islamic republic of afghanistan · islamic republic of afghanistan cdis output 3: project...

Islamic Republic of Afghanistan The project for Capacity Development and

Institutional Strengthening of the MAIL (CDIS)

-Collaboration between Research & Extension (CDIS-Output 3)-

Project Completion Report

June 2017

Islamic Republic of Afghanistan Ministry of Agriculture, Irrigation and Livestock

Japan International Cooperation Agency (JICA）

Japan Association for International Collaboration of Agriculture and Forestry (JAICAF) RD

JR

17－043

Islamic Republic of Afghanistan CDIS Output 3: Project Completion Report

Project Management

JTCG (1st Year) JCPM&JDFM (2nd Year)

Dubai Meeting (3rd Year) Open Seminar: Achievement of CDIS Output 3 (4th Year)

Human Development: Training

Training in Japan: Collaboration between

Research & Extension(1st Year)

Training in Japan: Collaboration between Research & Extension

(2nd Year)

Fruits cultivation training in Japan; practical training at Institute of Fruit Tree Science (2nd Year)

Training for extension workers in Kabul by trainees of fruits cultivation training (2nd Year)

Training in Japan: Soil Analysis and Soil Diagnosis; practical training at Okinawa Prefectural Agricultural Research Center (3rd Year)

Workshop by trainees of “Soil Analysis and Soil Diagnosis” training in Kabul (3rd Year)


Human Development: Training and ARM

SMS Training (in Japan): Statistical processing and analysis (2nd Year)

SMS & Horticulture joint Training (in Japan): Research Result Analysis and Report Writing (3rd Year)

Training in Japan: Horticulture; practical training at Institute of Horticultural Plant Breeding (3rd Year)

PC Training (in Kabul) (3rd Year)

Training in Japan: Agricultural Research Management; visiting at Kihara Institute for Biological Research (3rd Year)

Training in Japan: Agricultural Research Management; presentation of action plans (3rd Year)

Debriefing Meeting in Kabul on Agricultural Research Management (3rd Year)

3rd country training (in Dubai): Making research report (4th Year)

ARM Preparation Workshop (3rd Year)

ARM Preparation Workshop: Ex trainees and F/P instructed (4th Year)

ARM2016: Opening Ceremony (4th Year)

ARM2016: Research Presentation (4th Year)


Human Development: OJT at experimental fields

Field Day at BBES (2nd Year) Field Day at MBK (2nd Year) Farmer Training at DSB (2nd Year)

Monitoring of farmer training (2nd Year)

Grape trellis experiment at BBES (2nd Year)

Grape trellis experiment at BBES (4th Year)

Soil improvement experiment using sulfur (3rd Year)

Experiment on water-saving cultivation of tomato: drip irrigation and mulching (3rd Year)

Experiment on water-saving cultivation of tomato: drip irrigation and mulching (4th Year)

Varietal characteristics experiment of legumes: drip irrigation (3rd Year)

Experiment of regular planting of wheat (2nd Year)

Collaboration research on draught resistant wheat varieties (3rd Year)


Establishment of experimental fields: BBES

Water tank installation (2nd Year) Drip irrigation (2nd Year) Land grading for vegetable Establishment of experimental fields: construction of MBK-FLRC

Before construction (2nd Year) Site observation (3rd Year) Kick-off meeting (3rd Year)

Boundary confirmation with residents (3rd Year)

Check by Project expert (4th Year)

Pond checking (4th Year)

Facilities constructed (4th Year)

Main gate (4th Year) Hand-over Ceremony (4th Year)


Figure I Target Area of the Project

Source：Map No. 3958 Rev. 7 UNITED NATIONS Department of Field Support Cartographic Section, June 2011

Figure II Pilot sites

Source：World Food Programme Regional Bureau for Asia, June 2010.

Mir Bach Kot

(Deh Sabs)

Badam Bagh Experimental Station


Abbreviations

ANDS Afghanistan National Development Stragtegy

ARD Agricultural Research Directorate

ARDC Agriculture and Rural Development Cluster

ARGD Agricultural Research General Directorate

ARIA Agricultural Research Institute of Afghanistan

ARM Annual Review Meeting

ASAP Afghanistan Sustainable Agriculture Program

ATC Agricultural Technology Center

BBES Badam Bagh Experimental Station

C/P Counterpart

CA Chief Adviser

CAES Central Agricultural Experiment Station

CBR Afghanistan Capacity Building for Results Facility

CDIS Capacity Development and Institutional Strengthening of Ministry ofAgriculture, Irrigation and Livestock

CIMMYT Centro Internacional de Mejoramiento de Maízy Trigo (International Centrefor Improvement of Maize and Wheat)

DAIL Department of Agriculture, Irrigation and Livestock

DSB Deh Sabz

EGD Extension General Directorates

F/P Focal Point

FAO Food and Agriculture Organization of the United Nations

FLRC Farmers Learning and Resource Centre

FRC Farmers Resource Centre

ICARDA International Centre for Agricultural Research in the Dry Areas

JAICAF Japan Association for International Collaboration of Agriculture andForestry

JCC Joint Coordination Committee


JCPM Joint Counterpart Meeting

JDFM Joint Demo-Farm Meeting

JICA Japan International Cooperation Agency

JTCG Joint Technical Coordination Group

MAIL Ministry of Agriculture, Irrigation and Livestock

MBK Mir Bacha Kot

N/S National Staff

NARP National Agricultural Experiment Station Rehabilitation Project

NPP National Priority Program

OJT On the Job Traning

PDCA Plan-Do-Check-Action

PDM Project Design Matrix

PEACE The Project for the Promotion and Enhancement of the Afghan Capacityfor Effective Development

PS Pilot Site

R/D Record of Discussions

RIPA Rice-based Agriculture Development in Afghanistan

SATREPS Science and Technology Research Partnership for SustainableDevelopment

SMS Subject Matter Specialist

TBIC Tsukuba International Center

TIC Tokyo International Center

TL Team Leader

UNDP United Nations Development Program

USAID United States Agency for International Development


Table of Contents Chapter 1 Introduction ...................................................................................................... 1

1 - 1 Reconstruction of Agriculture in Afghanistan ....................................................... 1 1 - 2 Present Situation and Prospect of Agriculture in Afghanistan ........................... 2 1 - 3 Position of Agricultural Research and Extension in Afghanistan ....................... 4

Chapter 2 Implementation of the Project ......................................................................... 6

2 - 1 Background of the Project ....................................................................................... 6 2 - 2 Purpose of the Project ............................................................................................. 7 2 - 3 Implementation Strategy ........................................................................................ 8 2 - 4 Implementation Structure ...................................................................................... 9

Chapter 3 Activities and Achievements of the Project ................................................... 11

3 - 1 Activities and achievement for extension sector ................................................. 14 3-1-1 Basic policy ........................................................................................................ 14 3-1-2 Activities............................................................................................................ 14 3-1-3 Achievement ...................................................................................................... 14

3 - 2 Activities and Achievement for Research Sector................................................. 15 3-2-1 Capacity Development ..................................................................................... 16 3-2-2 Strengthening of organization ......................................................................... 31

3 - 3 Strengthening collaboration between research and extension .......................... 37 3-3-1 Basic plan for strengthening collaboration between research and extension ........................................................................................................................ 37 3-3-2 Activities............................................................................................................ 38 3-3-3 Achievement ...................................................................................................... 39

Chapter 4 Evaluation of the Project and the Lessons Learned .................................... 42

4 - 1 Evaluation of the Project ...................................................................................... 42 4-4-1 Relevance .......................................................................................................... 42 4-1-2 Effectiveness ..................................................................................................... 44 4-1-3 Efficiency ........................................................................................................... 49 4-1-4 Impact ................................................................................................................ 51 4-1-5 Sustainability .................................................................................................... 53

4 - 2 Suggestions with ending the Project .................................................................... 54 4 - 3 Lessons Learned from the Project ........................................................................ 55 4 - 4 Conclusion .............................................................................................................. 57


Annex:

1. PDM .............................................................................................................................. 61 2. Activity Plan .................................................................................................................. 67 3. Project Purpose and Achievement of CDIS Output 3 .................................................... 72 4. Trainings and Workshops .............................................................................................. 73 5. List and specifications of equipment ............................................................................. 74 6. Input (experts; M/M) ................................................................................................... 75 7. Record of Discussions (R/D) ......................................................................................... 79 8. Minutes of the Joint Technical Coordination Group Meetings .................................... 100 9. Minutes of JCPM & JDFM ......................................................................................... 129 10. Manuals ....................................................................................................................... 204 11. News Letter ................................................................................................................. 410 12. Capacity Development Plan ........................................................................................ 441 13. ARM Guideline ................................................................................................................. 496

14. ARM Evaluation Format ................................................................................................... 518

15. Self-Evaluation of the Project ............................................................................................ 521


1

Chapter 1 Introduction

1 - 1 Reconstruction of Agriculture in Afghanistan

Afghanistan, since the invasion by Soviet forces in 1979, was followed by waging war across

the country, fighting Afghan government forces/former Soviet Union and rebel. The civil war continued even after the Soviet withdrawal in 1989. Conquest by the Taliban throughout 1996 and collapse of the Taliban regime in December 2001 brought the convergence in the country. Since the Bonn Agreement in December 2001 followed by Loya Jirga held in June 2002, establishment of the new constitution and presidential election in 2004 and general election in 2005, the order of the country has been recovering gradually. The war more than 20 years, however, devastated the country, battered economy and made the country extremely difficult to self-sustaining recovery and forced to rely on support from the international community.

Agriculture in Afghanistan that is a linchpin for the Afghan economy was also severely damaged. Agricultural production base, such as irrigation systems have been severely damaged and food production has deteriorated coupled with frequent droughts, etc. It makes Afghanistan to rely on food aid and import of staple foods. The poppy cultivation and illegal trade are other problems extremely difficult to eradicate. There are many issues to be solved for reconstruction of Afghanistan, such as restoration of security, political stability and move away from illegal economy and so on, but economic recovery is the biggest challenge along with restoration of security.

Agriculture is the foundation of the Afghan economy, and reconstruction of agriculture is key issue not only for attaining food security but also for a sound reconstruction and development of the country. Therefore, agriculture and rural development must be carried out immediately. To reconstruct agriculture, there are many problems to be addressed, such as restoration of the destroyed infrastructures for production and marketing, provision of agricultural materials, such as seeds, fertilizers and chemicals and so on. In addition, development and extension of agricultural technologies is crucial for enhancing agricultural production. Reconstruction of research system, extension service and farmers’ organizations is also required to achieve restoration of the national economy.


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1 - 2 Present Situation and Prospect of Agriculture in Afghanistan

Afghanistan spreads from 29 degrees 35 minutes to 38 degrees 40 minutes north latitude and

from 60 degrees 31 minutes to 75 degrees east longitude. It is the land-locked country. The climate belongs to dry continental climate. The south and southwest regions are in dry climate, the other is in semi-arid climate. Average annual precipitation is about 300mm, resulting in a snow or rain from October through April. There are 6000.7000 m high Hindu Kush Mountains in the middle of the country. There is agricultural land area of 9.6 million hectares, of that only 2.2 million hectares can be irrigated.

Because the climate is diverse and agricultural production types are different from region to region, FAO has divided 34 provinces of Afghanistan into the following eight areas of agriculture (Figure 1.1).

That is; ① Major grain production areas of northern region: Faryabu, Jawzjan , Saripul, Balkh and

Samangan Provinces ② Major grain production areas of northeastern region: Baghlan, Kunduz, Takhar and

Badakhshan Provinces ③ Irrigation agriculture areas relying on rivers and Karezu of western region: Hirat, Farah

Badghis and Ghor Provinces ④ Southern area of mountains region: Paktya, Paktika, Khost and Ghazni Provinces ⑤ South side of the Hindu Kush in the central western region; rain.fed agriculture in alpine

region and fruit production under irrigation in the valley are dominant: Bamyan, Daykundi, Parwan and Panjsher Provinces

⑥ Fruit production area in the central region: Kabul, Kapisa, Logar and Wardak Provinces ⑦ Eastern region where double or triple cropping using rich river water is dominant:

Nangarhar, Laghman, Kunar and Nuristan Provinces

⑧Most arid area in southwestern region where irrigated fruit production is dominant: Kandahar, Hilmand, Zabul, Nimroz and Uruzgan Provinces

Islam

ic Republic of Afghanistan

CD

IS Output 3: Project C

ompletion Report

3

Fig. 1.1 Agroecological Zone in Afghanistan (FAO)


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As shown, weather conditions of Afghanistan are dry or semi-arid climates with low rainfall in general, and topography varies from desert to mountains of Hindu Kush. Therefore, diversified forms of agriculture can be seen such as grazing of goats and sheep on the mountain pastures, rain-fed agriculture at the foot of mountains, irrigated agriculture at the periphery of rivers, irrigated agriculture relying on Karezu and groundwater and so on. Wheat is the most important cereal crop. Grapes, pistachio, apricot and almond have become a specialty of the country. Owing to dry condition, the types of pests are relatively small and low population density occurs. It is an advantage of agriculture in the country and potential of agricultural production is high.

Afghanistan is an agricultural country and more than 80% of the population depends on agriculture. Before invaded by Soviet troops, Afghanistan was the self-sufficient in cereals and fruits such as raisins, almonds and pistachios were leading exports of agricultural products along with livestock products and handicrafts such as carpets. Agriculture is still a major industry in this country and GDP accounts for a high proportion of agricultural production (2003: 49%, 2006: 38%, 2007: 36%, 2008: 31%). In future, if social environment is stabilized and infrastructures for production and distribution are improved, it will be possible to improve yield and quality of major crops such as wheat, barley, rice and maize. It is also possible to expand export of agricultural products by promoting fruit and vegetable production. As a result, it is highly expected not only to increase farm income but also to contribute for recovering the national economy.

1 - 3 Position of Agricultural Research and Extension in Afghanistan

As noted above, agriculture is the foundation of the Afghan economy, and reconstruction of

agriculture is the most important key factor not only for attaining the stable supply of food (food security), but also for sound reconstruction and development of the country. Agriculture and forestry are strongly affected by fundamental factors such as weather condition, topography, soil, water and so on. In addition, geographic and socio-economic factors affect also. The products have to be delivered effectively from the producers to the consumers through market system, so that the establishment of distribution infrastructure is essential. To bring more income to farmers, their products have to meet the needs of consumers.

For increasing agricultural productivity and promoting reconstruction of agriculture in Afghanistan, various issues should be challenged such as introduction of better varieties and/or new crops adaptable to each region, soil amendment, supply of production material like fertilizer and pesticide, introduction and development of innovative cultivation techniques including introduction of agricultural machinery and so on. However, through the war over more than 30 years, agricultural land and irrigation facilities were destroyed, development of infrastructure for


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agriculture has lagged behind, many of the scientists and engineers who play a major role in the development and dissemination of agricultural technologies were lost in addition to farmers. Therefore, the development and dissemination of agricultural technology through reconstruction of research institutions and extension system and enhancement of agricultural productivity could be a foundation for rehabilitation and recovery of impoverished rural communities and for achieving restoration of the national economy.

This is well recognized and stated in the Afghanistan National Development Strategy (ANDS) and the Strategy Paper of the Ministry of Agriculture, Irrigation and Livestock (MAIL), {it was called as the Ministry of Agriculture, Animal Husbandry and Food (MAAHF) when the project started and was renamed to MAIL as the result of the subsequent reorganization, hereinafter, referred as MAIL}. In addition, in the Agriculture and Rural Development Cluster (ARDC) which was presented at Kabul Meeting held in July 2010, “Comprehensive Agriculture Production and Market Development" was identified as one of the National Priority Program (NPP) and in this “improvement of agriculture production and farm economics” was set up as one of the priority projects. As one of the key areas involved in this, "strengthening of agricultural research and extension system" has been picked up.

Thus, the agricultural research and technology development is one of the important pillars supporting the improvement of agricultural production as a cornerstone of rebuilding Afghanistan.


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Chapter 2 Implementation of the Project

2 - 1 Background of the Project

Agriculture sector is one of the most important sectors which occupies one third of the GDP of Islamic Republic of Afghanistan. However, 30 years of conflict has destroyed agricultural related infrastructure and agricultural support systems which used to support the basic livelihood and the very foundations of human survival. Together with the effect of cyclic drought, the destruction causes severe food crisis, social and economic instability including increase in unemployment, and comeback of illegal poppy production. The Ministry of Agriculture, Irrigation and Livestock (MAIL) has been trying to improve the capacity of service delivery by implementing an institutional reforming program called “Change Management” since October 2009. However, service delivery capacity for agricultural sector still needs improvement and work to nurture human resources in the ministry who are capable of making appropriate agricultural policy and implementing the policy continues to be the most important and urgent need in the reconstruction support and development process of the country.

In response to the above issue, a technical co-operation projects named Capacity Development and Institutional Strengthening of the MAIL (CDIS) has started in May 2012 (project period is from May 2012 to May 2017) in order to improve the service delivery capacity for agricultural sector through strengthening of individual capacity and institutional capacity in policy, program, and project level.

CDIS aims to benefit the farmers in the project target area (Kabul) in order to increase the production of major crops by improving the service delivery capacity of MAIL and is composed of four outputs below.

Output1: The capacity of the MAIL is improved in policy setting, program formulation, and

coordination through enhancement of the partnership with Development Partners (DPs) and

consultation with the Advisors.

Output2: The capacity of the Irrigation Directorate (ID) is improved in formulating, implementing,

monitoring, and evaluating irrigated agricultural development projects.

Output3: The capacity of developing and disseminating appropriate cultivation and farming techniques

considering local needs and development potentials is improved in better collaboration

between the Agricultural Research Directorate (ARD) and the Agricultural Extension

Directorate General (EDG).

Output4: The capacity of the DAIL(s) in the target areas is improved in extension service delivery

regarding farming and irrigation management to farmers based on local needs and


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2 - 2 Purpose of the Project

Overall goal, project purposes and expected outputs are stated below. This project focuses on

strengthening of research within the framework of Output3 and the activities to achieve Output4 through institutional strengthening and human resource development activities. (i) Overall goal: Agricultural productivity of main crops is improved in the target area (ii) Project purpose: The service delivery of the MAIL to farmers to support agricultural

production is improved in the target area. (iii) Expected outputs:

Output1: The capacity of the MAIL is improved in policy setting, program formulation, and coordination through enhancement of the partnership with Development Partners (DPs) and consultation with the Advisors.

Output2: The capacity of the Irrigation Directorate (ID) is improved in formulating, implementing, monitoring, and evaluating irrigated agricultural development projects.

Output3: The capacity of developing and disseminating appropriate cultivation and farming techniques considering local needs and development potentials is improved in better collaboration between the Agricultural Research Directorate (ARGD) and the Agricultural Extension Directorate General (EDG).

Output4: The capacity of the DAIL(s) in the target areas is improved in extension service delivery regarding farming and irrigation management to farmers based on local needs and development potentials.

(iv) Summary of Output 3 activities To strengthen research and extension of MAIL through implementing below

activities with counterparts (C/Ps). This project team will be responsible for the capacity development of research sector.

3-1 Conduct survey on the current conditions and systems regarding agricultural production and marketing in the target areas.

3-2 Evaluate current and planned research and extension activities to meet the regional needs and its development potential, and also if they are implemented in collaboration of research and extension.

3-3 EGD formulates extension plan on appropriate cultivation technology and farming practice in collaboration with ARD.


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3-4 EGD establishes demonstration plots in pilot project sites to extend appropriate cultivation technology and farming practice in collaboration with ARD.

3-5 EGD implements extension activities in demonstration plots as a part of OJT in collaboration with ARD.

3-6 ARD holds Annual Review Meeting (ARM) in order to unify research and extension activities and to strengthen the network of central and regional agricultural experimental centers.

3-7 Implement trainings to supplement OJT in Afghanistan, in Japan and in third countries.

3-8 Prepare extension manuals, and revise them based on lessons learnt through the OJT and relevant training programs.

3-9 Monitor the progress of CDIS-Output3.

2 - 3 Implementation Strategy

Output3 is expected to be achieved through the implementation of CDIS-Output3 activities.

CDIS project targets multiple directorates of MAIL. CDIS-Output2 works with Irrigation Directorate and CDIS-Output3 targets General Directorate for Extension and General Directorate for Research (former Research Directorate). CDIS-Output2 and CDIS-Output3 are both expected to implement activities like other technical cooperation projects. CDIS-Output2 and CDIS-Output3 operate in different teams. The CDIS project as a whole and CDIS-Output 1 will be managed by CDIS-Output1’s project leader. CDIS-Output4 will be achieved through the activities of CDIS-Output1, Output2, and Output3. CDIS-Output3 team will focus on capacity building of ARGD. Capacity development for EGD will be implemented by a different team since most activities are operated at field in Afghanistan.

Therefore, this project will be responsible for the research related part of the output indicated above as CDIS-Output3 and some activities relevant to the achievement of CDIS-Output4. The project will positively collaborate with the Extension Project Team responsible for institutional strengthening of EGD to achieve the collaboration between EGD and ARGD.

Terms of Reference (TOR) for the Extension Project Team to implement capacity development of EGD are as follows.

① Grasp the existing appropriate technology and knowledge necessary for extension officers (utilize the findings from activities implemented by JAICAF team).

② Regulate existing technical guidelines, manuals and other materials useful to the


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extension officers (utilize the materials from activities implemented by JAICAF team).

③ Draft a facility use plan (which including plans for personal distribution, budget acquirement, maintenance and its utilization within EGD policy) for the Farmers Learning and Resource Center in Mir Bacha Kot by discussing with EGD, AEGD and the project team.

④ Implement a survey to find out the needs of EGD for support if any support activities were going to be implemented in the future, and survey the organizations which could implement the activities.

2 - 4 Implementation Structure

1) Project Target Area

(i) Project Target Area Kabul Province（Population：Around 3 million）1

(ii) Pilot Project Target Sites Badam Bagh Central Experimental Station (BBES), Mir Bacha Kot (MBK)

2) Afghanistan Parties

(i) Implementation Organizations（CDIS as a whole） • General Directorate of Plan, Policy and Programs MAIL, Department of Irrigation、EGD、

ARD (including experimental stations), DAIL：Kabul DAIL and district DAIL

The main C/Ps of this project is ARGD of MAIL

(ii) Related Organizations（CDIS as a whole） • Kabul Government • MEW：Ministry of Energy and Water and DEW: Department of Energy and Water • MRRD：Ministry of Rural Rehabilitation and Development

(iii) Beneficiary

• Direct beneficiary: Members of Agricultural Research General Directorate and Agriculture Experimental Stations, MAIL

1 Regarding the workshops and training programs in Afghanistan, Japan and in third countries, CDIS-Output3 will accept participants from inside and around Kabul province according to the purposes and outputs of the programs. Development of our activities to other locations will be decided in accordance to its necessity and our progress.


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Implementation structure is as the figure 2.1. This project is responsible for tasks related to institutional strengthening of ARGD. Project leader of Output1 represents the whole project so Output3 team will cooperate for the smooth implementation of the CDIS project as a whole by sharing information and timely reporting.

Fig. 2.1 Implementation structure of CDIS in relation to CDIS-Output3

Chairperson of Joint Coordination Committee& Project Leader : Minister of MAIL

CDIS-Output1

CDIS-Output3

Chairperson of JTCG: Deputy Minister/ Technical AdvisorImplementation Management: Director General of ARGD

Project Team

CDIS Project

CD

IS-Output

2

CDIS-Output4 Kabul DAIL

Coordination

Strengthening of EGDCollaboration

JTCG (Joint Technical Coordination Group)


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Chapter 3 Activities and Achievements of the Project

The project has been implementing many activities. Overall goal, project goals and expected outputs were kept the same from the beginning. However, project activities were shifted its focus from “strengthening of collaboration between research and extension” to “strengthening of research” (ANNEX 4).

This project set focus on extension and was expected to develop and extend the technologies

corresponding to the needs of local farmers utilizing the capacity of researchers who were trained

during the NARP project which completed in 2011 to develop the agricultural technologies needed

and adoptable by the farmers. In order to achieve this, collaboration between research and extension

is essential. The project aimed at nurturing researchers who are able to develop appropriate

technologies useful for extension and at nurturing extension officers who are able to extend those

technologies in the way that farmers can easily adopt and be the bridge between farmers and

researchers so that researchers can get information on what farmers want. Especially at the beginning

of this project, MAIL has been expressing the necessity of nurturing “Subject Matter Specialist (SMS)”

who have the ability to establish a horizontal relationship of farmer- extension officer- researcher with

the perspective of extension and knowledge of research in their policy. Thus the project positively

created opportunity for extension and research officers to learn from each other by inviting both parties

to the same trainings courses and implementing trainings for extension workers with lecturer from

research. As for C/P, MAIL input two researchers and two extension officers at the beginning of the

project so that both ARGD and EGD can share the information regarding this project progress. At the

beginning of the project, extension and research did not have collaborative relationship but had vertical

relationship of research-extension-farmer which needed a lot of effort for restructuring.

Despite the situation above, rapid rise in public safety concern disabled Japanese experts to go to

Afghanistan to fully implement according to the initial plan. After July 2013, Japanese experts could

not go to Afghanistan for more than a year and a half. During those time, most project activities were

implemented through internet communication such as e-mail and skype. The project established Joint

Demo-Farm Meeting (JDFM) for C/Ps from both EGD and ARGD and DAIL directors from two sites

to discuss the matter regarding research and extension, but exchanging opinions with Japanese experts

directly was difficult.

For the second project year, DAIL directors planned and implemented farmer trainings at pilot sites.

Although DAIL directors enthusiastically operated those activities, collaboration with MAIL including

EGD was limited and contribution of EGD in connecting ARGD and DAIL was poor. It was difficult

to strengthen the collaboration and encourage collaborative action of all stakeholders when experts

were not able to be involved directory.

As for research sector, quality of research reporting at Annual Review Meeting (ARM) was low on


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the average and a lot of capacity development were required in order to develop technologies good

enough for extension. Many researchers implement data gathering in collaboration with international

organizations and research institutes. Consequently, most departments implemented research projects

that were required from international organizations and not the ones to meet the needs of farmers.

ARM was not functioning to make evaluation of research outcomes but was implemented merely to

report research activities.

Thus this project set its focus on development of research sector for the third and fourth project year

and extension sector’s capacity development was entrusted to local consultant hired by JICA.

Our project team had eight experts at the start. In the second year, we increase the number of experts to eleven. However, supporting extension sector were separated from the project at the third year and project member decreased to five. At the last year of the project, we had six members to implement activities to strengthen research.

Also, we had two counterparts (C/Ps) from ARD (now ARGD) and two from EGD at the beginning, but only two counterparts from ARGD stayed in the project since extension sector was separated from out activities. We had one nationals staff (N/S) at the beginning but increased one more at the third year to supervise the construction of FRC.

Our 4 years’ activities will be reviewed as below;

During the first year, based on the discussion with MAIL, Kabul was selected as the target area and four crops were selected as target crops. Pilot sites were BBES, Deh Subz and Mir Bacha Kot. The project hired a local consultant to implement inventory survey in order to collect the data regarding agricultural production and current situation of farmers. Also, baseline survey was conducted to understand the current situation of ARGD (then ARD) and EGD. The project dedicated to identify the current situations of ARGD and EGD and issues to be solved.

At pilot sites, the project considered constructing Agricultural Technical Centre (ATC) or demonstration farms. However, due to security concern in Deh Subz, construction of ATC in Deh Subz was withheld. The project decided to establish ATC in Mir Bacha Kot and make demonstration farms in BBES. In order to construct ATC in Mir Bacha Kot, the project received cooperation from JICA Afghanistan office and hired a local consultant. The project team supported the construction design and tender of construction company. ATC changed its name to Farmers Resource Center (FRC) due to the change in extension policy of MAIL and now is called Farmer Learning and Resource Center (FLRC). In BBES, demonstration plots for wheat, grapes, tomato and legumes were established. Drip irrigation system were installed for tomato and grape and implemented experiment and trainings as new technology to be introduced.

