Institute of Town Planners India

Conditions of Engagement

And Scale of Professional Fees & Charges

2/14/2014 1

Urban and regional planning and development refers to a process

that harnesses, in a planned manner, the spatial and economic

potential of an area for the benefit of the people.

Scope ranges from planning a cluster of houses, complete

settlement and regions.

A professional in planning field must have knowledge, skill and

competence to handle all spatial and physical data required for

planning and development tasks.

Introduction

2/14/2014 2

A profession of responsibility as the client could be an individual, a

community, an agency, a corporate body, or a central, state or local

government department.

The job of planner is highly technical requiring skill and sincerity in work

and public dealing.

The Consultant Planner, therefore, has to be a person with integrity,

capacity, ability, dynamism and imagination.

Introduction

2/14/2014 3

Professional Services

Determination of the planning

program me

Type and Quantity

of work

Quality of workSelection of consultant

Decision on the fee and cost of the

work

2/14/2014 4

ITPI Conditions of Engagement

All regional plans and urban planning projects covering an areaof 0.5 hectares and more in metro-cities or 2 ha and more inother cities must be handled by a planner who shall be acorporate member of the Institute.

Corporate Members of the Institute of Town Planers, India aregoverned by the Articles of Association and Bye-laws of theInstitute for undertaking professional assignments, as peragreement with the client, and maintaining a quality standard.

2/14/2014 5

ITPI Conditions of Engagement

A Consultant Planner shall be remunerated for theprofessional services rendered by him as per agreementbetween him and the client specifying the scope of work andamount of fee to be paid.

Any difference or disputes on the scope of work may bereferred to the Institute of Town Planners, India, either by theClient or by the Consultant Planner in writing. The Instituteshall take appropriate action within a fixed period of time.

2/14/2014 6

In case of termination of the project prior to its completion, theClient shall pay to the Consultant Planner, his professionalfees and charges for the professional service rendered / workdone up to the date of the termination.

Matters of disputes shall be referred for arbitration by one ormore persons to be agreed upon between the parties.

If agreed by both the parties (Client and Consultant Planner),one of the arbitrator may be nominated by the Institute of TownPlanners, India.

ITPI Conditions of Engagement

2/14/2014 7

ITPI Conditions of Engagement

The Consultant Planner, as part of his professional assignmentis required to identify issues at hand, collect relevant data andcome up with planning proposals.

Implementation plans or detailed project report (DPR) are notcovered in his scope of work unless mentioned otherwise inagreement. These details, if required, will be considered asseparate services for which remuneration shall be in payablein accordance with scale of professional charges for suchworks.

2/14/2014 8

ITPI Conditions of Engagement

The Consultant Planner is also responsible to carry out all necessary primary surveys of different nature.

Primary survey work shall be an additional assignment and

separate remuneration shall be payable in accordance with the

appropriate scale of charges.

For the purpose he may refer and draw

upon data made available to him either by

client or other secondary sources. Transport

Physical

Socio economic

Land use

2/14/2014 9

ITPI Conditions of Engagement

The scope of services and scale of professional chargesprovided herein, are applicable for professional services to beentrusted to Corporate Members of the Institute of TownPlanners, India.

Consultancy firms wishing to undertake urban and regionalplanning consultancy projects shall also be governed by theseconditions of engagement and scale of professional fees &charges and shall have a corporate member of the Institute asa part of the consultancy firm.

2/14/2014 10

Types of consultancy services

Regional Planning

Perspective Policy Plan / vision of a state / region / district /metropolitan area

Annual Plan of a region / district / metropolitan area

Development Plan of a region / district / metropolitan area

Schemes and Projects as a part of any of the above plan such as roads, sharing of water etc.

Services as a part of the above plan and applicable to regional planning and development

2/14/2014 11

Planning and Development Management

• Specialized Sect oral Plans / studies

• EIA, landscape plan, environmental management plan, industrial development

plan, infrastructure plans, mobility plan, real estate development,

redevelopment plan, SEZ plan, slum rehabilitation plan, special area plans,

tourism development plan, traffic and transport plan, village development plan,

disaster management plan, project management consultancy, prefeasibility

reports, waste management plan, rainwater harvesting, city development plan

(CDP), slum-free city plan, GIS based property mapping, any other special

sect oral plan/ study related to land, land use and land management.

