jd edwards enterpriseone workforce deployment · r eg is tr w h emp loy e t ta s r evi w i normati...

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JD Edwards EnterpriseOne Workforce Deployment

Enterprise Help

Desk Agent

Travel and

Expense Manager

Payroll

Administrator

Time and Labor

Administrator

Line Manager

Human Resource

Specialist

Plan

Deployment

Respond to

Employee

Lifecycle

Actions

Maintain

Employee Data

Track Health and

Safety

Manage

Terminations

Measure

Deployment

Effectiveness

Manage Line

Employees

Manage Time

and Labor

Manage Payroll

Manage Expenses

Provide Help

Desk Support

JD Edwards EnterpriseOne L2 Maintain Employee Data

Human Resource

Specialist

Line Manager

Payroll

Administrator

Time and Labor

Administrator

Respond to

Employee Life

Cycle Action

Perform Mass

Changes

Enter Future Data

Changes

Update Employee

Information

Maintenance

Required?Action

Measure

Deployment

Effectiveness

Track Health and

Safety

Manage

Terminations

Manage Line

Employees

Manage Time and

Labor

Manage Payroll


JD Edwards EnterpriseOne Perform Mass Changes

Human Resource

Specialist


Maintenance

Required?

Create Employee

Master Mass

Changes

Multiple

Employee

Change

Required

Select Type of

Change?

Review and / or

Change UDC

Change Future

Data Items

Initiate Employee

Master Mass

Changes

No ChangeReview Mass

Change Report

Revise Future

Data Employee

Master, If Needed

Select Method

for Update?

End

In Final Update

Update Data to

Employee Master

Update

Employee

Info In

Batch

Process

Junction

JD Edwards EnterpriseOne Enter Future Data Changes

Human Resource

Specialist


Maintenance

Required?

Enter Future Data

Employee Master

Revision

Determine

Future Value?

Specify Future Data

Fields

Select Home

Business Unit

Select Home

Company

UDC Selection

Select Additional

Data Items

Tax Area Select

Select Benefit Group

Select Method

for Update?

End

In Final Update

Update Data to

Employee Master

Update

Employee

Info in Batch

Process


JD Edwards EnterpriseOne Update Employee Information

Employee

Human Resource

Specialist

Self Service

Action?

Change Name and

Address

Change

Emergency

Contact

Information

Identify W4 Form

Identify Phone

Numbers

Enter W4

Information

Review and Print

W4 Form

Review Paid Time

Off

Review Personal

Profile

Request Paid

Time Off

Identify Auto

Deposit

Instructions

Request

Verification of

Employment Letter

Identify Verification

of Employee Data

Review VOE

Request

Maintenance

Required?

Maintain

Employee

Information

Determine Info

to be Updated?

Receive Employee

Address

Information from

Enterprise System

Receive

Verification of

Employment

Request

Process

verification of

Employment

Request

Merge Verification

of Employment

Mail

Send Letter to

Financial Lending

Institute

Update Address

Book Information

Update User

Defined Dates

Update User

Defined Category

Codes

Update Employee

Personal

Information

Update Elig/NDT

Information

Update

Organizational

Information

Update Payroll

Information

Update Basic

Compensation

Information

Update Labor

Distribution

Information

Update

National/Fiscal

Data Canada

Update

Future Data

Update

National/Fiscal

Data USA

Update

Employee DBA

Instructions

Update

Tax Information

Canada

Update Employee

Supplemental

Data

Update

Tax Information

USA

Update

Media Objects

Update

Employee Profile

Information

Review Employee

DBA’s

Update Requisition

Activity

Update Requisition

Activity

Receive

Information on

W4 Form

Submission

Select W4 Form

Process

verification of

Employment

Request

Process

verification of

Employment

Request

Additional

Information

required?

Paper Form Sent

Update Employee/

Supervisor

Relationships

Identify Wage

Attachments

Work With Pay

Rate Information

Additional Info

Required?

