it billing and restaurant record keeping system

Module: Programming Project

Billing & Restaurant Record Keeping System

Company – SILKROUTE

Prepared by STRIDERS

Course Name – Diploma in Information Technology

List of Group members

Name Reg ID Signature

Lalindra De Silva 10590

Shanuka Gamage 10050

Hansajith Chathuranga 10581

Sandaru Maduranga 08452

Nirosh Amaresinghe 08291

Shanika Nishani 08292

Eshani Jayasekera 9708

Sameera Silva 8541

Suraj De Zoysa 8540

Acknowledgement

We wish to thank Mr Sujeewa Nishantha Manager of SilkRoute

Restaurant,for granting the permission to access information within the

restaurant.

We owe our special thanks to Amila Bandara – Course Director of Siksil

Institute of Information Technology, for the guidance and support given to

us from the very beginning to produce a successful project.We are also

thankful to Mr Thuresh Wimalakeethi –Lecturer,for helping us in code

through out the project and Mr Nimantha Gunawardena for the assistance In

theory.

We would like to thank the instructors of Siksil Institute of Information

Technology ,Ms Thilini Nemasha,Mr Suraj & Mr. Tharaka for helping us to

clarify any error codes and helped us in every possible ways.

Last but not least, our heartfelt gratitude goes to our parents and siblings for

encouraging us and helping with necessary assistance during the completion

of the project.

This project would not have been possible if not for the support received

from all of you.

Thank you.

Abstract

The Silk Route Restaurant is one of the premiere Restaurants in the coastal

belt of the island nation. It is very important that such an organization should

have an efficient internally computerized system to handle and maintain all

the records involving the restaurant.

During our research on the restaurant we found that the billing system,

accounts records and other documents are maintained in a file based method.

Therefore we decided that we should develop a system around this

requirement which will increase the efficiency of the maintenance of the

records.

We planned to overcome this weakness by developing a computerized

system facilitates all the requirements expected by the restaurant. Finally we

were able to implement a successful computerized system which caters to

the needs of the restaurant. In this project we were able to overcome almost

all the weaknesses which were at the manual system by adding up more

residential characteristics. We were finally able to produce a computerized

system that could make a big difference in the restaurant sector.

