighting ordinance. He stated that with the successes that Jekyll Island has accomplished, it is important to remember the environmental responsibilities as well. He stated that DNR and other groups had recorded their opposition to the proposed changes. He was concerned that violations of existing ordinances have gone unpunished. He felt that the current proposed lighting ordinance changes would compromise protections for sea turtles. Commissioner Williams, board member and Commissioner of Georgia DNR, asked to have the record reflect “that we did not oppose the ordinance”. Mr. Jim Reed stated his interest in the allocations of when new water/sewer fees for repairs and improvements. He would like to see which lines were to be replaced and if there would be any service disruptions. Ms. Kiera Byrd stated her love of giving tours on the island and is proud of the way the appears to the people who visit here. She was in support of the increase for the daily parking fee. She felt that Jekyll’s daily parking fee was low and with a better experience than other places in the area. Additionally, she cited her belief that more turtle nests on the island than ever before and that relaxing restrictions may not be a good idea. Finally, she inquired about the possibility of a yearly pass for the Mosaic. III. Human Resources Committee

A.) Report – Jenna Johnson, Human Resources Director a. Retirement of Jim Talab, Facilities Superintendent

Mr. Hodges then introduced Dr. Evans for the Human Resources Committee. Dr. Evans called on Ms. Johnson to present Mr. Jim Talab with a retirement presentation and gift. Mr. Jensen spoke to Mr. Talab’s 10 years of hard work with facilities and thanked him for his service. Dr. Evans and Mr. Hodges both thanked him and wished him a happy retirement. IV. Marketing Committee

A.) Report - Kate Harris, Senior Director of Marketing As Ms. Burch-Meeks was not present, Mr. Hodges called on Ms. Harris to present her report. Ms. Harris thanked everyone for her warm welcome in the last few weeks. First, she presented some notable numbers from the sales side of marketing which spoke very highly to the importance of the group business to Jekyll Island. In the past month, 22 groups had booked, which equaled 12,500 room nights and $3 million dollars in direct impact. She then spoke about returning groups that had been courted by the Sales team back to Jekyll Island. In an ongoing effort to feature different parts of the island, the Summer Sunset Series will take place at St. Andrews Beach park the third Wednesday of June, July, and August. This event will feature live entertainment and a food truck. Ms. Harris also briefly mentioned a nationwide recognition in Oprah Magazine for Driftwood Beach, The Walking Dead film crew’s visit and work on the island, and The Shrimp and Grits Festival being recognized for one of National Geographic's The Summer’s Best Island Festivals in the US. There were no board questions or public comment regarding the Marketing Report.

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V. Legislative Committee

A.) No Report There was no report from the Legislative Committee. VI. Committee of the Whole

A.) Request for Proposals #356 – Golf Master Plan- Jones Hooks, Executive Director Mr. Hodges requested Mr. Hooks speak to the proposed Golf Master Plan Proposal. Mr. Hooks highlighted several items in the proposal including: key dates, the Jekyll Island Golf Club assessment recommendations study that was done by the National Golf Foundation, and Section 2.2 which included the Board’s requests. This proposal, if approved, would allow for Board consideration at the August meeting. Mr. Hooks stated it is the goal of this proposal to continue high quality and well-maintained public golf facilities, competitive fees, excellent customer service, and the elimination or reduction of future general fund subsidies for golf course operations. The Golf Master Plan process will include presentations and input opportunities for the Jekyll Island Authority Board as well as the public. The RFP requests efficient golf course management practices, highly effective customer communication, marketing initiatives, and a strategic Master Plan to address future capital improvements. As well as, a willingness to explore alternatives for physical reconfiguration. The master planning process is required to be supported by data and trends, both nationally and on Jekyll. Mr. Hooks stated very emphatically that no decisions have been made about reconfiguring or closing any golf courses by this board at this time. The RFP outlines options which may include (but not be limited to): additional conservation areas, diversified outdoor recreation, educational amenities, and public event or community gathering spaces. Assisted living / progressive care facilities may be options for excess acreage. Outsourcing or third-party solutions should be cautiously addressed because in earlier studies was not rank well as a solution. The RFP states special consideration should be given to environmentally sensitive areas including conservation areas, wetlands, and an awareness of developed versus undeveloped classifications of land. Mr. Krueger made a motion to approve the RFP as presented. The motion was seconded by Mr. Gross. The motion passed unanimously.

B.) Executive Director’s Report– Jones Hooks, Executive Director 1. Revitalization Update 2. JIA Vehicle Fleet Update 3. Update of Georgia State Patrol on Jekyll Island 4. Parking at Driftwood Beach

• Mr. Hooks noted the Revitalization Update was available in the board member’s

blue folders.

• He highlighted that all the square footage in the Beach Village has been leased. Additionally, the Home2Suites will have a ribbon cutting in August after the Board meeting.

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• Mr. Hooks stated that the Georgia State Patrol is at full staffing level and has a great

working relationship with the JIA.

• Georgia Department of Transportation is working on intersection improvements at Jekyll Island Causeway and in Highway 17.

• The State of Georgia Department of Audits and Accounts has completed an

independent accountant report. This comprehensive report reviewed the operations of the Jekyll Island Authority as well as business accounts. Mr. Hooks was pleased to report that there were no there were no findings that were of concern in the audit.