Review Wage

Attachment History

Identify Multiple

Child Support

Identify Employee

DBA Instructions


JD Edwards EnterpriseOne L2 Track Health and Safety

Human Resource

Specialist

Maintain

Employee Data

Measure

Deployment

Effectiveness

Administer

Employee

Safety and Health

Print Safety and

Health Report


JD Edwards EnterpriseOne Administer Employee Safety and Health

Human Resource

Specialist

Employee

Maintain

Employee Data

Identify

Illness/Injury

Case Information

Supplemental

Info Required?

Identify Case

Supplemental

Information and

Report

Workers

Compensation

Claim

Decide Action?

Create OSHA 101

Report

Identify Leave

Date if Employee

Absent from Work

Update Case

Information

Print Safety and

Health ReportYes

No

Report

Illness or Injury

Incident


JD Edwards EnterpriseOne Print Safety and Health Report

Human Resource

Specialist

Administer

Employee Safety

and Health

Select Report?

Print Case

Supplemental

Report

Print Case Report

by Data Type

Print Occupational

Illness or Injury

Report

Print Government

Report of Illness or

Injury

Print OSHA 200

Report

Measure

Deployment

Effectiveness


JD Edwards EnterpriseOne L2 Manage Terminations

Human Resource

Specialist

Maintain

Employee Data

Determine

Employee

Termination

Required?

Identify Employee

to be Terminated

Terminate

Employee Using

Workflow

Terminate

Employee

Manually

Measure

Deployment

Effectiveness


JD Edwards EnterpriseOne Identify Employee to be Terminated

Human Resource

Specialist

Determine

Employee

Termination

Required

Work with

Employee

Information to

Select Employee

Process Employee

Termination

Identify Employees

Eligible for Re-Hire

Application Data

Store

Workflow

Required?

Terminate

Employee Using

Workflow

Terminate

Employee

Manually

No

Yes

JD Edwards EnterpriseOne Terminate Employee Using Workflow


IT Manager

Line Manager

Human Resource

Specialist

Identify Employee

to be Terminated

Determine

Workflow Tasks

Notify HR

Manager that

Exit Interview

Required

Notify Manager

of Outstanding

Property

Notify IT

Manager

Employee

Locked in

Active Payroll

Cycle?

Notify

Originator

Approval

Required?

Determine

Additional

Workflow

Tasks?

Review and

Generate

Timecard

Calculate and

Process

Outstanding

DBA’s

Process

Termination

Payment

Review

Termination

Workflow

Messages

Notify Benefits

of Current

Enrollments

Process Benefit

Batch Enrollment in

Proof Mode

Review

Enrollments

Report

Termination

Approved?

Create Batch

Enrollment in

Update Mode to

Terminate

Measure

Deployment

Effectiveness

Create COBRA

and HIPPA

Letters

Yes

Yes

NoNo

Notify Manager

of Termination

Yes

Yes

Receive

Company

Property

Complete

Termination

Tasks End Process

Approved?

Yes

Reject Termination

and Abort ProcessNo No


JD Edwards EnterpriseOne Terminate Employee Manually

Line Manager

Human Resource

Specialist

Identify Employee

to be Terminated

Next Action

Required?

Calculate

Employee Final

Pay

Communicate

Final Pay to

Payroll

Go To:

Deployment;

Manage Payroll

Eligibility

Requirements?

Work with

Employee

Enrollment

Work with

Employee

Enrollment

Overrides

Notify Manager

of Outstanding

Retrieve

Company

Property

Select

Changes

Required?

Change Amount

or Rate

End Enrollment

using Stop Auto

Date/Status

End Enrollment

using Override

Date

Correct Mistaken

Enrollment

Verify

Eligibility

End Enrollment in

Single Plan

End All

Enrollments

Change Amount

or Rate

Select

Changes

Required?

