january 22-25, 2018 - aspen · exhibitor prospectus 3 the global marketplace for nutrition support...

JANUARY 22-25, 2018CAESARS PALACE, LAS VEGAS, NV

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TABLE OF CONTENTS

ATTENDEE PROFILE ........................................................................ 2

INTRODUCTION ................................................................................ 3

LAS VEGAS ....................................................................................... 4

BOOTH PRICING & BENEFITS ........................................................ 5

BOOTH CONFIGURATIONS AND CONSTRUCTION ........................ 8

EXHIBITOR APPLICATION ............................................................. 10

RULES AND REGULATIONS ..........................................................11

CENTRAL STAGE PRESENTATIONS .............................................. 16

CENTRAL STAGE APPLICATION .................................................... 24

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ATTENDEE PROFILE

ABOUT ASPEN The American Society for Parenteral and Enteral Nutrition (ASPEN) is dedicated to improving patient care by advancing the science and practice of clinical nutrition and metabolism. Founded in 1976, ASPEN is an interdisciplinary organization whose members are involved in the provision of clinical nutrition therapies, including parenteral and enteral nutrition. With more than 6,500 members from around the world, ASPEN is a community of dietitians, nurses, pharmacists, physicians, scientists, students and other health professionals from every facet of nutrition support clinical practice, research and education.

OF ATTENDEES HAVE BEEN PRACTICING IN THE FIELD OF NUTRITION

SUPPORT FOR AT LEAST 10 YEARS

ATTENDEES BY DISCIPLINE

TOP 5 INTERNATIONAL COUNTRIES

ATTENDEES MEMBER STATUS

1 CANADA

3 COLOMBIA

4 SPAIN

5 SAUDI ARABIA

2 BRAZIL

ATTENDEES BY LOCATION

INTERNATIONALUNITED STATES

DIETITIAN

NURSE

NURSE PRACTITIONER

PHARMACIST

PHD RESEARCHER

PHYSICIAN

PHYSICIAN ASSISTANT

STUDENT

OTHER

47%

3%

1%

<1%

2%

5%

7%

12%

23%

52% OF THE CLINICIANS IN ATTENDANCE WERE FIRST-TIME ATTENDEES

MORE THAN

37%

NON-MEMBERS

ASPEN MEMBERS

65%

35% 69% 31%

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THE GLOBAL MARKETPLACE FOR NUTRITION SUPPORT INFORMATION AND INNOVATION

The ASPEN Nutrition Science and Practice Conference offers the latest in cutting-edge education, research and product innovations for clinicians working to improve patient care. Attendees have the opportunity to enhance their understanding of best practices, care and management techniques, and new tools to help them care for their patients.

Do you have a product or service to showcase to this captive audience of decision-makers? The Expo is the largest exhibition of nutrition support stakeholders, ready to display and discuss the latest therapies, technologies, products and services directly impacting professionals working in nutrition support. The Expo is the perfect place to interact with nutrition support professionals from all over the globe, connect with key decision makers, and build new relationships. Don’t miss this unique opportunity. Reserve your booth space today!

ASPEN PRIORITY POINTSASPEN honors a priority points system to reward continuous

participation at the ASPEN Nutrition Science and Practice Conference. Points

earned at the conference will allow all returning sponsors and exhibitors

priority selection based on total number of points earned from the prior year.

TOTAL POINTS EARNED THROUGH EXHIBITING ARE ACCRUED AS FOLLOWS:

Exhibitors will earn 1 point per 10x10 booth space (max. of 10 points) to be

used the following year for priority booth selection and space assignment.

*see Rules and Regulations for more information

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LAS VEGAS

Las Vegas is an internationally renowned vacation, shopping, entertainment and convention destination known for attracting people of all ages and interests. This year’s conference will be held entirely at Caesars Palace–a location as famous for its casinos as its impeccable service and attention to detail. When you’re not networking with attendees in the bustling Expo, take a break at one of the hotel’s many dining and entertainment options to take advantage of its diverse offerings.

WHAT CAN YOU EXPECT FROM THE ASPEN NUTRITION SCIENCE AND PRACTICE CONFERENCE? • Maximize the return on your investment with the largest audience of clinical

nutrition professionals from around the globe.

• Unopposed exhibit hours to connect with this specialized audience and drive through your product or service in pre and post-event marketing.

• Central Stage educational and promotional presentations in the exhibit hall.

• Attendees will be drawn into the exhibit hall with complimentary food and educational sessions throughout the conference.

• Superior educational sessions and cutting-edge research for both attendees and exhibitors.

• Networking lunch in the exhibit hall for all attendees.

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BOOTH PRICING AND BENEFITS

STANDARD BOOTH AMENITIES• One (1) 10’ x 10’ booth consisting of 8’ high quality fabric backdrop and

3’ high quality fabric divider drape

• Standard booth ID sign showing your company name and booth number

• Aisle carpet throughout the exhibit hall

• General exhibit hall cleaning

• Opening Night Reception

• 24-hour security

• Company Listing (50 words or fewer) in the conference Onsite Program, mobile app, and website

All furniture, accessories, electrical requirements, carpeting, and cleaning for the exhibit space are the responsibility of the exhibitor. All measurements shown on the floor plan are approximate. ASPEN reserves the right to make modifications as may be deemed necessary, making equitable adjustments with any exhibitor or exhibitors thereby affected. ASPEN also reserves the right to adjust the floor plan to meet the needs of the exhibition.

COMPLIMENTARY BADGES WILL BE ALLOCATED AS FOLLOWS• One (1) comped full registration per exhibiting company, and then one (1)

comped full registration for each additional 10x10—up to a maximum of 10 per company.

• Three (3) Expo-only badges will be allocated for each 10x10 booth—up to a maximum of 30 per company.

• Exhibiting companies may also purchase additional “exhibit hall only” badges for $125—up to a maximum of 5 per company.

• Those holding Expo-only badges are not allowed access to educational sessions.

EXPO HOURS

MONDAY, JANUARY 22, 2018 (OPENING RECEPTION)5:45pm–7:30pm

TUESDAY, JANUARY 23, 20189:15am–2:00pm

WEDNESDAY, JANUARY 24, 201810:00am–2:30pm

THURSDAY, JANUARY 25, 2018Expo CLOSED

*Please note new conference pattern for 2018 is Monday–Thursday.

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BOOTH PRICING AND BENEFITS (CONTINUED)

THE ADDITIONAL BENEFITS PER BOOTH TYPE ARE:

NON-PROFIT (10X10 STANDARD INLINE ONLY)Exhibit Fee: $1,400 Complimentary Badges: 1 Full reg, 3 Expo-only

*Non-profit is any organization that can submit proof of their 501(c)3 or 501(c)6 status.

