it often happens that while developing a workbook in analyzer

7/29/2019 It Often Happens That While Developing a Workbook in Analyzer

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It often happens that while developing a workbook in analyzer, we come across a need from the user

which can be easily dealt with by writing small macro codes in our workbook.

In this document, I have mentioned the specific steps for creating and embedding a macro code in the

workbook, I have illustrated this with the help of few scenarios.

Scenario 1:

The requirement is to develop a report which shows the forecast accuracy of various products. The

accuracy is calculated at different levels like plant level, national level, zone level etc.

Why we needed macro:

The BEX query has 31 selections in the key figure structure, each representing a date in a month.

In analyzer, the output of this query will mapped to another locally created table which has to show

rolling sum.

This table will then be used to draw a graph representing daily sales.

Divisions Day1 Day2 Day2 Day3 Day4 Day5 Day6

A 100 50 90 100 900 500 300

B 200 300 300 500 100 200 400

Table 2 is being filled up by table 1, which actually is BEX query. The excel formula to add up the

previous cell has been applied to all the cells.

This causes an issue; all the cells up to Day31 get filled up in table 2. Because of this, the graph which

has been mapped to table 2 to show daily accumulated sales shows values till day 31. We want the

graph to show the data till current day -1.

This can be easily achieved using the macros. With a macro code well check the current date and then

delete the values from all the cells which fall after the required day.

Divisions Day1 Day2 Day2 Day3 Day4 Day5 Day6

A 100 150 240 340 1240 1750 2050

B 200 500 800 1300 1400 1600 2000


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The tables created in Analyzer:

The graph is mapped to table 2 and appears as following:

Here we see that the lines appear till day 15, actually they should have appeared till current date only.


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To view the VBA editor just go to the sheets and right click on them:

A list of the options appears as shown in the above screenshot. Select the View code opt ion to startthe editor. The initial editor looks like the following:

All the sheets present in the workbook are listed

here. They are named as sheet1, sheet2 etc. In

program that write, we always refer to them as

sheet1, sheet2 etc and not by the description that

we provide to the sheets.

This shows the various properties of the

sheet.

This is the actual editor area where we write the code


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In the present case, we want the code to be executed when the sheet is activated. So we select the

Activate function.

The code has been written to populate the table for the graph up to the current day only:


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The table from which the graph draws its data appears as follows:

The line in the graph appears till the current date only:

This is a very simple situation which I have come across; there might be several situations where a

simple VBA code can resolve a complex issue. Most of the time, BW consultants tend to overlook the

usefulness of the power of excel that is inherently added to the analyzer along with the BEX.


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APE = forecast-sales/sales

Material plant Sales-total

quantity

Forecast price Totalvalue

APE Abs value(totalvalue*APE)

Forecastaccuracy(1-

Abs

value/total

value)

10000 1 600 900 10 6000 0.5 3000 0.5

10000 2 400 500 10 4000 0.25 1000 0.75

10000 3 100 80 10 1000 0.2 200 0.8


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10000 4 500 700 10 5000 0.4 2000 0.6

Material Sales-

total

quantity

Forecast price Total

value

APE Abs value(total

value*APE)

Forecast

accuracy(1-

Abs

value/total

value)

10000 1600 2180 10 16000 0.3625 580 0.9

BEX was calculating the Abs value by summing up the individual values which in this case would be 6200.

So the accuracy was calculated as : 6200/16000 =

it often happens that while developing a workbook in analyzer

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