Activities regarding extension sector were implemented during the first and the second year of this project. 30 extension officers were invited to Japan to receive extension training together with


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some researchers. Training participants held workshops after returning back to Afghanistan. At pilot sites in Mir Bacha Kot and BBES, demonstration on winter wheat and irrigation training were implemented in the first year. In second year, many farmers’ trainings were implemented in Deh Sabz and Mir Bacha Kot. Field day was open one time in Mir Bacha Kot and twice in BBES. Total 553 farmers benefited from these activities. Contents of the trainings were plant protection, post-harvest handling, grape cultivation, wheat cultivation and soil fertilization were most frequent. According to the monitoring survey, 26 % of the farmers attended training adopted the farming techniques they learned.

In the second year, information gathered at the inventory survey was re-organized and some new information gathered during the activities in the first year was also listed up. Also, through trainings in Japan, information on extension sector including its issues were gathered and organized. Based on the needs of farmers, three extension materials were made and manuals for extension officers covering topics such as how to conduct trainings or farmer survey were also made.

For research sector, the project supported the implementation of ARM as an important event to evaluate the research activity and discuss the next year’s plan. Some researchers were invited for technical training in Japan on topics such as soil, plant protection and vegetable and horticulture cultivation technologies. Some were invited for research management cycle training. In the first two years, some researchers were invited to receive extension training together with extension officers so that they can learn to collaborate. All training participants provided training or workshop for other researchers or extension officers to share what they have learned. The project also provided SMS (Subject Matter Specialist) nurturing trainings for MAIL staffs studying in Japan as part of PEACE program and SATREPS project. In Kabul, 21 researchers received PC training to enhance basic capacity. Also, soil laboratory received equipment necessary for their activities.

These activities were monitored and instructed through reporting and discussion using meeting opportunities or events such as ARM. Achievements were published on JICA websites and Ag-Fair. Also, newsletters were produced monthly (and by-monthly when activities were low).

After the restriction on Japanese experts going to Afghanistan, project activities were monitored through e-mail, skype and TV meetings. In order to ensure the progress of capacity development, we received cooperation from PEACE and SATREPS students and National Staff coordinated the communication. Joint CounterPart Meeting (JCPM) and Joint Demo-Farm Meeting (JDFM) were organized and C/Ps gathered to discuss project activities on regular basis. Representative from three pilot sites were the member of JDFM and discussed matters related to demo-farm activities. JCPM became the core function of training management and training implementation.


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3 - 1 Activities and achievement for extension sector

At this time of self-evaluation of this project, project activities are focused on the capacity development of research sector. Thus the description of achievement and evaluation in chapter 3 is mainly on the research sector. The activities and achievements for extension sector will be described briefly below.

3-1-1 Basic policy

Basic policy during the first two years of this project were; 1) Appropriate approach to farmers through strengthening collaboration between research and extension, 2) Nurturing human resources who can be the bridge between research and extension, 3) Capacity development of both researchers and extension workers as well as improvement of necessary foundation, and 4) Institutional strengthening of EGD and ARGD (ARD then) through the activities for 1) ~3).

Under this basic policy, the project set goals that are; a) Research-Extension-Farmer collaboration for extension activities, b) Establish demonstration farms to implement extension activity in collaboration, and c) Nurturing Subject Matter Specialist in order to realize the collaboration of research and extension.

3-1-2 Activities

Four target crops (wheat, grape, tomato, legumes) and three demonstration sites (Mir Bach Kot, Badam Bagh, Deh Sabz) were proposed based on the analysis from inventory survey and baseline survey, and approved at JTCG. In order to realize the collaboration of research and extension, capacity development of extension officers were important. To develop the capacity of extension officers, the project made training plan and implemented trainings mainly in Kabul and in Japan. Extension materials and manuals were made. As OJT for extension officers, farmer trainings and field days for farmers at demonstration sites were implemented and total of 553 farmers participated. As for the nurturing of SMS, 1,340 people received training including ARGD, EGD officers and graduate students studying in Japan who were dispatched from MAIL.

3-1-3 Achievement Issues revealed at the survey implemented during the first project year were selected as


15

training themes at the second year. According to the survey after farmers training showed that 30% of the participants answered that they have adopted the technology taught at the training and we can conclude that farmer training were effective. For three demonstration plots, the project installed drip irrigation system and grape trellis at BBES and FLRC were constructed in Mir Bacha Kot. Utilization plan for FLRC were finalized by the consultant Afghan Afro Service hired by JICA with input from research sector.

3 - 2 Activities and Achievement for Research Sector

The project has three pillars. They are the 1) capacity development of researchers, 2)

institutional strengthening and 3) the strengthening of collaboration between research and extension. Focus of the project was not to support specific area of study but to support the cycle of study itself in order to enhance the capacity to implement research. To do this, the project supported the whole flow of 1) individual researchers setting research themes and implement the research, 2) departments gather research implemented under each department and present at ARM, 3) evaluation of the research contents and give feedback to researchers and 4) central and regional experiment stations collaborating and present their result at ARM. This developed the research implementation capacity and research management ability, enabled effective utilization of ARM and built research network. (figure 3.1)

As mentioned in previous chapter, the project cooperated to the consultant hired by JICA in order to continue the effort to strengthen the collaboration between research and extension.

Activities and achievements for 1) capacity development, 2) institutional strengthening and 3) strengthening of collaboration between research and extension will be presented from next section.


16

Fig. 3.1 Strengthening Research Sector

3-2-1 Capacity Development 3-2-1-1 Basic Policy for capacity development

Important capacity for researchers are 1) experiment research implementation, 2) research management and 3) research result reporting/presentation capacities. Implementation capacity is for all researchers who carry out research at field. Research management capacity is required for senior researchers to supervise research implementation and research cycle. Research result reporting/presentation is required for all. Activities to enhance capacity of researchers aimed to uplift these three capacities.

When project started, capacities of researchers of ARGD were varied. Some departments presented their research in logical way with clear purpose. Some departments on the other hand, purpose for data collection were unclear and their data were just presented without any logical explanation or analysis.

Presentation with low research capacity had below issues. Do not know the proper use of necessary equipment Lack of knowledge for data collection and data analysis Lack of experience on report writing

These are very basic but we aimed to improve this area.

Experiment research is implemented following research themes set in the department

Reports and essay are written and be presented at ARM

Comments from extension are organized and evaluated to be reflected on next research theme

Central and regional experiment stations and departments implement research in collaboration

Research implementation capacity is improved

Research management capacity is improved

ARM is implemented as research output evaluation

Research network within and inter nation is strengthened

ARGD contributes to institutional strengthening

Strengthening of Research Sector


17

From the third year of this project, below themes were explored in order to improve all departments’. Unable to present the background of the research theme clearly

＝(equals) Research theme setting is not based on the analysis of farmers’ needs Unable to plan and design the research

＝ Expected outputs and how to produce that outputs are not possible Collected raw data are presented as they were collected at field

＝Data is not analyzed. Information is not organized to conclude the research. Research is not presented.

Therefore, the project trained researchers in these fields including research planning/

designing, data analysis and report writing. Researchers must be the ones to be able to set research theme based on the needs of farmers, plan and design research, implement research as planned, present the research output. Research management must be done to manage and encourage those researchers.

Research equipment usage and data analysis were taught in trainings. The whole research flow were taught by implementing ARM. We assigned Focal Points (F/Ps) in order to monitor their progress as the core human resources to receive the training and also to disseminate what they have learned through project activities. Japanese experts revised their monthly reports so that their reporting capacity improved. Especially for ARM, three different formats were used to present research contents in three different stages namely 1) planning, 2) progress and 3) completion. Using the formats and making reports was the best way to deeply think what their background, purpose, expected outputs, method, research outcomes and limitations of the research. F/Ps monthly reports were similar to the ARM format so that they could practice “thinking”.


18

Fig. 3.2 Purpose of Capacity Development 3-2-1-2 Activities

Activities to nurture human resources are organized and presented below as 1) technical training via OJT, 2) training in Japan and 3) training in third country. Technical transfer through OJT: (1) Advising research activities

The project has been supporting the smooth implementation of the experiment research on the project target crops, grape, wheat, tomato and legumes by giving technical advice. In Badam Bagh Agricultural Experiment Station (BBES), the project set up demonstration plots for these target crops. Specific contents of the activities were as below.

Capacity building of eachresearcher

Improvement ofresearch environment

Capacity building of researchmanagement

ARM ARM Guideline

ARM seminars (Feb., Mar., Jun.,Oct. 2016)

ARM management meeting (Aug.2015)

Guidance on Monthly ReportARM evaluation meeting (Aug.2016)

Training courses on Extensionand Research (2013, 2014)

Training course on Researchmanagement (Sep. 2015)

Training course on Data Analysis(Oct., 2016)

BBES consolidationSupport to make technicaltraining plan

Training course on Researchresult analysis (Nov., 2015)

*Plot preparation

Training course on StatisticalAnalysis (2013, 2014, 2015)

*Installation of dripirrigation

PC trainings (Dec. 2015 - Mar.2016)

*Installation of grapetrellis

Provision oftools/facilities

* PC

Training course on vegetable(2015)

*Soil sampler

Training courses on soil (2014,2015)

*Flamespectrophotometer

Basic expertiseSkills for experimental

toolsTraining course on Fruits (2014) *Reagents

Training course on GIS (2013,2014)

*Metrological DataAcquisition System

New graduate

Progress/Target of Capacity Development in CDIS-Output 3

Progress/Target

of CDIS-Output 3

Inputs of CDIS-Output 3

Ability for measurement

Ability for analyzing needs, setting researchtheme

Ability for data analysis

Ability for presentation of result

Ability for making research paper

Ability for setting expected results andclarifying effective way to it

Advanced expertise

QualificationLevel

Basic knowledge and skills

Ability for offer information to extension

Ability to think logically

Ability for report making

Technician

Ability to communicate internationally

Ablity for collecting related information ofexisting research

Researcher

4th

year

1sty

ear


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Table 3-1 Technical advice Grape “Comparison of growth habit of grape under different types of trellis”

Guide on research conducted on powdery mildew control in relation to growth habits of grapes under different types of trellis; Effect of sulfur powder and cumulus etc. were effective. Data collection methods, data analysis and report writing were made.

Wheat Guide on collaborative research on selection of drought resistant variety of wheat developed by SATREPS together with provincial stations, especially on report writing.

Tomato (1) Cultivation guide with poles, drip irrigation and mulching. Effects of amount of irrigation water, irrigation period and interval, mulching materials on the quality was determined. Data analysis was guided.

(2) Experiment on identification of disease resistant variety was guided. (3) Effects of sulfur application on the yield and quality was guided. Combination of

Urea and DAP was changed and writing report was guided in the training in Japan. Beans Guide on selection of suitable variety of soy bean out of 6 varieties in Kabul. Revision

of report writing was guided in the training in Japan. To provide advice, research plan were submitted and revised, monthly reports were submitted and received comments. Checkpoints were as below.

Table 3-2 Check points in guidance of F/P

Research activities Check points Formulation of research and experiment plan

• A whole plan /course of action based on back ground clear or not. • Information necessary for detailed plan of the experiment such as

experiment plan, field layout, datasheet formation are included or not. Formation of plan for experiment

• The research plan is consistent with purpose and methods or not. • The field to be used, materials such as seeds, agricultural tools, and

labor etc. are indicated or not. • Data items and method of data collection is consistent or not. • The field layout purpose and methods or not.

Experiment/ Cultivation

• Progress of experiment and cultivation (field arrangement, seeding, transplanting, survey, harvesting, etc.) are managed or not.

Data collection • Progress of data collection is managed or not. Data analysis • Data is well arranged in Tables and Graphs for analysis or not. Analysis of experimental results

• Results of experiment, results of observation, results of hearing survey etc. are described appropriately or not.

Conclusion/ Discussion

• There are logical inconsistency or not. • Reasonable conclusion are obtained from the results or not.

Research report writing

• Items are satisfactorily filled up along with the format or not. • Purpose, methods, results and discussion are clear or not.

Presentation of results/ Provision of information of technology

• Format which can be used for ARM is used or not. • The information obtained well described as an information usable for

extension or not.


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In Kabul, JCPM were organized and held with C/Ps and F/Ps and they could discuss issues themselves together so that they could learn from each other. (2) Training in Japan

Workshops held in Kabul during this project period shown in the below table were held by training participants and F/Ps who received technical advice.

Table 3-3 Technical training conducted in Kabul Year Training item Target/ Number

of persons Date/ Duration

2014 Water management in the field ARGD/ 15 EGD/ 35

24 August 2014

Cultivation technics of fruit trees ARGD/ 14 EGD/ 35

26 October 2014

2015 Soil diagnosis and soil analysis Soil Directorate/ 5 December 2015 Computer handling technics （Word, Excel, Power Point）

ARGD/ 21 From December 2015 to March 2016

PDCA cycle and research cycle ARGD/ 36 29 December 2015 ARM implementation process ARGD/ 15 9 February 2016 Formats for research report ARGD/ 40 2 days From 21

February 2016 2016 Research report writing Provincial Station/ 24

ARGD/ 15 16 July 2016

Research report writing Provincial Station/ 24 ARGD/ 15

2 days from 8 November 2016

Research report writing ARGD/ 25 2 October 2016 Training in Japan：

For training in Japan, the project at first provided technical training for grape, tomato and soil. Training participants stayed in Japan for 2- 3 months to acquire techniques to use equipment and analyze data by joining the research activities in research institutes of Japan. In order to disseminate the technologies they learned in Japan, the training program required the participants to make technical report at the end of the training so that these participants can use the report to hold workshops or use it as extension manuals.

Also, research planning, data analysis and report writing were important part of research cycle. These experience were lacking from many researchers. So, trainings were provided to improve those abilities. Also, research management ability and ability to provide information to extension were vital for researchers. So, we targeted MAIL students studying in Japanese universities as


21

part of PEACE program and SATREPS project and held 2, 3 days training courses. They are expected to have the same ability as SMS (Subject Matter Specialists). For senior researchers and managers, we provided training to improve their research cycle management ability. Introducing PDCA cycle to be used in research management and establishing cycle for ARM implementation. (see Table 3-4)

Table 3-4 Technical training conducted in Japan Year Training item Target/ Number

of persons Duration

2013 Statistical analysis Afghan students in Japan/ 8 3 days from 19 August, 2013

GIS Training Afghan students in Japan/ 17 2 days from 19 November, 2013

2014 Statistical analysis Afghan students in Japan/ 9 3 days from 24 September 2014

GIS Training Afghan students in Japan/ 8 4 December 2014 GIS Training Afghan students in Japan/ 8 3 days from 12

February 2015 Fruit tree cultivation (Grape cultivation)

ARGD/ 1 EGD/ 1

From 6 May to 15 August, 2014

Soil diagnosis/ soil analysis ARGD/ 2 From 21 July to 15 October, 2014

2015 Statistical analysis Afghan students in Japan/ 3 3 days from 14 August 2015

Data analysis/ report preparation Afghan students in Japan/ 17 2 days from 10 November, 2015

Soil diagnosis/ Soil analysis ARGD/ 2 From 6 September to 17 October, 2015

Research management cycle ARGD/ 6 2 weeks from 27 September 2015

Management of cultivation and plant protection of horticultural crops

ARGD/ 4 From 8 November to 19 December 2015

2016 Data analysis/ research report writing

ARGD/ 11 2 weeks from 16 October 2016

Data analysis Afghan students in Japan/ 9 3 days from 8 October, 2016


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Capacity development in third country： Number of people the project could invite to Japan for training was limited. It was not enough to cover the lack of OJT. Therefore, we utilize the opportunity for third country meeting in order to implement discussion/ training (table 3-5). Third country meeting were about two-day long most of the time. The project invited research managers such as director, department manager and senior level researchers. They followed up on the progress after the training, monitored the progress of research activities in Kabul, reported what is missing and made detailed plan to bring back to Afghanistan so that they could implement and supervise the research activities.

Table 3-5 Technical training conducted in the third country Year Training item Target/ Number

of persons Duration

2015 Research management cycle/ ARM implementation cycle

ARGD/ 4 2 days from 14 August, 2015

Research report writing ARGD/ 6 2 days from 6 March 2016 2016 ARM implementation cycle/

How to write research report/ How to revise

ARGD/ 2 2 days from 29 August 2016

Research report writing ・ Revise method・Evaluation method

ARGD・4 4 days from 13 November 2016

How to put together research results/ How to make presentation/ How to improve research implementation and research management ability/ ARM implementation cycle

ARGD4 persons 2 days from 5 March, 2017

3-2-1-2 Achievement

Through these activities, quality of research implementation from planning stage till report writing/ presenting stage were all improved.

When comparing the outcome of reports submitted in 2013 and in 2016, more departments became better at research implementation and report writing. In 2013, less than half of the departments could write up reports that contained enough components to be recognized as reports. In 2016, almost all departments wrote reports with necessary components to make up what research report should look like. This trend is spreading to regional experiment stations such as Helmand and Bamiyan where high quality research were presented.

Improved capacities are planning, implementation, data sheet evaluation, data collection, data


23

analysis, report writing and report presenting. Judging how the capacity has developed were checked using the evaluation sheet (ANNEX 14) and checked in the order of the format components (research background, purpose, method, result, etc.) to make sure all the components were clearly stated, easily understood and leading to the development of new technology that are useful to farmers. Evaluation of ARM 2016 held on December 2016 were as shown in the below table. Comparing to the table 3-7, progress from ARM 2012 is obvious.


24

Table 3-6 ARM2016 Evaluation of research results

FormatDeparment & Province No.

Evaluation: 5grade

Comments by evaluators***

1 3.9: GoodExpectation need improvementnot (NI)

2 3.8: Good Backgroung (BGD) NI

3 3.9: Good BGD NIAgronomy 0Plant Protection 0

Germ Plasm 1 3.9: Good Purpose, Methods NI

Legumes & Ind. crops 1 3.3: Good Purpose NIVegetable 1 2.7: Fair No BGDFruits 0

1 3.2: Good2 3.3: Good

Irrigation 1 4.3: Excellent BGD NI1 3.8: Good Purpose NI2 4.2: Excellent

Forestry 1 3.1: Good BGD NI, No expectation1 3.1: Good No objectives, Design NI2 3.8: Good Purpose NI

Animal 1 3.6: Good BGD & Purpose NI

Herat 1 4.4: ExcellentBalkh 0Baghlan 1 3.9: Good Purpose & BG NI

Nangarhar 1 3.8: Good BGD NI＆mistake in Methods

Helmand 1 4.5: Excellent

1 3.7: Good

2 3.3: Good1 3.1: Good2 3.5: Good Purpose & Methods NI

Kandahar 0Badakhshan 0Bamyan 1 4.3: Excellent

1 Effect of nitrogen fertilizer and phosphorus on wheat yield 4.5: Excellent BGD NI

2 4.4: ExcellentKapisa 1 3.8: Good

1 3.8: Good2 4.1: Excellent

Germplasm utilization experimentFarms in province

Selection of high yielding soybean varietiesSelection of high yielding variety of wheat

Selection of high yielding 15 varieties of chickpea

Spring wheat experiment

Different method of wheat cultivation by machineryComparison of wheat cultivation by machineryAmount of water and material in hydroponic cultivationCWANA 17thNWYT-1-resistance in drought

Title

دریافت ورایتی ھای مقاوم و دارای حاصل بلند گندم ھای آبی ورایتی ھای جدی

دریافت انواع پر حاصل و توافق محیطی بادنجان رومی

PYT-WW-SA experiment

Kabul

Impact of quality seeds of improved of wheat on the productivity in Afghanistan

Selection of early harvest corn varietiesSelection of tomato varieties resistant to cold frontObservation nursery resistant with wheat rust (NRSN)Observation nursery resistant with wheat rust (NRSN)

Renewable viability and morphological properties of genetic resource

Cereal Crops Imprt.

Soil

Machinery

Dryland

دریافت مقدار مناسب تخمریز گندم ھای للمی

تجربھ دریافت زمان مناسب تاریخ کشت گندم ھای زمستانی و نیمھ زمستانی

مطالعھ انواع گندمھای از نگاه توافق محیطی و حاصلدھی پایدار

دریافت گندم ھای مقاوم در مقابل امراض

دریافت ورایتی ھای پر حاصل و مقاوم در مقابل امراض وافات

مطالعھ تاثیر تغذیھ زردک علوفوی باالی اسپرEffect of sulfur on alkaline soilComparison of compost and nitrogen fertilizerSelection of good local cumin

F1

Ghor

Paktia

Kunduz

Takhar


25

Table 3-6 ARM2016 Evaluation of research results (Continued)


Evaluation: 5grade


F2

Cereal Crops Impt. 1 4.1: Excellent Results NI, Need more figures

1 3.5: Good Results NI, Need more figures

2 3.4: GoodBGD NI, Mistake in Data analysis

3 3.1: Good BGD NI, Methods NI

4 3.8: Good BGD NI, Need more figures

1 4.5: Excellent

2 4.4: Excellent BGD, objectives NI3 4.4: Excellent1 4.4: Excellent2 4.0: Excellent

Legumes & Ind. crops 1 4.1: Excellent

1 4.0: Excellent BGD NI

2 3.8: Good Use more figures

3 3.6: Good BGD and purpose NI

Fruits 1 2.8: FairBGD, Objectives, Methods NI, Mistake in data analysis

Dryland 1 3.6: Good BGD NI, Use more figures

Irrigation 1 4.4: Excellent Explanation related to methods NI

1 4.1: Excellent Explanation NI

2 3.8: Good Use more figuresForestry 1 3.5: Good BGD NiSoil 0

1 3.4: Good Use more figures2 3.5: Good BGD NI

Herat 0No submission of the formats for evaluation

Balkh 1 3.9: GoodUse more figures, and no description on results with only statistic data.

Baghlan 0

Nangarhar 1 3.5: Good Data analysis NI. Explanation on results NI.

Helmand 1 4.1: Excellent BGD NI.

Takhar 1 3.6: Good BGD NI.

Kunduz 0

No submission of the formats were made, though some were reported in ARM. NI in description of results obtained.

Kandahar 1 3.7: GoodNI in BGD, & NI in method and results.

2 3.5: Good

3 3.2: GoodData analysis NI. Use more figures.

4 3.0: Good BGD NI. Use more figures.Badakhshan 1 3.9: Good Methods NI. Use more figs.

2 3.6: Good BGD NI. Results NI.

Bamyan 1 4.3: Excellent Excellent

Paktia 0Kapisa 0Gohor 0

Finding suitable wheat seed rate

AYT-IR (SW)

Semi winter irrigated primary wheat varietiesFinding barley seed rateNUT-IR (SW)

Fiding wheat date cultivation

National rust screening (NRSN)

Observation nursery resistant with wheat rust (NRSN)Chemical control of smuts of corn

Selection of wheat seed rate, varieties 013

Irrigated advanced wheat experiment

Farms in provinceSelection of good clover varieties

Selection of good alfalfaStudy of various wheat cultivation methods

Effect of different amount of water and mulch on tomato yield

Evaluation of drought tolerance in durum wheat

Selection of suitable humic acid on pomegranate cutting

Selection of good potato varieties

Afghanistan landraces national adaptation nurseryStudying rust on lenders wheat leaf

Finding good time of wheat cultivation

Finding seed rate

Finding suitable wheat date cultivation

Effect of different doze of nitrogen in the wheat yield

Winter wheat varieties

Kabul

Title

Development of economical control methods for grape powdery mildew

Comparison of wheat cultivation (Zero tillage) with local system in the field after rice or remaining rice

Selection of high yield wheat varieties resistant to diseases and good adaptation

Selection of mini tuber potate for high yield and good adaptation

Selection of high yielding varieties of tomato and suitable adaptation

Finding productive varieties of soya bean from 6 varieties

Finding suitable date of cultivation for winter and semi winter wheat

Plant Protection

Agronomy

Selection of solghum resistant to disieses with high yielding

Vegetable

Germ Plasm

Machinery

Animal


26

Table 3-6 ARM2016 Evaluation of research results (Continued)

According to the report of ARM 2012, the departments supported by the international donners such as CIMMYT, ICARDA and French Cooperation generally submitted good reports. Besides, Legumes and Industrial Crops Dept. and Irrigation Dept. were able to submit comparatively good reports. As a whole, preparation of the fields have been developed, but capacity development is not sufficient and quality as research organization is still at the low level. The reports were filled up with general activities and experimental data without analysis. Therefore, the report was inconsistent as a research report of ARGD. On the other hands, ARM 2016 and the presentation provided for the ARM 2016 showed clearly the effects of trainings and guidance made by the project, and the contents are consistent as research reports. The contents include somewhat subcontracted works of International Organizations as for wheat breeding, but the quality of the contents as research reports are


Evaluation: 5grade


F3

Cereal Crops Impt. 1 3.7: GoodTable need No. Use more Fig. if possible

Agronomy 0Plant Protection 1 4.2: Excellent Results are very good.Germ Plasm 0Legumes & Ind. crops 1 4.3: Excellent Good experimentVegetable 0Fruits 1 1.6: Poor Format should be F1Dryland 0

Irrigation 1 3.9: Good

Machinery 0Forestry 0

Soil 1 3.7: Good BGD NI. Fig. NI.

Animal 0

Herat 0

Balkh 1 3.9: Good Reccomendable to committee

Baghlan 1 3.9: Good BGD NI in relation to title.2 3.9: Good BGD NI in relation to title.

Nangarhar 1 3.1: GoodProblem with statistic analysis. Use more figs.

Helmand 0Takhar 0Kunduz 0Kandahar 0Badakhshan 0Bamyan 0Paktia 0Kapisa 0Ghor 0

Comparison of rice varieties

Title

Comparison of wheat varieties

NUT-DURUM wheat experiment

Farms in province

Chemical control of wheat rust

KabulFinding semi winter irrigated wheat varietes resistant with pest and disieses with wide environmental adaptation in various climate zones of the country

Effect of different doze of chemical fertilizers related to different amount of water on wheat

Finding productive varieties of soya bean from 5 varieties

Effect of gypsum for decreasing soil pH on apple tree

Effect of nitrogen fertilizer and phosphorus on pepper yield

Remarks; *The evaluation was made by five evaluators using 5 grades as 1:Very poor, 2:Poor, 3:Fair, 4:Good, 5:Excellent. **The total score was divided by the full score point based on items, namely, for F1is 25points in full acaledue due to 5 evaluation items, F2 is 40 due to 8 items, F3 is 50 due to 10 items, respectively. Evaluation is expressed also in % of full scale points, namely, Very poor(0<20%), Poor(20<40%), Fair(40<60%), Good(60<80%). *** NI: Need improvement, BGD: Back Ground

Effect of chemical fertilizer on wheat yield


27

getting higher. On the other hands, research works which are trying to respond to the needs of farmers are also increasing. Those persons who has been trained, or completed MS in and out of the country by JICA and other International organizations showed positive action in research activities. They obtained the skill to evaluate their works by themselves. Table 3-7 Comparative Evaluation of ARM of each Department in ARM2012and 2016

Dept. of ARGD

ARM2012 ARM2016

Plant Protection

Concerning to the grape diseases, chemical control using lime sulfur was tested. The results was statistically analyzed, but there were no description on the analysis and discussion on the results, therefore it is not understandable. There are fundamental problems in ability in formulation of report and presentation.

19 experiments have been conducted. 12 of them were conducted together with provincial stations. There was a report on Soil-borne disease for the first time. Quality of the report was high. In the ARM 3 reports in F2 format and one in F3 format. The score evaluated were excellent and 87-90 and 80 points of 100 as full points, respectively.

Horticulture Experiment on materials for mushroom cultivation, cucumber cultivation, amendment of alkaline soil with sulfur together with Soil Dept. were conducted. This was just activity report without any data.