SMALL BUSINESS (10X10 STANDARD INLINE ONLY)Exhibit Fee: $1,400 Complimentary Badges: 1 Full reg, 3 Expo-only

*Small business is any company which has annual revenues of $250K or less.

10X10 STANDARD INLINEExhibit Fee: $2,800 Complimentary Badges: 1 Full reg, 3 Expo-only

10X10 STANDARD CORNERExhibit Fee: $3,100 Complimentary Badges: 1 Full reg, 3 Expo-only

10X20 CORNER AND INLINEExhibit Fee: $5,900 Complimentary Badges: 2 Full reg, 6 Expo-only

20X20 PENINSULAExhibit Fee: $11,800 Complimentary Badges: 4 Full reg, 12 Expo-only

20X20 ISLANDExhibit Fee: $11,200 Complimentary Badges: 4 Full reg, 12 Expo-only





*Exhibit fee: $28 per sq. ft. plus $300 corner premium

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DEFINITIONS AND NOTATIONS

• Standard company listing includes company name, web address, and 50-word description.

• Non-profit is any organization that can submit proof of their 501(c)3 or 501(c)6 status.

• Small business is any company which has annual revenues of $250K or less. Company must submit corporate tax return or quarterly statement as proof of income.

• Non-profits and small businesses can purchase a 10x10 corner booth at their applicable rate plus a $300 corner fee.

EXHIBIT BOOTH RESERVATION Don’t miss the opportunity to be a part of the largest gathering of multidisciplinary clinical nutrition specialists! Reserve your booth today. Return the enclosed application with a 50% deposit to the following:

Make check payable in U.S. Funds drawn from U.S. Bank to ASPEN

ASPEN Attn: ASPEN Expo8630 Fenton Street, Suite 412 Silver Spring, MD 20910Fax: 301-587-2365 Phone: 301-920-9155 Email: [email protected] ID# 52-1161382

BEFORE YOU SUBMIT AN APPLICATIONPlease read the enclosed exhibit rules and regulations prior to submitting a signed contract. Partial applications will not be accepted.

Interested in additional exposure and advertising opportunities? Contact Valerie Mickiewics at [email protected].

BOOTH PRICING AND BENEFITS (CONTINUED)

CLICK TO VIEW ONLINE FLOOR PLANS

CLICK TO VIEW ONLINE RESERVATION

PORTAL

https://s4.goeshow.com/aspen/clinical/2014/become_an_exhibitor.cfm

http://nutritioncare.org

http://nutritioncare.org

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To maintain a uniform appearance, ASPEN has adopted guidelines for exhibit construction as suggested by the International Association of Expositions and Events (IAEE) and Healthcare Convention & Exhibitors Association (HCEA).

• When designing your exhibit please keep in mind the following overall regulations:

• Island exhibits may not exceed 20 feet in height.

• No two-story exhibits will be allowed. No exhibitor will be allowed to merge two corner exhibits (peninsula exhibits).

• No exhibit may include, or overflow into, an aisle or an exhibit occupied by another organization.

• No balloons are allowed in the convention center.

• All exhibit spaces must be carpeted.

The common drape and aisle carpet used by ASPEN will be published in the exhibitor service manual.

HANGING SIGNS/LIGHTS Exhibitor’s signs or lights may not bear the ASPEN or Annual Meeting name or its logo.

For an island booth, the top of a sign suspended from the exhibit hall ceiling or attached to the exhibit booth must not exceed 20 feet from the exhibit hall floor and cannot block visibility of ASPEN signs or other exhibitors’ booths. Hanging signs must be suspended directly over the island booth and not over the aisles. No part of any exhibitor signs shall be posted, nailed, or otherwise attached to columns, walls, floors, or other parts of the building or its furniture.

Lighting must be directly over or in the exhibitor’s booth and may not extend into the aisles or neighboring booths. Exhibitor lighting cannot affect other exhibitors or aisles. It is the responsibility of the exhibiting company’s contact person to notify their contractors and agents of the height restrictions for hanging signs and lighting.

ISLAND EXHIBITS

An island booth is a 400-square-foot (20’x20’) or larger exhibit space exposed to the aisles on all 4 sides with a height restriction of 20 feet. Solid walls must be set back four feet from the aisles. Island booths must be constructed to allow access from all sides.

Island booths should have open sight lines around and through the design (including hanging signs/structures), so that the surrounding area can be viewed through the booth and that neighboring booths are not inappropriately obstructed. The top of the booth’s sign must not extend more than 20 feet from the exhibit hall floor and cannot block visibility of ASPEN signs. Variances will not be granted.

Exhibitors who wish to construct an island booth that will be 400 square feet or larger, are required to submit a digital drawing, rendering, or architectural plans to ASPEN Exposition Management by December 1, 2017. Any changes that occur after initial submission must be resubmitted to ASPEN Exposition Management for approval prior to the meeting. Should booth construction at the meeting deviate from the actual submitted and approved floor plans, ASPEN Exposition Management reserve the right to ask the exhibitor to make modifications at the exhibitor’s expense. When scheduling activities that may draw crowds, exhibitors must make available (in contracted floor area) adequate space for lines.

STANDARD/LINEAR EXHIBITS Exhibits and signage may not exceed 8 feet in height. In-line exhibits may not contain construction that exceeds four feet in height in the front five feet of the exhibit. Diagonal site lines of the exhibit (five feet from the back wall) may contain construction up to eight feet.

*All changes to the floor plan must adhere to all prevailing fire regulations and must be made by ASPEN. Hanging signs are not permitted over standard/linear exhibits.

BOOTH CONFIGURATIONS AND CONSTRUCTION

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BOOTH CONFIGURATIONS AND CONSTRUCTION

FIRE REGULATIONS All exhibiting companies and their personnel must comply with the local, state, and federal fire regulations. All decorating materials, furniture, signs, and equipment must meet the local, city, and state fire and public safety regulations.

In accordance with the city fire marshal, no empty crates or boxes may be stored in the exhibit area, under draped tables, or behind the pipe and drape. Fire regulations require that any enclosed exhibit must be equipped with smoke detectors.

ASPEN requires that any exhibitor using or generating hazardous waste or potentially dangerous materials must obtain the written permission of the ASPEN’s Exhibits Management and the meeting venue prior to the opening of the Exhibition. Hazardous waste is any liquid, material, or substance that may cause fire, injury or make the air unsafe to breathe.

THE FOLLOWING ARE PROHIBITED UNLESS APPROVED BY ASPEN PRIOR TO THE DATE OF EXHIBITION: • Flammable liquids and combustibles

• Hazardous materials/waste and equipment

• Cooking devices (e.g., microwaves, hot plates, radiant ovens)

• Anything producing an open flame

Questions about Fire Department regulations should be directed to the meeting venue.