• Detailed project reports (DPRs)

• Advisory Services, Arbitration and Techno-legal Inputs

• Education. Research & Training pertaining to Urban and

• Regional Planning and Development

Types of consultancy services

2/14/2014 12

Regional Plan/ Regional Vision Document

Employment primary, secondary

and tertiary

Settlement pattern

Hazard prone areas

Land Utilization

Heritage Zones

Fiscal resources

Transportation road,

rail, air, water

Health, Water & Sanitation

Education

Agriculture and rural development

Population

Social structure

Physical and natural resource

Regional settings and profileHistory

Existing Characteristics

2/14/2014 13

3. Development vision, goals and objectives

4. Regional development policies and strategies: agricultural andrural development, development of industry, trade andcommerce, economic development, tourism, social welfare,poverty alleviation and employment generation, disastermanagement, conservation of heritage, forest and environment,urbanization, settlement pattern and transport network, integratedinfrastructure development covering water, sanitation, energy,education, health, recreation, communication and other utilities,facilities and services,

Regional Plan/ Regional Vision Document

2/14/2014 14

5. Development policies for special areas, if any, suchas new towns, SEZ, integrated townships,backward areas etc.

6. Identification of priority projects and institutionalframework.

7. Fiscal ressource mobilisation stratégie.

8. Phasing of the plan in periods of five yearspreferably so as to coincide with the

Regional Plan/ Regional Vision Document

2/14/2014 15

1. Evolution, regional setting and profile.

2. Existing conditions and development issues, demography,economic base and employment generation covering formal andinformal sectors and land use pattern, housing, transportation,infrastructure covering: utilities like water supply, electricity,sewerage, drainage, refuse collection and disposal, facilitiespertaining to education, health, recreation, services likecommunication(e.g., postal and telephone), protection e.g., police,fire and others, shelter development, environmental protection etc.

3. Assessment of deficiencies and projected requirements.

4. Development vision, aims and objectives.

Development plans, Master Plans, City Development

Plans

2/14/2014 16

5. Proposals incorporating

a. Concept of development,

b. Land use proposals

c. Transport system and networks comprising links and nodes.

d. Social infrastructure

e. Physical Infrastructure

6. Implementation:

a. Phasing

b. Identification of projects implementing agencies including private,

cooperative and corporate sectors and priority.

c. Resource Mobilization (land and fiscal),

d. Development promotion rules/ regulations.

7. Monitoring & Review

Development plans, Master Plans, City Development

Plans

2/14/2014 17

1. Location and other physical characteristics of the area

2. Aims and objectives and schedule of area requirements

3. Alternative concepts, their evaluation and selection of most preferred option after

consultation with stakeholders.

5. Preparation of plan based upon the chosen option.

6. Planning (not engineering) details of infrastructure water supply, sewage, drainage,

electricity and road network.

7. Implementation

a. Phasingb. Identification of projects / schemes and implementing agencies including private, cooperative and corporate sectors on priority.c. Mobilization of land and fiscal

Special Area Plan, Redevelopment Plan, Urban renewal

plan, Local Area Plan

2/14/2014 18

Scale of professional fees and charges shall be theminimum desirable payable to a Consultant Planners.However, they are at liberty to charge a lump sum feesas per mutual agreement with the Client, inconsideration of their particular professional standing,higher level of expertise offered by their organization,nature and complexity of the assignment, timeconstraints etc.

Scale of Professional Fees

2/14/2014 19

The factors that have governed the professional fees and charges

include specific cost to the Consultant Planner’s office in rendering the

service and his consultation fees.

For the purpose of simplification and transparency this cost has been

expressed in following terms

• Agreed / assigned population

• Percentage of cost of land development or

• Total cost of project,

• Man-month, where one man month includes fees of the Consultant

Planner and overheads for one month.

Since consultancy services related to planning management, advice,

arbitration, techno-legal advice etc. may be provided based upon time

charges per day or on retainer ship per month, these have been

accordingly included in the scale of professional charges.

