jacksonville university faculty bylaws...2009/07/27 · 651 section 1. eligibility 654 section 2....

JACKSONVILLE UNIVERSITY

FACULTY BYLAWS

AMENDED AND RESTATED APRIL 2006 November 2007

Including Additional Amendments:

February 2008 March 2008

November 2008 February 2009

7/23/2009

Jacksonville University Faculty Bylaws Amended and Restated: Adopted April 2006

Amendments: November 2007, February, March, November 2008, February 2009

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Table of Contents

PART ONE: FACULTY ASSEMBLY BYLAWS Line ARTICLE I - The Faculty Assembly 26 Section 1. Definition of Faculty 28 Section 2. The Faculty Assembly 34 ARTICLE II – Faculty Governance 52 Section 1. Responsibilities of the Faculty Assembly 54 Section 2. Meetings of the Faculty Assembly, Executive Committee, & Standing Committees 84 Section 3. Voting 135 Section 4. Officers of the Executive Committee of the Faculty 153 Section 5. Duties of the Faculty Officers 186 ARTICLE III - Committee on Academic Freedom & Grievance 222 Section 1. Duties 225 Section 2. Membership 244 Section 3. Elections 253 ARTICLE IV – Committee on Tenure & Promotion 272 Section 1. Duties 275 Section 2. Membership 287 Section 3. Elections 293 ARTICLE V – Appointments Committee 314 Section 1. Duties 317 Section 2. Membership 332 Section 3. Elections 341 ARTICLE VI – Faculty Standing Committees 356 Section 1. General Policies 359 Section 2. Academic Standards Committee 416 Section 3. Curriculum Committee 427 Section 4. Core Curriculum Committee 450 Section 5. Faculty Affairs Committee 465 Section 6. Instructional Resources Committee 475 Section 7. Planning and Budget Committee 488 Section 8. Student Life Committee 523 Section 9. Athletics Committee 564 Section 10. Bylaws 582

PART TWO - FACULTY STATUTES 596

STATUTE I - ACADEMIC FREEDOM 604 AAUP 1940 statement on Academic Freedom and Tenure: 613



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STATUTE II - TENURE 651 Section 1. Eligibility 654 Section 2. Timetable and Standards for Tenure 672 Section 3. Pre-Tenure Evaluations 688 Section 4. Evaluation Process 702 Section 5. Granting Tenure 735 Section 6. Continuation of Tenure 741 Section 7. Post-Tenure Review 758 Section 8. Appeal 788 STATUTE III - NEW FACULTY APPOINTMENTS 797 Section 1. Filling a Vacancy 800 Section 2. Conducting a Search 819 Section 3. Appointment of a Faculty Member 830 STATUTE IV - RANK AND PROMOTION 841 Section 1. Evaluation for Promotion - Procedure 844 Section 2. Evaluation For Promotion - Criteria 857 Section 3. Category and Rank – General Description 865 Section 4. Salary Increases 921 STATUTE V – SELETION OF DIVISION CHAIRS AND UNIT ADMINISTRATORS 931 Section 1. Search Committee 934 Section 2. Candidate Selection 944 Section 3. Recommendations 952 Section 4. Appointment 960 Section 5. Evaluation 975 Section 6. Remuneration 980 Section 7. Department Chairs 985 Section 8. Removal 998 STATUTE VI - SELECTION OF THE SENIOR VICE PRESIDENT OF ACADEMIC AFFAIRS

& ACADEMIC DEANS 1006 Section 1. Senior Vice-President of Academic Affairs 1010 Section 2. Academic Deans 1060 STATUTE VII - SELECTION OF THE PRESIDENT OF THE UNIVERSITY 1112 Section 1. Search Committee 1115 Section 2. Faculty Views 1122 STATUTE VIII - TERMINATION OF A NON-TENURED APPOINTMENT 1131 STATUTE IX - TERMINATION OF A TENURED APPOINTMENT 1163 Section 1. Reasons for Termination 1165 Section 2. Financial Exigency 1171 Section 3. Removal for Professional Incompetence 1203 Section 4. Removal For Cause - Due Process 1211 Section 5. Removal for Cause - Suspension 1240 Section 6. Termination Contingencies 1248



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Section 7. Regarding Administrators with Faculty Rank 1253 STATUTE X - OUTSIDE EMPLOYMENT AND LEAVES OF ABSENCE 1261 Section 1. Outside Employment 1264 Section 2. Leaves Without Pay 1274 Section 3. Leaves With Pay 1281

PART THREE: ADOPTION AND APPROVAL OF THE BYLAWS AND/OR STATUTES 1314

ARTICLE I - Procedures for Amendment of the Bylaws and Statutes 1318 Section 1. Presentation 1321 Section 2. Adoption 1327 Section 3. Effective Date 1335 ARTICLE II – Authority of these Bylaws and Statutes 1343 ARTICLE III - METHOD OF ADOPTION 1353 Section 1. Approval 1356



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AMENDED AND RESTATED 1 FACULTY BYLAWS AND STATUTES 2

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JACKSONVILLE UNIVERSITY 5 6 7

PART ONE: FACULTY ASSEMBLY BYLAWS 8 9

These bylaws define the official governance body of the faculty of Jacksonville 10 University, henceforth referred to as the Faculty Assembly, and will provide the 11 operational structure and procedures for that body, its officers, and its committees. 12 13

PART TWO: FACULTY STATUTES 14 15

These statutes constitute permanent rules established by Jacksonville University to 16 govern the personnel and contractual affairs of the faculty. 17 18

PART THREE: ADOPTION AND APPROVAL OF 19 THE BYLAWS AND/OR STATUTES 20

21 Bylaws and statutes are equally binding and may be amended in the same manner. 22

23 ARTICLE I 24

25 THE FACULTY ASSEMBLY 26

27 Section 1. Definition of Faculty 28 29

A full-time faculty member is one whose major employment is with the 30 institution, whose primary assignment is in teaching and/or research, and/or 31 whose employment is based upon a full-time faculty contract. 32

33 Section 2. The Faculty Assembly 34 35

a. The Faculty Assembly shall be the name given to the official body consisting 36 of all full-time faculty members at Jacksonville University. 37

38 b. Officers assigned to the Naval Reserve Officers Training Corps (NROTC) 39

program who have been given faculty rank will be considered members of 40 the Faculty Assembly. 41

42 c. The official number of faculty used for determining a quorum, and for other 43

provisions of these bylaws and statutes referring to the number of faculty, 44



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shall be the number meeting the definition of Section 1 as of September 15 45 each year, as reported by the Office of Academic Affairs. 46

47 48

49 ARTICLE II 50

51 FACULTY GOVERNANCE 52

53 Section 1. Responsibilities of the Faculty Assembly 54 55

a. The Faculty Assembly has special responsibility for oversight and shall be 56 consulted on all proposals regarding the formation of faculty governance 57 committees; creation and delivery of curriculum; policies on student media; 58 and academic standards including but not limited to graduation requirements, 59 criteria for probation and suspension, the academic calendar, standards for 60 academic progress, certification for degrees, academic honesty, honors 61 program, independent studies, academic honors, study abroad, and 62 internships. 63

64 b. The Faculty Assembly has shared responsibility through recommendations to 65

the President and the Board of Trustees on the establishment of new academic 66 programs; the structure of the academic organization; the procedures for 67 evaluating faculty effectiveness; admission standards; the University’s 68 mission; strategic planning; financial matters including but not limited to 69 faculty development policies, academic budgeting, and fringe benefits; the 70 abolition of programs, majors, and/or departments; academic ceremonies and 71 public occasions; as well as policies regarding scholarships and academic 72 support services. 73

74 c. The Faculty Assembly shall be consulted in many areas. To consult with the 75

faculty, the administration shall inform the faculty chair, and the faculty can 76 provide responses through the faculty chair or appropriate channels. Areas of 77 consultation include changes in athletic policy; in library policy; 78 administration organizational changes; policies on loans and grants-in-aid; the 79 formation of new University committees; and on any other matter involving 80 the welfare and morale of the faculty and students and the government and 81 good repute of the University. 82

83 Section 2. Meetings of the Faculty Assembly, Executive Committee, and Standing 84

Committees 85 86

a. The Faculty Assembly shall meet monthly during the full months of the fall 87 and spring semesters. The Assembly may consider any matter referred to it by 88 the executive committee, faculty committees, colleges, divisions, or by one or 89