APPLICATION AND CONTACTWe wish to submit this application and, if approved, enter into a contract with the American Society for Parenteral and Enteral Nutrition (ASPEN) to exhibit at the ASPEN 2018 Nutrition Science and Practice Conference. All fields are required. The following information will be published in the official Expo Listings, online and in print:

We hereby apply, subject to the terms of ASPEN’s rules and regulations of this meeting, for space in the exhibit area as follows and make the following selection for exhibit space:

Choice of Booth(s) 1st choice 2nd choice 3rd choice

If possible do not assign our booth near the following companies*:

*Separation is considered one aisle. Every attempt will be made to honor this request; however we cannot guarantee.

PAYMENT SCHEDULETo reserve your booth a 50% minimum deposit is due with your application and the remaining balance is due no later than Tuesday, August 1, 2017. Applications submitted after August 1 must include full payment with application. No refunds will be given after Tuesday, August 1, 2017.

DIRECTORY LISTING

Exhibiting Firm

Street Address

City Zip/Postal

State/Province Country

Phone Web Site

DIRECT SHOW INFORMATION AND CORRESPONDENCE TO

Show Contact (first, last name) Email

Address (if different from above)

City Zip/Postal

State/Province Country

Phone (office) Cell (for staff only)

CHECK PAYMENT METHOD

Enclosed is a check in the amount of $ Payable to ASPEN in U.S. funds, drawn on a U.S. Bank; Tax ID # 52-116-1382

Mail check and application to: ASPEN, Attn: ASPEN Expo, 8630 Fenton Street Suite 412, Silver Spring, MD 20910

CREDIT CARD PAYMENT METHOD

Please charge our credit card $ Card Type Visa MasterCard American Express

Card # Exp. Date CVV2 #

Cardholder’s Name (please print)

Authorized Signature

AUTHORIZATIONBy signing this agreement, I acknowledge that I am authorized to enter into contracts for my company and have read the rules and regulations and agree to abide by the rules set forth.

Authorized Signature Title Date

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RULES AND REGULATIONS

The following abbreviated rules and regulations show important deadlines. The complete Expo Rules and Regulations will be available in Exhibitor Kit available October 2017.

GENERAL GUIDELINESA company may participate in The ASPEN Nutrition Science and Practice Conference in two ways:

1. As an Exhibitor: by purchasing booth space todisplay products or services.

2. As a Sponsor: by supporting ASPEN activitiesassociated with the annual meeting.

TERMS AND CONDITIONSASPEN reserves the right to reject any sponsor, exhibitor or exhibit for any reason, which need not be disclosed to the party submitting the request.

Acceptance as an exhibitor does not mean the product or service exhibited is approved or endorsed by ASPEN. The exhibiting company shall not state or imply such approval or endorsement, before, during or after the meeting. Outstanding monies owed to ASPEN must be paid in full before application for exhibitor/sponsorship application is considered.

Onsite exhibitor or sponsor reservation is not available.

DEPOSITS AND PAYMENTSExhibitor Applications submitted prior to August 1, 2017 must include a 50% deposit. Applications submitted after August 1, 2017 must include full booth payment.

Cancellations made after July 31, 2017 will forfeit 50% of the total booth fee and will be charged a $200 processing fee. There will be no refunds for cancellations after July 31, 2017.

Full payment is due with applications submitted after August 1, 2017.

Make checks payable in U.S. Funds: ASPEN Expo Management 8630 Fenton Street, Suite 412 Silver Spring, MD 20910

ASPEN’s Federal Tax ID: #52-116-1382

ATTENDEE ONSITE GUIDETo be included in Onsite Guide, ASPEN must receive a signed agreement with the required information (company name, address, booth number and website address) and full payment.

ASPEN reserves the right to accept or reject any exhibit or any promotional material, or to condition acceptance upon modification for any reason, which need not be disclosed.

MONDAY, JULY 31, 2017Last day to cancel booth with refund

TUESDAY, AUGUST 1, 2017100% Balance of booth payment due

OCTOBER 2017Exhibitor kit available

WEDNESDAY, NOVEMBER 1, 2017Deadline for company descriptions

MONDAY, DECEMBER 11, 2017First Day to Request Pre-Registration List

TBDDeadline for Advance Orders

JANUARY 21–22, 2018Exhibitor move-in and installation

JANUARY 22–24, 2018Expo Open

JANUARY 24, 2018Exhibit tear-down at 2:30pm

FRIDAY, FEBRUARY 23, 2018Final Day to Request Post-Show Registration List

IMPORTANT DATES

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CANCELLATION/REDUCTION OF SPACEAny exhibitor who cancels their booth space or sponsorship by July 31, 2017 will be responsible for 50% of the total booth fee plus a $200 processing fee. An exhibitor who cancels their booth after July 31, 2017 will forfeit and pay to ASPEN, as liquidated damages, a sum of money equal to 100% of the full price of the exhibitors’ booth space.

If an exhibitor reduces the size of its contracted booth space, a 10% service charge of the original contract price will be assessed by ASPEN The payment previously received will be applied to the revised booth fee balance. ASPEN has the right to reassign the exhibitor to a different booth space based on revised size requirements.

Cancellations and space reduction requests must be submitted in writing to Valerie Mickiewicz, Corporate Relations and Conferences Manager, at [email protected]

CANCELLATION If an emergency arises before or during the event which prevents the conference scheduled opening and operation, such as strike(s), terrorism, destruction or damage of the hotel, acts of God, or a declaration of a local, state, or national emergency by the governor or president, it is expressly understood and agreed that ASPEN may retain as much of the payment for exhibit space as necessary to cover expenses incurred up to the time of such emergency.

PRIORITY POINTSThe following system is based on continuous financial support and involvement. Earned priority point totals will be based only on activity during the previous year’s conference.

• Exhibitors will earn 1 point per 10x10 boothspace (max. of 10 points)

• Platinum Sponsors will earn 8 points

• Gold Sponsors will earn 4 points

• Silver Sponsors will earn 3 points

• Bronze Sponsors will earn 2 points

• Non-premium level sponsors will earn 1 point

ASSIGNMENT OF SPACEPriority for space assignment is based on points awarded via official Guidelines. For 2018, all returning exhibitors will be given booth and sponsorship selection priority and hotel meeting space based on total number of points earned from the previous year. Exhibit and function space requests received by new companies will be assigned on a space available basis only after all returning companies have made their selections.

PRIORITY POINTS PENALTIES Any company that initiates tear-down prior to the published closing time of the Expo or is not present to conduct their contracted exhibit space will forfeit all points accrued for their participation in that program.

DAMAGE Exhibitors are responsible for all damage done to property or persons due to actions or omissions of the exhibitor or its employees or agents.

