item setup and definition

8/7/2019 Item Setup and Definition

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Page | 1FUJ_INV_GUIDE_PART2_V1

Inventory Guide part2

Prepared by :Ahmed Abdel Motaal

This guide it covering :

1. Item master.2. Min Max Planning.3. Physical Inventory.4. Return to supplier.5. Receiving corrections.6. Transaction summaries screen.




Inventory item definition/min max /Physicaladjustment/Receiving Correction/Return to Supplier

Item DefinitionItems can be inventory items or expense items (asset items aredefined as expense items).

1. Inventory Item.A. Go to FD Inventory Super User>items>Master items.B. Query to retrieve the items (F11+Ctrl F11)C. Go to view>Record>last (to get the last item number).




D. Press (continues to end) in the Decision shown here under.

E. The last record will be retrieved ( this step is required to get the last itemnumber)

F. Press on from the toolbar to add new item.




J . Add the major category ,minor category and Sub Category.

K. After assigning the category press save.




L. Go to tools> Copy from (to choose items template and make itPurchased item).

M. Open template list of values ,choose @Purchased Item.

N. Press Apply.




O. Press ok for the Note shown hereunder.

P. Then Pres (done) in copy from screen.




Q. Go to Purchasing tab region, note that Purchased and Purchasable willbe checked.

R. Change the Expense account to add sub account.




S. Add the list Price and default buyer, both are required for Min-MaxPlanning, and list price will be defaulted to the requisition.

T. Press onU. Choose (General Planning) ,for defining the min max quantity for min

max planning .




V . From Inventory Planning Method: choose Min-Max from the list of values.

W. Define : Min Quantity Maximum quantity In make or buy : choose buy . Type: Supplier

X. After finishing press save.




Y. Go to Tool>Organization Assignment.

Z. The list of all organizations will be displayed in the screen here, pressassign all and save.




AA. Press save (note the check boxes beside all organizations )

BB. Go to each organization separately to change the Expense account inthe purchasing tab so that you can update the subcategory.

You should for that to go to each inventory responsibilityseparately, or define the item from responsibility that hasaccess to all Organizations.

Go to AC Inventory Super User>Organization items >enter itemcode and press find.

Update the sub account in the expense account and save.

Do the same for every organization.




2. Expense itemsy For expense items : while creating PR or PO the

charge account will be the expense account that iswhy we need to focus on the expense account in theway :

For non asset expense item: the expense account will be thesame but we have to change the sub account for all

organizations. For Asset items: the default expense account will be changed to

the asset clearing account, for all organizations.A. Go to FD Inventory Super User>Items >Master itemsB. Enter items code, description, primary UOM, Secondary UOM (for dual

tracking) and press save.




C. Go to tools >categories >link to the category (Other Asset) this step isoptional since this items is non inventory items




D. Go to costing tab to double check that the costing enabled is notchecked and inventory asset value check box is not checked.

E. Go to purchasing tab and manually check for the Purchased check box(Purchasable will automatically checked if not check it yourself.)




F. Automatically the default expense account will be retrieved for assetschange this account to the corresponding asset clearing account, youneed to contact asset responsible for checking this item will followingwhich asset category.




G. After Changing the account to asset clearing account go toTOOLs>Organization Assignments




H. After Pressing Organization Assignment press assign all and save.




I. Go to each organization and update each account for each organizationseparately (same as before).




Min-Max Planning

You can run the report for creating requisitions or foronly seeing the reports, we advice to run it once forviewing the report and once for creating therequisitions.

You need to be sure that the definitions of min maxquantity, list price and default buyer is defined asshown before unless you do that the report of minmax planning will not create requisitions.




3. After completion of report, view output.4. Note the item , minimum quantity ,maximum quantity ,order quantity.




5. To run the report for creating requisition make the Restock parameter as Yes.

6. This report is going to generate requisitions in interface table (intermediatetable) you need to run another concurrent to create these requisitions in thesystem, the concurrent name is (Requisition import) .