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more of its members. Resolutions passed at each meeting shall be forwarded 90 to the Senior Vice President of Academic Affairs (hereafter referred to as 91 SVPAA). 92

93 b. The Executive Committee of the Faculty (as outlined in Article II, Section 4) 94

will meet at least monthly with the SVPAA and with committee chairs two 95 weeks prior to the faculty assembly meeting to establish the meeting agenda. 96

97 c. The Executive Committee of the Faculty shall meet monthly during the fall 98

and spring semesters with the President and appropriate University personnel 99 to discuss any new resolutions passed by the Faculty Assembly and other 100 business as outlined in Article II, Section 1. 101

102 d. Special meetings of the Faculty Assembly may be called by the President of 103

the University, the Chair of the Faculty, or upon the petition of twenty-five 104 percent of the faculty. A special meeting may be held at a time different from 105 that of any regular meeting and shall be convened only to consider one or 106 more items of business specified in the called meeting agenda. Special 107 meetings generally require five working days’ notice to the faculty. 108

109 e. Meetings of the Faculty Assembly shall be open to other members of the 110

University community who shall have voice but no vote. However, an 111 executive session may be called by the Chair of the Faculty or by a majority 112 vote of the faculty present. 113

114 f. Meetings of standing committees shall be open to other members of the 115

faculty and the University community who shall have voice but no vote. 116 Executive session may be called by the chair of the committee. 117

118 g. Items for inclusion on the agenda shall be submitted to the Vice Chair of the 119

Faculty two weeks prior to any regularly scheduled meeting of the Faculty 120 Assembly. 121

122 h. The Vice Chair, in consultation with the Chair of the Faculty, shall either 123

place items on the agenda or route them to the appropriate committee(s) for 124 attention. The Chair of the Faculty shall report to the Faculty Assembly the 125 status of all items submitted to the Vice Chair of the Faculty. 126

127 i. Twenty-five percent of the members of the Faculty Assembly shall constitute 128

a quorum at all meetings of the Faculty Assembly. Robert's Rules of Order 129 shall govern procedure in all meetings of the Faculty Assembly except when 130 Robert's Rules of Order conflict with procedures detailed in these bylaws or 131 other special rules of order adopted by the faculty. 132

133 134



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Section 3. Voting 135 136

a. Election of members to the Executive Committee of the Faculty, of members 137 to the Committee on Academic Freedom and Grievance, and of members to 138 the Committee on Tenure and Promotion, and voting to amend the bylaws 139 and statutes shall be by secret ballot. Preferential voting is not permitted in 140 these situations. 141

142 b. Members of the Faculty Assembly who are unable to attend regularly 143

scheduled meetings may cast an absentee ballot in elections of officers, 144 committee members, or on amendments of bylaws or statutes. 145

146 c. The Parliamentarian shall be responsible for receiving absentee ballots, 147

recording the absentee vote, and appointing tellers. 148 149 d. A secret ballot shall be taken at the discretion of the Chair of the Faculty or at 150

the public or private request of any Faculty Assembly member. 151 152 Section 4. Officers of the Executive Committee of the Faculty 153 154

a. The Executive Committee of the Faculty shall consist of the Chair of the 155 Faculty, the Vice Chair of the Faculty, the Secretary, and the immediate Past 156 Chair of the Faculty. 157

158 b. The Chair of the Faculty, the Vice Chair of the Faculty, and the Secretary 159

shall be elected by the Faculty Assembly for a two-year term. The 160 Appointments Committee is responsible for soliciting and receiving the 161 nominations by the March meeting. Nominations may also be made from the 162 floor by any Faculty Assembly member during the March meeting. The 163 election will be held at the April meeting. Any tenured member of the 164 Faculty except division chairs/unit directors shall be eligible for the 165 Executive Committee. 166

167 c. Officers shall assume office following spring term graduation. 168

169 d. The Parliamentarian shall be appointed by the Chair of the Faculty and serve 170

concurrently. 171 172 e. A vacancy in the office of Chair of the Faculty prior to the expiration of the 173

term shall be filled by special election if the amount of time remaining in the 174 unexpired term is greater than or equal to one academic semester; otherwise, 175 the Vice Chair of the Faculty shall assume the office of Chair of the Faculty. 176 A vacancy in the office of Vice Chair of the Faculty or Secretary prior to the 177 expiration of the term shall be filled by special election if the amount of time 178 remaining in the unexpired term is greater than or equal to one academic 179



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semester; otherwise, the Chair of the Faculty shall appoint an interim. 180 Nominations and election for the position(s) will be held at the next regular 181 faculty meeting after the vacancy occurs. The newly elected officer(s) shall 182 assume office immediately following the election and will serve until the end 183 of the predecessor’s unexpired term. 184

185 Section 5. Duties of the Faculty Officers 186 187

a. The Chair of the Faculty shall preside over the meetings of the Faculty 188 Assembly. The Chair shall report on actions of the Board of Trustees to the 189 Faculty Assembly. The Chair of the Faculty shall meet at least weekly with 190 the SVPAA. The Chair of the Faculty shall preside over the meetings of the 191 executive committee and the joint meeting of the Executive Committee and 192 the committee chairs. Additionally, the Chair of the Faculty shall represent 193 the faculty by advocating faculty interests on committees and serving as a 194 liaison of the faculty with students, the administration, the Board of Trustees, 195 and other members of the University community. The chair of the faculty 196 serves as a member of the president’s council. 197

198 b. In the absence of the Chair of the Faculty, the Vice Chair of the Faculty shall 199

assume the duties and responsibilities of the Chair and may appoint a 200 temporary Vice Chair. Additionally, the Vice Chair shall receive items of 201 business for meetings of the Faculty Assembly, review minutes and 202 accompanying materials, and ensure their timely distribution to members of 203 the Faculty Assembly. Furthermore, it is the responsibility of the Vice Chair 204 to publicize all meetings of the Appointments Committee and all committee 205 vacancies in a timely manner. 206

207 c. The Secretary maintains all records of the Faculty Assembly (e.g. routing 208

forms, agendas, curricular proposals, etc.) and monitors the Faculty Assembly 209 budget. 210

211 d. The Parliamentarian shall ensure that proper procedures are followed for 212

meetings of the Faculty Assembly and shall serve as teller in all faculty 213 elections. Additionally, the Parliamentarian shall maintain an accurate set of 214 bylaws and statutes, and shall periodically review these and recommend 215 revisions. 216

217 218

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ARTICLE III 220 221

COMMITTEE ON ACADEMIC FREEDOM AND GRIEVANCE 222 223 224 Section 1. Duties 225 226

It shall be the responsibility of the committee on Academic Freedom and 227 Grievance (see Statute I) to track and study developments and possible problems 228 in the area of academic freedom at Jacksonville University. Additionally, the 229 committee shall hear faculty grievances regarding pay issues, teaching 230 assignments, leaves, academic freedom, tenure and promotions, terminations and 231 other academic issues. 232 233 a. Grievances must be made in writing to the chair of the committee, citing the 234

grievance and the basis for the request. The committee may hear or refuse to 235 hear a grievance, based on the merits of the case. 236

237 b. The committee's hearings and records will be confidential. The chair of the 238

committee shall submit a report of the findings and recommendations to the 239 SVPAA, the President and the complainant/grievant. In cases where the 240 University is not the respondent, the same report shall also be sent to the 241 respondent. 242

243 Section 2. Membership 244

245 The committee shall be composed of four tenured members of the faculty who are 246 not division chairs or members of the Committee on Tenure and Promotion. In 247 addition to the four regular members, two alternate members shall be elected to 248 serve as committee members, as required, if a regular committee member cannot 249 participate in a hearing. The committee shall have full discretion in choosing 250 alternates, from those elected, to participate in a particular case. 251

252 Section 3. Elections 253 254

a. The committee members shall be elected for terms of four years on a rotating 255 basis, so that the Faculty Assembly shall annually elect at least one member 256 to fill a vacancy caused by the expiration of a term of office. Nominations 257 shall be made in February with the election in March. The new member(s) 258 shall take office at the beginning of the following fall semester. 259

260 b. Should a member of the committee resign, a faculty member who meets the 261

requirements of Article III, Section 2 shall be nominated and elected as a 262 replacement at the next meeting of the Faculty Assembly. 263