Final Pay

Required

Change

Benefits

Retrieve

Property

Eligibility

Exceptions

Eligibility

Requirements

Submit

Enrollments

Benefit

Information

Changes?

Terminate

Dependents and

Beneficiaries

Generate COBRA

and HIPPA Letters

Terminate

Employee Benefits

using Batch

Enrollment

Measure

Deployment

Effectiveness


JD Edwards EnterpriseOne L2 Manage Line Employees

Human Resource

Specialist

Line Manager

Maintain

Employee Data

Measure

Deployment

Effectiveness

Setup Employee

Information

Manage Personnel


JD Edwards EnterpriseOne Setup Employee Information

Human Resource

Specialist

Line Manager

Maintain

Employee

Data

Measure

Deployment

Effectiveness

Action

Required?

Work with

Employee Setup

Select Employee

Work Center

Complete

Employee

Setup

Setup New

Employee

Add New

Employee

Review

Employee

Status

Identify Employee

Setup Tasks

Copy

Employee

Tasks

Review

Employee

Setup

Review

Employee

Setup

Approve/Reject

Employee Setup

Task

Review Employee

Setup Status

Review Individual

Setup Tasks


JD Edwards EnterpriseOne Manage Personnel

Human Resource

Specialist

Line

Manager

Manage

Employee

Data

Action

Required?

Create

Organization

Chart

Review Upcoming

Employee

Reviews

Review

Status

Changes

Create

Appraisal

Create

Appraisal

Create

Appraisal

Create

Appraisal

Create

Appraisal

Create

Appraisal

Create

Appraisal

Create

Appraisal

Create

Appraisal

Create

Appraisal

Work with

Managers

Workbench

Create

Manager’s

Reports

Take

Appropriate

Action?

Measure

Deployment

Effectiveness


JD Edwards EnterpriseOne L2 Manage Payroll

Human

Resource

Specialist

Maintain

Employee

Data

Time and Labor

Administrator

Manage Time and

Labor

Measure

Deployment

Effectiveness

Payroll

Administrator

Type of

Payment

Required?

Process Employee

Timecards

Process Interim

Payroll Payments

Process

Pre-Payroll

Review

Pre-Payroll

Reports

Print

Payments

Process Pro

Forma Journal

Entries

Create Payroll

Reports

Process Final

Update

Next

Action?

Review Payroll

History

Determine if

Payroll ID

Requires

Reset?

Payroll ID Reset Required

Process Record of

Employee (ROE)

Reconcile

Payments

Create Additional

Payroll Reports

Process Payroll

Year End

Review and/or

Void Payments


JD Edwards EnterpriseOne Process Employee Timecards

Employee

Payroll

Administrator

Create Self

Service Time Entry

Decide if Need

To?

Select Pay Stub

History

Create Daily

Timecards

Create Pay Period

Timecards

Review Pay Stub

DetailPrint Pay Stub EndReview

Daily Entry

Pay Period

Entry

Next

Action?

Type of

Payment

Required?

Payment

Received in

Next Payroll

Cycle

Type of

Timecard?

Work with

Employee Groups

Print Employee

Groups?

Print Employee by

Employee Groups

Yes

No Templates?

Work with

Timecard

Templates

Yes

No Retro Pay?

Work with

Retroactive Pay

Rules

Yes

No Overtime?

Work with

Overtime Rules

Yes

Review and

Approve

Timecards

No

Using Speed

Time Entry?

Timecard Entry

Method of

Selecting

Employees?

Work with Time

Entry using

Historical

Transactions

No

Work with Time

Entry using

Current

Transactions

Work with Time

Entry using

Employee Master

Method of

Entering

Data?

Create Pay Period

Timecards

Create Daily

Timecards

DAB Overrides

Required?

Enter One Time

Overrides

Review

Timecard

Reports

Work with Time

Entry by Individual

Create Speed

Time EntryYes

Type of Third

Party Entry?