LIABILITY ASPEN, its employees, directors, agents, volunteers and subcontractors, the facility, the general contractor, the employees thereof, and their representatives shall not be responsible for any injury, loss or damage that may occur to or by the exhibitor or sponsor, its agents or employees, or property or materials arising from any cause whatsoever, prior, during, or subsequent to the exhibit. Exhibitor or sponsor expressly understands that it releases ASPEN and agrees to indemnify, defend and hold harmless ASPEN, its employees, directors, agents, volunteers and subcontractors, the facility, and the general contractor from and against any and all claims for loss, injury or damage due to its actions or omissions or those of its employees or agents.

RULES AND REGULATIONS (CONTINUED)

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SECURITY AND INSURANCE As a courtesy, security for the perimeter of the exhibit area will be furnished by show management only during the event itself. The furnishing of such services is no guarantee against any loss or theft of any kind. Exhibitors must take provisions to safeguard their goods from the time they are placed in the both until they are removed.

Exhibitors are required to insure themselves against property loss or damage and against liability for personal injury.

Exhibitors must arrange to have at least one representative in attendance at all times during the exhibit and at least 15 minutes before and after show hours.

AMERICANS WITH DISABILITIES ACT (ADA)ASPEN abides by the rules put forth in the Americans with Disabilities Act (ADA). If you have special needs or questions, please contact ASPEN at 301-587-6315.

COPYRIGHT LAWNo copyrighted music may be played or sung in the exhibition area in any fashion (including, nor limited to, background music on video or audio presentations) without obtaining appropriate licensing. The exhibitor shall indemnify Show Management, ASPEN and the facility, their officers, directors, employees, and agents and save them free and harmless from any and all liability whatsoever, for any infringement of or other violation arising out of the use of copyrighted music.

LEAD RETRIEVAL SYSTEMA computerized lead retrieval system will be available for exhibitors to rent to quickly and accurately record the name and contact information of prospects. Further information and an order form will be included in the Exhibitor Service Kit.

BOOTH INSTALLATION, DISMANTLING AND REMOVALExhibitors who plan to have an exhibit service firm other than the official show decorator install, dismantle, and remove exhibits, must abide by the following rules:

• The exhibitor must notify the official showdecorator in writing 30 days prior to the meetingwith the name of the service firm, address andsupervisor in attendance.

• The service firm must notify the official showdecorator, in writing 30 days prior to the meetingof the names of all exhibiting companies forwhom they have orders, along with the namesof all employees working on the show, and mustfurnish insurance certificates.

• Upon arrival at the exposition site, servicecompanies must check in with the official showdecorator to receive permits to work on theexposition floor.

PROSPECTIVE EXHIBITOR PASSES Prospective exhibitors may visit the exhibits with an “exhibit only” badge at the cost of $300. All prospective exhibitors must pre-register before January 8, 2018 by contacting Valerie Mickiewicz, at [email protected]. Onsite registration will not be available.

The activities of prospective exhibitors are limited to the assessment of the exhibits for future participation in the meeting. Any commercial activity by prospective exhibitors is expressly prohibited and will result in immediate expulsion from the Exhibit Hall and all future events. ASPEN reserves the right to deny access to any individual.

FOOD AND BEVERAGE DISTRIBUTION Exhibiting companies will be allowed to distribute food and/or beverages from their booths. Food and beverage distribution is subject to the rules and regulations of Caesars Palace which require ALL food and beverage be purchased from Caesars palace.


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NO SOLICITATION POLICYIn response to exhibitor requests the show floor will be strictly policed to eliminate solicitation of exhibitors by other exhibitors and third parties. If you are approached please report it to the exhibitor registration desk immediately. Individuals who fail to observe the ASPEN No Solicitation Policy will be removed from the exhibition floor and jeopardize the participation of the exhibitor they represent. As a reminder of ASPEN policies, you are only allowed to distribute literature, journals, and promotional materials from your designated booth area. Any distribution of the mentioned materials outside of your booth will be a violation of the guidelines set forth by ASPEN and subject to your removal from the exhibit floor. This will be strictly enforced.

Subletting of Space—The subletting or assigning of space is prohibited. Two or more firms may not exhibit in a single space unless special arrangements have been made with ASPEN.

Prize Contests—No one shall sponsor any type of contest, raffle, or drawing for prizes either in the exhibit hall or in connection with the conference without approval from ASPEN.

Exhibits in Other Areas—ASPEN forbids any company from displaying or demonstrating merchandise anywhere except in exhibit hall during the entire conference unless prior approval has been granted from ASPEN.

Use of Projection Equipment, etc.—Projection of sound, pictures and the use of loud speakers, or megaphones must not interfere with other exhibits or aisle space. Use of such equipment is subject to union regulations.

Fire Regulations—Fire hose cabinets must be left accessible and in full view at all times. All display material must be flame proofed and subject to inspection by the Las Vegas Fire Department. No flammable fluids or substance may be used or shown in booths.


AUDIO-VISUALEncore Event Technologies is the exclusive AV provider of all audio visual equipment and labor for Caesars Palace. This exclusivity applies to all audio visual equipment and labor on the tradeshow floor.

MUSIC, PHOTOGRAPHY AND VIDEOTAPING Music and audio-visual devices with sound are permitted only in those locations approved by Show Management and at such decibel intensity as not to interfere with the activities of other exhibitors. Photography and videotaping other than by official Show Management photographers is not permitted within the exhibit hall at any time unless pre-approved by ASPEN. Only the exhibitor may grant permission to have its exhibit and or products photographed. By exhibiting at the Expo, exhibitors provide consent to have their exhibit/products photographed by the official conference photographer.

SPECIAL REGULATIONSASPEN reserves the right to absolutely control or prohibit without recourse any exhibit or any part of any exhibit which, in its opinion, is not suitable or in keeping with the character of the exhibition. This reservation concerns persons, things, conduct, printed matter, souvenirs, catalogues, etc. Advertisements not meeting the approval of ASPEN must be removed upon request. Aisle space may not be used for exhibit purposes for displays or signs or for solicitation of business. Distribution of cards, circulars, samples or exhibit material is expressly forbidden in areas outside of the exhibit hall. Exhibitors will not be permitted to use strolling advertisements. Unethical conduct or infraction of rules on the part of the exhibitor or his representatives or both will subject the exhibitor or his representatives or both to dismissal from the exhibit hall. In this event, it is agreed no refund shall be made by ASPEN, and no demand or redress will be made by exhibitor or his representatives. Disregard for any rule stated here is considered just reason for ASPEN to prohibit any exhibitor from attending all future activities.

