issue management group on sustainable management, geneva, february 2010 the un ghg inventory shoa...

Issue Management Group on Sustainable Management, Geneva, February 2010

The UN GHG Inventory

Shoa EhsaniSUN

Geneva, Palais de Nation, February 2010


Today’s presentation

• How things worked in the past (2008)

• What we are suggesting for the future “to be” system solution

• Interim enhancements for the 2010 gap year

• Time lines for our work


Existing Process Flow:Current Process Flow For UN GHG Data Collection and ReportingJan 2010

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Agency Focal Points: initiate data collection by offices and entities

Agency End Users: collect

activity data submit data or

inventories

GHG Calculator

GHG BYO Calculator

ICAO Calculator

Activity data

Agency Focal Points: review and approve calculators, and/or

prepares calculators and upload to web-

based tool

Help Desk: Access files on web-based tool. Review/validate

files. Review questions with Agency FPs.

Upload validated files

Help Desk: uploads files, checklist and deletion list to

UNEP FTP server

Review loop between FPs and HD

Validated inventory files plus checklist and deletion

list

UNEP FTP Server

Download files

Process GHG, GHG BYO and ICAO

inventory files into Data Warehouse (ETL)

SQL DB serverCrystal

Reports web server

Trigyn Staging Server (third party)

DFS Network (UNLB Brindisi)

Help Desk: provides training

and technical support

UN Climate Neutral Coordinator: prepares and/or oversees guidance and tool development. Propose

common methodology, definitions, training and reporting procedures to Issue Management Group for discussion and implementation. Initiates and oversees data collection and reports on results

Emission reports available from web

interface

Issue Management Group for a Sustainable UN: makes decisions

and recommends GHG methodology, definitions, training and reporting

procedures

Senior Official Meeting of the Environment

Management Group: adopts working modalities for an scope of the UN Climate

Neutral Intiative

Help Desk: - Create a checklist of new

files to be processed - Create a list of files (that were previously submitted) requiring deletion from the

database

UN Climate Neutral

Coordinator: Verify files,

checklist and deletion list

Delete (truncate) records corresponding to the files listed in the

deletion list

UN Climate Neutral Coordinator: oversees data collection, review interim and final report

results

Final Report

InterimProgress


Future “To Be” Web Based Process Flow

Agency Focal Point

- Define and manage offices and focal points

- Review, edit, approve inventories

- Approve/Reject Inventories - View Management Reports

at Office and Agency level reports

- Upload bulk dataFocal Point

Office Focal Point - Responsible for data

completeness - Create Inventory on web application. If no web access, complete inventory in flat file and

send to Agency FP - View office-level

management reports - Upload bulk data

End User

UN Process Administrator

- Define annual reporting period

- Define and manage Agencies and Agency focal

points - Manage Agency Focal points

- View Management reportsAdmin

DFS Network (UNLB Brindisi)

GHG Web Application

0

Future Web Based Process For UN GHG Data Collection and Reporting

Inventory approval responsibility


2008 Shortcomings and DifficultiesIssue Gap

Organizational Alignment Inconsistent resourcing and commitment to data collection; lack of full-time Focal Point and Senior Management support

Program Documentation Lack of consistent procedures for boundaries, collecting activity data and extrapolating data

Data Collection Process

and Tools

GHG and ICAO calculator usability issues; difficulties obtaining activity data

Data validation Ad hoc estimating, lack of clear accountability for data validity

Training and Support Limited training and lack of access to training sessions


Specific Issues with Calculator and Data

• Office GHG Calculator: Large: can only open one at a time Difficult to e-mail Compatibility with older Excel programs Bugs in the programming resulted in some crashes Emission Factors not available for all activities

• ICAO Travel Calculator: Excellent accuracy but needed very precise data format to work Would reject data if exact routing was not available, needs scalability No default class, difficult when entering 20,000 flights (this should be economy) Didn’t have all airport codes, also some flights are from military bases Need to wait for data-pack to update calculator’s flight information every year

• Data Gathering: Not able to get all field offices to reply Manual not translated into all UN languages Mining data from central ERPs not always easy or possible (e.g. Agency flight records) No light-and-easy reporting document


The Product: The 2008 UN GHG Inventory Report


Future “To Be” Software SolutionFully web-based system to include:

Online data entry Data feeds from ERP systems Support manual data collection (flat file for Field Offices

without internet access Workflows for managing data collection and approval Data validation/quality checks Data estimating and extrapolation support Emission factor management Dashboards and flexible reporting Help menus and multi language support

Schedule TBD, dependent on funding and resources


Benefits to Agency Focal Points•The new GHG office calculator will be on the web and will not crash!

•Ability to report and upload data as early as you like.

•“Many hands make light work” – every office/ node can report by themselves.

•Ability to verify data on a continuous basis and edit data.


Enhancements for 2010 Gap Year Enhancements are on the way to make reporting of 2009 data more efficient and accurate:

• Simplified data entry spreadsheet (flat file) for GHG and travel dataSame “look and feel”, small file size, no “bugs”More user friendly

• User Manual updatesAddress data collection, data extrapolating, etc.

• Enhanced “back end” toolTo be developed by DFSAccept upload of data collection spreadsheets Incorporate GHG emission factors and calculations Improved reporting of GHG emissions

• Training/ WorkshopsNeed to on training topics?Timing, when should this happen?

Timelines For SUN Work

Complete

Approved

Planned

Jan AprFeb Mar

Q3FY10 Q4FY10

May Jun Jul Nov Dec

Q2FY10Q1FY10

Sep OctAug

Q4FY09

Nov DecOct

Interim Enhanced GHG Reporting Tool for 2010

Existing Process Review/Gap Analysis

Recommend Enhancements

Enhanced Spreadsheet (Flat File) Development

Flat File Available

Back End Tool Development, Test

Back End Tool Available

User Manual Updates

Screening Project (To Be Solution)

Business Requirements Definition

Evaluate Internal vs. External Development

Milestone

System Development and Implementation

Timelines For Agencies/SMFPs

Complete

To be done

Inventory Work

Jan AprFeb Mar

Q3FY10 Q4FY10

May Jun Jul Nov Dec

Q2FY10Q1FY10

Sep OctAug

Q4FY09

Nov DecOct

GHG Reporting Schedule for 2010

Send out “Flat-file” to all outlying Offices

Data Input

Data Collection and Verification

2010 Tool Development

Milestone/Event

Review


Flat File Available

User Manual Updates

Enhanced Spreadsheet (Flat File) Development


Back End Development, Test

Report & Print

Back End Tool Available

GHG Report Ready

Tool Preparation:


Thank You

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