7. Form FD Inventory Super User > run the request (Requisition import)




8. In Parameters : Initiate Approval After ReqImport : NO Group by: Buyer.




13. The requisition created will be found.

14.Press open.




15. The requisition will be created in incomplete status, review therequisition line and notice the quantity ordered it will be the samein the report of min max planning and the price will be the samedefined in list price.




16. Press Approve.17. Complete the cycle of requisition approval.

Physical Inventory:

The physical inventory is performed in 4 steps:

A. Defining new Physical Inventory and taking snapshotfrom the current physical inventory.

B. Generating tags and print tags report to perform thecount live.

C. Entering the results of stock taking in the system intag counts screen.

D. Approve the adjustments.E. Launch and adjustments.




Defining new Physical count and taking snapshot from the currentstock.

1. Go to Fuj Inventory Super User>Physical Inventory>Physical Inventories.

2. Enter the new physical Inventory name ,date, Choose Approval required: Always

3. Press snapshot to take the current onhand values for this organization.




4. When pressing the button Snapshot, a request will be automatically runt to take thesnapshot, on the completion of this request the snapshot taking will be done and you can moveto the next step of Tag generation.




Tag Generation

1. Go to Go to Fuj Inventory Super User>Physical Inventory>Tag generation.2. In the name enter the physical inventory name (or choose if more than one is existed).3. Once you entered the physical inventory name (defined in the above step) ,the

number of you current stock items will automatically retrieved.

4. You need to put your starting tag number based of the total number of items in your storefor example: if it was 100 your stating number should be 001 and if the total number is 10so the starting number should be 01.

This number is retrieved once you enter the physical count from the snapshot taking.




5. Enter the starting tag number, note that the ending tag digital increments will begenerated automatically.

6. Press generate button for this tags to be generated.




7. A concurrent will be runt on its completion the tags will be generated.




8. Now you can print the report (Physical Inventory Count) to use it for your physicalcount.

y From Fuj Inventory Super User> run the report (Physical Inventory tags)y In parameters : put the physical Inventory name (defined in first step)y

Range: full listing.

y When completed press view output.




3. Press yes, to retrieve all the existing tags.




4. Enter the results data from the report and press save.5. Please note that leaving the QT Y fields empty will mean that no stock found so if you

should feed all fields with the existing counted onhand.




Adjustment ApprovalAfter you have feed the system with the values from the reportand stock taking results, you need to approve, reject.

1. Go to Fuj Inventory Super User >Physical Inventory>Approve Adjustments. 2. Enter Physical inventory name (or select it in case of multiple physical inventories). 3. Press Find. 4. Note the items that we update the onhand as 4000 will show in QT Y field positive

399 2 which is the difference between the existing onhand (8) and the countedupdated QT Y = 4000-8=3 99 2.

5. Note that for all other fields we didn t update will consider as 0 so the updated will be0-(snapshot QT Y) which is showed as negative values.

6. If the adjustment is positive the adjustment QT Y will be positive and vice versa.

7. Press approve all to approve all adjustment or reject all to reject all adjustments (inthis case will reject all and manually approve the first one).




8. Go to approver tab to see the approver which is the current user.

9 . After that press save.




Launch Adjustments

After approving the adjustments these adjustments will not takeeffect unless you launch it to its specific account (you should contactthe finance department for the corresponding account the one usedhere is example)

1. Go to Fuj Inventory Super User >Physical Inventory>Physical Inventories2. F11+ write the Physical adjustment name+Ctrl F11 ,to search for the Physical inventory

you want to launch adjustment for.




3. Go to tools > Launch adjustments.

4. Put the account you will launch the adjustment for and adjustment date Note: this is will make transaction called Physical Adjustment for this account

with this date.




5. This is will run concurrent for performing the adjustment with the completion of theconcurrent the transaction will be completed.

6. You can see the results from the report (Physical Inventory Adjustments Report) fromFuj Inventory Super User ,with parameters :

Include Rejected items: No (because these ones have not been adjusted). Physical Inventory: enter the physical inventory name.