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Care of Property—No signs or other articles are to be fastened to walls or electrical fixtures. The use of thumbtacks, scotch tape, nails, screws, bolts or any tool or material which could mark the floor or walls is prohibited. Any damage to the Exhibit Hall through carelessness of exhibitors, their employees, or agents must be paid for by the exhibitor causing such damage.

Installation—Exhibits should be installed according to IAEE guidelines (www.iaee.com) so they will not project beyond the space allotted or obstruct the view of, or interfere with, other exhibits.

Pets/Animals—No pets or animals will be permitted in the exhibit hall (exception: guide dogs).

ADA—ASPEN abides by the rules put forth in the Americans with Disabilities Act (ADA).

Failure to Occupy Space—Any space not occupied by 5:00 p.m. Monday, January 22, 2018 will be forfeited by the Exhibitor, and this space may be reassigned or used by ASPEN without refund, unless arrangements for delayed occupancy have been approved by ASPEN.

Sales Activity—Exhibitors are prohibited from direct cash sales of their products or services from their booths unless prior approval has been granted by exhibit managers. Discount selling of display items at the close of the program order taking are permitted. Exhibitors are responsible for obtaining a temporary tax license from the state of Florida, if necessary.

Handouts/Giveaways—ASPEN must review and approve each giveaway item. Please observe the HCEA guidelines.

RULES AND REGULATIONSExhibitor agrees to be bound by the Rules and Regulations which are incorporated herein and by reference. Exhibitor agrees and understands that the Rules and Regulations may change from time to time, at the sole discretion of ASPEN. Exhibitors will be notified of any changes to the Rules and Regulations at the time of the change.


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Learning never takes a lunch break! ASPEN provides our exhibitors with the opportunity to host a “Lunch & Learn” style session on the Central Stage in the Exhibit Hall. These industry workshops offer an opportunity to connect with ideal target customers in a personable setting with exclusive time slots.

ELIGIBILITY Participating organizations are required to be exhibitors at the ASPEN Expo to conduct a Presentation on Central Stage. There are a total of six (6) Presentation timeslots in the Central Stage area during the ASPENExpo. Applications will be processed on a first-come, first-served basis,with preference given first to companies who conducted a Central StagePresentation at the 2017 conference, then to returning exhibitors and finally tofirst-time exhibitors. The Central Stage area will be a designated area located onthe ASPEN Expo floor and will consist of a pipe and draped section with a riserand banquet rounds of 10 seats each for approximately 200 people total.

CENTRAL STAGE PRESENTATIONS

RATES

PRESENTATION #1 $21,000 (non-compete timeslot)

PRESENTATION #2 $10,500 (compete timeslot with 10:30am–12:30pm sessions)





SCHEDULE

TUESDAY, JANUARY 23, 2018Presentation #1 9:30am–10:15amPresentation #2 10:45am–11:30am Presentation #3 12:30pm–1:15pm

WEDNESDAY, JANUARY 24, 2018Presentation #4 10:15am–11:00amPresentation #5 11:30am–12:15pmPresentation #6 12:45pm–1:30pm

Only one (1) Central Stage Presentation will be conducted per time slot. All space and time slots will be assigned by ASPEN

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APPLICATION PROCESS All applications must be reviewed and approved by ASPEN. Applications are processed on a first-come, first-served basis. Space is limited for this activity. Applications will be accepted from meeting planning or other third-party companies only if accompanied by a letter on the hosting company’s letterhead authorizing the company to act on the sponsor’s behalf. A deposit of 50% of the full payment is due with the contract and must be received before time slot will be assigned. The balance of the payment is due 30 days from date of invoice or December 1, 2017, whichever is earlier. Full payment is due with any application submitted after November 1, 2017. Upon receipt of the completed application, ASPEN will provide the assigned date and time. Space is officially confirmed when you receive email notification from ASPEN.

REQUIREMENTS Central Stage Presentations are considered promotional activities and must be conducted in accordance with all applicable FDA regulations and other established standards and codes. These sessions may not offer continuing education credit (CE). The company hosting the presentation and/or the company’s designated third-party meeting planning organization is responsible for all aspects associated with the planning, promotion, and management of the presentation and for payment of all costs associated, including but not limited to additional audiovisual equipment, electrical services, and labor.

ASPEN PROVIDES THE FOLLOWING

• Session signage directly in front of the entranceto the Central Stage

• Overhanging banner designating the CentralStage Presentation area

• Listing of your Presentation session in theconference Onsite Guide*

• Listing of your Presentation schedule on theconference website

• Pipe and drape area with stage located in theASPEN Expo

• Seating for 200 attendees

• One standing lectern on stage

• AV including LCD projector, screen andsound system

• Inclusion of Presentation listing in selectpromotional emails to registered andprospective attendees

• Door Drop and advertising options availableat an additional cost (refer to SponsorshipBrochure for details)

* All promotional listings of Central Stage Presentations inofficial conference publications MUST be approved by ASPENno later than November 1, 2017.

PRESENTING COMPANY’S RESPONSIBILITIES• Assuming the cost and coordination for all

audiovisual services that are above thoseincluded in the fee.

• Assuming the cost and coordination for allelectrical, computer/internet services associatedwith your presentation.

• Assuming the cost of any food & beverage heldin conjunction with your company’s presentation.

• Designing, printing, and distributingpresentation invitations.

• Providing onsite set-up, management, and removalof materials for your company’s presentation.

• Creation, management, and delivery of theprogram in compliance with the requirementsoutlined above.

CENTRAL STAGE PRESENTATIONS (CONTINUED)

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PROMOTION OF CENTRAL STAGE PRESENTATION & PROMOTIONAL MATERIALS • All promotional materials (including

announcements, signage, invitations, e-mails, websites, advertisements, posters and flyers) must be approved by ASPEN prior to printing or use. Final versions of materials should be submitted for FINAL approval no later than November 1, 2017. Submissions should be sent via e-mail to [email protected]. Please allow up to three business days for approval.

• The ASPEN and/or conference logo, name, insignia and other identifying marks may not be used on any exhibitor marketing, Central Stage Presentation promotional or booth materials, either inside or outside the exhibit area.

• No other phrase or reference to ASPEN or the ASPEN Nutrition Science and Practice Conference is permitted on Central Stage Presentation materials. The ASPEN and/or conference logo or ASPEN and/or conference graphics may not be used on Central Stage Presentation materials. The words “education,”

“educational,” or “symposium” should not be used in presentation titles or on any Central Stage Presentation materials.

• Display advertisements in the Journal of Parenteral and Enteral Nutrition (JPEN), Nutrition in Clinical Practice (NCP), the 2018 Onsite Guide, totebag bag inserts and/or door drops may be used to promote Presentations on the ASPEN Expo Central Stage.

• No endorsement by ASPEN of the Participants or its products/services, expressed or implied, is permitted or intended.