Third

Party

Entry Formatted

Data from

EnterpriseOne

Upload Batch

Time Entry File

Transactions

Valid?

No

Recurring External

File Transfer

Work with Flat File

Non-formatted

Data from

EnterpriseOne

Non-formatted

File Transfer

Add Flat File

Cross Reference

Update Employee

Transaction Batch

Table

Yes

Update Batch File

Register Without

Employee Totals

Update Batch File

Register With

Employee Totals

Review

Information

Review Batch

Time Entry File

Review/Revise

Time Entry

Revisions

Required?

Proof or

Update Mode?

Process Batch

Time Entry

Proof

Or

Update

Review

Transaction

Reports

Errors Exists?Correct and Rerun in Proof

No Errors – Rerun in Update Mode

Print Time and

Pay Entry Register

Print Payroll

Exceptions

Errors

Exists?

Yes

Journal

Entries

Required?

No

Process

Pre-Payroll

Create Timecard

Journals

Review Journal

Batch Review

Report

Yes

No

Review Timecard

Journal Batch Pro

Forma

Journals

Correct?

Delete Un-posted

Batch

Correct Journal

EntriesNo

Review and Post

Payroll Journal

Entries

Yes


JD Edwards EnterpriseOne Process Interim Payroll Payments

Payroll

Administrator

Type of

Payment

Required?

Create Interim

Payroll ID

Review and/or

Void Payments

Interim

Payments

Identify Interim

ChecksTax Overrides?

Identify Tax

Overrides

Identify/Review

Timecard

Information

Yes

NoOne Time

Overrides

Identify One Time

Overrides

Process Interim

Payments

Yes

NoReview Interim

Payments

Revision

Required?

Print

Checks

Now?

No

Yes

Print All Interim

Checks

Print Selected

Interim Checks

Print Interim

Checks

Process

Pre-Payroll

No

Yes

Yes

Yes


JD Edwards EnterpriseOne Process Pre-Payroll

Payroll

Administrator

Process Employee

Timecards

Process Interim

Payroll Payments

Determine if

Payroll ID

Requires

Reset?

Select Payroll ID

to Process

Payroll ID

Reset

Required

Changes

Required?

Submit Pre-Payroll

Revise Pre-PayrollYes

No

Print Payroll

reportsReview? Review Payment

Review Payment

Distributions

Review Employee

Work Center

Messages

Review Detailed

Messages

Review DBA

Details

Review Pay Stub

Information

Review Tax

Details

Review

Pre-Payroll

Details


JD Edwards EnterpriseOne Print Payments

Payroll

Administrator

Review

Pre-Payroll

Reports

Select Payments

to be Printed

Print Selected

Payments

Review

Automatic

Deposit Bank

Register Report

Transfer Bank File

to Bank

Payment

Instruments

Printed

Deposit

Bank File

Created

Payments

Printed

Correctly?

Payments

CompletedYes

Review Payments

Restart Print

No

Process Pro

Forma journal

Entries


JD Edwards EnterpriseOne Process ProForma Journl Entrie

Payroll

Administrator

Print

Payments

Process Pro

Forma Journal

Entries

Submit Journal

Entries

Review Journal

Proof Report

Journal Entries

Correct?

Review and Post

Payroll Journal

Entries

Create Payroll

Reports

Correct Journal

EntriesRerun

JD Edwards EnterpriseOne Create Payroll Reports

Payroll

Administrator


Process Pro

Forma Journal

Entries

Print Payroll

Reports

Type of

Report?

Print Payroll

Register

Print Summery

Payroll Register

Print Payroll

Exceptions

Print Time and

Pay Entry Register

Print DBA Register

Print DBA

Transaction Audit

Print Payroll

Payment Register

Print General

Liability Insurance

Register

Print Federal Tax

Distribution

Summery - USA

Print Federal Tax

Distribution

Summery -

Canada

Print State Tax

Distribution

Summery

Print Provincial

Tax Distribution

Summery

Print Social

Security and

Medicare Register

Print Employment

Insurance Register

Print Workers

Compensation

Register - USA

Print Workers

Compensation

Register - Canada

Review Payroll

Reports

Process Final

Update

Reports

Printed


JD Edwards EnterpriseOne Process Final Update

Payroll

Administrator

Create Payroll

Reports

Determine if

Payroll ID

Requires

Reset?