Table of Contents

1. Introduction

1.1 Project…………………………………………………………..1

1.2 Objectives………………………………………………………2

1.3 Restaurant Background…………………………………………3

1.4 About the existing System………………………………………4

1.5 Scenario………………………………………………………….5

1.6 Problem of the existing system…………………………………..6

1.7 Solution…………………………………………………………..7

1.8 Facts about the new system………………………………………8

1.9 Advantages of the new system……………………………………9

2. Project Management

2.1 Methodology for Level 1………………………………………..10



2.4 Methodology for Level 4 ……………………………………….13

2.5 Context Diagram………………………………………………...14

2.6 Level 1 Data Flow Diagram……………………………………..15

2.7 ER Diagram……………………………………………………...16

3. System Development

3.1 Interfaces/Welcome form………………………………………..17

3.2 MDI Parent form………………………………………………...18

3.3 Customer Interface………………………………………………19

3.4 Order Interface…………………………………………………..20

3.5 Database Table Screen Shots……………………………………21

4. Coding

4.1 Welcome Interface………………………………………………25

4.2 Login Interface…………………………………………………..26

4.3 Main Interface…………………………………………………...28

4.4 Customer Details Interface………………………………………32

4.5 Order Details Interface…………………………………………..35

5. Conclusion…………………………………………………………..38

6. Activity Plan………………………………………………………...39

7. Suggestions………………………………………………………….40

Table of figure

Interfaces

Figure 1………………………………………………………..17

Figure 2………………………………………………………..18

Figure 3………………………………………………………..19

Figure 4………………………………………………………...20

Database Table Screen Shots

Figure 5…………………………………………………………21

Figure 6…………………………………………………………22

Figure 7…………………………………………………………23

Figure 8…………………………………………………………24

1.Introduction

1.1 Project

Our final module was to program a system using VB.Net and SQL

Server/Ms Access.The project task given to us was to find a company or an

organization and develop a computerized system or an existing

computerized system in order to increase the effficency of the normal

procedure of the company.As a group mwe decided to choose the

SILKROUTE Restaurant as a company where we could find a requirement

to implement a successful computerized system.During the first visit we

observed the existing system and we found out that the billing system and

maintenance of records of the cashier is done manually using a file based

method. Therefore we gave our attention to avoid this weakness by building

a computerized system to replace the file based system that will help the

restaurant to give a more efficient ,effective,productive service to the

customer.

1.2 Objectives

Develop a computerized system to store and retrieve billing records of

customers.

To computerize the file based system we designed a system which enables

easy access to billing records and restaurant records etc..

A special feature of our system is the login method which requires a

username and a password which increases the security of the stored data.

Through out the system we gave special attention to build interfaces that are

user friendly which will make our system a successful one.

1.3 Restaurant Background

Known as Taprobane,Serendib,Ceiloa,Ceylan and Ceylon,Sri Lanka has

been a strategic naval link and an important trading hub since ancient times.

Due to her position on the major sea routes,the riches of the world changed

hands I in the island nation. The Pearl of The Indian Ocean as referred to by

enamored visitors,was a key port of call on the naval Silk Route.

The Silk Route café and Restaurant in Bentota, Sri Lanka serves a unique

selection of dishes from the countries in the ancient land and naval silk

routes. The ancient world map style menu is designed to take you on a

culinary journey from the plains of Mongolia, to the mountains of China,

through the strait of Malacca to the ports of Serendib, and into the trails of

Hindustan across the desserts of Arabia, to the valleys of Byzantine and on

to the streets of Rome.

Silk Route menu is inspired by the vibrant cultures of these great lands, their

mastery of the use of spices, herbs and flavors’ and their distinct styles of

cooking, the café’s décor, plays tribute to the design elements of their

architectural aesthetic ideals and to their modes of transport that linked the

silk routes.

Just like the merchants of the olden days made Serendib a must in their ports

of call, the Silk Route café and restaurant is a must for the connoisseurs

traveling on the southern coast of Sri Lanka

1.4 About the existing system

The existing system was a day to day normal routine system which you

associate with most of the restaurants in Sri Lanka.

In this System once a customer comes to the restaurant the waiter comes

near to him assigns a table gives a menu card and writes down the order.

After that he goes and informs the kitchen of the order and gives the order

information to the cashier to prepare the bill. Once the customer finish his or

her meal he then goes and shows the bill to the customer the customer pays

by cash or credit card. The waiter takes the money to the cashier the cashier

takes the money gives the balance to the waiter and enters the transaction

data into a receipt and keeps one copy to him and give the original receipt to

the waiter to give to the customer.

1.5 Scenario

The newly designed and developed computerized system to be implemented

in the restaurant by our team STRIDERS consists of about five interfaces

created with the help of VB.Net ,SQL Server/MS Access.

Firstly there is a Welcome Form. In it There are two buttons, one is to login

and the other is to cancel. Once you login then you go into the second

interface which is the login form.

In the login form you have to enter your username and password to proceed

forward or you could sign in or cancel. Once you enter the correct username

and pass word you go to the main form.

In the main form there are four buttons. There are customer, customer

records, order and order records. Once you click the customer button you get

a customer details window to enter data, when you click the order you get

the order details window. The customer records and order records are both

connected to the data base.

1.6 Problem of the existing system

Inconsistency

Compatibility

Lack of relationship

Lack of flexibility

Low speed to data access

Time wastage

Poor performance

Lack maintainability

Non efficient representation of data.

Requires a large storage space

1.7 Solution

Store billing records as scanned images

Store backups in case of a loss

Requirement of user name and password to login to the system.

