january meeting attachments

8/3/2019 January Meeting Attachments

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BOARD OF DIRECTORS

Steinbrenner Metro Services Center

January 12, 2012

Agenda

1. Welcome Members & Guests......Lynn Dumais, Chairman2. Consent Items

a. November 10, 2011 Meeting Minutes (Attached)

b. December, 2011 Financial Report (Attached)

3. Programs and Grants.................................................................................Chris Letsos

4. Development Report................Brad Baumgardnera. Year End Reportb.Yankees Luncheon

5. Strategy Development....Lynn Dumais


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BOYS & GIRLS CLUBS OF TAMPA BAY (BGC)

BOARD OF DIRECTORS MEETING MINUTES

NICK CAPITANO BOYS & GIRLS CLUBNovember 10, 2011

Members Present:Anne Carney, Jim Dean, Lynn Dumais, David Garbarino, Joe Garcia, Greg Hearing, Vic Holcomb, ScottJacobsen, Chris Roederer, Jerome Ryans, Ryan Skubis, Don Smith, Marc Spencer, Andrea White.

Others Present:Brad Baumgardner, Brenda Browning, Ricky Gallon, Chris Harrell, Jennifer Hayes, Chris Letsos, BillRoss, Lisa Richardson, Jorge Vera and guest Tina Bivins, Matt Dumar, Ronnie Deese.

Board Chair, Lynn Dumais called the meeting to order at 12:15 p.m. and introduced guests, RonnieDeese, Chair of Lacoochee Unit Board and Tina Bivins, Chair of Riverview Unit Board. Marc Spencerintroduced Matt Dumar, who is interested in joining our board.

Brad introduced Deborah McCarthy, our new Controller, to the board. Deborah started on November 1st,

is a USF graduate. She has worked at Deliotte & Touche, American Heart Association and most recentlywas consulting.

Joe Garcia gave a little background on the Nick Capitano Club and the long time support of the Capitanofamily.


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Community Relations Report:

Ricky Gallon reported that he has spoken at 75 United Way & CFC presentations so far this year. He isworking with the Sheriffs office on a BGCTB Inmate Program. The goal is to help 25 youth graduate.We will be able to attend one or two classes a month at the Falkenburg location.

Garcia Salesian had over 100 kids attend the Taylor Hooton Foundation program educating kids onsteroid use, with Alex Rodriguez speaking to our kids. This was the second year the Foundationrequested BGC host the program for Alex to speak at. There were no photos or media allowed.

Grants/Pasco County Report:

Chris Letsos reported that Conn Foundation increased their grant by $10K and the Triad Foundationcommitted to $55K for Spring Hill at the Sligh Middle School for 50 students.

On East Pasco, Chris thanked Ronnie Deese for his leadership. Ronnie has helped raise $300K inpledges, $200K in cash and the County has committed to $300K. Representative Will Weatherford has arequest in to the Governor that we hope to go to the endowment fund. These funds will be used to build anew club.

Chris stated that March 8

th

will be the East Pasco Round Up and that H&M hosted our teens to a pre-opening shopping spree and they covered everything. The teen were given a $50 gift card for shopping.

Teen Risk Behavior SurveyJennifer Hayes gave a powerpoint presentation (attached) on the results of a survey taken by 240 of ourkids Brad stated there was no repercussion on the kids for their honesty


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Memo

To: Finance Committee

From: Bill Ross

Date: January 11, 2012

Subj: 2011 Financial Statements

Attached is a copy of the preliminary Balance Sheet and Income statement for2011. We will continue to process transactions that may relate to 2011 but thesereports will not change substantially. Overall we are $54,000 ahead of the goal

for the year. Contributions are lower than expected because we did not transfer$154,000, of the $275,000 that was authorized, from the Boys & Girls Clubs ofTampa Bay Foundation. Also the In-Kind value of lease contributions was lessthan planned because of the move of the Jackson Springs club.


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Boys & Girls Clubs of Tampa Bay, Inc.1/11/2012 02:23:54 PM

Condensed Balance Sheet

Operating

12/31/2011

Land & Bldg

12/31/2011

Restricted

12/31/2011

Endowment

12/31/2011

Totals

12/31/2011

Totals

12/31/20

Assets

Current Assets

$1,313,434.79 $21,595.40 $330,100.02 $12,101.37 $1,677,231.58 $1,759,5Cash & Cash Equivalents

$239,190.99 $0.00 $0.00 $0.00 $239,190.99 $307,8Grants Receivable

Current Pledges Receivable $0.00 $0.00 $125,235.50 $0.00 $125,235.50 $134,0

Investments - Short Term $0.00 $455,423.20 $770,000.00 $0.00 $1,225,423.20 $1,821,5

$232,021.09 $0.00 $0.00 $0.00 $232,021.09 $252,0Prepaid Expenses

$1,784,646.87 $477,018.60 $1,225,335.52 $12,101.37 $3,499,102.36 $4,275,0Total Current Assets

Non Current Assets

$0.00 $0.00 $0.00 $611,033.44 $611,033.44 $649,9Investments

$0.00 $7,935,399.84 $0.00 $0.00 $7,935,399.84 $7,052,1Land, Property and Equipment

$0.00 $0.00 ($5,517.22) $0.00 ($5,517.22) $53,4Long Term Pledges Receivable

$0.00 $0.00 $77,724.42 $0.00 $77,724.42 $73,5Other Assets

$0.00 $7,935,399.84 $72,207.20 $611,033.44 $8,618,640.48 $7,828,9Total Non Current Assets

$1,784,646.87 $8,412,418.44 $1,297,542.72 $623,134.81 $12,117,742.84 $12,103,9Total Assets

Liabilities and Net Assets

Liabilities

Current Liabilities

Accounts Payable $22 889 36 $22 288 17 $0 00 $0 00 $45 177 53 $43 3


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Boys & Girls Clubs of Tampa Bay, Inc.