Submit Final

Update

Final Update

Processed

Employee

Data

Store

Employee

History

Updated

Employee

Master

Updated

Run Tax

Integrity Report

in Proof or

Final Mode?

Create Tax

Integrity Report

Proof

Or

Final

Identify and

Correct any Tax

Integrity Errors

Errors Corrected – Rerun in Proof Mode

No Errors in Proof – Run in Update Mode

No Errors in Update – Rerun in Proof for Clean Report

Run PDBA

Integrity Report

in Proof or

Final Mode?

Create PDBA

Integrity Report

Identify and

Correct any

PDBA Errors

Next Action?

Proof

Or

Final





JD Edwards EnterpriseOne Process Record of Employee (ROE)

Payroll

Administrator

Human

Resource

Specialist

Next Action? Process ROEType of ROE to

Process?

Identify ROE

Information

Create Multiple

ROE’s

Comments

Required?

Identify Comments

Print Single ROE

Print ROE’s

No

Yes

Measure

Deployment

Effectiveness


JD Edwards EnterpriseOne Review Payroll History

Human

Resource

Specialist

Payroll

Administrator

Next Action?Type of Review

Required?

Select Payroll

History Type

for review?

Online Review

Review Pay,

Deduction, Benefit

History

Review Earnings

History

PDBA

Review

Earnings

Review

Review PDBA’s by

Payroll Month

Review DBA’s

Calendar Month

Review Pay Detail

Review DBA Detail

Review Pay Stub

Detail

PDBA/Earnings

Review Country of

History

Review?

Tax and/or Payroll History Review

Review Tax

History - USA

Review Tax

History - Canada

Review Payment

History - USA

Review Payment

History - Canada

Review Tax

Summery Details

Review Tax

Summery History

Tax/Payment

History

Reviewed

Measure

Deployment

Effectiveness

Review Payments

Review

Employment

Insurance History

Review

Employment

Insurance History

Details

Canadian Employment Insurance History Review

Employment

Insurance

History

Reviewed

Print Tax History

by Company

Report

Print State/Local

Taxation Report

Print Federal Tax

History Report

Print Employee

Earnings and Tax

Register

Reports to

Review?

ReportsReview Payroll

History Reports


JD Edwards EnterpriseOne Reconcile Payments

Human Resource

Specialist

Bank

Payroll

AdministratorNext Action?

Payments

Cashed

Manual or

Automated

Reconciliation?

Select Payments

to Reconcile

Copy Bank

Information to

Payroll System

Automated

Manual

Create Reconcile

Payment History

Review

Reconcile

Reports

Create Reconcile

Register

Send Bank

Statement

Measure

Deployment

Effectiveness


JD Edwards EnterpriseOne Create Additional Reports

Human Resource

Specialist

Payroll

AdministratorNext Action?

Type of

Report?

Print Union

Distribution Report

Print Certified

Payroll Register

Print Health and

Wealth report by

Employee

Print 941 Wage

Detail Listing

Print Health and

Welfare by Payee

and Union

Print Health and

Welfare by

Provider and

Employee

Print Union

Liability Report

Print State Income

Tax Report

Print 940 Quarterly

Worksheet

Create State

Unemployment

Work File

Create New Hire

Work File

Print Local Income

Tax Report

Print State

Unemployment

Insurance Report

Print New Hire

Report

Review Payroll

History Reports

Measure

Deployment

Effectiveness


JD Edwards EnterpriseOne Process Payroll Year End

Human Resource

Specialist

Payroll

Administrator

Next Action?