• Mr. Hooks stated the revetment project continues. Dump trucks have been closely

monitored by State Patrol, as there have been some issues. we know that there have been some issues as far as some of those trucks going too fast. Mr. Hooks then introduce Mr. Carswell for a technical update.

o Mr. Carswell stated how important the revetment is for the protection of the

island and homes along the shore front. The project is in phase two which is sand backfill on the land ward side of the Revetment, which he stated was 15% complete. There were still plantings to be completed. Mr. Carswell asked the Board if they had any question and there were none.

• The JIA received a perfect fleet score from the State of Georgia and is only one of

four fleets to achieve this score in the state. Mr. Hooks recognized Ben Rushing for his excellent work with the JIA vehicle fleet. Additionally, the last of very old gray colored vehicles have been retired.

• Mr. Hooks then showed a slide highlighting the Driftwood Beach additional parking

area. This improvement helped increase safety while it maintained the natural area.

• The lighting ordinance was the next topic covered. Mr. Hooks stated, there was a very good meeting with DNR representatives earlier this month. Dr. Steve Newell and Bonnie Newell are also on the committee working group. He stated that when revisions are ready, a public input/review session will be scheduled. However, it will be after this turtle season.

• Mr. Hooks said there has also been some public input into the overnight parking

ordinance and sleeping in public areas ordinance proposals. He said the proposal had originated from concerns from the State Patrol. He stated that once the new JIA Legal Counsel is onboard, these ordinances will be considered further.

• The Governor’s Office has worked very well to help JIA to continue working with

Bank of America for credit card processing instead of BB&T or SunTrust. A change would have negatively impacted gate operations, as it would have required a very costly change in equipment. Working with the Governor’s Office to maintain Bank of America processing services was a significant success of Ms. Marjorie Johnson, and he thanked her.

• The historic district safety and access improvements have been making progress,

including the Annex Building. Lifts and elevators are being ordered.

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Mr. Hooks completed his comments, and there were no questions from the board.

C.) Chairman’s Comments Mr. Hodges first invited the public to join the Board that the Courtyard/Residence Inn groundbreaking after the meeting. Next, Mr. Hodges announced that his and Bill Jones’ terms on the JIA Board would expire at the end of the month. He announced this would be his last meeting. He stated that it had been an honor to serve the board and work with such capable staff. He was privileged to be a small part of the success of Jekyll Island. He wished the best for the island and the board in the future. Before public comment started, Mr. Hooks took an opportunity to thank Mr. Hodges on behalf of the board for his years and countless hours of service working for Jekyll Island. He also stated that the staff of the Jekyll Island Authority appreciated his work, knowledge, and questions. Mr. Hodges thanked Mr. Hooks and stated it was a labor of love. Public Comments Ms. Catherine Ridley, the Vice President of Education and Communications for 100 Miles and the Coordinator for the St. Simons Island Sea Turtle Project who was also, a past Georgia Sea Turtle Center Turtle Technician and employee spoke. She reported on Sunday, which was World Sea Turtle day, 2,000 Loggerhead turtle nests have been logged and there have been excellent nest numbers for the season. She stated she felt the current Jekyll Island lighting ordinance was very strong. She hoped that the DNR recommendations from the May 13th memo would be included in the ordinance moving forward. Ms. Dion Davis thanked Mr. Hodges for his work and for supporting the JIF Foundation and her attendance and recommendation for Leadership Georgia. Mr. Krueger stated that he felt that the Board would be remiss if they did not officially recognize Mr. Hodges contribution to the betterment and furtherment of Jekyll Island. Mr. Krueger moved that the Executive Director prepare a resolution to that effect to be presented at the board and an appropriate presentation be made accordingly. Mr. Gross seconded the motion. The motion passed with only Mr. Hodges opposed. Mr. Bruce Piatek stated that annual passes were currently at the Mosaic for purchase. Ms. Beverly Hopkins stated she hoped that the independent audit would be made public and possibly posted on the website. Mr. Hodges responded it was a public document. However, Mr. Hooks stated that the report contained some proprietary lease information and will have to be reviewed before release. However, the summary pertaining to the Jekyll Island operations could be made public. JIA Board Meeting Agenda Mr. Mike Hodges convened the meeting of the Jekyll Island Authority board. Action Items

A.) May 21, 2019 Board Meeting Minutes

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Dr. Evans moved to approve the minutes. Commissioner Williams seconded the motion. The motion passed unanimously.

B.) AmeriCorps Grant Funding for FY 2019-2020 The motion passed unanimously.

C.) Reallocation of Capital from Mini-Golf and Bike Rental to Beach Village Repairs and Furnishings

The motion passed unanimously.

D.) June 5, 2019 Finance Committee Meeting Minutes The motion passed unanimously.

E.) Proposed FY 2020 Budget The motion passed unanimously.

F.) Water/Sewer Fee Increases The motion passed unanimously.

G.) Parking Fee Increases The motion passed unanimously.

H.) Incentive Plan Increases The motion passed unanimously.

I.) Request for Proposals #356 – Golf Master Plan The motion passed unanimously.

There was no public comment.

The motion to adjourn was passed with no objection at 11:27 a.m.

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