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c. Within three weeks of the March election of the new members, the 265 committee shall convene to elect a chair for the following academic year. 266 The existing committee shall remain as constituted through the summer. 267

268 269

ARTICLE IV 270 271

COMMITTEE ON TENURE AND PROMOTION 272 273

274 Section 1. Duties 275 276

a. The committee on Tenure and Promotion shall review tenure and promotion 277 portfolios, evaluate recommendations on tenure and promotion made by 278 division chairs or unit administrators, and make recommendations to the 279 SVPAA on tenure and promotion proposals, and any cases of reinstatement of 280 tenure. 281

282 b. With the exception of cases of discrimination or harassment, the committee 283

shall review cases for removal of tenured members of the Faculty and make 284 recommendations to the SVPAA and President simultaneously. 285

286 Section 2. Membership 287 288

The committee shall be composed of five tenured members of the faculty who 289 have rank of professor and who are not division chairs or members of the 290 Committee on Academic Freedom and Grievance. 291


a. The committee members shall be elected for terms of four years on a rotating 295 basis so that the Faculty Assembly shall annually elect at least one member to 296 fill a vacancy caused by the expiration of a term of office. Nominations shall 297 be held in February with the election in March. The new member(s) shall take 298 office at the beginning of the following fall semester. 299

300 b. Should a member of the committee resign, a faculty member who meets the 301

requirements of Article IV, Section 2 shall be nominated and elected as a 302 replacement at the next meeting of the Faculty Assembly. 303

304 c. Within three weeks after the March election of its new member(s), the 305

committee shall convene to elect its chair for the following academic year. 306 The existing committee shall remain as constituted through the summer. 307 308 309

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ARTICLE V 311 312 313

APPOINTMENTS COMMITTEE 314 315 316 Section 1. Duties 317 318

a. Annually, and as needed, each elected member of the Appointments 319 Committee will poll the division, unit, or college and seek interested 320 candidates for committee openings. 321

322 b. The committee shall convene as needed to complete tasks assigned by the 323

Chair of the Faculty. Additionally, the committee shall meet in February to 324 fill vacancies on all standing committees, and in March of an election year 325 to formalize nominations for the Executive Committee of the Faculty. 326

327 c. The committee shall convene as needed to nominate candidates to fill 328

vacancies on all standing committees if the vacancies occur outside of the 329 regular rotation. 330

331 Section 2. Membership 332 333

The committee shall be composed of the Vice Chair of the Faculty and one 334 faculty member from the School of Education, the School of Nursing and the 335 School of Orthodontics in addition to one faculty member from each division in 336 the Davis College of Business, the College of Fine Arts and the College of Arts 337 and Sciences. Members should be tenured faculty. Division chairs are eligible to 338 serve. 339


a. The members shall be elected by their respective divisions, units, or college, 343 as appropriate, and shall serve for two-year terms. 344

345 b. The elections shall be held in the spring semester, and new members will 346

assume their duties at the beginning of the fall semester. 347 348 c. The Vice Chair of the Faculty shall chair the committee. 349 350

351 352



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ARTICLE VI 353 354 355

FACULTY STANDING COMMITTEES 356 357 358

Section 1. General Policies 359 360

a. Meetings of standing committees shall be open to other members of the faculty 361 and the University community who shall have voice but no vote. Executive 362 session may be called by the chair of the committee. 363 364

b. A simple majority of the members of any committee enumerated in this article 365 shall constitute a quorum. 366 367

c. The term of office of all committee members shall be two years. Members may 368 continue to be re-nominated to the committee. Membership shall rotate so that 369 approximately half of the membership is nominated each year. 370 371

d. By the last spring meeting of the Faculty Assembly, each committee shall elect 372 from among its members a chair-elect who will assume the responsibility of chair 373 at the beginning of the next fall semester. Chairs may be re-nominated. 374 375

e. The chair of each committee shall convene and conduct meetings, and report on 376 the committee's activities to the Faculty Assembly and the Chair of the Faculty 377 Assembly. Recommendations shall be presented to the Faculty Assembly. 378 379

f. The chair of a committee shall designate a committee member to serve as the 380 chair's alternate and conduct meetings in the chair's absence. 381

382 g. No faculty member shall serve on more than one of the committees enumerated in 383

this Article, but may also serve on the committees enumerated in Articles III, IV, 384 and V. Chairs of committees may also expect to serve as faculty representatives 385 on Board of Trustees’ sub-committees. 386

387 h. Neither the Chair of the Faculty, the Vice Chair of the Faculty, nor the Secretary 388

of the Faculty shall serve on any of the standing committees during the term in 389 office. Each may attend meetings of any standing committee in this article as a 390 non-voting, ex officio member. 391

392 i. Normal committee procedure shall be to meet as needed to complete tasks in an 393

expedient manner; however, all committees shall meet at least once per month 394 during the fall and spring semesters. 395

396 j. All members of the University community may submit proposals to the standing 397



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committees via the Vice Chair of the Faculty. Standing committees should 398 inform the Chair of the Faculty within one month regarding the status of any 399 submitted proposal. Submitters should consult the Chair of the Faculty when they 400 feel a committee has failed to take expedient action. 401

402 k. A standing committee may, after informing the Faculty, appoint an ad hoc 403

committee to assist with any area of its charge. Such a committee is subject to 404 reappointment September 1 of the following academic year. An ad hoc 405 committee reports to the chair of the standing committee responsible for its 406 activity. 407

408 l. Standing committee members must attend meetings regularly. Failure to attend 409

regularly will result in removal from the committee. The Appointments 410 Committee shall be responsible for choosing a replacement. 411

412 m. Standing committee chairs will consult with the President of SGA for student 413

appointments. 414 415 Section 2. Academic Standards Committee 416 417

a. The Academic Standards Committee shall be composed of seven members of 418 the Faculty. 419

420 b. The committee shall receive and review proposals, make recommendations, 421

and monitor in the following areas: standards for admissions, satisfactory 422 academic progress, honors, internships, and independent studies; requirements 423 for graduation; and policies on academic honesty, scholarships, loans, and 424 grants-in-aid. 425

426 Section 3. Curriculum Committee 427 428

a. The Curriculum Committee shall be composed of seven members of the 429 Faculty, including at least one from each college and one from any of the 430 three schools. 431

432 b. The committee shall receive and review curriculum proposals and make 433

recommendations to the faculty assembly concerning the following: the 434 addition of new courses; the elimination of existing courses; significant 435 changes in course content or credit hours; changes that effectively create new 436 courses; course renumbering; requirements within majors, minors, and 437 programs; the creation or elimination of tracks/concentrations within majors 438 or programs; the creation or elimination of majors, minors, or programs (joint 439 oversight with the Planning and Budget Committee); and University majors. 440

441 c. Subject to the catalog review process, the following curricular changes can 442



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be done with departmental discretion: changes that are purely editorial in the 443 title or description of existing courses; indication of the semester in which a 444 course is taught; cross listing; and prerequisites. 445

446 d. Deans of the academic colleges and schools, the chief technology officer, the 447

Registrar, and a librarian are ex officio members with voice, but without vote. 448 449 Section 4. Core Curriculum Committee 450 451

a. The Core Curriculum Committee shall be composed of seven members of the 452 faculty, including at least one from each college and one from any of the three 453 schools. 454

455 b. The committee shall receive and review proposals to change the core 456

curriculum, including proposals for new core courses, and shall make 457 recommendations to the Faculty Assembly regarding the core curriculum. 458 The committee shall also supervise the assessment of the core curriculum. 459

460 c. Proposals for new courses also being proposed for core credit should be 461

submitted for review to the Curriculum Committee before being submitted to 462 the Core Curriculum Committee. 463

464 Section 5. Faculty Affairs Committee 465 466

a. The Faculty Affairs Committee shall be composed of seven members of the 467 faculty. 468

469 b. The committee shall receive, review, and make recommendations to the 470

Faculty Assembly in all areas affecting faculty welfare and morale including 471 the areas of fringe benefits, research activities and awards, procedures and 472 timeline for evaluation, compensation, and retirement. 473

474 Section 6. Instructional Resources Committee 475 476

a. The Instructional Resources Committee shall be composed of seven members 477 of the faculty. 478