Run Tax

Integrity Report

in Proof or

Final Mode?

Create Tax

Integrity Report

Proof

Or

Final

Identify and

Correct any Tax

Integrity Errors




Run PDBA

Integrity Report

in Proof or

Final Mode?

Create PDBA

Integrity Report

Proof

Or

Final

Identify and

Correct any

PDBA Errors



Errors Corrected – Rerun in Proof ModeVerify Year End

Information

Information

Correct?

Identify Rollover

Parameter

Correct

Employee

Information

No

YesProof or

Update Mode?Process Rollover

Review Rollover

Reports

Proof

Or

Update

Rollover

Processed

Correctly?

Incorrect – Rerun in Proof Mode

Correct – Run in Update Mode

Country?

Yes

Select Canadian

Year End IDCanada

Determine

Type of Work

File to Create?

Review Year End

Work File

Information

T4 Work File Created

Relieve 1 Work File Created

T4A Work File Created

Relieve 2 Work File Created

Work File

Correct?

Correct

Information

No

Create Audit

ReportsYes

Determine

Forms to Print?

Print Forms on

Plain Paper

T4

T4A

Relieve 2

Relieve 1

Review FormsForms

Correct?

No

Print FormsYes

Distribute Forms

to Employees

Type of

Magnetic

Media?

Create T4

Magnetic Media

Create T4A

Magnetic Media

Create Relieve 1

Magnetic Media

Create Relieve 2

Magnetic Media

Submit

Magnetic Media

to Governments

Achieve Year

End Information

Select Year End

ID

Determine

Type of Work

File to Create?

Review Year End

Work File

Information

1099 Work File Created

W2 Work File Created

Information

Correct?

Correct

Information

Create Audit

ReportsYes

Select Forms

to Print?Print Forms4 Part Forms

2 Part Forms

Review FormsForms

Correct?

No

Print Forms with

Print DateYes

Distribute Forms

to Employees

Type of

Magnetic

Media?USA

No

Create Federal

Magnetic Media

Create 1099

Magnetic Media

Create State

Magnetic Media

Changes

Required?

Submit

Magnetic Media

to Governments

Create W2C’s and

Distribute

Yes

Measure

Deployment

Effectiveness

No


JD Edwards EnterpriseOne Review and or Void Payments

Payroll

AdministratorNext

Action?

Select Country

of Payment to

be Voided?

Work with

Payment History -

USA

Review Payment

and Void - USA

Void Payment -

USAUSA

Correct

Payment

Selected?

Avoid a Void

Work with

Payment History -

Canada

Review Payment

and Void - Canada

Void Payment -

CanadaCanada

Process Interim

Payroll Payments

Yes

No

JD Edwards EnterpriseOne L2 Manage Expenses


Expense Auditor

Line Manager

Expense Manager

Human Resource

Specialist

Employee

Respond to

Employee Life

Cycle Actions

Maintain Expense

Policies and Rules

Maintain

Employee Profile

Request Travel

Authorization

Request Cash

Advance

Approve Travel

Authorization or

Cash Advance

Receive Travel

Authorization or

Cash Advance

Incur Expenses

Go To: Manage

Time and Labor,

Enter Time Report

Enter Expense

Report

Approve Expense

Report

Audit Expense

Report

Process Expense

ReimbursementAnalyze Expenses

Receive

Expense

Reimbursemnt

Measure

Deployment

Effectiveness


JD Edwards EnterpriseOne Maintain Expense Policies and Rules

Human Resource

Specialist

Employee

Expense Manager

Respond to

Employee Life

Cycle Actions

Determine

Action to Take

Define Audit Rules: Audit

Selection Rule Revision

W09E108F

Define Expense Category Details:

Expense Category Setup

W09E109B

Enter Policy Detail Information:

Policy Definition Entry

W09E108B

Display Policies:Work with Policies

W09E108AMaintain Expense Policies

Enter Group Profile Detail Information,

Assign Group to Policy, Define

Reimbursement Method, Define

Approval Method:Define Group

Profile W20104B

Display Group Profiles:

Work With Group Profiles

W20104A

Enter Account Mapping

Information: Account Mapping

RevisionsW20106B

Display Account Mapping:Work With

Account Mapping W20106A

Enter Tax Mapping Information: Tax Mapping

RevisionsW09E105B

Display Tax Mapping:

Work With Tax Mapping

W09E105A

Maintain Group Profiles

Maintain Account Mapping

Maintain Tax Mapping

Maintain

Employee Profile


JD Edwards EnterpriseOne Maintain Employee Profile

Employee

Expense Manager

Maintain Expense

Policies and Rules

How to Setup

Employee

Profile?

Set Processing

Options for

Employee Profile

Entry

Display Employee

Profile Records

Create Employee

Profile

Automatically

Set Processing

Options for

Employee Batch

Creation

Automatically

Manually

Enter Employee

Profile Information,

Assign Employee

to Group, Define

Group Overrides

Maintain

Additional

Employee

Information?

Review or Revise

Book Master

Information for

Employee

Review or Revise

Employee Master

Information for

Employee

Review or Revise

Supply Master

Information for

Employee

Who Maintains

Multiple Employee

Authority and

Credit Card

Information?

Which

Information to

Maintain?

Set Processing

Options for

Address

Parent/Child

Revisions

Enter Employees

that This

Employee can

Enter Expenses

For

Enter or Revise

credit Card

Information for

Employee

Multiple

Authority

Employee

Credit Card

Information

Which

Information to

Maintain?

Employee

Incur Expenses

Request Travel

Authorization

Request Cash

Advance

Assign Authority to

Enter Expense

Report to

Designee

Enter or Revise

Credit Card

Information

Credit Card Information

Multiple Authority Employee

Expense

Manager


JD Edwards EnterpriseOne Enter Expense Report

Expense Manager

Line Manager

Employee

Set Processing

Options for

Expenses Report

Entry (Specify

Default Processing

for Programs and

Reports)

Set Processing

Options for Credit

Card Expenses

(Specify Default

Processing for

Programs and

Reports)

Incur Expenses

Work with

Expense Reports

or Work Directly

with Credit Card

Transactions?

Review Credit

Card Transactions

and Identify

Unapplied

Expenses that

Have Previously

been Entered

Directly on an

Expense Report

Update

Transaction Status

and Assign

Expense Category

Match Credit Card

Transaction to

Existing Expense

Report

Confirm Credit

Card Transaction

Match

End

Credit Card

Transactions

Begin to Work

With Expense

Reports

Expense

Reports

Action to Take?

Delete Expense

Report

Delete Existing

Expense Report

End

Review Expenses

View

Existing

Report

Revise or

Delete Existing

Expense

Report?

No

Method of

Creation?

Create

Expense

Report

Enter New

Expense Report

Copy from Existing

Expense Report

Copy

Existing

Report

Blank Report

Access

Spreadsheet,

Import Features,

Select Excel

Spreadsheet and

Specify Columns

and Rows to

Import

Review Expenses

Imported from

Spreadsheet,

Delete and Revise

as Necessary

View Expense

Report

Yes

Add or Modify

Expense

Report

Information?

Add or Modify

Expense Detail

Enter Amount of

Cash Advance on

Expense Report

Itemize Summery

Receipts

Apply Credit Card

Expenses to

Report

Non-Credit Card

Transactions

Credit Card

Transactions

Apply Cash

Advance

Itemize

Summery

Receipts

Edit Expense

Category and

Receipt Type

Reimbursable

Expenses?

Charge Single

Entity or

Multiple Entity?