Designed user friendly interfaces.

1.8 Facts about the new system

The scope of our project in building a computerized system for Silk Route to

handle billing restaurant records was to include the employees who are

involved in the process of billing of a customer to storage of restaurant

records and enables to view the records as desired.

The employees are given limited access in the system in order to safe guard

the privacy and security of the records.

1.9 Advantages of the new system

Fast storage and retrieval of data.

Increased accuracy of data.

User friendly interfaces.

Reduce human energy.

Reduce time waste.

Increased privacy due to high security.

Reduce storage space.

Prevent data loss by backups stored in several locations.

High efficiency through out the system.

Increase the productivity of the company.

2. Project Management

2.1 Methodology for Level 1

Eg:- Cashier


Eg: - Manager

Welcome Form

MDI Parent Form 1

Login Form

Main form

Username Password Login in

Cancel

Order Sign out

Create Password

Back Change Password

Order Details

Order Records

Customer Details

Customer Records

Order no

Date

Data Grid View

Total

Prev

Clear

Save

Cancel

Customer

Customer ID

New

Cancel

Save

Age

New

Save

Age

Cancel

Next First Name

Last Name

Birthday

Gender

Country

Martial Status

Wedding Anniversary

Customer ID

First Name

Last Name

Birthday

Gender

Country

Martial Status

Wedding Anniversary

Preview

Next

Delete

Welcome Form


MDI Parent Form 2

Login Form

Main form


Cancel

Order Sign out

Create Back Change Password

Order Details

Order Records

Customer Details

Customer Records

Order no

Date

Data Grid View

Total

Prev

Clear

Save

Cancel

Customer

Customer ID

New

Cancel

Save

Age

New

Save

Age

Cancel

Next First Name

Last Name

Birthday

Gender

Country

Martial Status

Wedding Anniversary

Customer ID

First Name

Last Name

BirthdayGender

Country

Martial Status

Wedding Anniversary

Preview

Next

Delete

Report

Daily

Weekly

Monthly

Yearly

Eg:- Assistant Manager


Welcome Form

MDI Parent Form 2

Login Form

Main form


Cancel

Order Sign out

Create Passw


Order Details

Order Records

Customer Details

Customer Records

Order no

Date

Data Grid View

Total

Prev

Clear

Save

Cancel

Customer

Customer ID

New

Cancel

Save

Age

New

Save

Age

Cancel

Next First Name

Last Name

Birthday

Gender

Country

Martial Status

Wedding Anniversary

Customer ID

First Name

Last Name

BirthdayGender

Country

Martial Status

Wedding Anniversary

Preview

Next

Delete

Report

Daily

Weekly

Monthly

Yearly

Eg:- Administrator

2.5 Context Diagram

Welcome Form

MDI Parent Form 1

Login Form

Main form


Cancel

Order Sign out

Create Password


Order Details

Order Records

Customer Details

Customer Records

Order no

Date

Data Grid View

Total

Prev

Clear

Save

Cancel

Customer

Customer ID

New

Cancel

Save

Age

New

Save

Age

Cancel

Next First Name

Last Name

Birthday

Gender

Country

Martial Status

Wedding Anniversary

Customer ID

First Name

Last Name

Birthday

Gender

Country

Martial Status

Wedding Anniversary

Preview

Next

Delete

2.6 Level 1 Data Flow Diagram

BillingSystem

Bill

Order Details

Customer Details

Sales Reports

Sales Analysis

Nationality Report

Customer

Management

Food Order

Receipt

Reports

2Update Food

Sold

3Generate Report

1Order

Process CustomerMenu

Customer

Sales Database

Management

Order

2.7 ER Diagram

3 . System Development

GeneratesGenerates

Sales AnalysisSales Analysis

Reports

Sales Reports

Sales Reports

Nationality ReportNationality Report

AnniversaryAnniversaryMarital StatusS

Marital StatusS

AmountAmount

GenderGender

Customer Order

DateDate

Pay

Pay

AgeAge

NameName DOBDOBQuantityQuantity

Order NoOrder No

QuantityQuantity

DateDate

DateDate

AmountAmountAmountAmount

3.1 Interfaces

Figure 1- Welcome form

Welcome interface is viewed to all the employees who use the system in

which they should login to get access to the system.