(Vegetables) 4 subjects were reported following the formats. F2 was good, but F1 needed improvement. Score were 71, 80 for F2, respectively and 54 for F1 which was fair. (Fruit trees) 10experiments were conducted together with provincial stations. The reports submitted were one F2 and F3, respectively. The score were 56 and 32, respectively. F3 report needed to be improved.

Dry Land The Dept. was just set up recently and there were no facilities and research staff arranged in full scale.

8 themes were conducted together with provincial stations. The reports submitted were two F1 and one F2, and the scores were 64 and 66 for F1 and 73 for F2, respectively. All were evaluated as good.

Irrigation Water requirement, timing of irrigation, effects of water and fertilizers, adoption of new irrigation technologies were studied. The reports were well made with statistical analysis. Reports were very good.

9 themes were studied at Kabul and in the province. Quality of the reports were high enough. 3 reports were F1, F2 and F3 with score 85, 89 and 73, respectively. By PEACE project of JICA, one ph. D researcher was borne but no post was provided yet.


28

Soil Directorate

Effects of sulfur application on soil pH, and effects of Potassium sulfate on quality and yield of potato were studied. Research quality were good. Facilities and chemical supply was not sufficient.

3 reports were submitted, quality were good, but needed some more improvement. Scores for two F1 and one F2 were 62, 76 and 75, respectively. Some facilities were reformed, but supply of materials and lack of specialists are remained as problems after reorganization.

Legumes and Industrial crops

Fertilizer application and cultivation of soybean, lentil and saffron were studied. Reports were very good.

32 experiments were conducted. 3 reports submitted were F1, F2 and F3 respectively with score of 65, 87 and 86, respectively. Quality were high enough.

Machinery Introduction of cultivators, levelling with laser were made, but no research were conducted.

9 experiments were conducted, and 4reports were submitted, namely, two F1, one F2 and F3 respectively. Score were 76 and84, for F1, 81 for F2 and 79 for F3. All reports were high scores and excellent.

Genetic Resources

1123 kinds of germ plasms were collected and preserved by means of cultivation, and their morphological traits and yields were recorded.

7 experiments were conducted including JICA SATREPS experiment were conducted with provincial stations. One F1 and two F2 were evaluated as 78, 81and 87, respectively. Quality of the paper were highly evaluated.

Agronomy Improved wheats were tested for best time of cultivation. Appropriate mixture of animal dung and chemical fertilizers. Weed control by herbicides were tested. Results were well described with statistical analysis.

9 experiments were conducted. Quality of 4 reports submitted as F2 were scored as 62-76.

Cereal Crops Improvement

Adaptability was tested under different environmental conditions.

The best varieties were tested for 3 years and registered as new varieties under approval of the variety selection committee.

53 field experiments were conducted. 5 reports submitted were in high quality. Three F1 were more than 75 points. F2 and F3 were 81 and 73, respectively.

Animal Research Directorate

Milk production, Growth curve of calves. Animal feeds were studied. However, no explanation and results were described.

6 experiments were conducted, and 3 reports were submitted for evaluation. One F1 and two F2 were evaluated as 71 and 69, 71, respectively. Improvement of facilities were requested.

Forestry 14 experiments were conducted and the results were briefly reported under general reporting format.

17 experiments were conducted. Quality of the reports were good. Score of F1 and F2 were 65 and 70, respectively.

Remark; Evaluation of the reports of ARM2012 was made by the project team and ARM 2016 was made by the evaluation team.


29

The following abilities were evaluated to be obtained: Ability of research plan formulation:

Based on the analysis of present situation of the agriculture and write reason for selection of the project theme in the format and back ground.

Ability of research planning and datasheet formulation: Importance of necessary items of research and necessary materials, necessary replication

and preparation of datasheet are recognized by researchers, and formulation of more precise research plan became possible by themselves.

Abilities of data collection and data analysis: Collection of data along with datasheet and data analysis using statistical program became

possible. By the technical training in Japan, technics mastered in the training was made into manuals and texts. It is considered that those materials were utilized for technical workshops and reflected to collection and analysis of research data after coming back to the country as the result.

Ability of preparing research report and report formulation: Researchers could prepare research report following the formats by the ARM guideline,

and they could make clear cut presentation. For example, the presentation which were made in the ARM2016 in December 2016, all the reports were unified by the formats, therefore the presentation were understood easily by the participants.

Especially, the F/P guided other researchers in ARGD how to prepare presentation

following the formats. The evaluation of the reports prepared by the F/P are as shown in the Table 3-8. The numbers of researchers who got MS or Ph. D in other countries and obtained higher

skill on research work are increasing. They are appreciated as senior researchers or as directors of different fields in ARGD to guide other researchers.


30

Table 3-8 Evaluation of research reports of the F/P made by the project Title Name of researcher Evaluation by

4 ranks* Reasons

1.SATREPS-CDIS MAIL Joint Wheat National Adaptation Nursery (SMNAN 2015-16)

Mujiburrahman Arifi, Member of Germ Plasm Dept.

Good (4.5) Need a little more improvement in discussion.

2.Effect of Different Water amount, irrigation interval and types of Mulch on Tomato (Lycopersicon esculentum Mill.)

Mohammad Hanif Afzali, Director of Irrigation Dept.

Excellent(5) Well summarized the data obtained together with appropriate tables and graphs.

3.A trial of selection of resistant variety of tomato to soil borne pathogens

Muhammad Rafi Bawari, Member of Plant Protection Dept.

Good(4.5) Well prepared under insufficient laboratory condition. Need more improvement in writing English.

4.Development of Adaptable soybean variety for Kabul Province

Suhillah Nisar, Director of Legumes and Industrial Crops Dept.

Excellent (5) Excellent report together with appropriate tables and graphs.

5.Development of Disease control technology on grape

Ghanizada Ghiasuddin, Director of Plant Protection

(4.5) Good report with necessary data.

Remark*: 1: Very poor 2: Poor 3: Fair 4: Good 5: Excellent

Annex 12 shows the capacity development plan of all departments of ARGD for continuous effort for human resource development. In order to complete this plan, the project encouraged researchers to consider “who”, “in what area” and “how” capacity must be developed through opportunities such as ARM, support for experimental research, implementation of action plan, holding workshops and other capacity development activities (Table 3-9).


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Table 3-9：Check sheet for capacity development plan Purpose of capacity development plan

（１） Institutional strengthening and capacity development of ARGD （２） Strengthening of collaboration between research and extension

Items Activity and method What to consider Implementation of ARM Follow ARM implementation guideline

Follow ARM implementation manual Set up ARM implementation committee Making implementation schedule Budget procurement

Who To whom/ for

what purpose How When Problems for

implementation Idea to solve

those problems

Implementation of experimental research

Experimental research on grapes, wheat, tomato, legumes Implementation of experimental research following the PDCA cycle Returning the output of experimental research

Implementation of Action Plan

Implementation of Action Plan made during the training

Implementation of workshop by researchers

Implementation of workshop by researchers who received training in Japan, PEACE program students, SATREPS program students Implementation of workshop in the form of FGD= Focal Group Discussion

Technical training for important area

Plan and implement the below trainings ・Data analysis and report writing ・Water saving technology ・Soil analysis and diagnosis ・Breeding technology for tomato

Strengthening collaboration between research and extension

Utilization of MBK-FLRC

New project Start-up of vegetable (tomato) breeding 3-2-2 Strengthening of organization 3-2-2-1 Basic plan for strengthening organization As mentioned before, the project put more weight on the activities of strengthening research sector after the third year of the project. The project tried to strengthen research organization based on the two important ideas, ① Farmers is the one who receive the benefits from the newly introduced appropriate technologies,② Collaboration between research sector and extension sector is very important. As the results, ARGD and the researchers could make technical advices directly to extension officers based on the needs of farmers for implementation of better research based on farm level trials.


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The organization for research and experiment is expected to provide technologies for stable agricultural production, improvement of agricultural productivities, maintenance and improvement of qualities of agricultural products by the plan and requests made by MAIL. For implementation of the following duties;

① Formulation of research plan along with the policy and plans. ② Administration, management and reporting including acquisition of budget for research

and experiment.

③ Negotiation and collaboration with other organization. ④ Distribution and management of the budget in the organization. ⑤ Collaboration and adjustment among the departments within the research organization. ⑥ Research management in each department and reporting. ⑦ Sharing roles by staff members, management and guidance. ⑧ Implementation of the research and experiment.

ARGD must share such duties and manage appropriately. On the other hand, research policy, distribution of budget, and collaboration with other organization have been unclear due to lack of rules and procedure for request. It was too complicated to understand for the staff members. Therefore, the project aimed that research management of the directorates such as research management, reporting of the results, duty sharing by researchers, management and appropriate instruction, implementation of research and experiment in each department, would be implemented effectively and efficiently.

If research management of the ARGD could not be conducted effectively, continuous development of researchers could not be attained. As the results, improvement of continuous capacity development of researchers could not be attained as well for ARGD. And results of research would not be shared with extension sector, and it would not contribute to improvement of agricultural productivities. Concretely saying, from the planning stage of the research to reporting stage of the results obtained must be conducted as a cycle. Namely, the project aimed to introduce PDCA cycle (Plan-Do-Check-Action) into the research implementation and management using ARM as a core event for check.

3-2-2-2 Activities First of all, the project started to place clearly ARM as “C” of the PDCA cycle. In the ARM research results are evaluated, then the results of evaluation were shared among the researchers and fed back to the next research activities. The following process is needed for this;

① ARM should be held as a routine duties within the same year.


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② The format used for the presentation should be the same so that various kinds of research works could be evaluated and comparatively investigated.

③ Research results are shared among researchers. ④ Evaluation team should be set up and the presentation must be evaluated by the

team.

⑤ The results of evaluation should be opened to the stakeholders and shared. The project did not intend just to set up ARM as not the purpose but intended the implementation process to be firmly constructed in the ARGD for the first priority. The project conducted various kinds of activities such as meetings held in the training in Japan and also in the third country as follows;

① In order to make ARM to be a routine event in the ARGD, ARM implementation cycle was clarified as steps of what should be done in each step by whom.

② ARM implementation guideline was formulated, and how to prepare the report based on the unified format was forced to be followed.

③ Presentation was made under the unified format on two to three representative research projects in each department, and then compiled as the ARM proceedings for sharing.

④ Evaluation team was set up from C/P and F/P for the year 2016, and the team members evaluated whole presentation according to evaluation formats.

After the ARM,

⑤ In order to share the results of evaluation a workshop was held to share the evaluation though the workshop was held little bit late due to budget allocation problem.

The ARM held during the project are as follows;

2012 Fiscal Year：Held in Feb. 2013 with support of JICA CDIS-Output 1 2013 FY：Held on 1-4 Feb. 2014 with support of JICA CDIS Output3 2014 FY：Held in Nov. 2015 with support of other donner 2015 FY：Held on 25-26 July, 2016 with support of JICA CDIS Output3 2016 FY：Held in Dec. 18-20, 2016 with support of JICA CDIS Output3

When technical instruction was made to ARGD researchers by the project concerning to

research and experiment、the project intended to guide them to understood PDCA cycle from the planning(P) to the action(A) as a cycle. Even at the time of training in Japan, importance of PDCA cycle was explained in the beginning of the training and it was repeatedly studied at different cites of training.

Soon or later, the persons with high ability of research management must be grown to strengthen research organization. The project tried hardly to elevate research management ability


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as a part of capacity development in Japan and in the third country as mentioned above. Agriculture in Afghanistan is rich in variety, and problems in each province are also rich in variety. Therefore, effective and efficient research and experiment must be conducted to solve problems. Also, it is important to implement experiment under shared (common) idea and methods. Based on such idea, a collaborative experiment between the central station and provincial stations was conducted on wheat in order to strengthen their network. Moreover, the project held workshops for several times to make report under unified formats so that the researchers not only in the central but also in the provinces could prepare research report uniformly.

3-2-2-3 Achievement ARM is the “C” in PDCA cycle. If the research results are evaluated and the results are shared it will be utilized in the next step of research planning. The formats of ARM are provided for 3 steps with three formats, namely, for New project (F1), Ongoing project (F2), and for Completed project (F3). It is including monitoring function of the research project. Therefore, the routine makes the next new cycle, namely, evaluationfeedbacknext plan, do. ARM was firstly introduced by NARP project (National Agricultural Experiment Stations Rehabilitation Project of JICA, 2005-2011), but it was not held until CDIS project was started in 2012 due to lack of budget at ARGD. Then after CDIS project was started and it was held again after the start of CDIS project in 2012. The ARM could not be held if there were no financial and initiative support of JICA, however, the ARM was held just for introduction of activities with no clear purpose. ARM2013 was held again by the support of CDIS Output 3. Some initiative by MAIL side could be seen, though most of the contents were still reporting their present activities with tables such as datasheets except some departments. ARM2013 was not functioned as check of research activities.

Therefore, the project stopped financial support, but ARGD conducted ARM 2014 with support of other donner. The contents were still not much different from previous ARM, and ARM as check function of research activities was still poor. However, it is appreciated that the meeting was held for the first time by the initiative of ARGD and ARGD seemed to find importance of having a place for presentation of their activities and used the ARM for elevation of motivation of researchers.

ARM2015 was the first ARM which was prepared following the unified formats by revised ARM guideline. However, following the format guideline was the first experience for the most of the researchers, and it seemed to be too difficult to follow by whole departments. Therefore, ARM2015 was used just for practice of new type of ARM to look back their research activities by sharing model presentations.


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For presentation of ARM2015, the project held a workshop in February 2016 on how to prepare presentation, and experts of the project made evaluation and correction of the report prepared following the formats.

Concerning to the ARM 2016, training for report writing was conducted at the training in Japan and in the third country. Then after, trainings were conducted in Kabul by the trainees who had participated previous trainings as well as C/P and F/P. As the results, report writing and ARM was successfully conducted following the formats by all departments. Besides, a workshop to share the results of evaluation of ARM 2016 was also held.

Holding ARM such as ARM2016 within the year of Afghanistan was also big change, because ARM has never been held before the end of the year. Moreover, in ARM2016 evaluation team was formulated by 5 persons who were consisted mainly of C/P and F/P, and they evaluated not only on the day of ARM but also they evaluated on the papers which were revised according to the comments made in the ARM.

Evaluation team made evaluation according to the evaluation manuals which were provided for New research (F1), Continued research (F2) and Completed research (F3), respectively. The evaluation team evaluated presentation made in Dari and the reports which were submitted later. Japanese experts had to evaluate the translated presentations though, evaluation made by the evaluation team were generally appropriate. Afghan evaluators might have evaluated well, because they were able to utilize the comments made by the participants at the ARM too.

As mentioned above, ARM2016 was successfully conducted. Therefore, it could be said that

PDCA cycle is effectively functioning in the ARGD. And also, research ability of researchers and research management ability of administrators are increasing and research organization is steadily strengthened.

The items necessary for activation of the PDCA cycle are as follows;

(1) Management of Research and experiment

＊ Present situation and problems are summarized and described in the back ground of research themes.

＊ Technologies to be developed to approach the problems are described as expected results

＊ Formulation of necessary research and experiment plan for development of the technologies mentioned above

＊ Implementation of research and experiment plan ＊ Evaluation of results of research and experiment

(2) Implementation of research and experiment


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＊ Formulation of research and experiment plan ＊ Formulation of field layout with necessary replication ＊ Collection of data/ determination etc. ＊ Statistical analysis of data obtained ＊ Writing report of research and experiment/ Make presentation ＊ Based on the evaluation, check the theme and plan of the coming years (3) Send out results of research and experiment ＊ Summarizing results obtained from the research and experiment ＊ Presentation/ explanation

Besides, establishment of implementation plan and the ARM should be held smoothly for to make ARM more effective. Such implementation process is steadily settling in ARGD, and organization of ARGD is strengthened steadily together with improvement of awareness of importance of ARM.

Implementation process of ARM is as follows;

(1) Planning stage

＊ Formation of implementation committee (3 committees mentioned are shown below) and roles of each committee

“Concerning to implementation of ARM2016, an implementation team consisted from C/P and F/P was organized and played the role/ function of implementation committee.”

Technical committee: Unification of formats used for research report, direct report formulation, check the contents of reports, editing, checking of the agenda of presentation, evaluation of the reports, instruction of revision, compilation of annual report.

Administration committee: Determination of participants/ Notification, Collection of research reports/ Printing.

Financial committee: To secure of budget for implementation, expenditure plan, expenditure and collection of receipts, determination of date and venue

＊ Decision of timing and venue

(2) Implementation stage

＊ Determination of participants/ Notification ＊ Unification of formats used for research report/ Direct report formulation


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＊ Collection of reports/ Compilation/ Printing ＊ Holding of ARM

(3) Evaluation stage

＊ Evaluation of the reports and direction of revision ＊ Collection of revised reports/ Compilation/ Preparation of annual report

By introduction of united formats, namely identification of New research( Format 1:F1),

Continued research (Format 2:F2), Completed research（Format 3:F3）was clearly recognized by researchers. As a result, appropriate research reports using different format were prepared.

Selection of drought resistant wheat varieties was conducted in collaboration with central and provincial research stations, and a network between the central and provincial research stations were formed and strengthened through formulation of research plan, data analysis, up to report formulation, and common understanding were formed among them. Moreover, both central and provincial researchers could prepare research report according to the unified formats and a network among them was strengthened.

3 - 3 Strengthening collaboration between research and extension

3-3-1 Basic plan for strengthening collaboration between research and extension Importance of collaboration between research and extension became an important issue of discussion around 2012 in Afghanistan. The Extension Model（tentative version）which was formulated in 2012 clearly mentioned that collaborative approach by three parties, namely research, extension and farmer was considered to be very important to solve farmer’s problems, and it also mentioned that Agricultural Technology Center (herein after ATC) would have been set in each district for their unified activities.

The ATC plan did not attain enough achievement due to lack of budget. However, the basic plan was mentioned in Extension Policy which was formulated in 2015 as Farmer Learning and Resource Center (FLRC) in more concretely. The project has supported the idea to promote collaborative activities of the three parties to be realized. And the project has a basic plan to support ARGD and EGD could improve together their abilities to develop appropriate technologies and to extend farm management technologies based on local needs and development potential.


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3-3-2 Activities

When the project conduct their activities for strengthening of collaboration between research and extension, it is important to know their present situation. Therefore, various kinds of survey were conducted in the first year to know the present conditions of extension activities, and then various kinds of plans were formulated based on the results of analysis to strengthen collaboration. Following activities were conducted as table 3-10.

As mentioned in previous part, the project aimed to strengthen collaboration between research and extension, and the project worked energetically in the first and second year.

After the third year, supporting activities for strengthening of extension sector were transferred to the “Extension consultant team”. However, extension team could start working on this issue was in the October 2016.

Table 3-10 Activities and actual results Year Activities Actual results 2013 ＊ Survey on the present situation on

agricultural production and marketing in the target area.

＊ Survey on the present conditions of farmers and their organization

＊ Survey on the present conditions on extension services

• Inventory survey and baseline survey • Farm survey at Mir Bacha Kot and Deh

Sabs districts and a survey on farmer’s organization in both districts.

• Survey on the agricultural extension service at the Kabul DAIL and at 15 districts in the Kabul province

＊ Formulation of training plan for extension workers and researchers

• Workshop on how to find farmer’s needs for research (April to May 2013)

• (Participants were 21 from extension field and 14 from Research field)

• Formulation of training plan ＊ Training in Japan on ”Good practice

of agricultural extension and collaboration between extension and research”

• Number of trainees were 14 (13 from Extension and 1 from research)

• Action plan formation to strengthen collaboration among Extension , Research and Farmers

＊ Setting of demo-farm at the target sites

• Setting of Demo-farm on wheat at BBES • Preparation for setting Demo-farm at Mir

Bach Kot district (Field survey, Formulation of management plan)

＊ Implementation of workshop for strengthening collaboration between research and extension

• How to collaborate was discussed at the ARM which was held in February 2014


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2014 ＊ Implementation of extension service at the target area(Implementation of training for farmer)

• In Deh Sabs district (204 persons) • In Mir Bacha Kot district (229 persons)

＊ Setting of Demo-farm at the target area of the project

• Setting of Demo-farm at BBES (Started crop cultivation)

• Planning of Demo-farm in Mir Bach Kot district

＊ Implementation of training in Japan on “Farmer training implementation course by collaboration between agricultural extension and research”

• Trainee 20persons （ 17 persons from extension field, 3 persons from research field）

• Formation of action plan for implementation of farmer training

＊ Formulation of training plan for extension workers and researchers

• Confirmation of the training plan (After the training in japan)

＊ Formation of extension manuals • 3 texts for farmers, 8 manuals for extension workers

2015 ＊ Setting of Demo-farms at the target areas of the project

• Crop cultivation experiment at the Demo-farm in BBES

• Construction of a Demo-farm at Mir Bach Kot district

2016 ＊ Setting of Demo-farms at the target areas of the project

• Crop cultivation experiment at the Demo-farm in BBES (continued)

• Completion of a demo-farm at Mir Bach Kot district

＊ Support for formation of action plan at FLRC

• Observation tour of FLRC by ARGD・

EGD • Formulation of basic plan and annual

action plan of FLRC, and guideline formulation for implementation of activities

3-3-3 Achievement

Trainings conducted in Japan in the first and the second year were training to be considered a part of strengthening collaboration between research and extension, and the action plans made by the trainees were utilized in their training for farmers after coming back to the country. This is a concrete result of the project.

Although the Project focused on the research area, it has continued to support construction of Demo-farm in the target area. As the result, construction of FLRC in Mir Bach Kot was completed in the end of November 2016, and the facilities was handed over to MAIL from JICA and


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management and maintenance of the facilities was placed under responsibility of MAIL. As the results of continuous support in formulation of utilization plan in the fourth year of the project, the final version of the utilization plan was provided in March 2017. The project urged ARGD to play a role as research sector by making concrete activities. Then, ARGD conducted a survey on FLRC together with EGD and shared their plan with EGD and extension team (Afghan Agro Service CC). On the other hand, the project team provided a basic idea and a policy concerning to utilization of FLRC and formulated an annual training plan /crop cultivation plan(tentative), and implementation guideline for the activities (tentative), and then those documents were handed over to the extension team.

The final version of the utilization plan was approved by the Deputy Minister of the MAIL in March 2017 and it became the formal utilization plan of the MAIL.

On the other hand, concerning to preparation of extension manual, the project provided 3 for farmers and 8 for extension workers based on the farmer’s needs that was identified through checking again the inventory survey, workshops where researchers and extension workers and farmer’s trainings. Those materials were checked by Monitoring evaluation department of the MAIL, and 7 materials out of 11 were approved. Those 7 materials were printed and distributed to EGD, ARGD and FLRC. (Table 3-11). They will be utilized for extension activities in Mir Bach Kot district. The 4 materials which were not approved will be made necessary correction and they are requested to be utilized if needed by EGD.


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Table 3-11 Extension manual provided and their utilization Title of the manual Comments made by MAIL

Dept. of Monitoring Evaluation Conditions

for approval

Utilization and correspondence

Support for Grapevine and training grapevine <in Dari>

Very useful Approved Distribute to EGD and ARGD／for use at FLRC

How to conduct Germination test <in Dari>

No special comments Approved Distribute to EGD and ARGD／for use at FLRC

Plant protection (grape test) <in Dari>

Problems in translation Rejected Translation was revised and submitted again to EGD

Farmer Training Manual

Field Day manual <in Dari>

Use first and revise if necessary and then it should be evaluated by EGD

Not for printing

Simple book binding and use at FLRC for trial.

Workshop Manual <in Dari>

idem Not for printing


FLRC activity manual <in Dari>

idem Not for printing


How to find farmer’s need <in Dari>

Approved but contents are difficult. Revision is needed

Approved Revised. Distribute to EGD and ARGD／for use at FLRC

Farmer Survey <in Dari>

Training of extension worker is needed

Approved Distribute to EGD and ARGD／for use at FLRC

How to overcome nutritional disorder of plant <in English>

Follow the manual Approved Distribute to EGD and ARGD／for use at FLRC and soil lab.

Soil and plant analysis <in English>

Good contents Approved Distribute to EGD and ARGD／for use at FLRC and soil lab.

Compost manual <in English>

Scientifically very useful. Translate into Dari and Pashutoon.

Approved Print after translation into Dari and print. Distribute to EGD and ARGD／for use at FLRC


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Chapter 4 Evaluation of the Project and the Lessons Learned

4 - 1 Evaluation of the Project

4-4-1 Relevance “It can be evaluated that relevance for research sector and for extension sector were both high”

Need:

Agriculture is the foundation of the Afghan economy and more than 80% of the population engaged in agriculture. The war-torn country devastated by more than 30 years, however, has been battered economy. For a national reconstruction and development, therefore, regeneration of agriculture plays the most important role. To recover agriculture, there are many issues to be resolved, such as restoration of infrastructures for production and distribution, ensuring production materials like good-quality seed, fertilizer, pesticides and so on. In addition, enhancement of agricultural productivity through development and dissemination of agricultural technology, reconstruction of research institutions, extension system and farmers’ organization is the foundation to achieve recovery of impoverished rural community and restoration of the national economy. Therefore, this project, aiming at improving the agricultural productivity through development of appropriate technology and extension structure is intended to meet the needs of the country. Priority:

As mentioned above, “to strengthen agricultural research and extension" is one of the National Priority Programs and the priority of the project is very high. Further, in JICA’s comprehensive framework to assist Afghanistan, emphasis is placed on “necessity to strengthen linkage between agricultural research and extension system”, and well harmonized with the assistance policy of Japan and JICA direction to Afghanistan. It is one of the most important issues that the Government of Japan has to challenge with higher priority for assisting Afghanistan. Adequacy of measures:

The Central Agricultural Experiment Station, the target of this project, is one of the National Agricultural Experiment Stations under ARGD/MAIL. It is responsible to oversee agricultural research in Afghanistan as the core Station. Therefore, it is reasonable and relevant to focus on this Station with the first priority for strengthening the function of National Agricultural


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Experiment Stations. However, because agriculture is an industry highly dependent on natural and social conditions of the region, for region-specific challenges, involvement of regional agricultural experiment stations is required. Therefore, focuses were also placed on Herat and Balkh Regional Agricultural Experiment Station as target of the collaborative research.

In order to improve the function of experiment station, capacity building of all members of ARGD will be required and size of the target group would be a huge number. Thus, by prioritizing research area and necessary training field, the number of target was reduced.

In this project, the target group were researchers doing research related to the four target crops of this project, namely grapes, wheat, tomato, and legume crops. For basic research technologies and common subjects such as research planning, statistical processing, research report writing, etc., trainings were provided for many more researchers including the researchers from reginal experiment stations. By these efforts, capacity development of non-target researchers was also achieved in a certain extent. In addition, in the occasions of seminars, workshops, lectures, Field Day, consultation to farmers and so on, that had been held by the project as a part of capacity development program, the project had invited many stakeholders such as researchers of Regional Agricultural Experiment Station, extension officers, farmers and other participants with intention of disseminating the project activities and achievements widely outside of the target group and to strengthen the network among those stakeholders. The strengthening of the network is expected to support maintaining and strengthening the capacity after the completion of the project.

In Afghanistan, many international organizations have been implementing cooperation programs in the area of agriculture and rural development. Some of them have common objectives and targets. Therefore, advantage and synergy can be expected by building strategic alliance with these organizations (collaborative research on wheat with CIMMYT, on legume crops with NEI. for example).

As mentioned, direct beneficiaries of the project are ARGD as organization, however in the future, it can be expected that benefits will spread widely to farmers through developing and disseminating relevant technologies truly needed by producers, taking full advantage of improved functionality of agricultural experiment station. And the effect will spread widely to a people by enhancing productivity.