Yes

Select Business

Unit to Charge;

Select Job/Project

to Charge; Select

Work Order to

Charge

Charge Single

Business Unit,

Job/Project, or

Work Order

Single

Split Charges

among Multiple

Business Units,

Jobs/Projects, or

Work Orders

Multiple

No

Print Copy?Print Expense

ReportYes

NoSubmit or Save

for Later?

Submit Expense

Report

Save Expense

Report Without

Submitting

Approve Expense

Report

Save

Submit

Expense

Report

Rejected by

Approver

JD Edwards EnterpriseOne Approve Expense Report


Employee

Expense Auditor

Line

Manager

Enter

Expense

Report

Approval

Required?

Find Next

ApproverYes

Method of

Awareness That

Expense Report

Requires

Approval?

Receive E-Mail

Notification of

Expense Report

Requiring

Approval

E-Mail

Notification

Retrieve Work

Center Message

for Expense

Report Requiring

Approval

Work

Center

Entry

Locate Expense

Reports that

Requires Approval

Proactive

Navigation

Review Expense

Report Summery

Review

Expense

Report Detail?

Review Expense

Report Detail

Review

Expense Line

Detail?

Review Expense

Line Detail

Decide

Whether to

Approve or

Reject?

Reject Expense

Report

Approve Expense

Report

Assign a Reason

for Rejecting

Expense Report

Additional

Approval

Required?

Approve

Reject

Yes

Audit Expense

Report

No

No


JD Edwards EnterpriseOne Audit Expense Report

Employee

Line Manager

Expense Manager

Expense Auditor

Approve Expense

Report

Approval

Required?

Begin to Work

With Auditors

Workbench

Yes Action?

Reset Status of an

Expense Report

Select Expense

Reports that

Require Audit

Audit

Expense

Report

Reset Status of

Expense Report

Reason for

Change in

Status?

Approval Required (Send Back to Manager for Approval)

Review Overall

Expense

Audit Expense

Details?

Review Individual

ExpensesYes

No

Revise

Expense

Report?

Review and

Revise Details of

Expense Item

Yes

No

Decide to

Accept or

Reject

Expense

Report?

Select Reason(s)

for Rejecting the

Expense Report

Reject

End

Process Expense

Reimbursement

Accept

No

Enter Expense

Report

Incomplete

(Send Back to Employee to

Correct and Resubmit)

JD Edwards EnterpriseOne Process Expense Reimbursements

Expense Auditor

Employee

Expense Manager


Audit Expense

Report

Set Processing

Options for

Expenses Report

Reimbursement

Process Expense

Reimbursement

Analyze

Expenses

Reimbursement

Method?

Accounts Payable to Credit Card Account for Credit Card

Transactions; and Accounts Payable to Employee for Non-Credit Card

Transactions

Accounts Payable to Credit Card Account for Credit Card Transactions; and

Payroll to Employee for Non-Credit Card Transactions

Entire Amount by Accounts Payable to Employee

Entire Amount by Accounts Payable to Credit Card Account

Entire Amount by Payroll to Employee

Accounts Payable to Credit Card Account for Credit Card Transactions; and

Payroll to Employee for Non-Credit Card Transactions

Create Accounts Payable Vouchers

Create General Ledger Entries

Accounts Payable Processes Vouchers and

Makes Payment to Employee or Credit Card

Account

If Billable, General Ledger Provides Billing

Information to Contract and Service Billing

Create Time Card Records

Payroll Processes Time Cards and Makes

Payment to Employee

Payroll Creates General Ledger Entries

If Billable, General Ledger Provides Billing

Information to Contract and Service Billing

Receive Expense

Reimbursement

JD Edwards EnterpriseOne Analyze Expenses


Human Resource

Specialist

Expense ManagerProcess Expense

Reimbursement

Print Expense

Reports by

Employee

Print Expense

Reports by

Manager

Print Expense

Report History

Print Open

Expenses

Print Expenses by

Business unit

Print Expenses by

Supplier

Measure

Deployment

Effectiveness

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