479 b. The committee shall receive and review proposals, and shall make 480

recommendations in the areas of technology, library resources policy, and the 481 distribution of other resources necessary for quality instruction. 482

483 c. The chief technology officer is an ex officio member with voice, but without 484

vote. 485 486 487



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Section 7. Planning and Budget Committee 488 489

a. The Planning and Budget Committee shall be composed of seven members of 490 the faculty and one student. At least one committee member must be from the 491 Davis College of Business and must have experience in accounting and 492 finance. There must be at least one representative from each of the other 493 colleges and one from any of the three schools. 494

495 b. The chair of the Planning and Budget Committee, in consultation with the 496

committee, shall participate in the University’s strategic planning and shall 497 report regularly to both the University’s planning body and the faculty 498 regarding strategic planning and budgeting. Additionally, the committee shall 499 receive and review proposals and make recommendations to the Faculty 500 Assembly in the areas of strategic planning, the establishment of financial 501 priorities, and the campus environment. 502

503 c. The committee, the Chief Financial Officer (CFO), and appropriate 504

administrators shall consult during the process of developing the University’s 505 annual budget. The committee shall review complete summary financial 506 reports with the CFO. 507

508 d. The Planning and Budget Committee shall also receive and review proposals 509

and make recommendations to the Faculty Assembly in the following areas: 510 the academic calendar, the establishment of new academic majors, minors, 511 and programs (joint responsibility with the Curriculum Committee); divisional 512 organization; the formation of new colleges; and the elimination of majors, 513 minors, programs, and departments (joint responsibility with the Curriculum 514 Committee). A decision by the Committee to formally recommend the 515 elimination or creation of a program or department of instruction will be based 516 essentially upon academic considerations in light of the mission statement of 517 the university. 518

519 e. The Registrar and the CFO are ex officio members with voice, but without 520

vote. 521 522 Section 8. Student Life Committee 523 524

a. The Student Life Committee shall be composed of seven members of the 525 faculty and two students, including the president of the Student Government 526 Association (SGA). 527

528 b. The committee shall receive and review proposals and make 529

recommendations to the Faculty Assembly in all areas affecting student 530 welfare and morale, including the area of journalistic standards for student 531 media. 532



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533 c. The committee shall appoint an advisory Media Board composed of three 534

members of the faculty as well as the chair of the Division of Humanities and 535 two students who are not staff members of student media. The faculty 536 advisors of each media shall serve as ex officio members. The Board meets as 537 needed to fulfill the functions delineated below: 538

539 1. The Board shall be charged with developing and proposing policy for 540

campus publications. The Board makes these recommendations to the 541 faculty Student Life Committee. 542

543 2. The Board makes recommendations to the SVPAA concerning the 544

appointment of editors, managers, and business managers. The faculty 545 advisor and the student editor or manager of each media select students to 546 fill other positions for which scholarships may be available. 547

548 3. The Board may make recommendations to the SVPAA in the appointment 549

or reassignment of faculty advisors who will provide editorial, and/or 550 technical advice to student journalists. The Board may request legal advice 551 through the president’s office when necessary. Faculty advisors shall 552 insure that campus publications adhere to established publication policies. 553

554 4. The Board does not exercise pre-publication or pre-broadcast review of 555

student media. However, the Board hears grievances from student 556 journalists and other members of the University community regarding the 557 operation of campus media. The Board adjudicates grievances by 558 reference to the Jacksonville University Guidelines for Student Media. 559 The Board may recommend the reprimand or removal of editors and other 560 student officers of student media. All such recommendations are 561 forwarded to the SVPAA. 562

563 Section 9. Athletics Committee 564 565

a. The Athletics Committee shall be composed of five members of the faculty, 566 the chief enrollment officer, the chief student life officer, the Registrar, the 567 Director of Compliance, the Director of Financial Assistance, the Faculty 568 Athletics Representative, the Athletic Director (ex officio), the Academic 569 Advisor for Student Athletes, the Assistant Registrar for Certification, and one 570 student representative from the Student Athlete Advisory Committee (SAAC). 571

572 b. The committee shall receive and review proposals and shall make 573

recommendations to the Faculty Assembly in the area of athletics, as well as 574 provide faculty input into the development of athletic policies and academic 575 standards for student athletes. It shall be concerned with the interface of 576 student athletics with the academic programs of the University and help 577



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evaluate how well athletic programs support the mission of the University. 578 The goal of the committee shall be to ensure the academic success and well-579 being of student athletes. 580

581 Section 10. Bylaws Committee 582 583

a. The Bylaws Committee shall be composed of five faculty members, including 584 the Vice-Chair of the Faculty, the Secretary of the Faculty, and three other 585 tenured members of the faculty appointed by the Committee Chairs. The Vice-586 Chair of the Faculty shall chair the committee. Committee members shall 587 serve a two-year term. 588

589 b. The committee shall monitor the Faculty Bylaws and Statutes, recommending 590

changes to the facult assembly s necessary, and serve as a liaison to the 591 administration regarding interpretation of the bylaws. Additionally, the 592 committee shal be responsible for revisions to the bylaws, when necessary. 593

594 595



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FACULTY STATUTES 596 597

These statutes constitute permanent rules established by the University to govern the 598 personnel and contractual affairs of the faculty. 599 600 601

STATUTE I 602 603

ACADEMIC FREEDOM 604 605

606 Jacksonville University considers a free and unconstrained exchange of information 607 essential among its faculty, staff, and students. While the faculty fully supports the free 608 exchange of ideas, an explicit guarantee of academic freedom is made to faculty members 609 through this statute. Jacksonville University adopts the following portions taken 610 verbatim from the AAUP 1940 statement on Academic Freedom and Tenure: 611 612

The purpose of this statement is to promote public understanding and support of academic 613 freedom…and agreement upon procedures to ensure… [academic freedom] in colleges and 614 universities. Institutions of higher education are conducted for the common good and not to 615 further the interest of either the individual teacher or the institution as a whole. The common good 616 depends upon the free search for truth and its free exposition. 617

Academic freedom is essential to these purposes and applies to both teaching and research. 618 Freedom in research is fundamental to the advancement of truth. Academic freedom in its 619 teaching aspect is fundamental for the protection of the rights of the teacher in teaching and of 620 the student to freedom in learning. It carries with it duties correlative with rights. … 621

ACADEMIC FREEDOM 622

a. Teachers are entitled to full freedom in research and in the publication of the results, 623 subject to the adequate performance of their other academic duties; but research for 624 pecuniary return should be based upon an understanding with the authorities of the 625 institution. 626

b. Teachers are entitled to freedom in the classroom in discussing their subject, but they 627 should be careful not to introduce into their teaching controversial matter which has no 628 relation to their subject. Limitations of academic freedom because of religious or other 629 aims of the institution should be clearly stated in writing at the time of the appointment. 630

c. College and university teachers are citizens, members of a learned profession, and 631 officers of an educational institution. When they speak or write as citizens, they should be 632 free from institutional censorship or discipline, but their special position in the community 633 imposes special obligations. As scholars and educational officers, they should remember 634 that the public may judge their profession and their institution by their utterances. Hence 635 they should at all times be accurate, should exercise appropriate restraint, should show 636 respect for the opinions of others, and should make every effort to indicate that they are 637 not speaking for the institution. 638



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639

All full-time, part-time, adjunct, resource and visiting faculty members, tenured and non-640 tenured, enjoy full academic freedom. All full-time and part-time students enrolled in 641 any course, credit or non-credit, also enjoy full academic freedom. 642 643 Any faculty member who believes his or her academic freedom to have been abridged 644 may direct a written grievance to the chair of the Committee on Academic Freedom and 645 Grievance, citing the abridgment in detail, providing corroborating documentation, and 646 requesting corrective action. 647 648