Agricultural research in Japan has been implemented by public organization for more than 100 years and has huge experiences and expertise to manage public organization (such as research management methods). This is one of the comparative advantages of Japan to assist the recovery of the agriculture in Afghanistan. In addition, wheat, horticultural crops (grapes and tomato), and legumes on which the project has placed focuses, are common in Japan, so it can be easy to conduct training activities by applying the research outputs in Japan. In conclusion, measures for implementing the project were adequate.


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On the other hand, policies around extension sector changed during the project period. At the beginning, extension policy was encouraging the collaboration of farmer, extension, and research as well as stating the importance of nurturing SMS. During the project period, new extension policy was drafted. In the new policy, there was no mention of SMS and there was a discussion within MAIL whether to outsource extension sector to private entities. In Afghanistan, many policies are put on hold as “draft” and personnel allocation and actual implementation plan to follow the policies are put on hold as results. This project had to support the extension sector without solid policy. This situation had a negative effect to the project activities. However, EGD remained as the leading institute for extension sector and there is no doubt that extension and research must collaborate in order to develop technologies meeting the needs of farmers. Thus nurturing SMS was still important. 4-1-2 Effectiveness

“Effectiveness for research sector is fairly high and effectiveness for extension sector is fairly low.”

Goal of CDIS Output3 is that “the capacity of developing and disseminating appropriate cultivation and farming techniques considering local needs and development potentials is improved in better collaboration between the Agricultural Research Directorate (ARGD) and the Agricultural Extension Directorate General (EDG).”

Breakdown to evaluate if the goal was met is described below along with the indicators stated in PDM.

Indicator 3-1：ARGD and EGD staff members are trained on appropriate cultivation and farming techniques by May 2017

＊ As previously mentioned in Chapter 3, researchers who received trainings on appropriate cultivation technology and farming methods are 42 out of 121 researchers of ARGD. As for extension officers, those who are trained in this project are 17 out of 123 officers.

＊ Capacity development of ARGD were implemented for four years. However, capacity development of EGD were only implemented during the first two years of this project. That is why number of staffs trained are less than half compared to those of ARGD.

＊ This project implemented appropriate cultivation technology and farming methods trainings for the project target crops in Kabul and Japan as mentioned in the Chapter 3. Those who were trained in Japan held workshop in Kabul to disseminate the knowledge learned in Japan.


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Indicator 3-2：Highly potential ARGD and EGD staff members become Japanese-standard SMSs (Subject Matter Specialist) by May 2017

＊ The project targeted staffs from ARGD and EGD with high technical and management potential. Trainings were provided so that they could obtain Japanese-standard expertise. Trainings were provided on topics such as grape cultivation, tomato cultivation and plant protection, statistical data analysis and research report writing to produce useful extension materials. 37 MAIL staffs, totally 1340 persons including PEACE students, participated to this high level training and 18 of them consisted 16 ARGD staffs and 2 EGD staffs improved their capacity to a satisfactory level.

Indicator 3-3：At least 8 candidates of appropriate cultivation and farming technique are developed and identified

＊ Below technologies are developed or on the way to be developed, however all of them are agricultural technologies, containing none of farming management. Technologies developed are as below. The outline of them were shown in the Open Seminar on the achievement of CDIS-Output 3 held on 21th May 2017.

① Drought resistant wheat variety (Germplasm department) 13 varieties were tested in collaboration with SATREPS as a central-regional collaboration research and 5 varieties were concluded to be promising.

② Seeding rate for wheat (Agronomy department) Using the variety Kabul013 which were introduced as recommended variety in 2013, agronomy department implemented an experiment to determine the best rate for this variety. They tried 80, 90, 100, 110, 120 kg/ha and concluded that 110kg/ha gave the highest yield. This result will be shared to extension. Farmers are currently using 150kg of seeds per ha. This result will benefit farmers because they can save 40kgs of seeds and get higher yields.

③ Rust prevention of wheat (Plant protection department) In order to prevent rust disease for wheat, several agro-chemicals were compared and tested. Using 1cc of Folicure Spice to 1 little of water to spray when rust symptoms were shown 5~30% and spray again after 10days resulted to be the best method to prevent the spread of the disease.

④ Plant protection for grapes (Plant protection department) In order to prevent powdery mildew for grape, several agro-chemicals are compared and tested. Result showed that applying Lime Sulfur during dormant time and applying Sulfur Power three times during bud breaking, when bud became 15~ 30 cm long and when fruits set is the most effective and economical.


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⑤ Grape trellis and vine training (Horticulture department) Introduced I-type, T-type, Y-type and J-type (Japanese type) grape trellises and developed appropriate vine training for each trellis type.

⑥ Development of irrigation technique for tomato cultivation (Irrigation department) In order to develop water-saving technology, an experiment on water volume and irrigation interval using drip irrigation system was implemented. The result showed that the best amount of water for one plant is to give 0.039 little/minute of water for 60 minutes (total 2.34 little) for three days a week.

⑦ Mulching for tomato cultivation (Irrigation department) Compared three types of mulch materials namely; clear polyethylene, black polyethylene and wheat straw. The result showed that wheat straw is the most superior mulch material. When applying wheat mulch and give water in the way showed in （６）, the best yield was observed.

⑧ Development of appropriate variety of soy beans (Industrial crops and legume department) Cultivated 6 different varieties and concluded that 2 varieties (Yeonpong and Stine30E32) showed high yields and therefore good to suggest as recommended variety for Kabul province.

Indicator 3-4：6,500 farmers in the target areas are trained on appropriate cultivation and farming techniques at the demo farms by the trained EGD in collaboration with ARGD as part of their OJT by May 2017 (PDM Indicator 3-4)

＊ This indicator did not exist on 2013 but added when PDM was revised on February 2014. Take this into consideration, the project implemented farmers trainings in pilot site BBES, Mir Bacha Kot (MBK) and Deh Sabz (DSB). In BBES, trainings on grape cultivation and vine training were implemented together with the extension of Kabul DAIL. In MBK and DSB, compost making, grape vine training, weed control, plant protection trainings were conducted. In 2014, total of 463 farmers received training (30 farmers in BBES, 229 farmers in MBK and 204 farmers in DSB).

＊ After the fiscal year 2015, supporting extension activities were contracted to “Extension team” hired by JICA and CDIS-Output3 is no longer in charge of supporting extension activities. Thus the farmers training were conducted only during the fiscal year 2014. Indicator 3-1’s criteria is not satisfied, but considering the fact that project activities for extension were separated from the project, it was inevitable.


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Indicator 3-5：30% of the trained farmers try the learned appropriate cultivation and farming techniques on their own farms by May 2017.

＊ Based on the questionnaire survey conducted after the farmers training in 2014. 25.6 % of farmers answered that they have adopted the farming techniques they learned at the training. The data to evaluate this indicator is limited but could be concluded that the criteria is satisfied.

＊ However, only 34 farmers answered to the monitoring survey, which was 7.9% of total participants of 433 farmers in the famers training.

Indicator 3-6：ARGD establishes the systems of routinizing the ARM in the cycle of research management by May 2017 (Planning and Budgeting, Implementation- Evaluation).

＊ Annual Review Meeting (ARM) needs to be held at least once a year. Since 2007, ARGD has been holding ARM almost every year. However, it is difficult to state that event was organized with high level of initiative of ARGD considering the fact that ARM did not happen when they failed to obtain the necessary budget.

＊ Questionnaire survey revealed that almost all researchers understands the function of ARM and recognize its importance. ARM is desired to be held every year. In response to this, CDIS-Output3 supported the activities to routinize the holding of ARM as ARGD’s annual event.

＊ In order to fix the cognition that ARM is an important function to “Evaluate” the research activities, project made the ARM implementation guideline and attached three types of formats to report research plan, progress and achievement. These formats enable researchers to analyse the research needs, clarify the research purpose, select the suitable research method, organize and analyse the gathered data and present the research achievement.

＊ In order to further ensure the holding of AMR, the project made ARM Implementation Checklist and instructed how to effectively implement ARM using the checklist. Through discussion at training in Japan and meetings in third countries, cognition that ARM is an important part of research management and function as the “Check” part of PDCA cycle was infiltrated in ARGD. As a result, ARM guideline was approved by ARGD and later approved by the Minister.

＊ It reported that the budget for next ARM (ARM 2017) was secured and the ARM implementation checklist was under official approval of ARGD. Based on the above, it can be concluded that ARM is routinized within ARGD and the Indicator 1-1 is fulfilled.


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Indicator 3-7：60 research papers are presented at the routinized ARM and 50% of them are useful for extension in May 2017.

＊ At the ARM2015 held on July 2016, 48 research reports were presented. After technical evaluation based on the criteria, 39 reports were considered valuable. Within those 39 reports, reports for completer research were 7.

＊ For the proceedings for ARM2016, 49 reports were submitted from Applied Research Directorate, Animal Livestock Directorate and Soil Research Directorate, and 27 reports were submitted from 11 regional stations.

＊ If we count all the report prepared for the ARM2016, the number of reports is as high as 102 including 39 reports from the central and 63 reports from regions. Within those 102, 20 of them were reported as completed research outcomes.

＊ All these research reports were written using the same formats approved together with ARM Implementation Guideline.

＊ Based on the quantity of research report submitted or presented, it is possible to conclude Indicator 3-7 is achieved. However, it is difficult to decide if those reports were beneficial as extension materials because research reports were shared with EGD without getting evaluation from EGD if they could be utilized or not. Based on this, it is difficult to conclude that Indicator 3-7 is totally fulfilled.

Achievement of Project Target in the field of research

Since the third year, this project focused on research sector. Activities for the research section is briefly described as below.

In order to achieve the project goal in the field of research, at least the below three must have been achieved.

① Institutional strengthening of ARGD ② Capacity development of researchers doing experimental research ③ Strengthening of the collaboration between research and extension

We hereby evaluate the result and achievement of above 3 categories. Output 1：Institutional strengthening of ARGD “Effectiveness is fairly high” Making ARM a regular event is mostly achieved. Budget was procured and ARM guideline

was approved by the Minister (Indicator 3-6) On the other hand, it is difficult to evaluate if the developed technologies were appropriate

as extension materials and must be concluded that the indicator’s achievement level is low (Indicator 3-7)


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Output 2：Capacity Development of researchers “Effectiveness is high” Training participants were 42 researchers out of 121 ARGD members. After the training, the

project encourage participants to disseminate things they learned during the training. Most of the training participants, assessing from the research report presented at ARM,

acquired appropriate technology development and extension ability of their research area. 16 researchers became senior level and almost all of them have managerial positions. These

core members contributed to the improvement of ARM through supervising other researchers. Appropriate technology for wheat, grape, tomato, legumes such as soy have developed

and/or now being developed.

Output 3：Strengthen of the collaboration between research and extension “Effectiveness is moderate”

For field days and trainings for extension officers at BBES, there were some contribution from ARGD, but there was no support from ARGD for farmer’s trainings.

For research report, researches started to mention farmer’s needs and to present research outputs that are beneficial for extension.

ARGD researchers visited FLRC and contributed to the utilization plan regarding how ARGD can collaborate.

4-1-3 Efficiency

“Efficiency is fairly low” The factors which created non-effectiveness are, firstly, serious deterioration of security

situation beyond the supposition. At the beginning of the Project, implementation strategy to develop and extend appropriate

agricultural technologies and farming management technologies focusing on the collaboration between research and extension had been set, however, severe restriction of Japanese experts to be at the project site due to security reason resulted the fact that extension sector was separated from the project from 3rd project year. Restriction on Japanese experts going to Afghanistan limited the most effective training method such as OJT to be used. Separation of extension sector from the project limited the activities on the strengthening of collaboration between extension and research.

OJT is the most effective and efficient way for technical training. However, travelling of Japanese experts to Afghanistan became highly limited since the fiscal year 2014. Project


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activities were conducted through e-mail instructions, skype meeting and TV conference. When researchers came to Japan for training and when Japanese experts and researchers could meet at third countries for meetings, Japanese experts could train Afghan researchers face to face and discuss project activities. However, arranging third country meetings and trainings in Japan required complicated process including selection of participants and obtaining visa. Also, information transmission is limited when comparing skype and emails to meeting face to face on daily basis. This greatly affected the efficiency.

Also, absence of director of ARGD and change in personnel due to institutional reform of MAIL obstructed the project activities since arrangements and decision makings were delayed. Change in extension policy also badly affected the construction and plan making for FLRC.

During the trainings in Japan, on the other hand, technical report making was encouraged so that researchers can utilize them to make manuals or extension materials. These reports were used at workshops after they returned to Afghanistan and contributed to technical transfer to the field level and to achievement the Project target under the condition being restricted in the Project activities. Establishing JCPM and JDFM and putting C/P and F/P at the centre of all activities were useful for the efficient project management. One of the indicator “Routinization of ARM” was fulfilled especially because of the continuous effort of discussion at training in Japan, meeting in third country and workshop at Kabul. This cycle of communication was handled by mainly JCPM and the program officer in Afghanistan side and was very efficient considering the situation where direct contacts were limited.

Study contents for Training in Japan were designed to be connected to the activities researches were doing at the field so that giving instruction in Japan directly reflected to their activities on the ground. For example, we requested researchers to bring their data from their field so that they can learn how to analyse data using their own data. They can acquire the techniques for data analysis at the same time as they improve their report.

Another important pillar of our project was to construct FLRC in Mir Bacha Kot. Long absence of the Project experts brought serious problem such as obstructions and omissions by the bodies concerned and led to lengthy delay of the construction. The project hired local consultant to supervise construction. Management of construction design and progress was carried out through e-mail exchanges but it was successfully completed and handed over to MAIL on November 2016. The project hired one national staff in order to establish smooth communication between the local consultant, the construction company and the project.


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4-1-4 Impact Prediction on the achievement of overall goal:

Overall goal of the project whole is that “Agricultural productivity of main crops is improved in the target area”. Major crops of the target area Kabul is grapes, wheat, tomato and legumes. This project has been supporting the development and extension of appropriate cultivation technology and farming method for those crops.

Indicator of this overall goal is to “Yields of main crops are increase by X % by 2020 in the target area”. We estimate the achievement level by “Agricultural Statistical Yearbook” published every year to present the agricultural production of each provinces. Increase in yield can be measured after the publication of the statistics and therefore we must wait in order to determine if the criteria is satisfied or not. Due to the nature of agriculture that yield are affected heavily by weather condition, we must take climate aspect into consideration when concluding.

Development of technology and adoption of that technology always come with time difference. For example, in Afghanistan, when developing new variety, experiment on resistance to insect pests are tested at the same time. However, cultivation technology, water management and soil fertility get tested about three years after the variety is introduced. Therefore, it takes several years to establish cultivation technology. Also, when distributing seeds to farmers, seed production by seed companies is required. Considering the time needed for technology adoption by farmers, it is desirable that evaluation based on this indicator to be implemented several years after the completion of this project.

On the other hand, researchers started to recognize the importance of looking at the farmers’ needs and local needs when developing new technology. It is also stated in the ARM implementation guideline that research output is expected to be useful for solving the problems on the actual farming sites. Utilization of FLRC and implementation of ARM is enhancing the collaboration between extension and research. This will contribute to the development of appropriate technology adoptable by farmers to solve their problems in great extent. It is considered that overall goal is likely to be achieved when necessary conditions such as realization of seed production, budget allocation for new technology adoption and collaboration with extension including the utilization of MBK-FLRC are met. It is reasonable to expect that ARGD to become the core institution for appropriate technology development and collaborate with extension to contribute to the improvement of agricultural production of Afghanistan in near future.

Impacts this project outputs gave and are expected to give in the future are as below.

① Technical Impact It is concrete that this project gave technical impact through the selection of appropriate


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research topics, implementation of the research activities and dissemination of the research outcome on grapes, wheat, tomato and legumes such as development of drought resistant wheat and water-saving cultivation of tomato.

② Environmental Impact The technology developed as a result of research must not give negative impact to the environment. Therefore, research agendas should be identified and carried out aiming at developing technology which does not give negative impact to the environment. One of the biggest problem in Afghanistan is lack of irrigation water. Developing water saving technology could be considered one of the development goal that does not give any negative impact to the environment. In this project, research topics such as water saving technology for wheat and tomato cultivation were chosen and the implementations nor the outcome of these activities would not give environmentally negative impact. Also, water saving technology such as drip irrigation is one of the most important technology to prevent salinization of the soil which is useful for dryland like Afghanistan. Therefore, the implementation of the project would not give negative environmental impact.

③ Cultural and Social Impact The technology developed as a result of research has to be socially acceptable to producers, consumers and market. Therefore, research subjects must be identified and selected considering the relevance from such cultural and social points of view. Researchers have been instructed to acquire such a view too.

④ Economic and Fiscal Impact The technology developed as a result of research, can be expected to contribute substantially to economy and finance of the country by improving productivity of agriculture that is a pivot of national economy of Afghanistan (yield improvement by the development of new wheat variety, increase in export earnings from quality improvement of grapes and tomato, etc.).

⑤ Policy Impact Development and extension of appropriate cultivation technology is inevitable factors in order to achieve policy goal of MAIL. It is expected that, especially through activities in FLRC, farmers-extension-researchers to give each other good influence and improve agricultural productivity. This three-party collaboration is something that Afghanistan has been yearning to achieve but never have been realized. Thus the achievement of this project goal is expected to give big impact to the policy success of MAIL.


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4-1-5 Sustainability When project was finished, the project activities were targeting only research sector. Thus evaluation is only on the research sector. “Sustainability is moderate” Now that ARM is recognized as regular event, it is highly likely that research to meet farmer’s needs to be continued with ARM as the evaluation function. However, if budgeting were delayed or institutional management were unfair to some research departments, some research are not able to be continued and research level would drop.

Policy Aspect

As mentioned above, key to the reconstruction and development of Afghanistan is “Comprehensive Agriculture Production and Market Development" and the development and application of appropriate technology has been recognized as one of the important requirements for this purpose. This has been recognized as one of the important policy of the MAIL and would not be changed. Therefore, to strengthen the function of ARGD could be continuously supported in the future as a national policy. Institutional Aspect

One of the most important activity of this project is to routinize the implementation of ARM and this goal is certainly achieved. PDCA cycle is disseminated through ARGD and network between central and regional research stations are getting strengthened through the implementation of collaborative research and ARM.

Routinization of ARM and adoption of PDCA cycle to research implementation and management shows that ownership for these activities is secured.

On the other hand, there was a hindering factor such as the ARGD director being vacant for most of the project period, managerial positions assigned to those with no experience of the particular research field and budget allocation done arbitrarily. Financial Aspect

MAIL has to continue the development of appropriate cultivation technology and extension activities. In order to continue, budget allocation is vital. Based on our confirmation, budget for experimental research and maintenance of research facility is increasing steadily. It seems that experimental research implementation is expected to be continued. However, improvement for


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budget allocation is necessary considering the situation where operation budget for daily activities is not allocated and budget allocation sometimes do not meet the due time to implement necessary activities.

Budget for ARM used to be donor-dependent until 2016. This means that ARGD needs to continue its effort to tell the importance of ARM to finance authority to ensure the budget allocation to be made every year. However, it is confirmed that budget for ARM2017 is already secured at the beginning of the fiscal year 2017 and we can expect this to continue in the future. Human Resources/ Technical Aspect

As the results of technical training and human resource development activities, ability to carry out research on priority areas has been improved much better and researchers with the ability to independently carry out research has been increasing (ANNEX 12).

Introducing PDCA to research implementation and management resulted in improvement of the capacity to plan, implement, check and evaluate. ARM committee contains technical members who evaluate research reports in technical aspects and evaluation capacity and research report quality are improving.

Survey implemented during the training in Japan in October 2016 shows that researchers themselves feel that their research implementation and management capacity has improved during this project (ANNEX 15). Not only their technical ability such as data processing and analysis, but also their ability to grasp research needs and set research theme by themselves are improved and we can expect more development in their research activities.

On the other hand, ARGD as a whole, research capacity yet to be developed and researchers need more experience in setting their own research theme and implementing research. For this, PEACE and SATREPS students who returned to Afghanistan with their experience and degree can be good supervisors. Appropriate allocation and smooth utilization of human resource is important.

4 - 2 Suggestions with ending the Project

In order to improve agricultural productivity, development and speedy extension of

appropriate cultivation technology is necessary. In order to realize that, research and extension must function in collaboration. Lastly and the most importantly, it is vital that farmer’s needs are reflected.

In Afghanistan, collaboration of research and extension has just started. Both researchers and extension officers recognize the importance of collaboration, but actual activities are not yet


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implemented in collaboration. Considering this fact, support for collaboration must be continued. It is important to create more examples of collaboration between research and extension for further development. Utilization of MBK-FLRC is expected to be useful as a place to create opportunity of collaboration between research and extension. Improvement of research ability of Afghan researchers is one of the important matters that requires continuous effort. By continuing the experimental research implemented by C/Ps and F/Ps, capacity development of researchers must be continued. It is also useful to implement activities planned in the Action Plan made during the trainings in Japan. Agricultural research in Afghanistan is partial to the selection of appropriate variety using the materials provided by international donors. This resulted in the development of appropriate variety for the nation to be delayed. Development of seed production technology is necessary to nurture researchers who can implement research independently and start-up of seed production project for tomato is suitable. Capacity development requires continuous effort. Researchers’ capacity is on constant progress due to the activities they participated during this project. In order to ensure the progress, capacity development of key human resources must be continued. Capacity development of topics such as data analysis and report writing, water-saving cultivation technology development, soil fertility and seed production can benefit to the improvement of basic research capacity and highly valuable for the agricultural production of Afghanistan.

Social stability is indispensable to implement any activities. During this project period, activities of Japanese experts were highly limited due to the restriction on them entering Afghanistan. For the technology transfer in agricultural area, practical trainings such as OJT is the most effective method. Therefore, it is highly desirable that security in Afghanistan to be improved. Not to mention, security is vital for all farmers to improve agricultural production and rural livelihood.

4 - 3 Lessons Learned from the Project

In this project aiming to improve the service delivery of MAIL to benefit the productivity improvement of major crops through development and extension of appropriate cultivation technology, OJT is the most effective method to train researchers because it enables providing instructions on daily basis. However, security condition restricted Japanese experts from going to Kabul since 2014. The project has been implemented through communication using E-mail, skype and TV-meetings. On top of that, the project utilized opportunity of third country meetings and trainings in Japan.


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Prioritizing activities and put focus on capacity development targets proved to be effective. Focusing on the capacity development of counterparts and focal points as core leading researchers and focusing on ARM as the core activity to improve research as a whole and strengthen the institution were effective. Also, the project supported the research plans suggested and initiated by F/Ps. C/Ps and F/Ps formed JCPM in order to effectively implement the project. Respecting and prioritizing what they want to do might seem inefficient and inconsistent at a glance, but under the situation where Japanese experts cannot join their activity in Afghanistan, it contributed to the sustainability of the outputs.

These methods functioned well and continuous effort on activities resulted in fulfilment of indicator criteria. All activities have plan, implementation and evaluation. This project introduced the idea of PDCA cycle to the first training for extension officers and put effort in adopting PDCA cycle to research activity and research management activity. Utilizing PDCA always when implementing project activity resulted in improvement of activity implementation capacity.


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4 - 4 Conclusion

This project is ending on May 2017. Self-evaluation is as below. Table 4-2 Summary of the Terminal Evaluation based on the Five Evaluation Criteria

Criteria Evaluation Reasons Relevance High (+) Relevance with the needs of Afghan Society

(+) Relevance with the Afghan Policy (+) Relevance with the Japanese Aid Policy

Effectiveness Moderate – High

(+) Reasonable achievements of the Project Purpose as a whole

(–) Insufficient achievement in terms of assistance to the strengthening of the collaboration between research and extension

Efficiency Low – Moderate

(+) Reasonable Outputs Achievements in general (–) Due to the decision that supporting extension sector to be

separated from the CDIS-Ouput3, strengthening of research and extension became difficult

(–) Due to security concern, dispatch of Japanese experts deteriorated and technical support were insufficient.

Impact

Certain positive impacts are observed

- Farmers are adopting appropriate technologies - Water-saving technology is developed and in the process

of being adopted - FLRC (Farmer Learning and Resource Center) is built

and the place for the collaboration of research and extension is been established

Sustainability Moderate – High

(+) Policy support by the Afghanistan Government (–) Difficult financial status in Afghanistan (+) International assistance pledged for research and

extension works (+) Enhanced capability of Afghan researchers (+) Routinization of ARM (+) PDCA cycle is adopted to research implementation and

research management

Attached Documents

Annex 1: Project Design Matrix (PDM) Version 0 – Version 1

Annex 2: Activity Plan

Annex 3: Project Purpose and Achievement of CDIS Output 3

Annex 4: Trainings and Workshops

Annex 5: List and specifications of equipment

Annex 6: Input (experts; M/M)

Annex 7: Record of Discussions (R/D)

Annex 8: Minutes of the Joint Technical Coordination Group Meetings

Annex 9: Minutes of JCPM & JDFM

Annex 10: Manuals

Annex 11: News Letter

Annex 12: Capacity Development Plan

Annex 13: ARM Guideline

Annex 14: ARM Evaluation Format

Annex 15: Self-Evaluation of the Project

Project Name: The Project for Capacity Development and Institutional Strengthening of the MAIL (CDIS) Project Duration: 5 years (2012/05/dd ~ 2017/04/dd)Target Areas* MAIL in Kabul, and Provincial DAIL(s) in Kabul and in other province(s) to be determined Pilot Project Site: Badam Bagh Agricultural Experiment Station and other site(s) in Kabul and other province(s) to be determined Target Groups: Officials of the MAIL (about 400 persons) and about 2,000 farm households in Pilot Project site(s)

Date: May 11, 2012 Version: 0 Narrative Summary Objectively Verifiable Indicator Means of Verification Important Assumptions

Overall Goal

Agricultural productivity of main crops is increased in the target areas.

Yields of main crops are increased by X% by 2020 in the target areas. Agricultural statistics of Afghanistan

The priority of the national development putting on agricultural and rural sector does not change.

Project Purpose

The agricultural support service delivery of the MAIL to farmers is improved in the target areas. 1. X% of farmers is satisfied with agricultural support service of the MAIL

contributing to increasing the productivity of main crops for the target areas by April 2017 in the target areas. 2. The MAIL officers’ evaluation of their agricultural support service delivery is improved by more than Y% by April 2017.

1. Results of baseline and completionsurveys conducted by the project team 2. Ditto

Security is relatively stable in the target areas

Irrigation facilities are rehabilitated by MEW/FAO in the target areas as scheduled under the Japan’s Grant Aid Assistance for Community Empowerment.

Damages on main crops fro the target areas due to natural disasters (floods and droughts) are not very severe in the target areas..

Outputs

1. The capacity of the MAIL is improved in policy setting,program formulation and coordination through enhancementof the partnership with Development Partners (DPs) and consultation with the Advisors.

2. The capacity of Irrigation Directorate (ID) is improved in formulating, implementing, and monitoring and evaluating irrigated agricultural development projects

1-1 The Policies and programs of the MAIL are monitored and reviewed through consultation with Agricultural Policy Advisor by April 2017.

1-2 DP coordination meetings are held periodically on the initiative of the MAIL by April 2017.

1-3 The MAIL is able to allocate assistance and funds from DPs and the Ministry of Finance according to NPPs.

2-1 Manuals (compilation of case studies) for irrigated agriculture development are drafted and revised through actual use by April 2017

2-2 X% of the ID officers is trained and certified as master trainers by April 2017

2-3 Y% of the ID officers is trained on irrigated agriculture development techniques by April 2017

2-4 Z% of the ID officers is able to prepare specification documents and

1-1 Reviewed policies and programs of the MAIL

1-2 Minutes of DP coordination meetings, interim and completion reports of the Project

1-3 funds allocation report prepared by the Ministry of Finance, interim and completion reports of the project

2-1 Interim and completion report of the Project

2-2 Ditto

2-3 Ditto

ANN

EX1-1 PDM

Ver. 0

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3. The capacity of developing and dissemination appropriate cultivation and farming techniques considering local needsand development potentials is improved in better collaboration between the Agricultural Research Directorate (ARD) and the Agricultural Extension General Directorate (EGD).