3.2 Interface

Figure 2- MDI Parent form

This is the Main Interface which appears to all the employees who

successfully signs in the accessibility to different parts of the system from

the main interface is decided by the user name entered in the sign in form.

3.3 Interface

Figure 3- Customer

When you click the button customer you get the customer details

3.4 Interface

Figure 4- Order

When you click the order button you get the details of the orders.

3.5 Database Table Screen Shots.

Table Name : Table No 1

Primary Key Field:

Explanation: This is the Database Table Screen Shot of the login

interface. The Database is filled with the necessary data to run the

programme. With the inserted data only the user will be able to manipulate

the software. In this case only by these inserted passwords will anyone will

be able to log in to the software. Once the correct username and password is

inserted only you will be granted access. Any misspelling would result

in showing a message box saying unable to login. So it is important for the

user to type the capital and simple words where it is necessary and

correctly where it is required.

Figure 5

Table Name: Table No 2

Primary Key Field:ItemNo

Explanation: This is the database table screen shot of the customer

records . In here as you can see all the data that has been entered about the

customers gets stored in here. And down below is the item details database

table screen shot.

Figure 6

Table Name:Table No 3

Primary Key Field:Customer ID

Explanation: This is the database table screen shot for the customer

records.

In here as you can see all the relevant details that should be entered are

given. These are the items in the customer records . This is maintained to

keep a record of the customers that visit the restaurant.

Figure 7

Table Name:Table No 4

Primary Key Field:

Explanation: This is the main Database of the food items to be sold at the

restaurant. Each specific food item is given a item no and item name to be

inserted in the bill and records. This is just a snap shot of the items to be sold

at the restaurant, to give an idea how the database would look.

Figure 8

4. Coding

4.1 Welcome Interface

Public Class MDIParent2

Private Sub Button1_Click(ByVal sender As System.Object, ByVal e As System.EventArgs)

LoginForm2.Show()

End Sub

Private Sub Button2_Click(ByVal sender As System.Object, ByVal e As System.EventArgs)

Me.Close()

End Sub

Private Sub Label1_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles Label1.Click

LoginForm2.Show()

End Sub

Private Sub Label1_MouseLeave(ByVal sender As Object, ByVal e As System.EventArgs) Handles Label1.MouseLeave

Label1.Height = 62

Label1.Width = 509

End Sub

Private Sub Label1_MouseMove(ByVal sender As Object, ByVal e As System.Windows.Forms.MouseEventArgs) Handles Label1.MouseMove

Label1.Width = 515

Label1.Height = 68

End Sub

End Class

4.2 Login Interface

Public Class LoginForm2

Dim cnn As SqlClient.SqlConnection

Private Sub OK_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles OK.Click

Dim sqlCommandUser As New SqlClient.SqlCommand("Select * from tblUser where UserName='" & UsernameTextBox.Text & "' and [Password] = '" & PasswordTextBox.Text & "'", cnn)

Dim drUser As SqlClient.SqlDataReader

drUser = sqlCommandUser.ExecuteReader

If drUser.Read Then

If drUser.Item("UserType") = "MA" Then

MDIParent2.Hide()

MDIParent1.Show()

MDIParent1.Button6.Enabled = True

Me.Close()

ElseIf drUser.Item("UserType") = "CA" Then

MDIParent2.Hide()

MDIParent1.Show()

MDIParent1.Button6.Enabled = False

MDIParent1.EditMenu.Enabled = False

Me.Close()