Preliminary Statement of Revenues & Expenses

With Comparison to Budget & Last Year

Actual1/1/2011

To

12/31/2011

Budget1/1/2011

To

12/31/2011

Variance

Fav/(Unfav)

Var

%

Total 2011

Annual

Budget

1/1/2010

To

12/31/2010

Variance

Fav/(Unfav)

Year To Date Last Year

Revenue

Public Support

$2,759,700 $2,912,000 ($152,300) (5)% $2,912,000 $2,616,963 $142,737 Contributions

$1,748,918 $1,694,033 $54,885 3% $1,694,033 $2,329,543 ($580,625)Fees & Grants

$4,508,617 $4,606,033 ($97,416) (2)% $4,606,033 $4,946,505 ($437,888)Total Public Support

Revenues

$396,461 $451,350 ($54,889) (12)% $451,350 $461,637 ($65,176)Program Service Revenues

$8,716 $15,300 ($6,584) (43)% $15,300 $15,079 ($6,362)Investment Revenues

$14,320 $23,200 ($8,880) (38)% $23,200 $25,656 ($11,336)Other Revenues

$419,497 $489,850 ($70,353) (14)% $489,850 $502,372 ($82,875)Total Revenues

Special Events$621,830 $612,750 $9,080 1% $612,750 $567,320 $54,509 Special Event Revenues

($83,568) ($59,770) ($23,798) (40)% ($59,770) ($63,893) ($19,675)Special Event Expenses

$538,261 $552,980 ($14,719) (3)% $552,980 $503,427 $34,835 Net Special Events


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Summary of Board RetreatOctober 14, 2011

First: WE NEED YOUR ACTIVE PARTICIPATION. We had about a 1/3 of Board participate.

Second: Belowsummarizes the directions that we have prioritized, and would like yourconcurrence/feedback.

Reminder:Formula for Impact:

Academic success Good character and citizenship

Healthy lifestyles

Our Current Strategic Teams: In 2010 we came together to determine our 2011 strategies.These are the Strategies, and hence Board teams, we agreed upon and their updated statusafter our October 2011 Strategy Meeting:

2011 Strategy Team 2012 Strategy Team

Teens: This team needs to consider a lofty goal, i.e., a

club at every Middle School and determine how to

achieve that lofty goal.

Team was operationalized and has b

turned over to club staff.


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2011 Strategy Team 2012 Strategy Team

NEW Vision Team (potentially part another team)

Key discussion items that drove team strategy discussions:

In 2011, funders including United Way and the Childrens Board ranked Boys and Girls Clubs of

Tampa Bay (BGC) third behind YMCA and the Education Foundation (4th was Know How to

Grow). Funders (including United Way and the Childrens Board) ranked BGC third behind

YMCA and the Education Foundation and before Know How to Grow when it comes to Top of

Mind Awareness for expertise in academic achievement. Those funders ranked BGC 2nd

behind YMCA related to Top of Mind Awareness regarding expertise in character and

leadership development and 2nd behind the YMCA related to Top of Mind Awareness in

expertise in Healthy Life Style.

Determined a key marketing and public relations strategy focused on the three pillars

needs to be developed and implemented that includes a full understanding of thecompetitive landscape. The existing marketing strategic team will add this to their

charter.

Mary Gamble provided the results of the two Board surveys. Results of the Board Member


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Risk Behavior Survey ResultsFall 2011


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School Classification


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Gender


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Race/Ethnicity


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I Have Been A Member Of The Club For


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I Come To The Club:


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The Club Staff Care About

What Happens To Me:


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I Feel Safe At The Club:


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The Club Has Helped Me To Stay Out Of

Trouble And Be A More Positive Person:


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The Club Has Helped Me To Get Along People That Are Different Than Me


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It Is Important To Me To Do Well In Scho


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I Am Learning New Things In School:

I Pl T G T C ll Aft


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I Plan To Go To College After

Completing High School:

199 (91%)

H M Ti I Th P t 12 M th


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How Many Times In The Past 12 Month

Have You Been Suspended From Schoo

H M Ti I Th P 12 M h


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Have You Carried A Weapon?

How Many Times In The Past 12 Months


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Have You Smoked A Cigarette?

How Many Times In The Past 12 Mont


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Have You Drank Beer Or Wine?


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Have You Been Arrested?

166 (98%)


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Have You Been Late To School?

67 (40%)

H M Ti I Th P 12 M h


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Have Skipped School?

150 (89%)



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Have You Threatened To Hurt Someone

119 (71%)



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Have You Been Involved In A Physical Fight?

106 (63%)



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Have You Stolen From Someone Else?

142 (85%)



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y

Have You Used Or Sold Drugs?

162 (97%)

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