4. The capacity of the DAIL(s) in the target areas is improved inextension service delivery regarding farming and irrigation management to farmers based on local needs anddevelopment potentials.

Activities

Common Activity 1: Conduct a profile survey to understand the current situation of the target areas.

1-1 Provide the Minister, Deputy Ministers and other senior officials with policy advice and technical recommendations.

1-2 Provide technical support to the MAIL for improvement of a joint program monitoring and management mechanism with DPs/

1-3 Share the achievements and lessons learnt from the Project through holding an annual convention and other publicity activities.

2-1 Conduct institutional analysis and capacity assessment of the ID.

2-2 Prepare a roadmap for institutional strengthening of the ID and a capacity development plan for the ID.

2-3 Hold political and technical consultation regarding policies and upper-level plans of the ID.

2-4 Implement pilot project(s), mainly rehabilitating existing irrigation facilities, aiming to train trainers in formulating, managing, monitoring and evaluation (M&E) of irrigated

check the quality of works contracted out regarding installation/rehabilitation of irrigation facilities by April 2017

2-5 α% of the farmers in the target areas is trained on irrigation management at demo farms by April 2017

2-6 β% of the farmers in the target areas tries the learned irrigation management on their own farms by April 2017.

3-1 At least X candidates of appropriate cultivation and farming techniques are developed and identified by November 2014

3-2 Y% of the farmers in the target areas is trained on appropriate cultivation and farming techniques at the demo farms by April 2017 through collaboration between the ARD and EGD

3-3 Z% of the farmers in the target areas tries the learned appropriate cultivation and farming techniques on their own farms by April 2017

3-4 The ARD establishes the system of routinizing of the ARM By April 2017

4-1 X% of the officers at the Provincial DAIL8s) is able to deliver the extension service on the techniques to Z% of farmers in the pilot project sites as scheduled by April 2017

4-2 Joint meeting are regularly held for information and knowledge sharing/exchange between the DAIL(s) and other governmental agencies in Agriculture and Rural Development Cluster.

Inputs

Japan

1. Dispatch and Assignment of Experts/Advisors

(1) Long-Term Experts for Capacity Development support Team (CDST)

1) Project Leader/ Agricultural Policy Expert

2) Deputy Project Leader/ Expert in Institutional Strengthening

3) Project Coordinator/ Training Management

(2) (Long) & Short Term Experts

1) Irrigated Agriculture Engineers(s)

2) Agronomist, Farm Management Improvement

3) Expert in Agricultural Research

4) Expert in Agricultural Extension

5) Expert in Institutional Analysis

6) Others

2-4 Interim and completion reports of the Project

2-5 Ditto

2-6 Ditto


3-2 Ditto

3-3 Ditto

3-4 Minutes o Meeting, interim and completion reports of the Project


4-2 Minutes o Meeting, interim and completion reports of the Project

Inputs Afghanistan 1. Assignment of counterpart personneland other supporting staff members 1) Project Director

Minister of the MAIL, Chairperson ofJoint Coordination Committee (JCC)

2) Vice Project Directors a) Deputy Minister (Technical Affairs) of the MAIL

:Vice Chair person of JCC : Head of Joint Technical Coordination Group (JTCG) for Output 3 and 4. b) Deputy Minister (Irrigation and Agriculture Infrastructure)

: Vice Chairperson of JCC : Head of JTCG for Output 2

c) Director General of Planning and Policy General Directorate

: Head of JTCG for Output 1

3) Project Managers a) Director of Policy and Planning directorate for Output 1 and 4 b) Director of the ID for Output 2

Condition of transportation infrastructure including roads and bridges is not deteriorated to deliver agricultural support service.

Main DPs cooperate with DP coordination initiated by the MAIL.

The MAIL is able to recruit enough number of agricultural engineers,

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agricultural development projects through On the Job Training (OJT).

2-5 Conduct training in Japan and/or third countries to complement the OJT.

2-6 Formulate a strategy to establish a database regarding irrigated agriculture based on experience of the OJT and relevant training programs.

2-7 Formulate, accumulate, and share technical manuals on irrigated agriculture for the ID’s officers and farmers based on lessons learnt through the OJT and relevant training programs.

2-8 (The trained trainers through TOT (Trainers of Training) Conduct training to the officers of the ID, provincial DAIL(s), and farmers in the target areas.

3-1 Conduct surveys on the current condition and systems regarding agricultural production and marketing in the target areas.

3-2 Update and review current and planned research and extension activities.

3-3 Formulate extension plans of appropriate cultivation and farming techniques in collaboration between ARD and EGD.

3-4 Establish demo farms in pilot project site(s) to disseminate appropriate cultivation and farming techniques in collaboration between ARD and EGD.

3-5 Conduct extension activities at the demo farms in collaboration between ARD and EGD.

3-6 Hold the Annual Review Meeting (ARM) of the ARD to strengthen the network of central and regional agricultural experiment stations in Afghanistan with integration of research and extension services.

4-1 Asses the capacity of DAIL(s) in the target areas.

4-2 Participate in establishing demo farms in pilot project sites.

4-3 Participate in extension activities of appropriate cultivation and farming as well as irrigation management techniques for farmers at the demo farms.

4-4 Deliver the extension service regarding farming and irrigation management through farm and home visit in pilot project sites.

4-5 Enhance the coordination between DAIL(s) and other governmental agencies in Agriculture and Rural Development Cluster.

Common Activity 2: Conduct interim and completion surveys to understand the changes and impacts of the Project in the target areas.

(3) Advisors

1) Senior Agriculture and Food Security Policy Advisor

2) Senior Agricultural Research and Extension Advisor

3) Irrigation Service Development Advisor

2. Equipment and Facilities

Necessary equipment and facilities for project activities (To be discussed)

3. Training cost

Counterpart training in Japan/third countries

4. Others

A part of project management cost (To be discussed)

c) Director General of EGD and DirectorARD for Output 3

4) Counterparts for each advisor/engineer/expert dispatched by JICA

5) supporting staff for the project supportOfficers

6) Other staff of the MAIL and ministriesconcerned (ARD cluster ministries etc.) for project implementation

2. Provision of Project Office Office space with necessary facilities such as electricity

connection, furniture, telephone lines and others 3. Equipment and Facilities Space for training, equipment, tools and others necessary for project implementation (To be discussed)

4. Local Cost Necessary budget for the implementation of the Project (To be discussed)

researchers, and extension workers to conduct the Activities.

Many of the trained officers do not quit the MAIL and the DAIL(s) in the target areas.

Political interventions and conflicts between stakeholders, as well as hindrance caused by them are not occurred.

Preconditions

Security in the target areas is not drastically deteriorated.

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NNEX

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2 4 6 8 10 12 2 4 6 8 10 12

3-1-1Conduct profile surveys in the target areas.

Research themes of developing and dissemination are selected according tosurvey on field problems which farmers are facing. These activities arereinforced by the interview survey to the extension agency in the field.

3-1-2Hold workshops for problem analysis anddiscussion on countermeasures.

Existing problems and necessary countermeasures are confirmed, andshared by the participants based on the problem analysis and discussion aboutcountermeasures held in the workshops.

3-2-1Review present situations of research andextension system.

The available facilities, equipment and staffing together with existinginformation management and technology transfer system are clarified.

3-2-2Review present research activities.

Research subjects are selected for development and dissemination ofappropriate cultivation and farming techniques.

3-2-3Review present extension activities.

Challenges of present extension activities are identified.

3-3-1Organize a research and extensioncollaboration working group.

The working group consists of ARD, EGD, DAIL-Kabul/District and farmers.

3-3-2Identify farmer's needs. Farmer's needs are identified.

3-3-3Decide technologies to be disseminated. The dissemination subjects of crop-based technologies are decided.

3-3-4Decide extension methodologies.

The extension methods such as a field day, a study tour and so forth aredecided.

3-3-5Decide monitoring methods.

The monitoring methods such as an interview to extension officer and farmer,and so forth are decided.

3-3-6Select demonstration plots after discussionwith concerned officials and farmers.

The demonstration plots in Badam Bagh Experiment Station, and twodemonstration plots in the pilot project sites are selected.

3-3-7Complete annual extension plans for pilotproject(s)

The extension plan including target technologies, extension methods,monitoring methods are completed.

3-4-1Formulate training programs in Afghanistan,Japan and/or third countries.

Through these trainings the capacity of conducting research and extensionactivities is developed.

3-4-2Train extension officials in EGD and DAIL-Kabul

The extension knowledges and skills are improved and SMSs in extensionare reared through TOT (Trainer of Training) trainings.

3-4-3Train research officials in ARD

The research knowledges and skills are improved and SMSs in research arereared through accurate research and experiment in Badam Bagh ExperimentStation and Soil Laboratory.

Plan of Operations for CDIS-Output 3

Detailed Activities

3-4Conduct training in Afghanistan,Japan and/or third countries tocomplement the OJT.

3-1Conduct surveys on the currentconditions and systems regardingagricultural production andmarketing in the target areas.

3-2Update and review current andplanned research and extensionactivities.

3-3Formulate annual extension plansof appropriate cultivationtechnology and farming techniquesfor pilot project(s) in collaborationbetween ARD and EGD.

ARD,EGD,BBES

ARD,EGD,BBES,

DAIL-Kabul

ARD,EGD,BBES,

DAIL-Kabul

1. Improve offormulating andimplementingcollaborationcapacity betweenresearch andextension in otherprovinces.

2. Establishment ofNationalAgriculturalResearch andExtension Centre(NAREC).

3. Establish theCentral NationalResearch andExperiment Stationcontribute toNAREC initiative.

ImplementingAgencies

Output 3: "The capacity of developing and dissemination appropriate cultivation and farming techniques considering local needs and development potentials is improved in better collaboration between the Agriculture Research Department (ARD)and the Agriculture Extension General Directorate (EGD).

Expected ResultsTentative Implementation Schedule

(2 years in the current R/D)

2013 2014

Project Ideas for the future

Main Activities

NN

EX

67

2 4 6 8 10 12 2 4 6 8 10 12

Plan of Operations for CDIS-Output 3

Detailed Activities ImplementingAgencies

Output 3: "The capacity of developing and dissemination appropriate cultivation and farming techniques considering local needs and development potentials is improved in better collaboration between the Agriculture Research Department (ARD)and the Agriculture Extension General Directorate (EGD).

Expected ResultsTentative Implementation Schedule

(2 years in the current R/D)

2013 2014

Project Ideas for the future

Main Activities

3-5-1Set up demonstration plots The land reclamation for demonstration plots is conducted.

3-5-2Procure required inputs for demonstration.

The required inputs such as seedlings, fertilizer, chemicals and irrigationwater are procured.

3-5-3Prepare extension materials

xtension materials for any kind of practical methodology such as planting,pest control, on farm water management and so forth are prepared.

3-5-4Conduct field days, study tours and farmersvisits etc.

Many farmers can observe the appropriate technologies through various kindof demonstration activities, with prepared extension materials.

3-5-5Monitor progress of extension activities atdemonstration plots.

The results of demonstrations are monitored and evaluated undersupervision of Subject Matter Specialist (SMS).

3-6-1Organize a working group for ARM.

The working group consists of ARD and EGD is established at the nationallevel.

3-6-2Prepare ARM.

The guideline of presentation for ARM is prepared and the presentationpapers and documents for ARM are collected by the working group.

3-6-3Hold ARM.

The research and extension activities in a year are reviewed and evaluated.All research subjects to develop and disseminate as the appropriate cultivationand farming techniques are discussed in ARM.

The good practice between ARD and EGD are extracted and those practicesare disseminated to other area. The crop based technology practice as RIPAand SATREPS are extracted and their lessons are disseminated.

3-6-4Prepare an annual report of ARM whichcompiles the results of ARM.

The presentations and discussions of ARM are printed as an annual report.

3-6-5Distribute the annual report of ARM.

The annual report are distributed to the concerned authorities in central,regional and international institutes.

3-6-6Establish collaboration network with internalsand international organizations.

The collaboration networks are established through the joint works withinternal and international organizations,

3-7-1Hold periodical JTCG.

The progress of the project is clarified.The contribution to the Afghanistan development agendas such as ANDS,

NADF, NPP-2, and new extension policy of MAIL is examined.3-7-2Evaluate Annual Review Meeting (ARM)results

The agendas of ARM are improved.

3-8-1Prepare extension manuals. The cultivation manuals are prepared on crop wise.

3-8-2Revise manuals periodically. Improved extension manuals are produced periodically.

3-8Prepare extension manuals, andrevise them based on lessonslearnt through the OJT and relevanttraining programs.

ARD,EGD

ARD,EGD

ARD,EGD,

DAIL-Kabul

3-7Conduct monitoring to examine theprogress of the activities in Output3.

3-5Conduct extension activities at thedemo farms in collaborationbetween ARD and EGD.

3-6Hold Annual Review Meeting(ARM) of the ARD to strengthen thenetwork of central and regionalagricultural experiment stations inAfghanistan with integration ofresearch and extension activities.

ARD, EGD,

DAIL-Kabul

68

Notes：───Preparation　　■in Afghanistan　□in Japan　■■■in both Afghanistan and in Japan　 △Report　　---Other

5 Conduct extension activities as part of OJT at the demo farms led by EGDin collaboration with ARD.

7 Conduct training in Afghanistan, Japan and/or third countries tocomplement the OJT

9 Conduct monitoring to examine the progress of the activities in Output 3.

Publicity through press release/web/event

Finalize work plan

Progress report

9-4

9-6

9-5

9-1 Hold JTCG periodically

9-2 Discuss work plan

Evaluate ARM9-3

8-1 Prepare extension manuals

8-2 Update manuals

9-8

9-7

7-2 Train extension officers in EGD and DAIL-Kabul

7-3 Train research officers in ARD

8 Prepare and revise extension manuals based on lessons learned throughthe OJT and relevant training programs.

6-6 Establish collaboration network with internals and internationalorganizations.

7-1 Formulate training programs in Afghanistan, Japan and/or thirdcountries.

6-3 Support ARD to hold ARM

6-4 Prepare an annual report of ARM which compiles the results ofARM.

6-5 Distribute the annual report of ARM.

6Hold the Annual Review Meeting (ARM) of the ARD to strengthen thenetwork of central and regional agricultural experiment stations inAfghanistan with integration of research and extension activities.

6-1 Organize a working group for ARM.

6-2 Support the preparation of ARM

5-2 Prepare extension materials

5-3 Conduct field days, study tours and farmers visits etc.

5-4 Monitor progress of extension activities at demonstration plots.

3Formulate annual extension plans of appropriate cultivation and farmingtechniques led by EGD in collaboration with ARD.

4-1 Set up demonstration plots.

3-7 Select demonstration plots after discussion with concerned officialsand farmers.

3-8 Complete annual extension plans for pilot project(s)

4 Establish demo farms in pilot project sites to disseminate appropriatecultivation and farming techniques led by EGD in collaboration with ARD.

4-2 Encourage active extension activities by utilizing JDFM and FRED.

5-1 Procure required inputs for demonstration.

Decide technologies to be disseminated.

3-5

2-3

Review present research activities.

Review present extension activities.

9 10

2-1

Update and review current and planned research and extension activities.

1

2

3-3 Identify farmer's needs.

3-1 Organize a research and extension collaboration working group.

Review present situations of research and extension system.

1-3 Conduct workshops to share the achievement of ARD and EGD.

1-1

Decide extension method.

3-6 Decide monitoring method.

12

3-4

3-2 Organize a research, extension, and farmer collaborative workinggroup. (FREG)

2-2

Contents

Conduct survey to gather information and analyze the information inorder to complement inventory survey.

6 73 4 5Calendar

Conduct surveys on the current condition and systems regardingagricultural production and marketing in the target areas.

11

1-2

8

Hold workshops for problem analysis and discussion oncountermeasures.

1 2

△

△

Fiscal Year 20143

Monitor of Action Plan

Cooperate to mid-term evaluation

ANNEX 2-2 Activity Plan Year2

69

Legent： □Activity period　　△Submission

Make project progress report

Third country meeting

　　Evaluate ARM and make reform plan for nextplanMake next year’s research plan

Promote project publicity

　　Make event program

　　Supervise compilation of research outcomes　　Support compilation of presentationdocuments　　ARM

　　SMS training

Support implementation of ARM　　Support implementation committeeestablishment

　　Soil training

　 Horticulture (tomato) training

　　Plant protection training

　　Plan training in Japan

　　Prepare trainings

　　Training on research management cycle

　　Analysis of Job Report/ARM2014 reports　　Instruction on compilation of research outputfor ARM2015Implement trainings in Japan

　　Prepare and implement collaborative research

Review on Research Activities

　　Computer training

Strengthen research network

　　Update researcher/research theme list

　　BBES demo plot (grape)

　　BBES demo plot (tomato)

　　BBES demo plot (legumes)

　　Final confirmation

Supervise on research implementation capacity

　　BBES demo plot (what)

Establishment of demonstration farm in MirBacha Kot

　　Construction contract

　　Manage progress/control quality

　　Review on ARM implementation challanges

　　Form ARM reformation plan

　　Discuss and agree on ARM reformation plan

　　Discuss and agree on work plan

Review past ARMs and make reformation plan

　　Survey in MAIL on how ARM is understood

　　Information gathering

　　Analyze current situation　　Form institutional strengthening plan forARGD

　　Discuss Work plan

　　Agree on Work plan

Make institutional strengthening plan for ARGD

Discuss and agree on work plan

　　Work plan drafting

　　Translate to English and Dari

10 11 12 1 2 3Activities Month

Fiscal Year 2015

4 5 6 7 8 9

△

△

△

ANNEX 2-3 Activity Plan Year3

70

jaicaf-admin

タイプライターテキスト

5 6 7 8 9 10 11 12 1 2 3 4 5 6Activity Details

ScheduleRemark2016 2017

NNEX

71

ANNEX 3

Project Design Matrix: Version 1 dated February 12, 2014Name of the Project: The Project for Capacity Development and Institutional Strengthening of the MAIL (CDIS)Target group: Officials of the MAIL and DAILs (about 800 persons) and 4,000 farm households in the Pilot Project sitesTarget area: Kabul Province, Herat Province (Output 4), and Bamyan Province (Output 4)Project Sites: MAIL, and Provincial and District DAILs in Kabul ProvincePilot Project Sites: Badam Bagh Agricultural Experiment Station, Mir Bacha Kot District and other District(s) in Kabul Province

Narrative Summary Objectively Verifiable Indicators (O.V.I) Progress (A, B, C) Achievement

Over all goal

Agricultural productivity of maincrops is increased in the targetareas.

Yields of main crops are increased by X%by 2020 in the target areas.

Project Purpose

The agricdultural support servicedelivery of the MAIL to farmers isimproved in the target areas.

1. X% of farmers is satisfied withagricultural support service of the MAILcontributing to increasing the productivityof main crops for the target areas by May2017 in the target areas.

2. The MAIL officers' evaluation of theiragricultural support service delivery isimproved by more than Y% by May 2017.

Outputs

3-1 X% of ARD and Y% of EGD staffmembers are trained on appropriatecultivation and farming techniques by MAY2017.

BTraining courses were implemented and 50 researchers of 121ARGD officials and 17 extension officers of 123 EGD officialeswere trained. 10 texts and manuals were also developed.

3-2 Z% of highly potential ARD and EGDstaff members becomes Japanese-standard SMSs (Subject Matter Specialist)by May 2017.

B39 training courses were implemented and 1340 trainees receivedtrainings for fostering SMS.18 leading researchers were trained with capacity as trainers.

3-3 At least 8 candidates of appropriatecultivation and farming techiniques aredeveloped and identified by November2015.

A8 cultivation technologies were identified but it still took some timeto apply to farmer. The researches on 2 technologies of 8 werecompleted and remaining 6 are under research.

3-4 6,500 farmers in the target areas aretrained on appropriate cultivation andfarming techniques at the demo farms bythe trained EGD in collaboration with ARDas part of their OJT by May 2017.

C

229 farmers in MBK and 204 farmers in DSB were participated infarmer trainings and field day events held in each district. 120farmers also participated in the Field Days held at BBES.Since third year of project, however, main technical cooperationwas sifted to Research sector and extension activities to farmerswere stopped.

3-5 The trained farmers try 30% of thelearned appropriate cultivation and farmingtechniques on their own farms by May2017.

B

Total 553 farmers received training in MBK and DSB. 26.5% oftrained farmers introduced the learned technologies, such ascomposut making, disease control of grape or tomato, appropriateuse of pesticide, etc.

3-6 ARD establishs the system ofroutinizing the ARM in the cycle ofresearch management (Planning andBudgeting - Implementation - Evaluation)by May 2017.

A

ARM inmplementation process was established and ARMGuideline were approved by MAIL. ARGD already secured thebudget for ARM2017.PDCA (Plan-Do-Check-Action) cycle was introduced in researchactivities.

3-7 60 research papers are presented atthe routinized ARM and 50% of them areuseful for extension in May 2017.

B

Quality of 150 research papers presented at ARM2015 andARM2016 were improved significantly. Of which, 7 researches ofARM2015 and 39 researches of ARM2016 were completed andexpected to be apply to farmers' fields.

3. The capacity of developing anddisseminating appropriatecultivation and farming techniquesconsidering local needs anddevelopment potentials is improvedin better collaboration between theAgricultural Research Directorate(ARD) and the AgriculturalExtension General Directorate(EGD).

Progress: (A: Good - B: Fair - C: Bad)

Project Purpose and Achievement of Output 3

72

No. Name of the Course Period_from Period_to Days No. ofParticipants Target Participants

1 Workshop for identification of training needs (Extension) Kabul, Afghanistan 2013/4/16 2013/4/17 2 days 21 persons Extension officerrs2 Workshop for identification of training needs (Research) Kabul, Afghanistan 2013/4/30 2013/5/1 2 days 14 persons Researchers

3 1st Intensive Training Session for SMS candidates- Statistical Processing and Analysis - Japan 2013/8/19 2013/8/21 3 days 8 persons PEACE/SATREPS

Students

4 Successful cases of Agriculture Extension andCollaboration between Research and Extension Japan 2013/11/11 2013/11/25 14 days 14 persons 13 Extension officers, 1

Researcher

5 2nd Intensive Training Session for SMS candidates- GIS -, Map-making and GPS system Japan 2013/11/19 2013/11/20 2 days 17 persons PEACE/SATREPS

Students

6Workshop for Collaboration between Research andExtension(Lecturers are ex-participants of Japan training)

Kabul, Afghanistan 2013/12/17 2013/12/17 1 days 70 personsProvince DAIL, DistrictDAIL, EGD, ARD,Farmer, CDIS

7 ARM 2013 - Collaboration between Research andExtension- Kabul, Afghanistan 2014/2/1 2014/2/4 4 days 161 persons

ARD, Regional ResearchStations, EGD, DistrictDAIL, MAIL, Donors

1 1st Intensive Training Session for SMS candidates- Statistical Processing and Analysis - Japan 2014/9/24 2014/9/26 3 days 9 persons PEACE/SATREPS

Students

2 2nd Intensive Training Session for SMS candidates- GIS - Japan 2014/12/4 2014/12/4 1 days 8 persons PEACE/SATREPS

Students

3 3rd Intensive Training Session for SMS candidates- GIS - Japan 2015/2/12 2015/2/14 3 days 8 days PEACE/SATREPS

Students

4 On Farm Water Management(Lecture is Doctor student in PEACE) Kabul, Afghanistan 2014/8/24 1 days 50 persons Extension officers,

farmers, researcherrs5 Production Technology of Horticultural Fruit Trees Japan 2014/5/6 2014/8/15 102 days 2 persons

6 Production Technology of Horticultural Fruit Trees(lectures were ex-participants of Japan training) Kabul, Afghanistan 2014/10/26 49 persons

7 Soil Analysis and Soil Survey Japan 2014/7/21 2014/10/15 87 days 2 persons

8Vegetable cultivation, Grape disease & insect control,Tomato disease & insect control, Harvesting techniq,Compost making (Farmers training in Mir Bacha Kot

Kabul, Afghanistan 2014/8 2014/11 229 persons

9Vegetable cultivation, Grape disease & insect control,Tomato disease & insect control, Harvesting techniq,Compost making (Farmers training in Deh Sabz district)

Kabul, Afghanistan 2014/6 2014/11 204 persons

10 Practices of Training with Collaboration between Researchand Extension Japan 2015/1/7 2015/1/28 25 days 20 persons

11 Workshop on Collaboration between Research and Kabul, Afghanistan 2015/2/17 50 persons

1 Soil Analysis and Soil Diagnosis Japan 2015/9/6 2015/10/17 42 days 2 persons2 Agricultural Research Management Cycle Japan 2015/9/27 2015/10/11 14 days 6 persons

3 Adavanced cultivation Technology and Disease PestControl Technology in Vegetable Crops Japan 2015/11/8 2015/12/19 42 days 4 persons

4 1st Intensive Training Session for SMS candidates- Statistical Processing and Analysis - Japan 2015/8/11 2015/8/13 3 days 3 persons

5 1st Intensive Training Session for SMS candidates- Research Results Analysis and Report Writing - Japan 2015/11/10 2015/11/11 2 days 17 persons

6 Meeting on Agricultural Research Management and ARMManagement Dubai, UAE 2015/8/14 2015/8/15 2 days 5 persons

7Introduction of PDCA cycle to Agricultural ResearchManagement and ARM Research Report Wrting(Lecutres are ex-participants of Japan training)

Kabul, Afghanistan 2015/12/29 1 days 50 persons ARGD

8 Workshop on Soil Analysis(Lecturers are ex-participants of Japan training) Kabul, Afghanistan 2015/12/29 1 days 50 persons ARGD

9 ARM Implementation Management Meeting Kabul, Afghanistan 2016/2/9

10 Workshop on ARM Format style Research Report writing(Lecturer = Dr. Suzuki, Team Leader of CDIS-Output3) Kabul, Afghanistan 2016/2/21 2016/2/22 2 days 40 persons

11 1st Computer Training Kabul, Afghanistan 2015/12/1 2016/1/18 11 persons12 2nd Computer Training Kabul, Afghanistan 2016/1/19 2016/3/14 9 persons

13 Seminar on ARM Format style Research Report(Lecturers are experts of CDIS-Output3) New Delhi, India 2016/3/6 2016/3/7 2 days 6 persons

1 Workshop on How to write Research Report Kabul, Afghanistan 2016/7/16 1 days 30 persons2 ARM2015 Kabul, Afghanistan 2016/7/25 2016/7/26 2 days 50 persons

3 Meeting on ARM Implementation Management andEvaluation of Research Report Dubai, UAE 2016/8/29 2016/8/31 3 days 2 persons

4 Meeting on making report for next ARM Kabul, Afghanistan 2016/11/13 2016/11/15 3 days 3 persons5 Data Analysis and Research Report Writing Japan 2016/10/15 2016/10/30 15 days 11 persons6 Data Analysis and Research Report Writing Japan 2016/10/19 2016/10/21 3 days 9 persons

7 Meeting on ARM Implementation Management andEvaluation of Research Report Dubai, UAE 2016/11/13 2016/11/16 4 days 3 persons

8 ARM2016 Kabul, Afghanistan 2016/12/18 2016/12/20 3 days 101 persons1340 persons

Trainings and Workshops

Total number of participants

F.Y. 2014

F.Y. 2015

F.Y. 2016

F.Y. 2013

ANNEX 4

73

Year Equipment Maker/Model No. Detail of equipment Price inJPY Condition Purpose Status

