iu iidc time management and organizational skills

Time Management and Organizational Skills

• Welcome!• Facilitator: Tracy Laycock– Trainer and instructional designer for Briljent– Facilitating classroom training and webinars for 20

years.

Supplemental Resources

• CCLC Web site• Leadership Academy Courses in On Course

Working in Different Environments

Different Working Environments

• Central Offices• Main or Satellite Offices• Virtual Offices


• Benefits of Each– Central offices– Main or satellite offices– Virtual offices


• Challenges of Each– Central offices– Main or satellite offices– Virtual offices

Increasing Efficiency

• How can you increase your efficiency each day?

Reducing Stress

Causes of Stress

• What causes stress?– Internal sources– External sources

• What is stressful for you?

Effects of Stress

Reducing Stress

• Reduce your stress through:– Time Management– Organization– Delegation

Planning and Prioritization

Organize and Prioritize

Prioritize your tasksWhere do the majority of your tasks fall on the chart?


Quadrant IImmediate Attention Required


Quadrant IIRequires attention, but not yet critical


Quadrant III“Nice to do”


Quadrant IVThese activities are time eaters

Increase Effectiveness

• After organizing and categorizing tasks, prioritize tasks

• Develop new skills– Time Sense– Goal Setting– Time Planning– Recognize Procrastination

• Celebrate your accomplishments


• Plan your work, then work your plan– The “to-do” list– Assess your tasks– Plan for the unplanned

Technology and Tools

• Microsoft Outlook Basics to Manage Your Days– E-mail management– Calendar management– Task management


• E-mail Management– Creating folders– Setting rules


• Creating Folders


• Setting Rules


• Calendar Management– Setting an appointment– Updating and deleting an appointment


• Setting an Appointment


• Inviting Others to the Appointment

Add comments or instructions here


• Updating and Deleting an Appointment


• Task Management– Entering– Color coding


• Entering Tasks


• Flagging E-mails

• Thank you for your time.• We look forward to your participation in

future webinars. • Remember to access the CCLC website or the

Leadership Academy Course in On Course to find resources and a link to a survey about this session.

iu iidc time management and organizational skills

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