STATUTE II 649 650

TENURE 651 652 653 Section 1. Eligibility 654 655 Tenure exists to protect academic freedom in teaching, research, and service. Faculty 656 members earn tenure by demonstrating their expertise and achievement in these areas. 657 For this reason, Jacksonville University awards tenure for faculty work, but not for 658 administrative work. Tenure is granted in accordance with procedures developed by 659 faculty and administration. A faculty member is eligible to earn and hold tenure unless 660 he or she is appointed to a non-tenure track position. A faculty member who is eligible to 661 earn tenure shall be so informed in the annual contract. The contract shall state the year 662 of service during which tenure may be considered, as well as the pre-tenure review year. 663 A faculty member not eligible for tenure shall be so informed in each annual contract, 664 along with the date beyond which an annual contract will not be extended. 665 666 When the University hires new academic administrators, it may, on a case-by-case basis, 667 recognize tenure granted by another institution after consultation with tenured faculty in 668 the appropriate unit. Alternatively, academic administrators moving to faculty status may 669 earn tenure by following standard procedures for tenure-track faculty. 670 671 Section 2. Timetable and Standards for Tenure 672 673 After completing five years of service, an eligible faculty member may apply for tenure. 674 Prior to applying, three years must have been completed at Jacksonville University. A 675 maximum of two years of service at other institutions of higher learning at the level of 676 tenure track assistant professor or higher may be counted in the years of service for 677 tenure consideration. 678 679 Tenure is determined for each individual based upon academic credentials and years of 680 service at Jacksonville University and other academic institutions (see above). An 681



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affirmative tenure decision must consider achievement in the areas of teaching, 682 professional development and scholarship, and service to the university. Additionally, 683 faculty members are expected to interact in a cooperative and collaborative manner in 684 fulfilling their professional obligations. 685 686 687 Section 3. Pre-Tenure Evaluations 688 689 Candidates for tenure will undergo a pre-tenure review during their mid-point of service 690 toward tenure at Jacksonville University as determined by the SVPAA in consultation 691 with the faculty member. Candidates will submit a pre-tenure portfolio which provides 692 evidence of the candidate’s achievements in the areas of teaching, professional 693 development and scholarship, and service to the university. Candidates will submit the 694 portfolio by February 1 to the division chair or unit administrator. Tenured division 695 members participate in this review considering the standards for tenure outlined in Statute 696 II, Section 2. A record shall be kept of their recommendations and given to the division 697 chair or unit administrator, dean, SVPAA, and candidate by May 1. The division chair 698 shall forward the record of the pre-tenure review to the Committee on Tenure and 699 Promotion during the final tenure evaluation process. 700 701 Section 4. Evaluation Process 702 703 In the fall semester of the sixth year of service, a faculty member eligible for tenure shall 704 send a written request for consideration to the division chair or comparable unit 705 administrator, who shall then inform the dean of the candidacy. The faculty member 706 shall also submit two copies of a portfolio to the division chair or unit administrator. 707 After reviewing the candidate's documentation, the tenured faculty members of the 708 academic division or comparable unit (exclusive of the chair) will elect a convener who 709 shall assemble the tenured members for a discussion of the candidate's qualifications. The 710 convener will submit an agreed-upon summary of that discussion to the division chair or 711 comparable unit administrator. In units without a division chair or comparable unit 712 administrator, the convener will submit the summary directly to the Committee on 713 Tenure and Promotion. Subsequent to this meeting, each tenured faculty member shall 714 submit in writing a confidential vote for or against tenure. The candidate shall be 715 informed whether the vote was favorable or unfavorable and provided with the summary 716 submitted by the convener. 717 718 Prior to December 1, the division chair, unit administrator, or convener shall submit to 719 the dean and to the Committee on Tenure and Promotion the following information: 720 721

• pre-tenure evaluations; 722 • division chair's written evaluation and recommendation for or against 723

tenure; 724 • the summary prepared by the convener; 725



22

• the results of the vote of the tenured members of the academic 726 division or comparable unit; 727

• the candidate's portfolio. 728 729 Independent tenure recommendations are sent from the Committee on Tenure and 730 Promotion and from the appropriate dean to the SVPAA who shall make 731 recommendations to the President. All documents used in the tenure-granting process 732 shall be retained by the SVPAA for a period of three years from the time of the decision. 733 734 Section 5. Granting Tenure 735 736 Upon the positive recommendation of the President, final approval for tenure decisions is 737 made by the Board of Trustees during the spring. Tenure goes into effect with approval 738 of the Board of Trustees. There is no tenure, absent approval of the Board of Trustees. 739 740 Section 6. Continuation of Tenure 741 742 A faculty member who has earned tenure continues to hold it so long as three conditions 743 continue to be met: 744 745

• the faculty member maintains and demonstrates professional competence; 746 • the faculty member adheres to legal and ethical standards; 747

• the faculty member's position is not terminated due to financial exigency. 748 749

The lapse of one or more of these conditions may result in the loss of tenure. 750 751 Although not necessarily, loss of tenure may mean immediate dismissal. Employment 752 may be continued on probationary terms to be set by the SVPAA. Tenure may be 753 reinstated on terms to be set by the SVPAA in consultation with the Committee on 754 Tenure and Promotion. For specifics regarding loss of tenure and notification of said loss 755 (see Statute IX). 756 757 Section 7. Post-Tenure Review 758 759 During the fifth year after receiving tenure, and every fifth year of service thereafter, a 760 tenured faculty member shall undergo a post-tenure review. This review shall be 761 conducted jointly by the division chair or comparable unit administrator and the dean. 762 For their review they shall use annual evaluations, faculty activity reports, teaching 763 evaluations, and other documentation at their disposal covering the previous five-year 764 period. The member being evaluated shall be allowed to present additional 765 documentation. No portfolio is required of the faculty member. 766 767 The purpose of post-tenure review is to maintain and improve faculty performance, and 768 should not to be construed as a punitive device. The basic standard for appraisal shall be 769



23

whether the faculty member under review discharges his or her duties conscientiously 770 and with professional competence. 771 772 The faculty member does not bear the burden to justify retention. Furthermore, the dean 773 and division chair must both agree and demonstrate that there are serious deficiencies in 774 the overall performance of the faculty member to warrant the sanction of a post-tenure 775 probationary period. 776 777 If, on the basis of this review, the chair or unit administrator and the dean find that the 778 faculty member's performance is unacceptable, the dean shall recommend to the SVPAA 779 that the faculty member be given a probationary period of three years in which to 780 improve his or her performance. Criteria for acceptable improvement shall be detailed in 781 writing and thoroughly discussed with and understood by the faculty member. Failure to 782 meet these criteria by the end of the probationary period may constitute grounds for 783 removal of a tenured faculty member under the provisions of Statute IX, Section 3. All 784 pertinent materials used in the evaluation shall be retained by the dean for a period of five 785 years. 786 787 Section 8. Appeal 788 789 Should a faculty member disagree with the application of one or more of the provisions 790 outlined in this statute, he or she may direct a written grievance and request for correction 791 to the chair of the Committee on Academic Freedom and Grievance. 792 793 794

STATUTE III 795 796

NEW FACULTY APPOINTMENTS 797 798 799 Section 1. Filling a Vacancy 800 801 When the chair of a division or unit administrator, in consultation with the dean and the 802 SVPAA, determines a vacancy in a department exists, the chair shall, with the dean and 803 SPVAA’s approval, appoint a search committee. Prior to the search, the rank and salary 804 range of the position shall be recommended to the SVPAA by the appropriate dean. The 805 SVPAA shall inform the division chair or unit administrator and the search committee of 806 the range. The search committee shall consist of at least three but no more than five 807 faculty members. The division chair, comparable unit administrator, or academic dean 808 shall not serve on the committee. Where faculty size in the unit permits, the chair of the 809 search committee shall be from the discipline in which the vacancy exists, and the 810 majority of committee members shall be from that discipline. Other committee members 811 may be from outside the discipline and one member may be from outside the college. 812 The search committee shall make an appropriate search to select and rank the candidates 813 who seem best qualified to fill the needs of the department. After preliminary 814



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discussions with the top candidates about rank, salary range, and other pertinent 815 information, the chair of the search committee shall invite a minimum of two but 816 generally the top three candidates to the campus for interviews. 817 818 Section 2. Conducting a Search 819 820 Members of the faculty and administration shall interview the candidates, determine their 821 professional and personal suitability, and report to the chair of the search committee. The 822 search committee shall then rank the acceptable candidates and the chair of the 823 committee shall inform the division chair or unit administrator of the committee’s 824 decision. The division chair or unit administrator shall then forward to the dean the 825 committee’s rankings and recommendation. If the administration and the search 826 committee cannot reach agreement on a candidate, all parties shall meet to seek 827 consensus. 828 829 Section 3. Appointment of a Faculty Member 830 831 After a candidate has been selected, the dean of the college or school, in consultation 832 with the SVPAA, shall offer the individual a contract which stipulates rank, salary, and 833 complete information concerning tenure eligibility. The candidate will be given an 834 appropriate time frame in which to respond. If the contract is not accepted, the search 835 committee shall be consulted before another candidate is offered a contract. 836 837 838