End If

Else

MsgBox("Invalied User Name or Password")

End If

End Sub

Private Sub Cancel_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles Cancel.Click

Me.Close()

End Sub

Private Sub LoginForm2_Load(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles MyBase.Load

cnn = New SqlClient.SqlConnection

cnn.ConnectionString = "Data Source=ZYKO-PC\SQLEXPRESS;Initial Catalog=SilkRoute;Integrated Security=True"

cnn.Open()

gCnn = New SqlClient.SqlConnection

gCnn.ConnectionString = "Data Source=ZYKO-PC\SQLEXPRESS;Initial Catalog=SilkRoute;Integrated Security=True"

gCnn.Open()

End Sub

End Class

4.3 Main Interface

Public Class MDIParent1

Private Sub NewToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles NewToolStripMenuItem.Click

Customerdetails.Show()

End Sub

Private Sub Button1_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles Button1.Click

Button2.Visible = True


Button7.Visible = False




End Sub








End Sub

Private Sub ExitToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles ExitToolStripMenuItem.Click

Me.Close()

End Sub


MDIParent2.Show()

Me.Hide()







End Sub

Private Sub OpenToolStripMenuItem_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles OpenToolStripMenuItem.Click

Form4.Show()

End Sub








End Sub

Private Sub NewToolStripMenuItem1_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles NewToolStripMenuItem1.Click

Form2.Show()

End Sub

Private Sub Label3_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles Label3.Click

New_Password.Show()







End Sub

Private Sub MenuStrip_ItemClicked(ByVal sender As System.Object, ByVal e As System.Windows.Forms.ToolStripItemClickedEventArgs) Handles MenuStrip.ItemClicked

End Sub

Private Sub MDIParent1_Load(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles MyBase.Load







End Sub


Customerdetails.Show()

End Sub


Form4.Show()

End Sub


Form2.Show()

End Sub


End Sub

End Class

4.4 Customer Details

Public Class Customerdetails

Dim cnn As SqlClient.SqlConnection

Dim da As SqlClient.SqlDataAdapter

Dim ds As DataSet


Me.Hide()

End Sub

Private Sub Clear()

TextBox1.Text = ""

End Sub

Private Sub Form1_Load(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles MyBase.Load

cnn = New SqlClient.SqlConnection

cnn.ConnectionString = "Data Source=ZYKO-PC\SQLEXPRESS;Initial Catalog=SilkRoute;Integrated Security=True"

cnn.Open()

Dim commandPara As New SqlClient.SqlCommand

Dim drPara As SqlClient.SqlDataReader

commandPara.CommandText = "Select nCusId from Para"

commandPara.Connection = cnn

drPara = commandPara.ExecuteReader

If drPara.Read Then

If drPara.Item("nCusId") < 10 Then

TextBox4.Text = "000" & drPara.Item("nCusId")

ElseIf drPara.Item("nCusId") < 100 Then

TextBox4.Text = "00" & drPara.Item("nCusId")

End If

End If

drPara.Close()

End Sub


Dim UpdateCusId As New SqlClient.SqlCommand

Dim insert As New SqlClient.SqlCommand

insert.CommandText = "INSERT into Customer(CustomerID,FirstName,LastName,Age,Gender,Country,MaritalStatus,BirthDay, Anniversary) values('" & TextBox4.Text & "','" & TextBox1.Text & "','" & TextBox3.Text & "','" & TextBox2.Text & "','" & ComboBox2.Text & "','" & ComboBox3.Text & "','" & ComboBox1.Text & "','" & DateTimePicker1.Value & "','" & DateTimePicker2.Value & "')"

insert.Connection = cnn

insert.ExecuteNonQuery()

UpdateCusId.CommandText = "Update Para set nCusID = nCusId+1"

UpdateCusId.Connection = cnn

UpdateCusId.ExecuteNonQuery()

MsgBox("Save Complete", 40 + MsgBoxStyle.OkOnly, "SilkRoute")

