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Wegmans Carrier Update
January 2016
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Wegmans Carrier Update
Agenda
• Transportation Management System Upgrade
• Invoicing Changes
Transportation Management System (TMS) Update
Gary Mosbruger
What Are We Doing?
• Replacing the 2004 Transportation Planning and Execution (TPE) system
• Establishing new shipment workflows
• Automating processes
• Go Live date – 2/6/2016
Carrier Training
• Manhattan will provide Carrier Training
• Wegmans has given Manhattan Wegmans specific materials for:
– Invoicing
– Accessorial Charges
– Spot charges and Accessorials
– Tracking Message / Check Calls
– Reviewing Tenders and Offers
TMS Phase 1 - What it Means to YouChange Impact
Track and Trace Minimum RequiredDeparture first stopDeparture last stop
Location information at least 2x a dayShort haul – Departure messages will take care of thisLong haul – location tracking messages required
Carrier Module eliminated You see the same data we see
Carrier controls access Carrier sets up and maintains a distribution listCreate generic sign ons
- Sign on can be shared- Carrier can update passwords
- Password update required every 90 days
New Carrier Load Summary Better information in a cleaner formatPurchasing system dispatch sheet no longer sent.
TMS Phase 1 - What it Means to You- ContinuedChange Impact
Clearer instructions Instead of “Perishable”, we’ll provide you a temperature guideline. The vendor BOL always prevails.
System maintained by Manhattan Associates
Greater up timeBetter performance24/7 support through the vendorDocumented training
Manually added accessorial charges
Will no longer drop/recalculate when a shipment updates
Fuel Surcharges Calculated on pickup dateNo recalculation after the pickup dateContinued use of National AveragePC Miler Practical Miles V. 28
Spot Charges Spot charge = Line Haul RateWe will add accessorial charges to the spot charge.Spot Charge is no longer an all inclusive rate.
TMS Phase 1 - What it Means to You (continued)Change Impact
Vendor Detention Will be recorded as an accessorial charge on the shipment and invoice.
Truck Ordered, Not Used Now an invoice, no longer a separate shipment. Will reference the order or shipment the TONU applies to.
Carrier Delivery Carriers must systematically deliver their loads to be paid.
Automated Invoicing Carrier Delivered Message Initiates invoicing process. Process is: 1. Physically deliver the product2. Work with the planner on any adjustments and be
certain the right rate is in the system3. Deliver the load in the system.
Invoice will generate 5 calendar days after delivery end date/delivery messageNo change in payment terms
Mon Tues Wed Thu Fri Sat Sun Mon Tues Wed
2/1 2/2 2/3 2/4 2/5 2/6 2/7 2/8 2/9 2/10
Report captures unplanned orders in old system and bring
to new system
Orders flow into new system12:00 p.m. on Friday 2/5
Remaining orders deliver, are received and invoiced in old system
Orders stop flowing into old system 11:59 a.m. on Friday 2/5
Dispatching in old system ends
System GoesDark
Cutover Schedule
Transportation Invoicing Changes
Laurie Ferrarese
TLM Invoicing
“Delivered Status” “Ready to be Paid Status” “Complete Status”
DELIVERED
SHIPMENT
RECONCILE
INVOICE 5
CALENDAR DAYS
AUTO - INVOICE
PAYMENT
• Process begins when carrier delivers shipment
• Carrier will NOT need to send paper invoices or invoice through web portal
• Carrier will have 5 CALENDAR DAYS from delivery date to view shipment for accuracy
• Base Amount
• Accessorial Charges
• Planner MUST approve and Re-Rate ALL revisions (Typically accessorial charges for lumping or detention at Wegmans)
• Carrier is responsible for ensuring these changes are made on the shipment
• Carrier can create filters to easily view and reconcile invoices
• Shipment number will be presented with payment in lieu of invoice
• You will have a check number and shipment ID to reference in the new system
No changes will be made after the five calendar day period
Carrier Benefits
• Improved onboarding and training process
• Clearer communication
• Carrier controls access to system/passwords
• Better support/up time/elimination of rework
• Fuel surcharge on pickup date
• Clean rates = reduction in reconciliation
• Elimination of shipment TONU process
• Invoicing function taken on by Wegmans
On Going Carrier Support
Area Contact Group Contact InformationLogistics Gateway System
Manhattan Customer Service (800) 203-9710 [email protected]
Contract Rates Wegmans Indirect Procurement
Spot Rates Wegmans Logistics Coordinators
Contact the Logistics Coordinator on the shipment
Final Invoicing Wegmans Accounting Department
TMS Hotline Emergency questions through 3/1/16
585-279-4357