STATUTE IV 839 840

RANK AND PROMOTION 841 842

843 Section 1. Evaluation for Promotion - Procedure 844 845 An eligible faculty member who wishes to be considered for promotion shall submit a 846 promotion portfolio to the division chair no later than October 15. Evaluation of 847 individuals for promotion will be done by the division chair or unit administrator, the 848 dean, the Committee on Tenure and Promotion, the SVPAA, and the President. Prior to 849 December 1, the division chair or appropriate unit administrator shall submit all 850 supporting documents to the dean and to the Committee on Tenure and Promotion. At 851 the time of annual evaluations, the division chair or appropriate unit administrator is 852 responsible for providing information to individuals regarding their progress towards 853 promotion. All documents used in the promotion process shall be retained by the 854 SVPAA for a period of three years from the time of the decision. 855

856 Section 2. Evaluation For Promotion - Criteria 857 858



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Advancement from one academic rank to the next is determined for each individual in 859 accordance with standards and procedures developed by faculty and administration and is 860 based upon academic credentials; years of service at Jacksonville University and other 861 academic institutions; and achievement in the areas of teaching, professional 862 development and scholarship, and service to the university. 863 864 Section 3. Category and Rank – General Description 865 866 To teach in a discipline, individuals of all ranks must be academically qualified according 867 to the accreditation criteria of the Southern Association of Colleges and Schools. 868 869

• Adjunct - This position is appropriate for part-time teaching positions only. 870 Adjuncts normally teach no more than half-time and on course-by-course 871 contracts. This is a non-tenure track position. 872

873 Part-time Faculty – This position is appropriate for positions of half-time 874

teaching. Some positions may be combined with departmental responsibilities. 875 Part-time Faculty is awarded one year contracts. This is a non-tenure track 876 position. 877

878 Resource Faculty – This position is appropriate when an individual is selected to 879

fulfill particular institutional needs and only with the express approval of the 880 faculty within the appropriate academic unit. The individual may be full-time or 881 part-time, may hold rank, is eligible for promotion, and may serve in such 882 capacities as instructor, clinical faculty, artist in residence, lecturer, librarian, 883 endowed chairs, etc. Compensation is set by and at the discretion of the SVPAA. 884 Resource faculty is normally awarded one-year contracts. This is a non-tenure 885 track position. Resource faculty can not replace tenure-track positions. 886

887 Visiting Assistant Professor, Visiting Associate Professor, and Visiting Professor - 888

These positions are appropriate as full-time teaching positions on a temporary 889 basis. Visiting appointments cannot be extended beyond an individual's third year 890 of employment at Jacksonville University without the individual becoming 891 eligible for tenure. This is a non-tenure track position. 892

893 Assistant Professor - An individual holding this rank should demonstrate high 894

potential to excel. Generally, a terminal degree in the area in which the individual 895 teaches is required. This is a tenure track position. 896

897 Associate Professor – An individual holding this rank generally must hold a 898

terminal degree in the area in which the individual teaches. The individual must 899 have demonstrated the ability to excel. The individual must have completed a 900 minimum of five years of full time college level teaching at the time of 901 application. Three of the five years must be at Jacksonville University. This is a 902



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tenure track position. This is a tenure track position. These requirements apply in 903 the case of promotion. The university administration can, however, at the time of 904 hire, bring in a faculty member at any rank. 905

906 • Professor - An individual holding this rank must have demonstrated excellence. 907

Generally, a terminal degree in the area in which the individual teaches is 908 required. The individual must have completed a minimum of ten years of full time 909 college-level teaching at the time of application. At least five of the ten years 910 must be at Jacksonville University. This is a tenure track position. These 911 requirements apply in the case of promotion. The university administration can, 912 however, at the time of hire, bring in a faculty member at any rank. 913

914 • Emeritus – Emeritus faculty are former Jacksonville University tenured faculty 915

who have been awarded emeritus status by the Board of Trustees. “Emeritus 916 faculty” is an honorary title which does not carry teaching or other duties, but 917 which may entitle the holder access to certain college resources and facilities. 918 This is a non-tenure track position. 919

920 Section 4. Salary Increases 921 922 In addition to any across the board and cost of living adjustments, salary increases shall 923 be made on the basis of rank and merit. Recommendations for merit raises are made by 924 the SVPAA on the basis of the academic dean's recommendation, the division chair or 925 appropriate unit administrator’s report, and other relevant factors. 926 927 928

STATUTE V 929 930

SELECTION OF DIVISION CHAIRS AND UNIT ADMINISTRATORS 931 932 933 Section 1. Search Committee 934 935 When a vacancy appears or is expected in a division chair or comparable unit 936 administrator’s position, the academic dean or SVPAA (as appropriate) will provide 937 advance notice to the division or unit concerned. The division or unit will elect a search 938 committee consisting of three faculty by secret ballot. Membership on the committee 939 shall not be considered a deterrent to selection as division chair or unit administrator. 940 The incumbent division chair or unit administrator shall not be a member of this 941 committee. 942 943 Section 2. Candidate Selection 944 945



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Following the election of the search committee, names of interested tenured faculty 946 members within the division or unit shall be submitted to the committee. Administrators 947 and faculty within the division/unit may also express a preference for an appointment 948 from outside the University. A ballot shall be given to the faculty. The committee shall 949 keep the results of the vote confidential. 950 951 Section 3. Recommendations 952 953 The search committee shall send its recommendation to the academic dean. If the college 954 dean chooses to accept one of the recommended candidates, this candidate shall be 955 recommended to the SVPAA. If the academic dean refuses to accept any of the 956 candidates, the academic dean and the committee shall meet in an effort to reach 957 consensus. 958 959 Section 4. Appointment 960 961 The division chair or comparable unit administrator shall be appointed by the SVPAA 962 upon recommendation by the academic dean. The appointment shall be for a term of four 963 academic years, or for three and a fraction if the appointment occurs during an academic 964 year. It is the responsibility of all division chairs to distribute accurate and appropriate 965 information to their constituencies. A division chair or comparable unit administrator 966 may be reappointed for additional terms. The procedures of Statute V, Sections 1-4, shall 967 be followed for reappointments. 968 969 In the case of an unexpected vacancy or in case of a deadlock, the SVPAA may appoint 970 an acting division chair or comparable unit administrator to serve until the above 971 procedures can be fully implemented. Such acting appointments shall remain in effect a 972 maximum of one year. 973 974 Section 5. Evaluation 975 976 A division chair or comparable unit administrator shall be evaluated annually by the 977 division/unit. Evaluations shall be forwarded to the dean. 978 979 Section 6. Remuneration 980 981 The remuneration of division chairs or comparable unit administrator in the form of 982 reduced teaching load or in other ways shall be determined by the SVPAA. 983 984 Section 7. Department Chairs 985 986 When a division chair, academic dean, and the SVPAA determine a need exists to 987 establish a department within a division, a chair shall be appointed by the division chair 988 or unit administrator and academic dean. The department chair shall report to the 989 division chair or appropriate unit administrator, who with the approval of the dean shall 990



28

determine the role and function of the department chair. The department shall be 991 maintained as long as the division chair, academic dean, and the SVPAA determine the 992 need exists. Department chairs shall be appointed for two-year terms and may be 993 appointed for four terms, or eight years. In exceptional circumstances, department chairs 994 may be reappointed for additional terms. The remuneration of department chairs, in the 995 form of reduced teaching load or in other ways, shall be determined by the SVPAA. 996 997 Section 8. Removal 998 999

A division chair or comparable unit administrator may be removed from the position of 1000 chair by the SVPAA after consultation with the academic dean and the tenured members 1001

of the division or appropriate unit. Such removal shall not affect the chair's or unit 1002 administrator’s tenure or position as a member of the faculty.1003



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STATUTE VI 1004 1005

SELECTION OF THE SENIOR VICE PRESIDENT OF ACADEMIC AFFAIRS 1006 AND ACADEMIC DEANS 1007

1008 1009

Section 1. Senior Vice-President of Academic Affairs 1010 1011 a. Search Committee 1012 1013