2/14/2014 20

Professional Fees For Preparation Of Different Types Of Plans Based On Projected Planned Population

S.No Type of Plan Fee in Rs. Per 1000

persons

1 Regional Plan 2000

2 Regional Vision Document / Regional Perspective Policy Plan 800

3 Development Plan / Master Plan 10000

4 City Development Plan (Programme) 5000

5 City Vision / Perspective Policy Plan 4000

6 Sub-City Plan / Divisional Plan / Zonal Plan 15000

7 Special Area Plan/ Urban Renewal Plan / Redevelopment Plan 2000

8 Local Area (ward level) Plan / Sub-Divisional Plan / Sector Plan 20000

9 Village Development Plan 20000

2/14/2014 21

a. Minimum professional fee for preparation of plans for urban

areas shall be Rs. 200,000 and for rural settlements the minimum fee

shall be Rs100,000.

b. Projected Planned Population: Estimated population of a

region / settlement or part thereof for a planned period of 5 to 20 years

as the case may be, given in a published regional plan /

master/development plan. However, where there is no such plan

available or applicable, the estimated population shall be worked out

from the Census data.

c. For hill areas or inaccessible areas or areas with difficult

conditions (due to social, political or other reasons), the professional

fee shall be 1.5 times.

2/14/2014 22

S.No Type of Work Fee Description

1 All Layouts / Projects / Schemes 1.5% of the land

development

cost

2 Detailed Project Reports (DPR) 2% of the total

project cost

for which DPR is

being prepared

Professional Fees For Projects / Schemes Based On Land Development Cost /Total Project Cos

2/14/2014 23

a. Land development Cost includes cost of provision of water

supply, sewerage, drainage, construction of roads, street

lighting, arboriculture / landscaping and site levelling based on

unit rates as per local PWD.

b. This fee does not include the preparation of Building Plan.

c. The minimum professional fee shall be Rs. 200,000.

Professional Fees For Projects / Schemes Based On Land Development Cost /Total Project Cos

2/14/2014 24

S.No Designation Range of Fee

per month in

Rs (Lakhs)

1 Lead Consultant 2.5-4.5

2 Advisor 2.0-4.0

3 Key Professional (Domain Expert) 1.5-3.5

4 Technical Support Staff 0.5-1.5

Professional Fees For Preparation Of Different Types Of Plans Based On Man-months

2/14/2014 25

Lead Consultant: a senior Consultant Planner having experience of at

least 25 years in the field serving as the team leader.

b. Advisor: an expert Consultant Planner having experience of at least

25 years in the field.

c. Key professional (Domain expert): an expert Consultant Planner

having experience of at least 15 years in the specific area of consultancy

* Depending upon the experience fee may be charged within this range.

** One man-month is defined as a period comprising 20 working days (5

days/week) and includes fees of the Consultant Planner and overheads

for one month

Professional Fees For Preparation Of Different Types Of Plans Based On Man-months

2/14/2014 26

S.No Designation Range of Fee per month in Rs (Lakhs)

1 Advisor 1.5- 2.0

2 Key Professional

(Domain Expert)

.75- 1.75

Professional Fee As Retainer On Per Month Basis

• Definition of Advisor and Key professional as explained above.

• Depending upon the experience fee can be charged within this range.

• One man month includes fees of the Consultant Planner and overheads

for one month

2/14/2014 27

• Definition of Advisor and Key professional as explained above.

• Depending upon the experience fee can be charged within this

range.

S.No Designation Range of Fee per

Month in Rs

1 Advisor 10000 to 20000

2 Key Professional (Domain

Expert)

5000 to 10000

Professional Fee for Short term assignments on per day basis

2/14/2014 28

S.No Type of Plan Fees payable as % of total fees

payable

1 On the date of signing the Agreement 10

2 On submission of preliminary report/plans 30

3 On submission of draft final report /plans 20

4 On submission of final report/ plans 30

5 On acceptance of the final report/ plan by the Client 10

6 Total 100

The task under each stage should be specified depending upon the nature of work

and should form part of the agreement.

Mode of Payment

2/14/2014 29

T h a n k Y o u

2/14/2014 30