• All materials promoting Central Stage Presentation presentations must clearly indicate the name(s) of the organizer(s) and/or the company(ies) providing financial support for the presentation.

• All materials promoting Central Stage Presentations must include the following two statements:

“This event is not part of the official ASPEN 2018 Nutrition Science and Practice Conference Educational Program.”

“ This promotional activity is provided by (sponsor) and is not certified for continuing education credit. The content of this Central Stage Presentation and opinions expressed by presenters are those of the sponsor or presenters and not of the American Society for Parenteral and Enteral Nutrition. No endorsement by ASPEN of the Participant, its products or services, expressed or implied, is permitted or intended.”

• Distribution of approved materials from Participants’ exhibit booth(s), or the Central Stage Presentation during the Participant’s contracted time slot only, is permitted. Promotional materials may not be distributed in the aisles, in the convention center and hotel lobbies or public areas, or anywhere else in or on official ASPEN contracted property. Noncompliance of this regulation will result in the prompt removal of the offending person and property from that area and will result in loss of priority points by the Participant.

• Promotional materials may be sent to the Participant’s in-house mailing lists or a mailing list provided by ASPEN.

• ASPEN offers a one-time use of the advance conference registration list complimentary to Central Stage Presentation participants, to be used for promotion of the Participant’s Central Stage Presentation.

• Participants hosting Central Stage Presentation time slots are permitted to supplement conference signage with floor-standing signage immediately at the entrance of the Central Stage Presentation and within their contracted exhibit space only. Signs must be professionally printed, no larger than 28” x 44”, and may be ordered through Shepard Expositions or a contractor of the Participant’s choosing. Proposed copy for signage must be approved by ASPEN prior to printing.

SIGNAGE One (1) professionally produced sign, not to exceed 28”x44” may be displayed outside the Central Stage area. The company hosting the Presentation is responsible for the creation of this sign, not ASPEN.


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PRESENTERS/SPEAKERS All speakers and presenters for Presentations in the Central Stage must be registered for the ASPEN Nutrition Science and Practice Conference and must be wearing their conference badges to be admitted to the exhibit hall. The organization coordinating the presentation is responsible for ensuring all presenters are registered in advance of the session. Speakers that are not already registered for the full conference will be provided an “Expo-only” badge to access the exhibit hall and Central Stage area.

SHIPPING ASPEN has contracted with Shepard Expositions as its shipping company for the 2018 conference. The fees you are quoted and charged are the sole responsibility of the company hosting the Presentation. Shipping fees are not included in the fee that is paid to ASPEN. If you have any questions regarding shipping, please contact Paula Herz at [email protected]. ASPEN is not responsible for any shipping delays, damage, or loss of materials.

REGISTRATION & ADMISSION Admission to the Central Stage Presentation will be by official badge obtained upon registration, entitling the wearer to unlimited attendance in accordance with ASPEN Management policy. The badge is not transferable. All attendees of Central Stage Presentations held in Central Stage must be badged as either an exhibitor or other attendee category.

ATTENDANCE ASPEN makes reasonable attempts to attract quality attendees to the ASPEN Nutrition Science and Practice Conference and the Central Stage Presentations, but does not guarantee specific volumes of traffic, levels of qualification or overall attendance. Traffic by any given Central Stage Presentation is a function of that particular presentation sponsoring company and not the responsibility of ASPEN. ASPEN will not refund a supporter’s fee on the basis of attendance.

SOLICITATION The aisles and other spaces in the Caesars Palace not leased to exhibitors and/or Participants shall be under the control of ASPEN Management. All presentations, meetings, distribution of literature, and the transactions of business of any nature shall be made within the Central Stage Presentation, or, if applicable, in the Participant’s exhibit space. Temporary staff and/or Central Stage Presentation personnel, including third-party planners, shall be restricted to the same aforementioned guidelines as authorized exhibitor personnel. Solicitation in the aisles outside the Central Stage Presentation or intercepting those in attendance for advertising purposes is strictly prohibited.

NO-SHOW POLICY Any Participant who has not checked in with ASPEN staff by 30 minutes prior to the start of their contracted time slot will be regarded as a

“no-show.” The Participant will have been deemed to have cancelled the Central Stage Presentation contract, and, as such, the Participant will pay as liquidated damages 100% of the total contracted Central Stage Presentation fee. ASPEN will be free to utilize the space at its discretion.

INSTALLATION & DISMANTLING Installation: Participants will have access to the Central Stage area 15 minutes prior to their assigned time slot. Participants and their speaker(s) are allowed to “prep” during this time. Please note that in order to facilitate people getting refreshments and finding a seat before the presentation begins, attendees will be allowed into the Central Stage Presentation area in Central Stage approximately 10 minutes before the presentation begins.

Dismantling: Participants must remove all literature, materials, handouts, etc., from the Central Stage Presentation area in within 15 minutes after the end of their presentation time slot. Any such materials left longer than 15 minutes after the time slot’s conclusion will be disposed of accordingly.


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CENTRAL STAGE PRESENTATION GIVEAWAYS Companies are permitted to distribute from the Central Stage Presentation area in Central Stage, during their assigned time slot only, giveaways in accordance with the policies outlined below.

ASPEN will only permit companies to distribute giveaways that are educational for clinicians and/or patients, and modest in value.

A “company” is defined as a for-profit entity that develops, produces, markets or distributes drugs, devices, services or therapies used to diagnose, treat, monitor, manage and alleviate health conditions.

Non-profit exhibitors may continue to give away items that are associated with products or services of the exhibiting company and/or be related to the health care practitioner’s work. Giveaways must not exceed a retail value of $100.

Exhibitors are encouraged to review and adhere to other applicable guidelines and codes of ethics. ASPEN encourages all exhibitors to check with their companies’ own medical affairs/compliance staff for guidelines.

PHOTOGRAPHY & VIDEO RECORDERS Recording video and taking photographs (with film or digital devices, including camera phones), other than by the ASPEN official photographer or videographer, is prohibited. Unapproved photos and/or videos will be confiscated.

The following exception shall apply, provided appropriate permission has been obtained from ASPEN—Participants and their display companies may record video of their own Central Stage Presentation for marketing or archival purposes, as long as this does not interfere with the learning atmosphere of the Presentation.

During the ASPEN Nutrition Science and Practice Conference, attendees, vendors, guests and exhibitors may be photographed by the official ASPEN photographer, or videotaped by the official ASPEN videographer. An individual’s photo, likeness or image may be used in future promotional ASPEN publications or materials.

Any audio-visual requirements other than what is provided by ASPEN are at the sponsoring organization’s expense and must be arranged through the exclusive provider of audiovisual equipment for the ASPEN 2018 Nutrition Science and Practice Conference.