When a vacancy occurs or is expected in the position of SVPAA, a faculty search 1014 committee shall be established. The search committee shall conduct a national 1015 search to select and rank the candidates who seem best qualified. The committee 1016 shall make recommendations on the candidates to the President. 1017 1018 The committee shall be composed of two representatives each from the Davis 1019 College of Business and from the College of Fine Arts, and four representatives 1020 from the College of Arts and Sciences and one representative from any of the 1021 three schools. Additionally, the Chair of the Faculty shall serve on the committee. 1022 The Chair of the Faculty shall preside over the search committee whose members 1023 will be elected from their respective colleges. 1024 1025 Should the Chair of the Faculty be a candidate, the individual shall withdraw from 1026 the search committee and be replaced by the Vice Chair of the Faculty. Should 1027 the Vice Chair of the Faculty also be a candidate or for any reason is unable to 1028 serve, the committee shall then elect one of its members to serve as chair. 1029

1030 b. Candidate Selection 1031

1032 Candidates shall be interviewed by the faculty search committee, by the members 1033 of the faculty, and by the administration. Members of the faculty who interview 1034 the candidate shall report their views to the search committee. The search 1035 committee shall recommend acceptable nominees directly to the President. 1036

1037 c. Appointment 1038 1039

If the President appoints (or announces the planned appointment of) a SVPAA 1040 against the wishes of a majority of the committee, the President shall meet with 1041 the committee and explain the reasons for the appointment. 1042 1043 The President, after discussion with the Executive Committee of the Faculty, may 1044 appoint an interim SVPAA, if necessary, until the procedures of this statute result 1045 in an appointment. If a college is not represented on the Executive Committee of 1046 the Faculty, a representative shall be selected by the Chair of the Faculty to 1047



30

participate in the discussions between the Executive Committee of the Faculty 1048 and the President. 1049 1050 Interim appointments shall normally be for one calendar year. In the event it is 1051 necessary to extend the appointment, the President will confer in advance with the 1052 Chair of the Faculty. Extensions will not be made past one additional year. 1053

1054 d. Evaluation 1055 1056 The faculty shall provide annual information to the President, evaluating the 1057 SVPAA. 1058 1059 Section 2. Academic Deans 1060 1061 a. Search Committee 1062 1063

When a vacancy occurs or is expected in the position of an academic dean, a 1064 faculty search committee shall be established. The search committee shall conduct 1065 a national search to select and rank the candidates who seem best qualified. The 1066 committee shall make recommendations on the candidates to the SVPAA. 1067 1068 The committee shall be composed of at least five and no more than seven elected 1069 representatives from the unit under the dean’s jurisdiction and the Chair of the 1070 Faculty. The committee should broadly represent the unit. The Chair of the 1071 Faculty shall preside over the search committee. 1072 1073 Should the Chair of the Faculty be a candidate, the individual shall withdraw from 1074 the search committee and be replaced by the Vice Chair of the Faculty. Should 1075 the Vice Chair of the Faculty also be a candidate or for any reason is unable to 1076 serve, the committee shall then elect one of its members to serve as chair. 1077

1078 b. Candidate Selection 1079

1080 Candidates shall be interviewed by the faculty search committee, by the members 1081 of the faculty, and by the administration. Members of the faculty who interview 1082 the candidate shall report their views to the search committee. The search 1083 committee shall recommend directly to the SVPAA, who shall inform the 1084 President of the committee’s recommendation, as well as his/her 1085 recommendation. 1086

1087 c. Appointment 1088 1089

If the President appoints (or announces the planned appointment of) a dean 1090 against the wishes of a majority of the committee, the President shall meet with 1091 the committee and explain the reasons for the appointment. 1092



31

1093 The President, after discussion with the SVPAA and Executive Committee of the 1094 Faculty, may appoint an interim dean, if necessary, until the procedures of this 1095 statute result in an appointment. If a college is not represented on the Executive 1096 Committee of the Faculty, a representative shall be selected by the Chair of the 1097 Faculty to participate in the discussions between the Executive Committee of the 1098 Faculty and the President. 1099 1100 Interim appointments shall normally be for one calendar year. In the event it is 1101 necessary to extend the appointment, the President will confer in advance with the 1102 Chair of the Faculty. Extensions will not be made past one additional year. 1103

1104 d. Evaluation 1105 1106 The faculty shall provide annual information to the SVPAA, evaluating the 1107

appropriate academic dean. 1108 1109

STATUTE VII 1110 1111

SELECTION OF THE PRESIDENT OF THE UNIVERSITY 1112 1113 1114

Section 1. Search Committee 1115 1116 When selecting a new President of the University, the Chair of the Faculty is a member 1117 of the search committee created by the Board of Trustees. Additionally, four faculty 1118 members – one from each college and one from any of the three schools shall be elected 1119 from the faculty by secret ballot to serve on the search committee. 1120 1121 Section 2. Faculty Views 1122 1123 When a candidate for the presidency is brought to the campus, the faculty shall be given 1124 the opportunity to interview the candidate and report their views to a faculty 1125 representative of the search committee. 1126 1127 1128

STATUTE VIII 1129 1130

TERMINATION OF A NON-TENURED APPOINTMENT 1131 1132

1133 Termination of a non-tenured appointment can occur when, following appropriate 1134 review, evaluation of, and communication with the faculty member, it is judged that the 1135 faculty member is failing to fulfill the terms, conditions, and tenure expectations (see 1136 Statute II) of their appointment, or for professional incompetence or unethical behavior. 1137



32

1138 Terminated faculty members alleging the decision not to reappoint violated due process 1139 as outlined in these bylaws or in the procedures developed by the administration and 1140 faculty (see Statute II, Section 1) or was based upon discriminatory or prejudicial 1141 treatment may request review by the Committee on Academic Freedom and Grievance. 1142 The petitioning faculty member shall have the burden of introducing evidence sufficient 1143 to support a decision that the non-renewal resulted from a failure to follow due process or 1144 that the decision was based upon discriminatory or prejudicial facts and reasons. Review 1145 on appeal shall be limited to these areas of consideration. 1146

1147 Notice of non-reappointment will be given in writing in accordance with the 1148 following: 1149

a. For a full-time faculty member who has served less than one academic 1150 year, notice shall be given not later than March 1 of that academic 1151 year. 1152

b. For a full-time faculty member who has served more than one 1153 academic year, notice shall be given by December 15 of the current 1154 academic year. 1155

c. For a full-time faculty member who has served two or more academic 1156 years, notice of a terminal contract shall be given no later than 1157 September 1 of the terminal year. 1158

1159 1160

STATUTE IX 1161 1162

TERMINATION OF A TENURED APPOINTMENT 1163 1164 Section 1. Reasons for Termination 1165 1166 Termination of a tenured faculty member’s position may be effected by the University 1167 only for financial exigency, for professional incompetence, or for cause, but not to 1168 restrain his or her academic freedom. 1169 1170 Section 2. Financial Exigency 1171 1172 Prior to a declaration of financial exigency by the University which could result in the 1173 termination of a faculty member's position, the Planning and Budget Committee must 1174 participate in the decision that a condition of financial exigency exists or is imminent. In 1175 such situations, after full justification is presented to the Faculty Assembly at a formal 1176 meeting, faculty reduction may take place. 1177 1178 When reduction for financial exigency is justified, it shall be done in the following order: 1179 1180



33

• Non-tenured faculty members: Annual evaluations shall be used as criteria. 1181 Tenured faculty members within the unit or division shall meet and form a 1182 recommendation to be forwarded to the division chair or appropriate unit 1183 administrator. The dean, in consultation with the division chair or unit 1184 administrator, when appropriate, shall make final recommendation to the SVPAA. 1185

1186 • Tenured faculty members: Reduction among tenured faculty members may then 1187

take place on the basis of consistency with the University’s mission and vision. 1188 The annual evaluations, departmental needs, University needs, and the 1189 recommendations of the division chairs, deans, and SVPAA shall be used as 1190 criteria. Efforts shall be made prior to termination to place the faculty member in 1191 an appropriate position. 1192