End Sub

Private Sub ComboBox2_SelectedIndexChanged(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles ComboBox2.SelectedIndexChanged

End Sub

Private Sub ComboBox3_SelectedIndexChanged(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles ComboBox3.SelectedIndexChanged

End Sub


Call Clear()

End Sub

End Class

4.5 Order Details

Public Class Form2

Dim con As New SqlClient.SqlConnection

Dim da, da2 As New SqlClient.SqlDataAdapter

Dim ds, ds2 As New DataSet

Dim dr As SqlClient.SqlDataReader

Dim ncr As Integer

Private Sub Form2_Load(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles MyBase.Load

con = New SqlClient.SqlConnection

con.ConnectionString = "Data Source=ZYKO-PC\SQLEXPRESS;Initial Catalog=SilkRoute;Integrated Security=True"

con.Open()

End Sub

Private Sub total()

Dim i As Integer

Dim total As Double

total = 0

End Sub


Me.Close()

End Sub

Private Sub DataGridView1_CellContentClick(ByVal sender As System.Object, ByVal e As System.Windows.Forms.DataGridViewCellEventArgs) Handles DataGridView1.CellContentClick

End Sub

Private Sub DataGridView1_CellEndEdit(ByVal sender As Object, ByVal

e As System.Windows.Forms.DataGridViewCellEventArgs) Handles

DataGridView1.CellEndEdit

If e.ColumnIndex = 0 Then

Dim commandItem As New SqlClient.SqlCommand

Dim drItem As SqlClient.SqlDataReader

commandItem.Connection = gCnn

commandItem.CommandText = "Select * from Items Where ItemNo

= '" & DataGridView1.Rows(e.RowIndex).Cells(0).Value & "'"

drItem = commandItem.ExecuteReader

If drItem.Read Then

DataGridView1.Rows(e.RowIndex).Cells(1).Value =

drItem.Item("ItemName")

DataGridView1.Rows(e.RowIndex).Cells(2).Value =

Format(drItem.Item("Price"), "###,###.00")

Else

MsgBox("invalied item")

End If

drItem.Close()

End If

End Sub

Private Sub DataGridView1_CellLeave(ByVal sender As Object, ByVal e

As System.Windows.Forms.DataGridViewCellEventArgs) Handles

DataGridView1.CellLeave

End Sub

Private Sub DataGridView1_CellValueChanged (ByVal sender As Object,

ByVal e As System.Windows.Forms.DataGridViewCellEventArgs) Handles

DataGridView1.CellValueChanged

End Sub

Private Sub Button3_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles Button3.Click

End Sub

End Class

5. Conclusion

We were able to create a computerized system for Silk Route to maintain

billing & Restaurant records .This system is able to store billing records

securely and retrieve the records whenever needed easily.Data entering of

customers and employees are also included in this system along with the

order and the billing process.Customers,restaurant records and employees

are interconnected in order to maintain the accuracy of this system .This

system can also be further improved adding many other features and

including the other systems as well. Finally we believe that we were able

to launch an effective computerized system to the restaurant causing the

restaurant to perform well in the future regarding the billing and restaurant

records.

6. Activity Plan

Group Member Activity

Lalindra De Silva Took the lead role in doing the report.

Entered Data to the database and helped to

make the software.

Shanuka Gamage Took the lead role in making the software.

Hansajith Chathuranga Printed the report.

Nirosh Amarasinghe Found a company to make the software.

Shanika Nishani Prepared the note book.

Documented every thing necessary

Sandaru Maduranga Helped with the programming.

Eshani Jayasekera Gave ideas to make the Programme.

Sameera Silva Was engaged in the work in the Software.

Suraj De Soysa Binded the report.

Suggestions

it billing and restaurant record keeping system

Technology

billing system

manual system

system development

existing computerized

successful computerized

restaurant records

system company silkroute

restaurant background3