Note PC Dell Inspiron N5110 2 ¥178,961 A Project use DonatedGoogle Earth Pro License 2 License ¥116,000 N/A Project use -Arc GIS for Desktop Basic SU andSpatial Analyst 1 License ¥756,000 N/A Project use -

Satellite image 1 License ¥65,000 N/A Project use -Satellite image 1 License ¥142,800 N/A Project use -Camera 2 ¥51,851 A Project use DonatedDesktop PC Dell 7010 3 ¥229,927 A Donation Donated

Google Earth Pro License 2 License ¥84,000 N/A Project use -Mixer (with Transformer) ZZ-1200s (220V) 1 ¥109,188 A Donation DonatedGPS Garmin eTerex30 2 ¥64,584 A Donation DonatedMeteorological Observation System 1 ¥342,900 A Donation DonatedDesktop PC Dell OptiPlex 11 ¥919,278 A Donation Donated

Soil Sampling set DIK-1601 1

Soil sampler (DIK-1601),Supplemental soil sampler (DIK-1600), sample tube 5, sample cell5, clearning wire5 )

¥163,000 A Donation Donated

Digital Flame Photometer withCompressor (220V) Ana-135 1 with fuse 3 ¥1,081,800 A Donation Donated

Nil

List and Specifications of EquipmentCondition: A: Good B: Fair C: Bad　N/A: Not Applicable

4th

3rd

2nd

1st

ANN

EX 5

74

Japanese Experts

TotalAfghan Japan

Project Leader/ Soil/AppropriateTechnology Masaaki Suzuki 69 2.30

Sub Project Leader/Water Management Ryuzo Nishimaki 0 0.00

Agricultural Extension System/Training Yoshihisa Zaitsu 52 1.73

Human Resource Development Masahiro Yoneyama 82 2.73

Farming/Organization/Marketing Jun Chujo 21 0.70

Project Leader/ Soil/AppropriateTechnology Masaaki Suzuki 68 3.40

Sub Project Leader/Water Management Ryuzo Nishimaki 41 2.05

Agricultural Extension System/Training Yoshihisa Zaitsu 33 1.65

Human Resource Development Masahiro Yoneyama 76 3.80

Cultivation Technology/Extension Planning Yuzo Kobayashi 31 1.55

Ditto (Cultivation:Vegetable) Itaru Kozaki 9 0.45

Farming/Organization/Marketing Jun Chujo 52 2.60

Pest and Disease Control Masahiko Kuwahara 5 0.25

Remarks Work in Afghanistan Work in Japan

7Tasks in Charge

FY 2012 FY 2013

2 3 4 5 6 2

ANNEX 6-1 Year 1

TotalDays

Work in A

fghanistan

Work in Afghanistan Sub Total 224 7.46

8 9 10 11 12 1Name

Work in Japan

Work in Japan Sub Total 315 15.75

Input (Experts, M/M) - March 2013 to February 2014 -

Total 539 23.21△

4/6 5/11

4/6 4/27

5/14 6/3

5/14 6/30

6/10 7/2

△

3/12‐3/31 5/12 ‐ 5/25 8/1 ‐ 9/25 1/6 ‐ 1/31

7/1 ‐ 9/30

1/6 ‐ 1/31

3/12‐5/13

6/1 ‐ 8/31

6/4‐6/15

6/1 ‐ 8/31

4/30‐ 5/31

7/20 ‐ 9/30

10/1 ‐ 12/27

10/1‐11/30

12/3 12/23

12/3 12/23 1/22 2/6

1/15 1/30

1/6 ‐ 2/10

(48) (21)

(36) (16)

(22) (23) (21) (16)

(21)

(22)(27) (17) (2)

(1)

10/1 ‐ 12/27

(8)

7/1 ‐ 9/30

(9)

3/12 ‐ 6/30

(23)

(8) (4) (20) (1)

3/12‐3/31

(8) (4)

7/1 ‐ 9/30

(35)

10/1 ‐ 12/27

(25) (4)

1/6 ‐ 2/107/1 ‐ 9/30

1/6 ‐ 1/31

10/1 ‐ 12/27(2)

10/1 ‐ 12/27

(8)

7/1 ‐ 9/30

(9)

3/12 ‐ 6/30

(12)

(4)(5)

3/12‐5/10

(17) (2) (16)

1/6 ‐ 1/31

(2)

10/1 ‐ 12/27

(15)

(5)

75

Japanese Experts

Days MM

3 4 5 6 7 8 9 10 11 12 1 2 3 Total Total

Project leader/ appropriatetechnology/ soil analysis Masaaki Suzuki 2 20 0.67

Human resource development Masahiro Yoneyama 3 6 0.20

Organization/ marketing Mari Tanaka 6 20 0.67

46 1.54

Project leader/appropriatetechnology/ soil analysis Masaaki Suzuki 2 119 5.95

Sub project leader/ watermanagement Ryuzo Nishimaki 2 21 1.05

Agricultural extension system/training Yoshihisa Zaitsu 2 51 2.55

Human resource developent Masahiro Yoneyama 3 123 6.15

Cultivation technology/extension planning (extension

planning)Yuzo Kobayashi 3 22 1.10

Cultivation technology/extension planning (cultivation

technology: fruit trees)Itaru Kozaki 3 16 0.80

Cultivation technology/extension planning (cultivation

technology: vegetables/soil)Mineko Kuba 3 56 2.80

Farmer training Jun Chujo 3 6 0.30

Farming Shunichiro Nishino 4 5 0.25

Organization/ marketing Mari Tanaka 6 18 0.90

Pest and disease control Masahiko Kuwahara 3 8 0.40

Training in Japan Akiyo Nishiyama 3 10 0.50

ATC Designing/ constructionmanagement Tomoki Hotta 3 10 0.50

465 23.25

511 24.79

△ △

Work Plan Progress Report

Works in Japan

Work in Japan Total

Input (Experts, M/M) - from March 2014 to March 2015 -

Grand Total

Report

ClassName2014/2015

Work in Third Countries Total

In Charge of

Works in Third Countries

(6) (6)

4/25-30

4/30

4/25-30

4/25

5/26-6/1

5/1-

5/1-31

5/1-31

5/26-6/1

5/1-31

5/10-20

5/1-31

6/19-25

6/19-25

6/2 -30

6/4, 30

6/2-30

6/2-17

6/24, 26

6/27, 30 7/8 8/21, 28

7/2 -30 8/1-29 9/8-30 10/6-

7/2 -31 8/1-29 9/8-30

7/8, 30

7/8, 29

8/15, 21

8/25-29

8/4-29

8/8-15

9/11, 18

9/1-9

9/11-29

9/8-9, 16

10/6-30

10/10,20

10/15-28

10/15

10/28

10/20,27

10/3,10

10/15,16,20,21

10/1-30

11/5-28

11/5,25

11/4-28

11/5-25

11/22

11/18-30

11/5,10,17

11/10,17

11/6,7,10,11

11/4-21

12/1-26

12/26

12/26

12/1-26

12/1-17

12/15,26

2/2-27

1/5-30

1/19. 30

1/7-29

1/5-30

1/12, 16

2/9-27

(10) (12)(13)(12)

2/2-27

(2)

(1)

(2)

(1)

(10)

(7 (7

(7 (7

(6)

(6)

(6)

(3) (2) (2) (2)

(10)

(12)

(5)

(2)

(2) (2) (2) (2) (2)

(10)

(12)

(4)

(2)

(2)

(13)

(15) (14)(12)(12)

7/15 - 9/30

(7)

(2) (1)

(1)

(15)

(15)

(12

(3) (5)

(3)

(44)

(2)

(10)

(6)

(9)

(4)

(3) (2)

(12)

(13)

(1)

(3)

(2) (3) (1)

(4) (4)

(5.5) (7)

(4)

(1) (1)

(2)

(10)

(10)

(5.5)

(2)

2/17

(1)

2/18,19

(2)

(10)

2/2-27

(6)

2/3-5,24-25

(4)

2/10,12-14,16-17

8/31- 9/5

8/31- 9/5

8/31- 9/5

ANNEX 6-2 Year 2

76

１．Outside Japan

Days M/M

4 5 6 7 8 9 10 11 12 1 2 3 Total Total

Masaaki Suzuki/Team leader/ appropriatetechnology/ soil analysis

2 30 1.00

Masahiro Yoneyama/Human resource

development3 12 0.40

Mari Tanaka/training organization

6 8 0.26

50 1.66

２．In Japan

Masaaki Suzuki/Team leader/ appropriatetechnology/ soil analysis

2 85 4.25

Masahiro Yoneyama/Human resource

development3 88 4.40

Akiyo Nishiyama/training organization

3 49 2.45

Tomoki Hotta/FRC Designing/ construction

management3 20 1.00

Mari Tanaka/training organization

6 24 1.20

266 13.30

△ △

Reporting

Total days of work in Japan

CDIS-Output3　Input of Japanese Experts

Name/in charge of

RankFY2015/2016

20

2 8

2 6

1 1 2

8

7

Afghanistan/ 9days

1 1 1

3

7

8

1

9

2

Dubai/ 4days

Dubai/ 4days

Dubai/4days

3

9

9

3

12

12

3

3

11

3

10

13

3 3

3

13

15

6

3

3

8

6

6

4

3

Dubai/ 4days

6

2

2

1

3

2

4

3

Dubai/ 4days Afghanista

n/9daysIndia/ 4days

India/4days

India/4days

1

4

1

Progress ReportWorkplan

ANNEX 6-3 Year 3

77

1. Outside Japan

Days M/M

5 6 7 8 9 10 11 12 1 2 3 4 5 6 Total Total

Teamleader/appropriate

technology/soilanalysis

MasaakiSuzuki 2 35 1.17

Human resourcedevelopment

MasahiroYoneyama 3 14 0.47

Researchmanagement Naoto Nitta 3 5 0.17

Trainingorganization Mari Tanaka 6 8 0.27

62 2.08

2. In Japan

Days M/M

5 6 7 8 9 10 11 12 1 2 3 4 5 6 Total Total

Teamleader/appropriate

technology/soilanalysis

MasaakiSuzuki 2 71 3.55

Human resourcedevelopment

MasahiroYoneyama 3 71 3.55

Trainingorganization

AkiyoNishiyama 3 32 1.60

Researchmanagement Naoto Nitta 3 22 1.10

FRC designing/constructionmanagement

Tomoki Hotta 3 21 1.05

Trainingorganization Mari Tanaka 6 20 1.00

237 11.85

299 13.93

△ △

Final Report[Reporting

Workplan

In charge of Name RankFY 2016 FY 2017

Total days of work outside Japan

Total days of work in Japan

Total days of work

CDIS-Output 3　 Input of Japanese Experts -from May 2016 to June 2017-

In charge of Name RankFY 2016 FY 2017

3

6/20 ---------

4 5 4 4 2 2

6/13 ---------- 8/31 9/1 ------------

2 6

6/20 -------- 8/22

2

6/20 ----------

6 4

6/2- 9 7/5 -25

7 3

6/3-29 7/5- 20

Kabul/8

7/21-28

3

1

Dubai/

8/28- 9/1

Dubai/5

Dubai/

1

8/2-26

7

9

8/2-26

2

2

1 2 1 1 2

9/30 ------------------ 12/12 1/11 ----------

9/29 ---10/13 11/4 ---

5

5

9/2 ----- 10/31 11/1-----

1

8/28- 9/1

8/28- 9/1

8/28- 9/1

5 8 5

12 5 5

3 3 3

9/2 ----10/14

5

11/12- 17 12/15-22

11/12-17

Dubai/6 Kabul/

Dubai/

1/27 ------2/17

3

5

5

32

1/4 ----- 3/31

6

3

1/4 ----

3

1

Dubai/

3/5-7

3/5-7

8

4

1

3/2

1

4/3 ----- 6/9

5

4

4/6 -28

4

4/26 --------

2 1

Kabul/8

5/18-25

5

6

5/2 -----

3

4/3 ----- 6/151/4 ----- 3/319/15 ----- 10/31 11/2-----

Dubai/ Dubai/

ANNEX 6-4 Year 4

78

ANNEX 7

79

Joint Technical Coordination Groups (JTCG) Meeting of the JICA Project

on Capacity Development and Institutional Strengthening of the MAIL, CDIS-Output 3

Agenda

1. Date & Time: 16th (Sun) June, 2013; AM 10:30 – 12:002. Venue: 1st Floor, Conference Room of H. E. Mr. Abdul Ghani Ghuriani,

Deputy Minister for Agricultural Affairs, MAIL3. Purpose of the Meeting

- To exchange opinions on the Work Plan (Tentative) of CDIS-Output 3, and to endorse the plan as the final plan.

10:30 – 10:45 AAl-Qur’ an declamation Opening remarks

H.E. Mr. Abdul Ghani Ghuriani, Deputy Minister for Agricultural Affairs, MAIL

10:45 – 10:55 RRemarks MMr. Makoto Takahashi, Senior Deputy Resident Representative, JICA

10:55 – 11:10 EExplanation of the outline of “Work Plan of CDIS-Output 3” DDr. Masaaki Suzuki, Team Leader, CDIS Output 3

11:10 – 11:15 TTea Break 11:15 – 11:25 CComments on the work plan

H.E. Mr. Abdul Ghani Ghuriani 11:25 – 11:30 CComments on the work plan

MMr. Abdullah Ahmadzai, Director General of AEGD, MAIL 11:30 – 11:35 CComments on the work plan

EEng. Mohammad Qasem Obaidi, Director of ARD, MAIL 11:35 – 11:50 CComments from other members and participants and discussion 11:50 – 12:00 CClosing Remarks – Endorsement of the Work Plan

HH.E. Mr. Abdul Ghani Ghuriani

ANNEX 8-1 Year 1

100

ANNEX 8-2 Year 3

114

AANNEX-1

Supplemental on CDIS Output 3 Work Plan for 2015/16

1. Specific outputs of Work plan for the year 2015/16 of CDIS Output-3 The important point is capacity development of researchers through theactivities at demonstration plots of CDIS Output 3 in BBES, training inJapan and research activities. Judging from the review made by ARMconducted in 2013 and 2014, research ability of researchers areimproving yearly, but there are still big gaps among departments in theirperformance in conducting experiment, making report and presentationabilities as well as proposal formulation for funding.In this project, main target researchers are related to the target crop thatare wheat, grape, tomato and legumes. Target area is Kabul, and targetsite is BBES.Capacity Development, in this project, will be focused on;1) To establish research cycle

i. Setting the target of the year and making the plan to achieve thetarget (including budget plan)

ii. Implementing the research activities according to the plan andanalyzing the research result

iii. Making reports on the research activities and presenting theresult to stakeholders (through ARM)

iv. Evaluating the research activities implemented in this year (atARM) and feedback into the next year’s target and plan to securebudget for research activities as well as ARM

2) To manage ARM

2. Measures for capacity development The training in Japan, research and demonstration activities at thedemonstration fields of CDIS Output 3 in BBES and workshops are mainmeasures for capacity development.The training in Japan and research and demonstration activities at thedemonstration fields of CDIS Output 3 in BBES are restricted to thetarget crops and their related fields.We understand the participants for training in Japan are selectedaccording to the needs of related target crops and fields.

116

At the beginning of the project in 2013, we conducted a survey on theneeds of ARD researchers, and then we knew that there were still somany problems on capacity building. The target area, target site andtarget crops of the project are decided, however, basic skills such as howto use personal computer and to conduct statistical analysis needed bythe researchers must be shared without barrier in the ARGD.The training workshop will be planned for experiment design, dataanalysis etc. The trainees in Japan are expected to have training inMAIL in their action plan to share their skill and knowledge. Personalcomputer training targets all researchers of ARGD.We need your cooperation for better implementation of the project. Weare expecting ownership of ARGD as ever. Please inform us your concreteidea on this issue if you have.

3. Review on annual research activities of previous years should be used for using its positive and negative points in ARM. Review on previous activities is the starting point for capacitydevelopment which the Project targets.ARM is the most appropriate event to review. In your comments to WorkPlan, in ARM, positive and negative points regarding previous researchactivities should be listed and studied. We fully agree.We welcome your positive opinion and action based on the proceedingsmade in the past since 2013. The project request ARGD to share theinformation on the research activities conducted by ARGD in the year2014, which you have collected in January 2015 for evaluation of youractivities. Please try to review them and utilize the results forimprovement of your research plan and proposal formulation. That is theaction needed for improvement of ARGD.ARM is the meeting conducted annually to check that research activitieswhether experiments and research of the year have been conductedappropriately or not. It is a very important tool for research supervisorstoo. Therefore, every department has to explain background, purpose andresults etc. briefly on their research and experiment at ARM, andresearch supervising sector has to support appropriate management ofthe ARM to attain the aims of holding ARM.The project is going to support MAIL for formulation of rules andprocedure for holding ARM through discussion with MAIL supervisors atthe third country meetings and training in Japan.In order to support ARGD more properly and effectively, the project has

117

to collect information in the details for better understanding of present situation and activities of the present ARGD, for example, how to make research plan, how to obtain budget, how to conduct research and experiment, how to deal with the results obtained, how to evaluate the results, how to connect the results to the next plan, etc. The project is expecting that each researcher of ARGD can conduct theirresearch and experiment following the strategy of the government, andthe researcher plays their part to attain their aims.

44. All the plans of the projects must be implemented upon its schedule and on its mentioned date and times. As your comment, there is delay in schedule due to time loss caused by information collection and deliberations with stakeholders, especially on collection of the latest information of the ARGD organization for strengthening, on innovation in ARM implementation and on the start of MBK-FRC construction. We have renewed the time plan of the project operation (Annex 2). We will try our best together with ARGD.

5. Activities in Mir Bacha Kot (MBK) Activities including construction of Farmer Resource Center (FRC)proceed slowly because of the security conditions in Afghanistan.But, we have conducted survey in the year 2013 and a field day in 2014under restricted environmental conditions. We also have supported toextension activities in MBK. During 2nd year of the Project (2014), wesupported farmer trainings done by MBK DAIL and 553 farmersreceived the training during the period.The construction of FRC will be started soon.We hired one (1) engineer as national staff of the Project in Afghanistan,in charge of MBK-FRC construction. The Project also appointed 3 expertsto serve MBK-FRC works, coordination and management, technicalsupervision and contract management. We are going to facilitateconstruction more by the revised team.The outline of MBK-FRC;

Water pump operated with generator will be installed.The wall will be constructed.Irrigation canals are installed, but construction of greenhouse cannotbe considered in this project plan. There was a greenhouse constructed by other NGO and it was active when we visited. Therefore, we did not include construction since it was started.

118

6. Sharing the Project information and results and coordination with other related activities Some comments mentioned the needs that the Program Officer of theProject attends to all of coordination meetings. However, the number ofcoordination meetings is increasing including the meeting of ARD. Wehave increased one more national staff and will try to attend as possibleas we can.To share the Project information and results, we will submit brief reportmonthly as you requested, together with newsletter if available. Thebrief reports are sent to D.M. Mr. Haidari, Mr. Enayat, Mr. Shakir, DG ofARGD (Eng. Obaidi) and EGD and all directors of ARGD and EGD.

7. Inventory and Baseline Survey that was done in the first year of the project The results of the baseline survey were printed and the copies have beendistributed to related directorates in the second year in order to sharethe information obtained. Please take a look very well.In some comments, it was pointed that sharing the result was veryrestricted and was not enough. We may check distribution list anddistribute if there were any directorates which did not have the copy.Outline of the results should have been reported by any other tools suchas newsletter under security conditions as the last year. We may improveour activities in this point. We will make effort to explain using chancessuch as trainings in Japan and ARM, but your ownership is highlyappreciated.We don’t conduct any more survey as Output 3, but FAO may conductsome more survey detailed if necessary. Please assist the team if therewere request from them on information available in the office.However, some comments mentioned about the needs of survey. If it isindispensable for strengthening capacity of ARGD, we may consider thepossibility to take them in our work plan for the next year. Please let usknow your specific idea.

- END -

119

ANNEX 2. Activity plan revised

Legent Preparation in Afghanistan in Japan in Afghanistan and Japan Report submission ---Other

Support implementation of ARMSupport implementation committee establishment

Promote project publicity

Make project progress report

Third country meeting

Plan training in Japan

Prepare trainings

Training on research management cycle

Soil training

Horticulture (tomato) training

Plant protection training

Prepare and implement collaborative research

Review research activities

Review on research plans

Supervise research outcome compilationReview on research achievement of 2015

Implement trainings in Japan

BBES demo plot (grape)

BBES demo plot (tomato)

BBES demo plot (legumes)Computer training

Strengthen research network

Update researcher/research theme list

Discuss and agree on ARM reformation plan

Establishment of demonstration farm in Mir Bacha Kot

Construction contract

Manage progress/control quality

Final confirmation

Supervise on research implementation capacity

Make event program


Work plan drafting

Translate to English and Dari

Analyze current situation

Form institutional strengthening plan for ARGD


Review past ARMs and make reformation plan

Survey in MAIL on how ARM is understood

Review on ARM implementation challanges

Make next year’s research plan

Evaluate ARM and make reform plan for next plan

ARM

Support compilation of presentation documents

Supervise compilation of research outcomes

SMS training

Form ARM reformation plan

BBES demo plot (what)

11 1210

Discuss Work plan

Agree on Work plan

Make institutional strengthening plan for ARGD

Information gathering

MonthActivities3

Year 2015

4 5 6 7 8 9 1 2

120

Joint Technical Coordination Groups (JTCG) Meeting Of the JICA Project

On Capacity Development and Institutional Strengthening of the MAIL, CDIS-Output 3

Agenda

1. Date & Time: 22th (Mon) August, 2016; AM 10:30 – 12:002. Venue: JICA Afghanistan Office3. Purpose of the Meeting

To exchange opinions on the Work Plan (Tentative) and some other issuesof CDIS-Output 3, and to discuss for endorsement of the plan as the finalplan.

10:35 – 10:40 10:40 – 10:50

Al-Qur’ an declamation

Opening Remarks; Mr. Shakir Majeedi for

Mr. Mir Amanuddin Haidari, D.M. for Agricultural Affaires, MAIL

10:50 – 10:55 Remarks; Ms. Yukiko Kikuchi for Mr. Yodo Kakuzen, Deputy Representative of JICA Afghanistan Office

10:55 – 11:25 Explanation; 1. Work Plan of CDIS Output 3 for the 4th year2. ARM Guideline3. Future Plan of Activities of FRC at Mir Bacha Kot

Dr. Masaaki Suzuki, Team Leader, CDIS Output 3 11:25 – 11:35 Comments; Mr. Shakir Majeedi 11:40 – 11:45 Comments; Eng. Mohammad Qasem Obaidi, Director, Agricultural

Research General Directorate 11:45 – 11:55 Comments and discussion, Other members and participants 11:55 – 12:00 Closing remarks; Mr. Shakir Majeedi

ANNEX 8-3 Year 4

121

1Annex

Comments of ARGD on work plan of CDIS Output-3 for the year 2016/17

As the work plan was reviewed by ARGD members most part of work plan contain important and good points, but due to limitation of target area the achievements would also be limit, so considering the limit target area of the project for making this work plan complete the ARGD members give their comments as below:

1. Collaboration between extension and research is still not strengthen,as this collaboration is necessary and vital for the delivery oftechnology to the field and can increase the yield of the farmers.

A: Strengthening of collaboration is very important though we have not achieved yet as pointed out by ARGD. Now a new consultant is going to be selected for this purpose under supervision of JICA. We are constructing FRC (Farmers Resource Center) at Mir Bacha Kot, so thathow to utilize the new facility after construction is the new issue to be solved urgently. The facility must be effectively utilized not only by extension sector but also by research sector for better collaboration of both parties to benefit farmers. Therefore, we are requesting both parties to formulate a plan on how to use the facility in the future.

2. The work plan for the year 2016/17 is suitable and wide but thetarget area is very limited if the number of districts increased theachievements can also be tangible.

A: We cannot expand the area anymore due to the final year of the project and security reasons.

124

3. In case of implementation of research experiments, some targetplants should also be increased and some more plants such aseggplant, potato and onion can be increased.

A: The target crops were determined before the start of the project under discussion with the government, and it was confirmed through JTCG meeting. The target crops selected here are selected as important crops, but those crops are just examples used to find out breakthrough for the big problems in the country.

4. Each research experiment such as legumes, wheat, plant protectionexperiments need three years, so for the completion of theseexperiments we need this project to be extended for two more yearsto complete the research experiments.

A: As pointed out, experiments especially field experiments cannot be concluded by the results obtained in a year due to various factorsaffecting the results of experiment year by year. This is a trial conducted by the project as a part of OJT (on the job training).

5. It is necessary to have demonstration plots with the participation ofboth extension officers and researchers, so we hope to have suchdemo plots in the coming year of the project.

A: It is a very good idea to involve extension officers in your demo-farm to develop close relationship between research and extension sectors. As the results capacity development will be attained for both parties.

6. The activities of CDIS Output-3 project is very effective and efficient,if the target area of this project increased to some provinces it wouldbe more effective and efficient.

125

A: The project is implemented for capacity development of MAIL especially for ARGD. The purpose is not to train everybody but to train trainers. We are instructing that the persons who could have training in this project should disseminate their knowledge and technologies to other persons of other provinces.

7. SATREPS project activities that are now carried out by CDISOutput-3 team are working on 13 local wheat varieties ofAfghanistan, but the result is unknown yet that which variety isresistant, if after finding the resistant variety basic research started,we would really appreciate it.

A: The report and information obtained must be shared as early as possible for further development of technologies in the country.

Comments of ARGD on ARM Guideline

After reviewing the ARM guideline we found that this guideline is really effective and useful guideline for researchers on how to present their research reports yearly in the ARM event and we ARGD members wish MAIL to approve this guideline so after the approval of this guideline we can explain it to all ARGD members in center and provinces, so everyone can understand its content and importance in their reporting.

A: ARM will be one of the most important pillar activities of ARGD in the future and ARM Guideline will be a fundamental for implementation of ARM. We are expecting that approval of the guideline by MAIL will be made as early as possible.

126

Year 18-Jul-13 JCPM

15-Jul-13 JDFM14-Aug-13 JDFM28-Aug-13 JDFM

8-Sep-13 JCPM23-Sep-13 JDFM29-Sep-13 JDFM30-Sep-13 JCPM20-Oct-13 JDFM3-Nov-13 JCPM

21-Dec-13 JCPM+JDFM4-Jan-14 JDFM

19-Jan-14 JCPM+JDFMYear 2

25-Feb-14 JCPM11-May-14 JCPM+JDFM

2-Jun-14 JDFM3-Aug-14 JCPM7-Sep-14 JCPM

11-Oct-14 JCPM28-Jan-15 JCPM24-Feb-15 JDFM

Year 315-Mar-16 JCPM

Year 419-Sep-16 JCPM

2-Nov-16 JCPM22-Nov-16 JCPM4-Dec-16 JCPM

25-Dec-16 JCPM7-Feb-17 JCPM

26-Feb-17 JCPM15-Mar-17 JCPM26-Mar-17 JCPM

Records of JCPM and JDFM

ANNEX 9

127

Report of JCPM Meeting

: 08/07/2013Date

11:30‐: 10:30Time

: CDIS Output 3 Office Agricultural Affairs Deputy Office, MAIL.Venue

Participants:

Position Name of ParticipantsHead of Badam Bagh Experiment Station Eng.Abdul Saboor Professional Member of ResearchMr. Mohammad Sharif Income Generation project general manager Ms.Waheeda RahmaniOn behalf of Mr. Naqibullah Hamidi (Secretary of EGD)Mr. Abdullah Translator / Interpreter CDIS Output 3 JICA.MAILMr. Masihullah Alekozai

1. Mr.Eng.Saboor starts the meeting and explains the importance and activities of CDIS

Output 3 to all participants he says we are working on three main areas Deh Sabz

District ( Vegetables) Mir Bacha Koot ( Grape ) and Badam Bagh ( Fruits, vegetables)

then he ask the participants what did they do since next meeting , as Mr.