APPLICABILITY, INTERPRETATION & GOVERNING LAW These Central Stage Presentation Guidelines, together with the rules and regulations of the Caesars Palace, are part of the ASPEN Central Stage Presentation Contract between the Participant and ASPEN. ASPEN shall have the authority to interpret and enforce these Guidelines. All matters not covered by these guidelines are subject to the decision of ASPEN. All decisions made shall be as binding on all parties as the original Guidelines. The Participant or its designated representative is responsible for familiarizing itself with all Guidelines. Any Participant or Representative that fails to observe these conditions or the terms of the Central Stage Presentation Contract may be ejected from the Central Stage Presentation without refund.

Any claim or cause of action arising out of this agreement shall be governed exclusively by the law of the State of Maryland without regard to its conflict of laws principles. Any claim or cause of action arising under this agreement shall be adjudicated exclusively in the local or federal courts of the State of Maryland. The Participant hereby submits to the personal jurisdiction of the courts located in the State of Maryland.

AMENDMENTS These Guidelines may be amended at any time by ASPEN, and all amendments so made shall be binding on Participants equally with the original Guidelines.


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CANCELLATION BY ASPEN ASPEN may terminate the Participant’s Contract (or any part of it) when ASPEN, in its sole discretion, believes that (a) the premises in which the ASPEN Nutrition Science and Practice Conference is or is to be conducted has become unfit for occupancy, or (b) the holding of or ASPEN’s performance under the contract is substantially or materially prevented or interfered with by a cause or causes not reasonably within ASPEN’s control. ASPEN is not responsible for delays, damage, loss, increased costs or other unfavorable conditions that arise as a result of such termination. Furthermore, in the event of such termination, ASPEN may retain such part of the participant’s fees as shall be required to recompense ASPEN for expenses incurred up to the time of such termination or incident to such termination, with no liability for either party to the Contract. The Participant waives all claims for damages or recovery of payments made, except for the return of the pro-rated amount paid for the presentation time slot less expenses incurred by ASPEN.

The above phrase “a cause or causes not reasonably within ASPEN’s control” includes but is not limited to: fire; casualty; flood; epidemic; earthquake; explosion; accident; blockage; embargo; inclement weather; act or threat of terrorism; riot or civil disturbance; strike, lockout, boycott or other labor disturbance; inability to secure necessary labor; technical or personnel failure; lack of or impaired transportation facilities; inability to obtain, condemnation, requisition or commandeering of necessary supplies or equipment or services; orders or restraints imposed by civil defense, military or other types of governmental authorities; or acts of God; or such circumstances making ASPEN’s performance impossible or commercially impracticable in its sole discretion. Once signed by the Participant and ASPEN, the Central Stage Presentation Contract and Application is irrevocable, and the rights of ASPEN under the Contract shall not be deemed waived except as specifically stated in writing by an authorized representative of ASPEN. The Participant further agrees that upon acceptance of the Contract by ASPEN, with or without appropriate

or timely payment of any and all fees, the agreement shall become binding and enforceable in accordance with its terms. The Contract will be binding on the Participant’s and ASPEN’s successors. If any term, clause or provision hereof is held invalid or unenforceable by a court of competent jurisdiction, such invalidity shall not affect the validity or operation of any other term, clause or provision, and the invalid term, clause or provision shall be deemed to be severed from the agreement.

LIABILITY Participants are liable for any damage caused to the Central Stage floors, walls, columns, or to the presentation area furnishings and equipment, or to other Participants’ property. Participants may not apply paint, lacquer, adhesive or any other coating to building columns and floors, or to furnishings and equipment. The contracted Participant is responsible for all personal and corporate property placed in the Central Stage space.

INDEMNIFICATION AND INSURANCE Each Participant, in making application for a Central Stage Presentation time slot, agrees to protect, indemnify, defend, and hold harmless the following parties (including but not limited to): ASPEN, Caesars Palace, Shepard Expositions, and their officers, directors, agents, contractors and employees from any and all claims, liability, damages or expenses asserted against them or incurred by them as a result of, or in connection with, any loss of or damage to property, or injury to persons resulting from, arising out of or in any way connected with the negligence, wrongful acts of or breach of contract by the Participant or its agents, servants, employees or contractors.

Each party involved in the ASPEN 2018 Nutrition Science and Practice Conference and/or a Central Stage Presentation agrees to be responsible for any claims arising out of its own negligence or that of its employees, agents or contractors.

Participant represents and warrants that it has general liability insurance coverage in such amount so as to satisfy Participant’s obligations under the contract.


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COMPLIANCE & REJECTION The Participant agrees that its presentation and related set-up, tear-down and promotional activities shall operate in strict compliance with these Guidelines.

It is the responsibility of the Participant to ensure that all individuals involved with the planning, production, marketing and/or execution of a Central Stage Presentation are aware of and abide by the Central Stage Presentation Guidelines.

ASPEN Management reserves the right to reject, eject or prohibit any presentation in whole or in part, or any Participant, or its representative, with or without giving cause. If any Participant is ejected for violation of these Guidelines, or for any other stated reason, no return of rental shall be made.

CHANGES/WITHDRAWALS Changes to assigned time slots must be requested in writing to ASPEN and will be accommodated only if the requested time slot is available. Any company canceling or withdrawing from time of application to November 16, 2017 will receive a 50% refund of the total. If cancellation occurs after November 16, 2017, ASPEN shall retain the full fee as liquidated damages for any company who withdraws or cancels. Cancellation of participation does not release company from its obligation to pay 100% of the total fee and/or all other fees and expenses incurred by companies as a result of said cancellation.

As only contracted exhibitors may retain Central Stage Presentation space, and cancellation of exhibit space automatically results in cancellation of Central Stage Presentation time slots. The following cancellation terms apply, regardless of how a Central Stage Presentation time slot is cancelled:

Notification of a Participant’s decision to cancel a Central Stage Presentation time slot must be submitted in writing to Valerie Mickiewicz at [email protected].

The date of receipt will be the official cancellation date. Companies that cancel a Central Stage Presentation time slot will be subject to fees based on the date of receipt, as follows:

If the Participant cancels the Central Stage Presentation time slot on or before December 1, 2017, the Participant will pay as liquidated damages 50% of the total contracted Central Stage Presentation fee.

If the Participant cancels the Central Stage Presentation time slot space after December 1, 2017, the Participant will pay as liquidated damages 100% of the total Central Stage Presentation fee.

ASPEN retains the right to utilize cancelled Central Stage Presentation time slots at its discretion.

PRESENTATION GUIDELINES The Participant agrees to utilize the Central Stage Presentation for promotional presentations or activities, highlighting a new service, or presenting data on a new product. Participants are not permitted to present any CME/CE educational symposia, sessions or activities in the Central Stage Presentation.