7. V iew the output, the adjustment value is the value for the transactions.

8. You can also search for the same item In onhand quantity screen Go to Fuj Inventory Super user >on hand availability>on hand quantity. Enter item name and press find, then availability.




9 . You can check the transaction created from material transactions screen. Go to Fuj Inventory Super User>Transactions>Material Transaction. Search by date, item or transaction type name: Physical Inv Adjust and press

find.




V iew the details of transaction through the different tabs.

Press on distribution to see the accounting information.




Subinventory transfer

If you have more than one subinventory, and you want to move itfrom one subinventory to another use this transaction.

1. Go to FD Inventory Super User >Transactions>Subinventory Transfer.2. Enter transaction date.3. Choose the type from List of values: Subinventory transfer.4. Then press the transaction lines button to enter lines information.




5. Enter lines information : item ,from subinventory, to Subinventory ,quantity The transaction will be performed with current item average cost.




6. Note the quantity available after entering from subinventory to confirm havingenough quantity since negative quantity is not accepted and the system thus will giveyou caution message and not accomplish the transaction.

7. Go to fuj Inventory Super User>Transactions>Material Transactions.8. Search for Transaction type: Subinventory Transfer.9 . Press find.




10. Two lines will be shown for the same transaction one is representing receivingsubinventory and one representing the transferring subinventory.

11. The first line (for the receiving subinventory) will not create any distributions; pressthe second line distributions to see the accounting information.




You perform return to supplier to return rejected items to supplier ,first thefinancial part should be done and confirmed and then this part will be handledfrom inventory department, you need to arrange with finance department.

1.

Go to FD Inventory Super User>Transactions>Receiving>Returns.2. Choose the receipt from receipts list of values, or directly enter if you know the

number. Note : you need to get credit note or some other note from finance department based

on which you will perform the return to supplier /for which the receipt number shouldbe in the credit note.

3. Press find.

4. Enter the quantity you want to return to supplier ,




Choose in return to field choose return to supplier, and save.

5. Go to Transactions>Receiving >Receiving transaction summary to see the transactionperformed.

Note: every return to supplier will automatically create return to receiving as a priorstep.




6. Now if you went back to receive against the same PO the returned to supplier will beavailable again to receive.

y Go to FD Inventory Super User>Transactions>Receiving>receiptsy Enter PO number and press find.




7. The system is giving you the option to receive against the same old receipt again (incase if you have business requirement in that for example if the supplier providednew material again and you are going to cancel the credit memo and use old matchingand old invoice ).

y Choose add to receipt

y Choose the receipt from the list of receipts.

8. Complete receipt, receiving transactions.




Receipt Correction

The correction in receipt is used is you actual receipt exceeded theone entered in system or vice versa.

1. Go to FD Inventory Super User>Transactions>Receiving>correct.2. Search for Receipt you want to correct.3. Press find.




4. Enter the correction quantity in the quantity field, this quantity can be positive ornegative according to the wrong received quantity whether it was more or less thatwhat actually received.




5. Go to FD Inventory Super User >Transactions>Receiving >receiving transactionsummary to see the transaction.




Transaction Summaries

The transaction summaries is very useful screen the summarizing thetransaction performed for specific subinventory or specific item that giving in

the search criteria ,from this screen you can open the material transactionscreen and material distribution screen.

1. Go to FD Inventory Super User>Transactions>Transaction Summaries.2. You should enter subinventory or item or both3. You should put in search item or subinventory along with any other search fields.

4. Press (summarize).




5. V iew the different tab and the data and summaries shown.




6. Press transaction details will open material transaction screen while you are in any tabregion.

7. Close material transaction window to return to original screen (transaction summaries)

8. Go to Transaction Type tab it will show you the total for every transaction as quantity

and value .



9 . If you put the cursor in the first line and press on transaction details it will show youtransactions details pertained to this transaction type.

item setup and definition

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