Mohammad Sharif was not present in the previous meeting and Mr. Naqibullah

Hamidi was not there in the meeting and Ms. Waheeda Rahmani says I didn't finalize

my works when I finalize my works I will provide my reports maybe in the next

meeting, he emphasize on the counterparts to work on CDIS output 3 activities .

2. Inventory survey, the participants says we are to wait for the first report of survey

then we know what to do, also Mr. Saboor explained the survey and CORE to

counterparts and its activities.

2.2 work plan: he says it belongs to Mr. Masihullah and when the DM came from the trip,

you can take his signature and after taking the signature of Mr. Takahashi you can proceed it

to JAICAF.

2.3 JDFM meeting Mr. Saboor says that I discuss the issue with the director of Kabul DAIL

and as now Mr. Aminullah director of Deh Sabz DAIL and Mr. Mohammad Oman director of

Mir Bacha Kot DAIL are in a workshop when they become free from their workshop we will

held the Joint Demo Farm Meeting as soon as possible maybe next week also he says I will

discuss with the two district DAIL managers to prepare their plans for Demo Farms in their

districts and we will talk about it in the JDFM meeting.

2.4 I distribute the GI to all counterparts and Mr. Saboor explained the importance of

Training course in Japan and told the participants to prepare the list of contents and topics

for the training in Japan and also the counterparts discussed about the country for Training

128

they says it will be good if the training held in Iran, Turkey, Japan. And bout the duration of

training they says it will be good if the duration of training will be 19 days or 30 days or 60

days. Also Mr. Saboor says please choose the topics that must be very useful in Afghanistan.

2.5 About ARM report Mr. Saboor says I assigned someone that is working on ARM report

and it will be finished till end of July.

3. At the end of the meeting Mr. Saboor explained the work report format of CDIS Output 3

to the counterparts. And at the end I remind them about the next meeting that is going to

be held on 22 of July 2013.

The End

129

Minutes of JCPM Meeting

Name of the meeting: Joint Counterparts Meeting

Date: 08.09.2013

Time: 01:30 – 03:00

Venue: CDIS Output 3 Office, MAIL. Kabul.

Participants:

1‐ Mr. Abdul Saboor , Head of Badam Bagh Experiment Station

2‐ Mr. Mohammad Oman, Head of Mir Bacha Koot district DAIL

3‐ Mr. Aminullah,Head of Deh Sabz district DAIL

4‐ Mr.Mohammad Sharif , Professional Research Member

5‐ Mrs. Waheeda Rahmani, Representative Home Economy Department, EGD.

6‐ Mr. Masihullah, Translator/Interpreter CDIS output 3, MAIL.

Content of the Meeting:

Mr. Abdul Saboor starts the meeting and explain the participants about the importance of CDIS Output 3 activities and importance of JCPM meeting and following opening remarks of Mr. Saboor according to agenda we follow the meeting:

Explanation of Training program for Extension officers and Researcher (Tentative Plan) by Mr. Saboor:

1- He explains the tentative plan to all counterparts. 2- Ask counterparts to collect comments from their departments and related authorities about the

training. 3- Also he added that in case of any kind of question or problem please ask Mr. Masihullah or

Mr. Saboor for further explanation of the tentative plan.

Comments of Mr. Saboor for new ARM Team:

1- Mr. Abdul Saboor and Mr. Masihullah will meet Mr. Obaidi for selection of new ARM team. 2- After selection of new ARM team by Mr. Obaidi we will give report of new ARM team to all

counterparts and JAICAF. 3- This is because first we are to go to Mr. Obaidi for selection of new ARM team to avoid from

misunderstanding by Mr. Obaidi.

Explanation of Monthly Operational Report of CDIS Output 3 by Mr. Masihullah & Mr. Saboor:

1- New monthly operation al report has been explained to all counterparts. 2- All counterparts should bring monthly operational report as soon as possible for the months of

July & August.

Next JCPM meeting will be in 30.09.2013 and next JDFM meeting will be held on 15.09.2013.

130

Minutes of JCPM meeting

Name of the meeting: Joint Counterparts Meeting

Date & Time: 30.09.2013 (01:00 – 03:00)

Venue: CDIS Office, MAIL.

Participants:

1‐ Mr. Abdul Saboor (Director BBES)

2‐ Mr. Mohammad Sharif ( Professional Research Member)

3‐ Mr. Aminullah ( Director Deh Sabz DAIL)

4‐ Mr. Mohammad Oman ( Director Mir Bacha Koot DAIL)

5‐ Mr. Naqibullah (Field Inspection Officer EGD)

6‐ Mrs. Waheeda Rahmani ( Project Manager Home Economy Department)

7‐ Mr. Masihullah Alekozai ( Translator/Interpreter CDIS Output 3 )

Content of the meeting:

Mr. Abdul Saboor starts the meeting and after welcoming all the participants he explain the

importance of the CDIS Output 3 project and also the importance of JCPM meetings. After that

according to the agenda we continue the meeting.

Comments of C/Ps (JCPM members) on training for Extension officers and Researchers.

Comments of Mr. Mohammad Oman:

Place: Kashmir (Indian), Turkey, Iran, Kazakhstan, Japan.

Time: One month.

Comments of Mr. Aminullah:

Place: Japan, Kazakhstan, Turkey, Thailand.

Time: three months.

Comments of Mr. Abdul Saboor:

Place: Japan, China, Malaysia, Korea, or the countries that have cultural similarity with Japan.

Time: Master, PhD, 1‐3 months.

Comments of Mrs. Waheeda Rahmani.

Place: Japan, neighbor countries of Afghanistan.

Time: 20‐30 Days.

131

Comments of Mr. Naqibullah:

Place: Iran, Turkey, Korea, Japan, Tajikistan, India.

Time: 1‐3 months.

Comments of Mr. Mohammad Sharif:

Place: Japan, China, Iran.

Time: 2‐3 months.

Comments of the departments of all counterparts will be completed soon, and they will present it to

JAICAF office, Afghanistan to Mr. Masihullah Alekozai as soon as it finished as everyone is working

for finalizing their comments of their departments.

Discussion on ARM:

Mr. Saboor and Mr. Masihullah explain the overall procedures and progress of last year ARM to all

counterparts and also Mr. Saboor reported that after coming of Mr. Obaidi from provinces tour, Mr.

Saboor and Mr. Masihullah will meet with Mr. Obaidi for selecting new ARM group for this year ARM.

Collection of working report of month of September:

Some of the C/Ps gives their reports to Mr. Masihullah and some others will soon present their

monthly report of month of September.

Once again Mr. Masihullah explain the new reporting format for the month of October to all C/Ps ,

also the taxi format to use the taxi format only for one month in one sheet and do not mix two

months in one sheet.

Any Other issue related to CDIS Output 3:

All C/Ps suggest that if possible JAICAF should publish their banners and brushers in this year Agfair ,

that all the Agfair viewers should see the achievements of JAICAF.

132


Name of the meeting: Joint Counterpart Meeting Time & Date: (09:00-10:00) 03.11.2013 (Sunday) Venue: CDIS Output 3 Office, MAIL. Participants: Mr. Abdul Saboor (Director BBES) Mr. Mohammad Oman (Director MBK DAIL) Mr. Aminullah (Director Deh Sabz DAIL) Mr. Naqibullah Hameedi (Field Inspection Officer) Mr. Mohammad Sharif (Professional Research Member) Mrs. Waheeda Rahmani (Project Manager Home Economy Department) Absent Mr. Masihullah Alekozai (Translator/Interpreter CDIS Output 3) Content of the meeting: Mr. Abdul Saboor starts the meeting, first of all he welcomes Japanese experts to Kabul and he thanks them for their returning back to Afghanistan and for their support and their activities. Next according to the agenda we continue the meeting: Mr. Masihullah inform the C/Ps from the progress of ARM printing procedures , as the book is finished and the quotation is received from printing companies and now the one company is selected and we are going forward for printing it. Regarding the information on ARD and EGD, Mr. Masihullah explain completely the overall information we need and ask the counterparts to provide update and accurate information as soon as possible, once again I (Masihullah) explain the needed information from Mr. Mohammad Sharif and he says it is Ok I understand the information , I will try my level best to provide the necessary information as soon as possible , Mr. Saboor also promised that he will help Mr.Sharif for collecting the information. About receiving information regarding Agricultural research policy and strategy, Mr. Saboor says that soon I will try to take an appointment from Mr. Obaidi to go to his office along with Mr. Masihullah to receive the information we need for it and then we can share it with JAICAF. Regarding monthly operational report some C/Ps gives their reports, some says we will bring the reports as soon as possible in new format (Hourly format) Mr. Masihullah distribute monthly reporting format for the month of November to C/Ps along with Taxi receipts and travel report format for those needed. Content of the meeting of Dr,Masataka Nakahara with C/Ps. At the end of the meeting Mr. Dr, Masataka Nakahara (CDIS Project Leader) meet with Mr. Abdul Saboor , Mr. Mohammad Oman , Mr. Aminullah & Mr. Masihullah . After introduction Mr. Dr, Nakahara appreciates their hard works for CDIS Output 3 and he says please continue your hard works and we wish that this project would be a successful project. Also the C/Ps welcomes Mr. Dr, Nakahara and thanks him for returning back to Kabul, also they all inform Mr. Dr, Nakahara from their progress of their activities in their Demonstration farms.

133

Minutes of JCPM+JDFM Meeting Time & Date: 10:30 – 21.12.2013 (Saturday)

Venue: CDIS Output 3 Office, MAIL.

Participants:

Mr. Dr. Masaaki Suzuki (Team Leader CDIS Output 3)

Mr. Masahiro Yoneyama (CDIS Expert)

Mr. Abdul Saboor (Manager Badam Bagh Experiment Station)

Mr. Aminullah (Director Deh Sabz DAIL)

Mr. Mohammad Oman (Director MBK DAIL)

Mr. Mohammad Sharif (Professional research member)

Mr. Naqibullah Hamidi(Field Inspection officer)

Ms. Waheeda Rahmani (Project Manager HED)

Mr. Masihullah Alekozai (Translator/Interpreter CDIS Output 3)

Mr. Saboor starts the meeting and welcomes the participants and also informs all the participants that Japanese experts will soon leave Afghanistan.

Dr. Suzuki thanks everyone for the participation and coming from far places for the meeting, he also added that today we want to discuss on both JCPM JDFM meetings issues.

Mr. Yoneyama explains the agenda and then we went according to the agenda.

Comments of Mr. Yoneyama:

1- For building ATC (Agriculture Technology Center) in MBK we must have work plan and budget estimation before the end of January.

2- From February to March we are submitting the budget to JICA. 3- And before February we need work plan and budget estimation for all the things we need for

building ATC in MBK such as, construction of pump house, surrounding wall or fence for MBK, construction of guard room, generator room and etc.

4- Also we can recruit security guard. 5- So please try to make a revised plan for building ATC of MBK.

Comments of Mr. Mohammad Oman

6- Currently there is a green house build by USAID/AEP project. 7- The duration of their project was from September 2013 to December 2013. 8- As right now their project period is finished, so they formally deliver the green house to MBK

DAIL. 9- We have plan to grow spinach and tomato in the existent green house. 10- And for this reason we need support, maybe financially support of CDIS project. 11- To avoid losing that green house. 12- We also have plan to train formers on the field on demo plot and on the green house. 13- And we again need support of CDIS project for it.


14- I have plan to train some farmers and extension managers in Deh Sabz district.

134

15- As right now according to the security problems the activities of CDIS output 3 is on pending in Deh Sabz district.

16- But for keeping alive this project in the people's mind we are to do some small activities that we can do such as trainings for the farmers and extension managers.

17- I think the counterparts of CDIS Output 3 can also do this. 18- They can give lectures and they can hold the training maybe at least once a month.

Comments of Mr. Yoneyama:

19- Please try to make plan for the farmers training in Mir Bacha Kot and Deh Sabz districts. 20- Share your plan with JAICAF office Afghanistan , after translation and review it , we will

consider on your plans.

Comments of Dr, M, Suzuki:

21- Mr. Oman Jan please work on your plan and budget estimation and consult with Mr. Abdul Saboor and Mr. Masihullah while making plan and budget estimation.

22- Then share your plan with JAICAF through JAICAF office Afghanistan then we will consider on it.

23- Before end of January you must have your plan and budget estimation for everything you need.

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Minutes of JCPM+JDFM Meeting

Time & Date: 01:30 – 02:30 – 19.01.2014 (Sunday)

Venue: CDIS Output 3 Office, MAIL

Participants:

Dr. Zaitsu Yoshihisa (Agriculture Extension/Training Expert CDIS Output3)

Mr. Abdul Saboor (Manager BBES)

Mr. Mohammad Oman (Manager MBK DAIL)

Mr. Aminullah (Manager Deh Sabz DAIL)

Mr. Mohammad Sharif (Professional Research Member)

Mr. Naqibullah (Field Inspection Officer)

Mr. Masihullah (NS CDIS Output 3 JAICAF)

Mr. Masihullah starts the meeting upon permission of Dr, Zaitsu and welcomes all the participants, and after the introduction of Dr, Zaitsu to all Counterparts according to the agenda the meeting proceeded.

Comments of Dr. Zaitsu:

1- CDIS Output 3 wants to train extension officers, researchers and farmers according to last year training plan.

2- As we collect comments from MAIL through all counterparts, we wants to share all these comments with MAIL and its related departments to collect more information with detail regarding their comments.

3- As everyone know our main crops are four (wheat, grape, tomato, legumes) so we want MAIL and its related authorities to work with us on our related main crops.

4- For the trainings to farmers in Mir Bacha Kot and Deh Sabz, first of all we need training subjects then we can consider on its planning.

5- Mr. Mohammad Oman and Mr. Aminullah kindly please provide me the training subjects as soon as possible during my stay in Kabul.

Comments of Mr. Mohammad Oman and Mr. Aminullah:

1- We already provide plans for training for farmers in MBK & Deh Sabz districts to CDIS Output3 office.

2- Soon we will provide revised plan of the training for farmers in both districts. 3- Also we will provide the training subjects as soon as possible to CDIS Output3 office. 4- I worked on plan and proposal of ATC in MBK district. 5- Soon I will present proposal to CDIS Output-3 office for construction of ATC in

MBK, Mr. Oman says.

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6- I also worked on the plans and proceedings of training for farmers in Deh Sabz district and soon I will provide all the plans to CDIS Output3 office, Mr. Aminullah says.

Comments of Mr. Masihullah:

1- All counterparts have problems with reporting, all the time they are presenting their reports with mistakes, mistake in time, mistake in contents, etc.

2- Kindly please try to provide us report on actual basis of your activities. 3- Kindly please provide us report and mentioned the overtime in your reports whenever

you are working on CDIS Output-3 activities. 4- Kindly please try to provide your reports in its exact time and date.

Next JCPM+JDFM meeting would be held on next Saturday 25.01.2014 at CDIS Output-3 office with the presence of Dr, Zaitsu and Mr. Yoneyama and all participants would be informed in advance.

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Minutes of JDFM Meeting

Name of the Meeting: Joint Demo Farm Meeting

Date: 15, July, 2013

Time: 02:00 – 03:00

Venue: Meeting room, Kabul DAIL, Badam Bagh

Participants:

1 Mr. Abdul Saboor , Head of Badam Bagh Experiment Station

2 Mr. Mohammad Oman, Head of Mir Bacha Koot district DAIL

3 Mr. Aminullah,Head of Deh Sabz district DAIL

4 Mr. Baktash Saleh, Advisor Kabul DAIL (As Head of Kabul DAIL)

5 Mr. Masihullah, Translator/Interpreter CDIS Output 3 ,MAIL


Mr. Abdul Saboor started the meeting and explained the activities of CDIS output 3 and the

importance of JDFM meeting. Also he explained how to use effectively and efficiently demonstration

farms in both districts, all the participants agreed to hold the JDFM meeting biweekly (twice a month

or after 15 days).

Comments on Effective and Efficient use of Demo Farms:

Mr. Mohammad Oman, Director of Mir Bacha Koot DAIL

1. We have (11) Jirib governmental land in Mir Bacha Koot district that is perfect for Demo

farm.

2. We want to introduce (T Y) shape trellis of grape in Mir Bacha Koot district.

3. We want to introduce new technology to the farmers.

4. The walls surrounding land are very necessary for demo farm.

5. Also he said he made the list of necessary materials for Demo farms in cooperation with

Kabul DAIL and Deh Sabz district DAIL which was attached with this report for information.

The list of necessary materials for Demo farms in Deh Sabz and Mir Bacha Koot districts is

available herewith.

6. Also he said that he will prepare the blue print (design of demo farm) and some other

necessary materials by the next meeting.

Mr. Aminullah Director of Deh Sabz DAIL

1. We don't have perfect governmental land in Deh Sabz district.

2. For Demo farm we are to use private lands.

3. The private land which will be selected needs surrounding walls.

4. Also he said he made the list of necessary materials for Demo farms in cooperation with

Kabul DAIL and Mir Bacha Koot district DAIL which was attached to this report for

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information. The list of necessary materials for Demo farms in Deh Sabz and Mir Bacha Koot

districts is available herewith.

5. Also he said that he will prepare the blue print (design of demo farm) and some other

necessary materials by the next meeting.

Who will be in charge of the farms?:

1. BBES: Mr. Abdul Saboor

2. Mir Bacha Koot: Mr. Mohammad Oman

3. Deh Sabz: Mr. Aminullah

Implementation Plan for the year 2013:

1. BBES: Mr. Abdul Saboor says BBES is ready for use according to the plan.

2. Mir Bacha Koot: Mr. Mohammad Oman says, we will complete overall documents and will

prepare the land for demo farm for the plan.

3. Deh Sabz: Mr. Aminullah says, he will complete overall documents and will prepare the land

for demo farm according to the plan.

Coordination of ARD, EGD, Kabul DAIL and Districts DAIL:

Mr. Baktash Advisor of Kabul DAIL: As the heads of both districts know that we had schedule for all

districts of Kabul province. Through that schedules farmers can visit other districts of Kabul and

shared their experiences and knowledge about the new technology. When the demonstration farms

established in Deh Sabz, Mir Bacha Koot and Badam Bagh we will make a schedule in coordination

with CDIS Output 3 experts to enable the farmers to visit the three farms, weekly, biweekly or

monthly.

Action Plan, Materials and Requirements for Demo farms:

1. BBES: Mr. Saboor says he will prepare the action plan and design of the demo farm till next

meeting.

2. Mir Bacha Koot: The list of materials is attached and deign of demo farm will be provided in

the next meeting.

3. Deh Sabz: The list of materials is attached and design of demo farm will be provided in the

next meeting.

Secretary of JDFM Meetings:

At the end two secretaries has been selected for JDFM meetings activities (Mr. Masihullah from CDIS

Output 3 and Mr. Mohammad Oman from DAIL) and next meeting will be held on 30, July, 2013 and

all counterparts will be informed earlier.

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1 Recruitment of Technical Staff

2 Guard

3 Tractor Driver

4 Skilled Labor

1 Farmers Training Material

2 Conduction of farmer's Coordination Meeting

3 Farmers Field Day

4 Publishing Booklets / Charts / Photos / Video Clip / Brochures5 Study Tour For Extension Workers and Farmers

1 Motor Cycle Honda, made in japan, 125 cc

2 Tractor (Bolt molted Plow, harvester, etc.) Made in Japan Two Wheel

3 Tractor (Bolt molted Plow, harvester, etc.) Made in Japan, Large

1 Computer Dell laptop

2 Memory Stick Best quality available

3 Printer HP LaserJet 1200 3 in 1

4 Color Printer

5 PowerPoint Projector Sony, made in Japan + the screen

6 Photo Camera Sony, made in Japan, 16 MP

7 Internet Connection (modem) 3G

8 Power Generator 3 KVA Made in Japan

9 Solar Power Unit

1 Pruning and Budding Kit Swiss Made

2 Sprayer 12 20 Liter Capacity Made in Brazil

3 Duster Made in Brazil / Germany

4 Power Sprayer 50 100 Liter Capacity Made in Germany / Brazil / Swiss5 Common Pest and Disease Diagnostic Tools Best quality available

6 Protective Dress Made in Pakistan / China

7 Measuring Cup and Glasses Best quality available

8 Thermometer Made in Pakistan / China

9 Hydrometer Made in Pakistan / China

10 Refractro Meter Made in Swiss

11 Chlorophyll Meter Made in Brazil / Germany

12 Digital Scale Best quality available

13 Meto Weather Station Made in Swiss / Japan / Germany / Brazil

14 Fruit Sapling / Cutting

15 Provision of Necessary Tools for Artificial Insemination Centre16 Bee Colony With Boxes and Equipments

17 Solar Water Pump With Boxes and Equipments

1 Shovel Made in China best quality

2 Pick Best quality available

3 Robber bucket Made in Afghanistan

4 String Ridge Best quality available

5 Crowbar ( ) Made in Afghanistan

6 Pitch Fork Made in Afghanistan

7 Sickle Made in Afghanistan

8 Water sprinkler Made in Afghanistan

9 Harvesting Basket Made of Plastic

10 Harvest sickle Made in Afghanistan

11 Wheel Borrow Made in Afghanistan

12 Planting Board

13 Measuring Tape 50 meter Best quality available

14 Metal Bucket Made in Russia

15 Sign Boards Big size (1X1.5 meter)

16 Sign Boards Small size (60X30 cintimeter)

17 Animal Manure

18 Stone Fruit Seed Bitter Taste

19 Cereal Seeds Improved

20 Other Seeds Improved

21 DAP Fertilizer Bags (50 kg) Good Quality

22 UREA Fertilizer Bags (50 kg) Sona UREA

1 Labor wage for land preparation 6 persons / day & for 4 months

2Fuel Cost and Maintenance of Motor Bikes , Tractors , vehicle and

GeneratorFor motorbikes, one generator and one tractor

3 Mobile Credit Cards for Extensionists for better communication

4 Monthly Internet Fees

5 Transportation Costs

6 Lease of Land IN Dehsabz

1 Installation of Irrigation system Modern system

2 Drip Irrigation

Kabul DAIL RequiredMaster List of the Needed Equipment's / Tools

S# Item Description Specifications

Operation

Irrigation

Staffing

Capacity Building

Mobility

Communication tools

Technical Extension Equipments / Material

Consumable Tools / Equipments

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Minutes of JDFM

Name of the meeting: Joint Demo Farms Meeting

Date: 14.08.2013

Time: 10:30 – 12:00


Participants:




4 Mr. Masihullah, Translator/Interpreter CDIS output 3, MAIL.


Mr. Abdul Saboor starts the meeting and Congratulate Eid to everyone and wishes everyone had

great Eid days as Afghan Customs then he explains the activities of CDIS output 3 and the

importance of JDFM meetings, then according to the agenda we continued the meeting.

Comments of Mr.Mohammad Oman about Mir Bacha Koot demo farm:

1 Agricultural operations in Afghanistan are seasonally, so we cannot cultivate anything we

want at any season of the year.

2 Before starting seedling in demo farm we are to perform essential initial works of the demo

farms such as :

Surrounding walls around demo farms for securing demo farms.

Construction of guard room for demo farm.

Construction of general stock for demo farm.

Construction of pool for demo farm irrigation.

Purchasing of equipments for demo farm.

Exact start date of operational work of demo farm to avoid from other (land) problems.

According to meeting agenda (next year) which next year (January 2014) or (21st March

2014) Afghanistan Calendar.

Comments of Mr. Abdul Saboor about BBES demo farm:

1 I can provide the layout, map and proposal for demo farm in BBES till next JDFM meeting.

2 There is not any problem for establishing demo farm in BBES in autumn this year.

Comments of Mr. Aminullah about Deh Sabz demo farm:

1 I will prepare the revise plan for 4.5 Jirib land in Deh sabz district demo farm till next JDFM

meeting.

2 I will prepare the revise map and budget of 4.5 Jirib land for Deh Sabz district demo farm and

will present it in next JDFM meeting.

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Comments of Mr. Abdul saboor on ARM:

1 Mr. Haji Ghafoor has finalized the ARM research book and gives it to head of departments

for final review, after finishing reviews he will provide it to JAICAF.

Suggestions of counterparts :

1 Type of seedling should be selected according to the best existence local variety from the

area.

2 Mr. Mohammad Oman and Mr. Aminullah emphasize on capacity building activities such as

establishing English and computer course for capacity building of extension managers and

workers in two districts.

3 Mr. Mohammad Oman and Mr. Mohammad Amin also emphasize on their working report

results , they says we present our working reports to JAICAF , but we didn't hear anything

from JAICAF regarding it yet ,so we wish to hear something soon from JAICAF about it.

Next meeting will be held on 28th of July August and all counterparts will be informed early.

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Minutes of JDFM

Name of the meeting: Joint Demo Farms Meeting

Date: 28.08.2013

Time: 10:30 – 12:00


Participants:




4 Mr. Masihullah, Translator/Interpreter CDIS output 3, MAIL.


Mr. Abdul Saboor starts the meeting and told the participants about the importance of CDIS Output 3 activities and importance of JDFM meeting and following opening remarks of Mr. Saboor according to agenda we follow the meeting.

Comments of Mr. Aminullah about land of Deh Sabz district demo farm.

He says I talked with the owner of the land about land and its issues he report to the meeting as below:

1- I measure the land and the land is 6 Jirib. 2- The owner of the land says that I am not going to divide my land in 4.5 Jirib and I am going

to rent my 6 Jirib land, not 4.5 Jirib ,then if you want to take the land you can take complete 6 Jirib because if I give you 4.5 Jirib then what should I do with the remaining 1.5 Jirib , as there will be no way for the remaining 1.5 Jirib for the owner of the land activities.

3- There were two rooms already in the land that only need some repairing so we are not to build rooms for guard room and store , so we have guard room and store room.

4- The land owner says please clear me the exact start date of your contract , this is because maybe after one or two months , fall season of cultivation is going to be started, so the owner of the land want to cultivate his land in case JAICAF not want to use the land.

Comments of Mr. Abdul Saboor about land of Deh Sabz district demo farm.

1- Please JAICAF team as our previous plan was for 12 Jirib land and now you decided 4.5 Jirib land but according to the owner of the land as he want to rent us 6 Jirib land, so kindly please confirm your decision about 6 Jirib land and inform us as soon as possible to prepare our design, budget and proposal for 6 Jirib land in Deh Sabz district.

2 What is Yard long, can you please explain this plant to us or can you please provide it from

Japan or if possible to change this plant and replace it with another local plant.

3 Grape verities are all available in Afghanistan, but before planting grape we are to provide

primary materials in advance for grape seedling.

4 Also Mr. Saboor explain standard space between demo farm plots that is (1 m ) he explain

the space standard to JDFM members.

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5 For Deh sabz we don't need room except some repairing but surrounding walls are

important and if wall is not possible we can use fence as BBES.

Comments of Mr. Mohammad Oman:

1 I want to know JAICAF plan about Mir Bacha Koot district demo farm.

2 I want to know exact start date of establishing demo farm because we are not to lose fall

cultivation season.

3 What is JAICAF decision about building guard room, store and other primary establishments

in Mir Bacha Koot district demo farm?

Suggestion of counterparts:

1 Please try to keep balance in establishing demo farms (all three demo farms , Deh Sabz, Mir

Bacha koot, BBES, should start in one time and we are to keep balance between all of them.

2 We kindly request from JAICAF authorities to actual aspect to their activities, it means we

are to know exact start date of the activities.

Next meeting will be held on 16.09.2013 and all participants will be informed early.

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Minutes of the meeting with Deh Sabz Landlord

Date: 23.09.2013

Time: 10:00 AM

Participants: Mr. Masihullah Alekozai (Translator/Interpreter CDIS Output3) Mr.Najmul Haq

(Landlord Deh Sabz Demo Farm).