1193 A tenured appointment terminated due to financial exigency shall not be filled by a 1194 replacement for three years, unless the released faculty member has been first offered the 1195 reappointment in writing and given a reasonable time to accept or decline it. 1196 1197 If questions arise about the financial survivability of the institution and the need to 1198 eliminate entire programs and departments, the Planning and Budget Committee, the 1199 Curriculum Committee, the Core Curriculum Committee, and the Executive Committee 1200 shall meet jointly to form recommendations to make to the SVPAA. 1201 1202 Section 3. Removal for Professional Incompetence 1203 1204 Removal for professional incompetence may result after a tenured faculty member, 1205 placed on probation for three consecutive years following a post-tenure review, fails to 1206 fulfill the criteria for a successful review (see Statute II, Section 7). Under these 1207 conditions, the Committee on Tenure and Promotion shall review the case and make its 1208 recommendations to the SVPAA. 1209 1210 Section 4. Removal For Cause - Due Process 1211 1212 With the exception of discrimination and harassment cases, removal for cause must be 1213 based upon greater weight of the evidence that the faculty member should not continue to 1214 fulfill the terms and conditions of his or her appointment. 1215 1216 In the case of removal for cause, the termination procedure must guarantee due process 1217 and shall be preceded by these steps: 1218 1219

1) Discussions between the faculty member and the SVPAA looking toward a mutual 1220 settlement; 1221

1222 2) A preliminary hearing by the Committee on Academic Freedom and Grievance, if 1223

requested by the faculty member, resulting in a non-binding recommendation 1224



34

forwarded to the President. In the case of a tenured faculty member, the hearing 1225 shall be conducted by the committee on Tenure and Promotion. If termination is 1226 considered too severe, the committee shall recommend to the President at the 1227 conclusion of its hearings one of the following: dismissal of charges, written 1228 reprimand placed in the permanent file, probation, suspension with or without 1229 pay, reduction in pay, or reduction in rank. The proceeding shall be kept 1230 confidential. 1231

1232 3) The President may accept the Committee's recommendation, reject it, or refer it 1233

back for reconsideration in light of new evidence or hearing irregularities. Prior 1234 to the final decision being rendered, the President or the faculty member may 1235 initiate a mutual meeting. Before the President submits the decision to the 1236 appropriate committee of the Board of Trustees, the President shall stipulate to the 1237 faculty member his decision and the reasons for it. 1238

1239 Section 5. Removal for Cause - Suspension 1240 1241 Pending the final decision, and only if immediate harm to the individual or others is 1242 threatened by continuance, the faculty member shall be temporarily suspended by the 1243 President after consultation with the appropriate committee, or assigned to other duties in 1244 lieu of suspension. Temporary suspension is appropriate only pending a hearing. Salary 1245 shall not be withheld during the period of temporary suspension. 1246 1247 Section 6. Termination Contingencies 1248 1249 Upon termination for cause and upon recommendation of the appropriate committee or of 1250 the President, salary may be continued for a period not to exceed 12 months. 1251 1252 Section 7. Regarding Administrators with Faculty Rank 1253 1254 The regulations in this Statute shall apply to administrative personnel who hold faculty 1255 rank, but not in their capacity as administrators. 1256 1257 1258

STATUTE X 1259 1260

OUTSIDE EMPLOYMENT AND LEAVES OF ABSENCE 1261 1262

1263 Section 1. Outside Employment 1264 1265 Individuals accepting full-time faculty employment at Jacksonville University recognize 1266 that their primary professional responsibility is to the fulfillment of their obligations to 1267 Jacksonville University. Full-time faculty engaged in outside employment shall inform 1268 their immediate supervisor of such employment, make certain that this outside 1269



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employment does not represent a conflict of interest with employment at the University, 1270 and not accept an employment schedule that could or does present a conflict with duties 1271 and responsibilities as full-time employees of the University. 1272 1273 Section 2. Leaves Without Pay 1274 1275 Leaves without pay may be granted upon written request to the division chair or 1276 appropriate unit administrator who shall forward a recommendation to the dean, and then 1277 to the SVPAA. Such leaves do not count toward accumulation of time for tenure 1278 appointment, although a tenure appointment already granted is not affected by such leave. 1279 1280 Section 3. Leaves With Pay 1281 1282 When financially feasible, the University shall provide for leaves of absence with pay. 1283 The faculty member may apply for one semester at full-pay, or two semesters at half-pay, 1284 or two semesters at full pay with half-time teaching load. A tenured faculty member 1285 becomes eligible to apply for leave with pay after a minimum of five consecutive years of 1286 service at Jacksonville University. No more than ten percent of the eligible faculty 1287 members may be awarded leaves with pay during any given semester. A faculty member 1288 may reapply for subsequent leaves after five additional years of service, not including the 1289 year on leave. Faculty receiving leaves with pay are expected to return to their full-time 1290 teaching positions. 1291 1292 In order to be considered for compensated professional leave, a faculty member must 1293 submit a written statement of plans for scholarly work that can be expected to enhance 1294 the individual’s professional development and the academic reputation of Jacksonville 1295 University, and which can justify the length of the leave time requested. Examples of 1296 such work include, but are not limited to, research, scholarly activities, continuing 1297 education, and creative activity. Requests for leaves with pay require recommendation 1298 by the Faculty Affairs Committee, the division chair or comparable unit administrator, 1299 the academic dean, and the SVPAA. Upon completion of the period of leave the faculty 1300 member shall submit an appropriate report on their activities to the appropriate unit 1301 administrator, the academic Dean and the SVPAA. 1302 1303 Time spent by a faculty member on leave with pay shall be credited toward seniority on 1304 the same basis as if the faculty member were in residence at Jacksonville University. 1305 1306 On written request, special assignment with pay may be granted by the SVPAA for 1307 scholarly or professional work beneficial to the academic reputation of the University. 1308 1309 1310

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PART THREE: ADOPTION AND APPROVAL OF 1312 THE BYLAWS AND/OR STATUTES 1313

1314 1315

ARTICLE I 1316 1317

PROCEDURE FOR AMENDMENT OF THESE BYLAWS AND STATUTES 1318 1319 1320

Section 1. Presentation 1321 1322 Proposed amendments may be presented in writing to the Faculty Assembly at any 1323 regular meeting. Proposed amendments may be initiated by petition of ten percent or 1324 more of the members of the Faculty Assembly or by any standing committee. 1325 1326 Section 2. Adoption 1327 1328 After presentation, a properly proposed amendment shall be voted on by the Faculty 1329 Assembly at the next regular meeting or at a regular meeting designated by the Chair of 1330 the Faculty. Acceptance shall be by two-thirds majority of those voting on the proposal. 1331 Adopted amendments shall be forwarded by the Chair of the Faculty to the SVPAA, and 1332 then to the President for approval and forwarding to the Board of Trustees for approval. 1333 1334 Section 3. Effective Date 1335 1336 Any amendment approved by the Faculty Assembly shall take effect immediately upon 1337 approval by the Board of Trustees. 1338

1339 1340

ARTICLE II 1341 1342

AUTHORITY OF THESE BYLAWS AND STATUTES 1343 1344 1345

Subject to the Charter of the University and the Bylaws of the Board of Trustees, which 1346 shall prevail in the event of conflict, these bylaws and statutes shall take precedence over 1347 publications and regulations which pertain or refer to these bylaws. 1348 1349 1350



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ARTICLE III 1351 1352

METHOD OF ADOPTION 1353 1354 1355

Section 1. Approval 1356 1357 These bylaws and statutes shall become effective upon approval by the faculty, the 1358 SVPAA, the President, and the Board of Trustees. 1359 1360

a. Presentation: These bylaws and statutes shall be formally presented at a regularly 1361 scheduled meeting of the Faculty Assembly. 1362

1363 b. Faculty Approval: Approval by the Faculty Assembly shall occur upon two-1364

thirds majority vote of those present at the meeting. 1365 1366

c. Approval by the Administration and the Board of Trustees: Upon approval by the 1367 faculty these bylaws and statutes shall be submitted to the SVPAA, then the 1368 President. Upon the President’s approval, the President shall submit these bylaws 1369 and statutes to the Board of Trustees for approval. 1370

1371 d. Effective Date: These bylaws and statutes shall take effect immediately upon 1372

approval by the Board of Trustees. 1373 1374 1375 1376 1377

[end document] 1378

jacksonville university faculty bylaws...2009/07/27 · 651 section 1. eligibility 654 section 2....

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