Central Stage Presentation speakers and topics must be sent to ASPEN for approval prior to being publicized.

All products marketed and promoted in the exhibit hall, including within the Central Stage Presentation, that are regulated by the Food and Drug Administration (FDA) must meet FDA guidelines and be FDA-approved. It is the responsibility of Participants to ensure adherence to Food and Drug Administration (FDA) regulations, policies, practices and guidelines, and all other applicable industry guidelines, concerning the demonstration, discussion, use and/or display of products, technologies, and/or services at the conference. ASPEN also encourages all Participants to check with their companies’ own medical affairs/compliance staff for guidelines adhered to by their own companies.


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PRESENTATION GUIDELINESParticipants are reminded of the FDA restrictions on the promotion of investigational and pre-approved drugs, devices and procedures. Information regarding FDA regulations should be obtained directly from the FDA. For more information, visit http://www.fda.gov/RegulatoryInformation/Guidances/default.html

Participants are reminded that clinical trial results are embargoed from being presented or announced in any forum until the time of the presentation at the conference. It is the Participants’ responsibility to know whether its trial is subject to the embargo regulation. Presentation or discussion of scientific research results in the Central Stage Presentation prior to the ASPEN 2018 Nutrition Science and Practice Conference is strictly forbidden.

All Central Stage Presentations must be held in compliance with AvaMed and PhRMA regulations. ASPEN approval will be based on these regulations.

Copyright of the content presented at the Central Stage Presentation shall be owned by the Central Stage Presentation supporter with all rights intact. The Central Stage Presentation supporter is responsible for obtaining copyright permissions and licenses for materials previously copyrighted that will be used as part of the Central Stage Presentation program.

Failure to comply with these guidelines will result in the Participant being ejected from the Central Stage Presentation; and the Participant being prohibited from securing a Central Stage Presentation time slot at future ASPEN meetings.

AMERICANS WITH DISABILITIES ACT Every sponsoring company (“Participant”) represents and warrants (i) that its presentation will be accessible to the full extent required by law; (ii) that its presentation will comply with the American with Disabilities Act (ADA) and with any regulations implemented by the ADA; and (iii) that it shall indemnify and hold ASPEN harmless from and against any and all claims and expenses, including attorneys’ fees and litigations expenses, that may be incurred by or asserted against ASPEN, its officers, directors, agents, or employees on the basis of the participant’s breach of this paragraph or noncompliance with any of the provision of the ADA.

SUBLETTING, SHARING & EXCHANGING The Participant may not assign, sublet, share, apportion or exchange all or any part of their Central Stage time slot with or to another organization or business unless prior written consent has been obtained from ASPEN, which consent may be conditioned on the payment of such fees as ASPEN determines. If the Participant submits a written request prior to the first day of the ASPEN 2018 Nutrition Science and Practice Conference, ASPEN, at its sole discretion, may grant exceptions to the following: a corporate parent or subsidiary of the Participant; another subsidiary of the parent corporation; a partner of the Participant in an ongoing partnership with a written partner agreement; and/or other partnerships/collaborations as deemed appropriate by ASPEN. The Participant must provide to ASPEN written documentation of the particular relationship. ASPEN retains the right to remove any company or organization without a signed contract.

QUESTIONS REGARDING CENTRAL STAGE PRESENTATIONS OR ADDITIONAL OPPORTUNITIES? See ASPEN’s Sponsorship Brochure, available at www.nutritioncare.org/conference or contact Valerie Mickiewicz—ASPEN’s Corporate Relations and Conferences Manager at 301-920-9155 or [email protected].


http://www.fda.gov/RegulatoryInformation/Guidances/default.html

http://www.fda.gov/RegulatoryInformation/Guidances/default.html

http://www.nutritioncare.org/

mailto:valeriem%40nutritioncare.org?subject=

CENTRAL STAGE PRESENTATION CONTRACT AND APPLICATION

COMPANY AND CONTACT INFORMATION (PLEASE TYPE OR PRINT CLEARLY)

Company name as you want it to appear in program materials:

Contact Name

Company Address

Direct Telephone Contact’s email address (required)

If company exhibits under a different name, please list it

PREFERRED TIMESLOT (PLEASE RANK YOUR PREFERRED DATE AND TIME–E.G. 1ST CHOICE, 2ND CHOICE, 3RD CHOICE)

TUESDAY, JANUARY 23 WEDNESDAY, JANUARY 24

Presentation #1 9:30 am – 10:15 am Presentation #4 10:15 am – 11:00 am

Presentation #2 10:45 am – 11:30 am Presentation #5 11:30 am – 12:15 pm

Presentation #3 12:30 pm – 1:15 pm Presentation #6 12:45 pm – 1:30 pm

One (1) Presentation will be conducted per time slot. Companies are limited to holding one (1) Presentation at ASPEN2018.

METHOD OF PAYMENT (FULL PAYMENT IS DUE WITH ALL APPLICATIONS RECEIVED AFTER NOVEMBER 1, 2017.)

¨ Check made payable to ASPEN or Wire Transfer (in U.S. funds drawn on a U.S. bank) OR ¨ Visa l ¨ MasterCard l ¨ American Express

Card number Card expiration date (month/year) CSV (3 or 4 digit # on back of card)

Cardholder name (as it appears on the card)

I, the undersigned, authorize ASPEN to charge my credit card for the amount indicated above.

(cardholder signature required)

TERMS & CONDITIONS

Only participating companies in good standing with ASPEN are permitted to submit an application. Participating companies must settle any outstanding balances in order for their applications to be considered.

This application will not become a binding contract until a time slot is assigned and this application is approved and signed by ASPEN.

AGREEMENT

I, the undersigned, hereby make application for a time slot in the Central Stage for a Central Stage Presentation at the ASPEN 2018 Nutrition Science and Practice Conference. I am an authorized representative of the company with the full power and authority to sign and deliver this Contract and Application. My signature below verifies that I have read and understand the conditions of this Contract as well as the terms and conditions contained in the “Central Stage Presentation Guidelines”. By signing below, the company listed on this Contract and Application agrees to comply with the policies, rules and regulations contained in the ASPEN 2018 Nutrition Science and Practice Conference Expo Prospectus, the Exhibitor Service Kit, and all policies, rules and regulations adopted by ASPEN hereinafter. By signing below, I also indicate my company’s agreement to be bound by support fees and all such terms and conditions. I further understand the ASPEN 2018 Nutrition Science and Practice Conference Central Stage Presentation payment and cancellation policy.

Authorized officer’s name

Authorized officer’s signature (required)

Title Date

january 22-25, 2018 - aspen · exhibitor prospectus 3 the global marketplace for nutrition support...

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