Comments of Mr. Najmul Haq about his land:

1 My aim is to serve for my country specially my villagers; establishing demo farm in Deh Sabz

district would really help farmers and villagers to learn new technology and new cultivation

and irrigation methods.

2 We have a village of 2000 household in Deh Sabz area (where my land located) and we all

have spent our life all together with joy and success. Since we have unity, careing about our

people and really love them and the country. We are welcoming JAICAF and assuring from

all issues, such as security problems, there are not any security problem for any JAICAF

member, and they can come day/night for assessment and overview of their demo farm.

3 In our village most of the people are educated people, and lots of them are educated in field

of agriculture, so I want to assure JAICAF that I can provide you labor, agriculturist,

agriculture machinery, security guard and anything you need from my own village.

4 About the documents of his land he says: that our land leftover from our father to me along

with my 5 brothers, and now as I am the older brother among my brothers, I am the

representative of my brothers and for proofing this issue I have documents and

acknowledgement of my family members. This will clarify that I am the representative of my

brothers for all JAICAF activities and all my brothers will sign and stamp it along with the sign

and stamp of the passage attorney of the village.

5 About the price of his land he says: as there were another businessmen and they want my

land but as I promised with JAICAF , I want to rent my land to JAICAF with the below terms

and conditions and price:

A: Land fees/year: 1 Jirib = 3000 USD per year = 6 Jirib x 3000 USD = 18000 USD per year (yearly

advance payment)

B: Labor charges will be discussed later.

C: I want my payments at the beginning of every year.

D: as I told you before, that I have all staff for your demo farm, so I want to assure you once again

that I will provide you all staff, such as labor, agriculturist, machinery and everything you need

according to your standards.

6 At the end he appreciated JAICAF for starting the demo farm in their area and he says I wish

JAICAF would soon come and start their activities.

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Minutes of the meeting

Name of the meeting: Joint Demo Farm Meeting

Time & Date: 01:30 PM – 03:00 PM, 29.09.2013

Venue: CDIS Output 3 Office , MAIL, Kabul.

Participants:

1- Dr, Mahmood Osmanzai (Senior Advisor JICA). 2- Mr.Abdul Saboor (Head of BBES). 3- Mr. Mohammad Oman (Direcor Mir Bacha Kot DAIL). 4- Mr. Aminullah (Director Deh Sabz DAIL). 5- Mr. Masihullah Alekozai (Translator / Interpreter CDIS Output 3).


After the greeting of counterparts with Dr. Mahmood Osmanzai, Mr. Abdul Saboor starts the meeting and explains the activities of CDIS Output 3 and importance of JDFM meetings.

Comments of Dr. Mahmood Osmanzai (according to the Agenda):

1- Land preparation, all three sites should measure their lands for cultivation of wheat.

2- All three sites should measure their lands as soon as possible, this is because you have less than one month and you are to do lots of things for land preparation and land leveling.

3- According to JAICAF decision you are to cultivate four varieties of wheat, three verities would be verified verities and one should be local verity.

A: in MBK: we have (Gul 96), (Solh 02) (Muqawem 09) and one local verity.

B: in DS: we have we have (Gul 96), (Solh 02) (Muqawim 09 or Darul Aman 07) and one local verity.

C: in BBES: we have we have (Gul 96), (Solh 02) (Muqawim 09 or Chonti #1) and one local verity.

4- Last days of month of October are last time of winter wheat cultivation, therefore you are to hurry, because you have less than one month.

5- The persons in charge for Demonstration farms will be Mr. Abdul Saboor for (BBES) Mr. Mohammad Oman for (MBK) and Mr. Aminullah for

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(DS) and their assistant and labor will be estimated and selected by them later.


6- I measured the land in BBES and soon I will do the estimation , maybe soon I will bring the layout and blue print for cultivation of wheat in BBES along with its estimation , budget.

7- After confirmation of the budget from JAICAF I will start the work of cleaning and leveling the land.

Comments of Mr, Mohammad Oman:

8- I will work on the quotation and budget of demo farm for cultivation of wheat in MBK.

9- Soon I will bring the budget for establishing wheat demo farm in MBK.


10- I will prepare the content of the agreement with any Deh Sabz landlord and will present to other C/Ps for their comments.

11- After JAICAF decision about renting land I will prepare the budget and will present it to JAICAF.

Overall suggestion of C/Ps:

12- JAICAF should start their activities as soon as possible , this is because we spend lots of time , only on planning , but actively we didn't do anything yet , this is because if we did not act soon , we will lost this season and we are to wait for the other season and so we will lost our lands especially in MBK, as you know other NGOs also want to invest on MBK land and also , MBK DAIL will come under pressure of government, so we kindly request from JAICAF authorities to give us your decisions as soon as possible and make us pleased .

13- As in October we have 3 days religious holidays for Eid and in November we are going to training to Japan so the time is getting less ,and we are to work more than ever , we wish JAICAF would understand the situation and condition.

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Minutes of JDFM meeting

Name of the meeting: Joint Demo Farm Meeting Time & Date: 20.10.2013 (Sunday) – 10:30 AM Venue: CDIS office, MAIL.Participants:Mr. Abdul Saboor (Director BBES)Mr. Mohammad Oman (Director MBK DAIL) Mr. Aminullah (Director DS DAIL) Mr. Masihullah (Translator /Interpreter CDIS Output 3 ) Content of the meeting: Mr., Abdul Saboor starts the meeting and after welcoming all the participants , he explain the activities of CDIS Output 3 activities and importance of the JDFM meetings to members after that according to the agenda we starts the meeting as below: Mr. Masihullah describes the progress of DS land issue to all counterparts and informs them about the ongoing activities of DS land issue and after that we discuss on the contract of DS land with the landlord.Comments of Mr. Aminullah about DS land issue:

1- Soon I will complete the contract for signing and I will provide the final contract to JDFM members and JAICAF office.

2- I will put all the conditions and terms for establishing of demo farm on private land for preventing future problems with the landlord.

3- After finalizing the contract I will work on the quotation for fence and other requirements on DS land demo farm.

Comments of Mr. Abdul Saboor about BBES demo farm:1- I will soon start cultivation of wheat in BBES demo farm. 2- I will provide all the certificates for wheat to JAICAF office Kabul. 3- I will provide all the quotations from the companies needed for BBES demo farm to JAICAF

office Kabul.Comments of Mr.Mohammad Oman and other JDFM members about MBK demo farm

1- As JAICAF know this that (11 Jerib) of MBK land is a governmental land in MBK and its governmental ownership and possession.

2- As everyone know that the land located in MBK don't have anything else except a well, no surrounding walls, no door, only a well and land.

3- For establishing a demo farm in MBK land we need to do some other infrastructures before establishing a demo farm this is because this land is a governmental land.

4- And for this land Kabul DAIL, MBK DAIL and JAICAF is responsible and answerable to all MAIL authorities including (Minister of Agriculture, Deputy Minister of Agriculture, District governor of MBK and other governmental authorities).

5- As JAICAF consider (5000 USD) for overall activities of MBK DAIL, we are going to inform JAICAF that this amount is not sufficient in noways and this amount will be sufficient only for buying a water pump and a generator for the well to bring water out for the land.

6- And if we did so it means if we only buy water pump and a generator then what should we do with the remaining expenses of the land.

7- If we install fence only to (2Jerib) of the land and left the remaining 9 Jerib land then the violators will arrogate the land easily and we are to give answer to all above mentioned authorities.

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8- If we did not construct 1-2 room (store) for keeping the materials and equipments so where should we keep them, everything will be lost easily.

9- If we did not construct and install a main gate to the demo farm, a land without gate is something madness and we cannot avoid other people from coming and playing inside the land.

10- And if we did so it means if we want to do all the above mentioned activities, so the amount considered by JAICAF is not sufficient for MBK.

11- For avoiding the future responsibility on Kabul DAIL, MBK DAIL and JAICAF we want JAICAF to consider once again on the MBK budget.

12- We want to assure JAICAF that establishment of a good demo farm in MBK will be a great achievement for JAICAF and a good reputation to JICA services in Afghanistan.

13- At the end we all thank JAICAF for their support and we wish that JAICAF would consider seriously on this issue and inform us as soon as possible.

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Minutes of the meeting with Mr. Hashmatullah Enayat(Director of Kabul DAIL)

Time & Date: 03:30 – 04:30 – 03.11.2013 (Sunday)

Venue: Kabul DAIL Office, Badam Bagh, Kabul.

Participants:

Mr. Hashmatullah Enayat (Director Kabul DAIL)

Mr. Abdul Saboor (Director BBES)

Mr. Masihullah Alekozai (Translator/Interpreter CDIS Output 3)




Comments of Mr. Hashmatullah Enayat about Deh Sabz Demo farm:

1- We thank very much JAICAF for their activities and their support especially for establishing demonstration farms in Deh Sabz and Mir Bacha Koot districts.

2- We are supporting JAICAF in any field they need for our support as they are supporting us and we really appreciate their supports.

3- About the governmental land in Deh Sabz district I want to clear the stand of Kabul DAIL, that as I mentioned you before, it is difficult to invest on the land of people’s council or people’s land.

4- We are to invest on a land to be independent. 5- I know completely the people of Deh Sabz district and their

(People Council members) they are representatives of all Deh Sabz

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district people and may you all know that the people has many ideas and are all the time changeable, so we cannot trust on them, if we invest on their land and then their ideas changed, maybe they will say that we are going to build for example a library, a club or something else, than what should I do with them, on that time I cannot stop them and their ideas.

6- As you know that this is an agricultural project, may all agriculturists know that agricultural projects cannot be adopted in one or two months and it need for years maybe 1-3-5 years, so we are to have an independent land to invest on it easily for years.

7- The best way for solving the overall problems of Deh Sabz land issue is to take a private land for establishing Demonstration farm in Deh Sabz district.

8- By the permission of JAICAF I want to order Mr. Aminullah (Director of Deh Sabz DAIL) to do a small survey and find another (2 Jerib) perfect land that have access to water, access to road and would be easy for farmers to visit the site for establishing of the demonstration farm and inform JAICAF authorities to start their activities as soon as possible.

Comments of Mr. Hashmatullah Enayat about MBK Demonstration farm:

1- I want to thanks JAICAF for establishing demonstration farm in Mir Bacha kot district.

2- We wish JAICAF would soon start their activities on the mentioned farm.

3- I also wish to visit Mr.Dr, Masataka Nakahara in Mir Bacha Koot district demonstration farm to explain him the importance of Mir Bacha Koot demonstration farm.

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Date & Time: 01.04.2014 – 02:00 PM

Venue: CDIS office, MAIL.

Participants:



Mr. Aminullah (Manager Deh Sabz DAIL)

Mr. Masihullah (NS CDIS Output-3 JAICAF)

Mr. Saboor starts the meeting and welcomes the participants after that according to the agenda we discuss regarding training plans in MBK and Deh Sabz district for extension workers and farmers.

Comments of all participants about the trainings:

1- Totally we should train 150 farmers and extension workers in each district.2- We are to distribute all the farmers in 6 groups. 3- Each group will be 20 farmer + 5 extension worker of the mentioned district. 4- One group of 25 farmers will be trained for three hours in one day in two subjects. 5- Another group of 25 farmers will be trained for three hours in the 2nd day in two subjects. 6- In one month there will be 4 training session for 4 day in one district. 7- Totally we can train 50 farmers in one district in one month in two subjects. 8- For example we can train 50 farmers in month of January in 4 days (14 – 15) & (28 – 29) of

January in two subjects. 9- Again in month of February we will train another 50 farmers in 4 days (1-2) & (25-26) of

February in another two subjects. 10- Again in month of March we will train another 50 farmers in 4 days (1-2) & (30-31) of March

in another two subjects. 11- In total we will have an achievement of 150 farmers and extension workers trained in 6

subjects in 12 days of three months in each district. 12- Regarding transportation and food allowance for farmers we consider (5 USD for

transportation / farmer) & ( 5 USD for food allowance/ farmer) 13- Regarding some stationary we will provide them (one file, one notebook, one pen and

handout of the training in hard copies) 14- One white board will be purchased for each district for once and we can use for all the

trainings.15- As it is winter and the weather is cold so we consider (20 USD for heating the room) on the

training day. 16- We consider a tea break for each training day for 30 minutes maybe we can provide them

some tea, cake, cookies, chocolate and necessary materials.

Subjects of the trainings:

1- Mr. Mohammad Oman and Mr. Aminullah will collect information from the farmers council and farmers regarding their problems and then they will write the subjects of the trainings and

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will share it in another JCPM meeting, then we will consider on it and we will choose important subjects among them and we will ask other Counterparts to collect materials on it for trainings.

2- In the next meeting both DAIL managers will provide participants list from their districts, they will collect 50 farmers from all village of their districts and will report to the next meeting to CDIS Output3 to make it draft.

3- Next meeting will be on 8th of January to collect information from the district DAIL managers about the trainings subjects to be finalized it.

At the end we kindly request from CDIS Output3 authorities to consider on our plan and provide us the budget as soon as possible, this is because time is passing very quickly and want to hold our first training in the middle of January and them upon this we will continue our other trainings according to the schedule, also we want to say this to CDIS Output3 authorities that right now there is no field activity regarding CDIS Output3 project in the sites, so holding trainings would be a very good achievement for keeping alive this project and its activities between the people and authorities in MAIL, DAIL, EGD and ARD.

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Date: 25.02.2014

Tim: 01:30 – 02:30

Venue: CDIS Output-3 Office

Participants:




Mr. Mohammad Sharif (Professional Research Member)

Mr.Naqibullah (Field Inspection officer)

Mr. Masihullah Alekozai(NS,CDIS Output-3)


Mr. Abdul Saboor starts the meeting and explains the activities of CDIS Output-3 and importance of JCP meeting for CDIS Output-3 activities.

According to the agenda first we discuss regarding the reporting of C/Ps for CDIS Output-3 activities.

Comments of Mr. Aminullah regarding the reporting:

1- We don't have anything to report to CDIS Output-3 as overtime this is because CDIS Output-3 didn't start their activities in Deh Sabz district yet.

2- I have an idea regarding reporting to CDIS Output-3, as every day I am working for about one hour or two hours after my formal working hours in every village and just explaining to the farmers and villagers , some cultivation methods, preparing lime sulfer and some other agriculture practices, is it possible for CDIS Output-3 to report it to CDIS Output-3 and maybe while I am working with people and farmers , I will explain them that this is with the cooperation of CDIS Output-3

3- Or if this is not possible for CDIS Output-3 , they must start their trainings and or they must let me work with Mr. Oman in MBK demo farm or with Mr. Saboor in BBES.

4- Then I can find some work regarding CDIS Output-3 and after that I can report it to CDIS Output-3 activities.

All other C/Ps accept their mistake in their monthly operational reports and they promise that they will report actually after that according to their activities , what they did for CDIS Output-3 as an overtime.

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Discussion on ARM-2013 (Overall Comments of C/Ps)

How was the preparation? The preparation was very good then previous years, most of the participants were

happy from the preparations. The logistic supply was excellent, everything was enough for everyone, including

files, notebooks, pens, flip charts, and projector, tea, and etc. everyone was satisfiedof all the logistics supply.

Regarding the presentations, all the presentations were good, there was only a smallissue regarding the time for each presenter, according to the decision of ARMcommittee members, we give enough time for each presenter, but the problem wasthat when ARM committee members finalize the formats for reporting the time wasalso mentioned, but when ARD distribute it to all related departments, they didn'texplain them the time, therefore no one know how much time he or she should take.

The discussion was very good then the previous years, all four days there werediscussions between participants and presenters.

Regarding the EGD, there were 6 participants from EGD that participate in all 4 daysof ARM and they were also participating in discussions, so there was goodparticipation of EGD in ARM.

As this was the first time that EGD joint ARM, so therefore the collaboration waslittle good, and maybe in the next years there will be good collaboration, we wish tosee good collaboration between ARD and EGD in next ARM.

Regarding the other organizations, most of the organizations that have collaborationand activities with ARD, present their presentations and explain their activities, so itlooks that there are good collaboration between ARD and other organizations.

The performance of ARM committee members were active on Masihullah, most ofthe activities carry on by Masihullah and little bit cooperation by other committeemembers, but the basic was him.

The chair persons were good, according to the agenda there were two chair personsfor everyday, one for the morning and one for the afternoon and they all did well.

All participants understand about the activities of ARM and other organizations andwhat are the problems of the research stations, what are their plans for next years andso on.

Some of C/Ps from CDIS Output-3 participate in ARM, such as Mr. Abdul Saboorparticipant all 4 days, Mr. Mohammad Sharif participate all 4 days, Mr. NaqibullahHamedi participate all 4 days, Ms, Waheeda Rahmani participate all 4 days. And onday 4 replace of Mr. Oman and Mr. Amin their extension managers participate inARM.

For next year, we can use experience of this year, for next year that would be reallygood if we put this ARM in MAIL budget that would be good for ARD to takebudget from MAIL and hold ARM like this.

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Comments of All C/Ps regarding demo plot and training activities of CDIS Output-3

1- This is a very good season for starting activities of CDIS Output-3 and trainings in both MBK and BBES.

2- We lost one complete season of fall and we didn't implement any activity such as training for farmers in MBK, Deh Sabz and BBES.

3- MAIL authorities always asking us for achievements not for planning and meetings, we cannot report them our meetings and plans, they want activity from us, what we did in all three sites, we spent most of our times in meetings and planning without any result.

4- Therefore we kindly request from CDIS Output-3 team to start their activities as soon as possible in all three sites then we can answer to all related authorities of MAIL, DAIL.

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Minutes of JCPM + JDFM Meeting

Time & Date: 10:00 AM - 11:00 AM – 11.05.2014 (Sunday)

Venue: CDIS Output-3 Office, MAIL

Participants:

Dr, Masataka Nakahara (Project Leader CDIS)

Mr. Abdul Saboor (Manager BBES, ARD MAIL)

Mr. Mohammad Oman (Manager MBK)

Mr. Aminullah (Manager Deh Sabz)

Mr. Mohammad Sharif (Professional Research Member, ARD MAIL)

Mr.Naqibullah (Field Inspection officer, EGD MAIL)

Mr. Masihullah Alekozai (Program Officer CDIS Output-3)


Dr, Masataka Nakahara's Speech:

1- Welcoming the participants of the meeting 2- Explaining the minutes of JCC Meeting which was held on 12th February 2014 with

Chairperson of H.E Minister of MAIL regarding CDIS Output-3 activities. 3- Explaining PDM (Project Design Matrix) of CDIS Output-3. 4- Explaining the plan for establishment of MBK ATC, by the end of this year we will

have ATC in MBK and that would be a great achievement for CDIS-JICA. 5- Discussion on Counterparts Issue (replacing or adding new counterpart to CDIS

Output-3) and receiving comments of the participants of the meeting. 6- Discussion on Farmer's training in MBK, Deh Sabz & BBES, we want EGD & ARD

to play key role in the trainings and CDIS Output-3 team will play supportive role in these trainings.

7- This year we can only conduct farmer's trainings in Deh Sabz district but we are on discussion regarding establishment of Demo plots in Deh Sabz district for next years.


1- We wish that the situation back to normal soon and the CDIS Output-3 team experts to come to Afghanistan and start their activities as soon as possible.

2- Regarding Counterparts issue we would to like to have another JCPM meeting and discuss the issue with Dr, Suzuki and give our comments regarding replacing and

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renewing the counterparts then Dr, Suzuki can take the decision whether to select new C/Ps or to replace C/Ps.

3- Absolutely we want to increase our counterparts but as our activities become more and more, then we will request from CDIS Output-3 team to request MAIL for another counterparts, this would be very strange to add counterparts to the project without any reason or to replace Counterpart without any strong reason.

4- Regarding BBES demo plots, the wheat demo plot is already complete, till now we don't have any problem, I (Abdul Saboor & Mr. Sharif) along with Masihullah can go ahead well with the activities of wheat demo plot and we all can take care of the demo plot well, but regarding vegetable demo plot we will need for one or two more Counterparts, we will soon discuss this issue with Dr, Suzuki to select someone for us from vegetable department of ARD.

5- I and all Current Counterparts of CDIS Output-3 team kindly request from CDIS Output-3 team to accelerate their activities to have a better achievement for next project years.

Comments of Mr.Mohammad Oman:

1- I am really happy hearing from Dr, Nakahara regarding start of works of ATC in MBK.

2- We wish that the situation back to normal soon and the situation let JICA Afghanistan office to start their activities in MBK.

3- After the fence installed and the area secured we will start our land preparation for establishment of vegetable, grape and legumes demo plots.


1- I am not sure about CDIS Output-3 activities in Deh Sabz and I don’t know the plan of CDIS Output-3 team in Deh Sabz.

2- I wish that CDIS Output-3 team will have something in Deh Sabz district soon.

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Time & Date: 08:00 AM – 09:00 AM – 02.06.2014

Venue: CDIS Output-3 Office, MAIL.

Participants:


Mr. Aminullah (Manager DSB DAIL)

Mr. Mohammad sharif (Professional Research Member)



Discussion on Farmer's Training in BBES, DSB, MBK

Farmer's Training in Deh Sabz:

1- Mr. Aminullah Manager of Deh Sabz DAIL & C/P of CDIS Output-3 can held short term trainings for farmers with the cooperation of CDIS Output-3.

2- He will report all the trainings issues and discussions with the pictures to CDIS Output-3 team.

3- None of Our C/Ps can join the trainings in Deh Sabz district. 4- There will be no payment by CDIS Output-3 for farmers.

Farmer's Training in BBES:

1- As Mr. Saboor (Manager of BBES) is not in Kabul for 18 days, so we can only held 1-2 Field day and will collect farmers from Kabul districts to show them our demonstration plot and also to use our demo plot more effectively.

2- This is because if we wait for return of Mr. Saboor maybe till his return the time will be pass and it will be time of harvesting, therefore we should not waste the time and to use our demo plot more effectively, we are to hold 1-2 field day in BBES.

Farmer's Training in MBK:

1- According to our previous plan, we are to train maximum 150 Farmer's in One week. 2- We are to divide 150 farmers in 6 groups that each group will consist of 25 farmers. 3- And we are to hold training in 6 days a month, two days at the beginning of the month,

two days at the middle of the month and two days at the end of the month. 4- We do not need for any lecturer from any NGO or University, we are all 3-4 C/Ps of

CDIS Output-3 project and we can give lecture during the training to farmers. 5- Regarding payments we are to start the trainings from 09:00 AM – 11:00 AM, so we

are to pay them (500AFs) for transportation and (5 USD) for their food allowance. 6- Also one notebook, one pen and one file are necessary for farmers.

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7- Also as we don't have any training hall in MBK ATC, therefore we are to rent a tent with around 30 chairs for training sessions.

8- Also white board and markers are necessary for MBK Farmer's training.

Comments of Mr. Masihullah regarding payments to Farmer's in the Farmer's training in MBK:

1- As we start the training from 00:09 AM – 11:00 AM, so no need to pay for their lunch, only (500 Afs) for their transportation allowance is enough.

2- Tent and chairs will be provided by CDIS Output-3 team. 3- Also stationery and all necessary materials will be provided by CDIS Output-3 team.

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Date: 03. August .2014

Time: 10:00 AM – 11:00 AM


Participants: Dr, Mahmood Osmanzai (Senior Advisor SATREPS Project JICA)

Mr. Abdul Saboor Rahim (Manager BBES, C/P of CDIS Output-3)

Mr. Mohammad Oman Hanifi (Manager MBK DAIL, C/P of CDIS Output-3)

Mr. Aminullah Mangal (Manager Deh Sabz DAIL, C/P of CDIS Output-3)

Mr. Naqibullah Hamidi (Field Inspection officer, C/P of CDIS Output-3)



Mr. Abdul Saboor Rahim starts the meeting and after welcoming the participants, explain the activities of CDIS Output-3 project and importance of JCPM meetings for CDIS Output-3 project.

After that Dr, Mahmood Osmanzai explain the importance of wheat products in Afghanistan and the importance of JICA-CDIS project especially Output-3 in MAIL,

Later he explain the procedure and skill of measuring wheat and how to find yield kg / hector and instruct the C/Ps to measure all wheat samples according to his instructions.

The formula of measuring wheat is , count 250 wheat and multiply it into 4 (250x4) and see what is the result on the scale , then enter the figure (weight) you see on the scale to the data sheet, all samples should be measured the same.

Mr. Naqibullah and Mr. Sharif are in charge to measure all wheat samples brought from MBK and BBES with Masihullah in CDIS Output-3 office and write the final result in the Data sheet and then share it with Dr, Mahmood Osmanzai and masihullah.

Comments of C/Ps about field days:

1- As this month we have two field days in BBES one for wheat and one for vegetable, so if it is possible, we can hold both field days in one day.

2- The field day for wheat must be like a workshop in a hall; inside BBES (Germplasm Unit) we have a training hall that is sufficient place for workshop.

3- We can invite the farmers from 08:30 to 12:00, first they can have a look from vegetable demo plot of CDIS Output-3, after that they can join the workshop on wheat harvesting results.

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4- Also we want to know the idea of JAICAF, whether it is possible to hold both workshop and field day on one day or not.

5- On the day of workshop on wheat, we must have a lecturer to explain the different cultivation method and result of wheat harvested from BBES wheat demo plot of CDIS Output-3.

Regarding selling the wheat harvested from BBES & MBK demo plots of CDIS Output-3 Mr. Saboor and Mr. Oman took the responsibility to complete the administrative procedures of selling the wheat, and then inform Masihullah Alekozai from the progress of the procedures, that after finishing the administrative procedures by its related authorities necessary actions should be taken to sell the wheat to the market to avoid from its wasting.

Regarding monthly operational reports of C/Ps , Mr. Oman and Mr. Aminullah request to provide us hard copy of the report format of each month at the beginning of each month, this is because when Masihullah send us the soft copy of the monthly operational report in Email , we don't have access to internet to receive the soft copy of the report by the end of each month , therefore , if we receive the hard copy at the beginning of the month , that would be easy for us to present the report at the end of each month on time.

Suggestion of Mr. Aminullah regarding equipping of training room in DSB DAIL:

1- As I already discuss the issue of equipping a training room in Deh Sabz district DAIL for farmer's training and other extension activities.

2- Also I (aminullah & masihullah) surveyed the room and present the report to CDIS Otuput-3 team.

3- But yet we didn't receive any feedback from CDIS Output-3 team, we wish to hear soon from CDIS Output-3 team about the issue.

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Date: 07 September 2014

Time: 09:00 AM – 11:00 AM


Participants:

Mr. Abdul Saboor Rahim (Farm Manager BBES)

Mr. Saboor Shirzad (Alternative Livelihood Manager EGD, MAIL)

Mr. Naqibullah Hamidi (Field Inspection Officer, EGD, MAIL)

Mr. Mohammad Sharif ( Rsearch Member , ARD )

Mr. Aminullah (Deh Sabz DAIL Manager)

Mr. Masihullah Alekozai (CDIS Output-3 Program Officer)


Mr. Abdul Saboor starts the meeting and explains the activities of CDIS Output-3 and importance of JCPM meeting to the counterparts, after welcoming the participants we starts the meeting according to the agenda.

Explanation of Dubai meeting by Mr. Masihullah Alekozai

1- Explanation of importance of Dubai meeting. 2- Objective of the Dubai meeting. 3- Attainment targets from Dubai meeting.

Explanation of Plan for Deh Sabz farmer's training by Mr. Aminullah: (Masihullah)

1- Weekly people and farmer are coming to Deh Sabz district for solving their problems. 2- Many of the farmer's are visiting the Deh Sabz DAIL and discussing regarding their

problems and I am giving them some instructions on their problems. 3- Sometimes I am going to villages with some difficulties and reach myself to villages

to have some discussion with the farmers and to solve their problems. 4- To discuss some subjects regarding their problems that's what I called a short term

training by CDIS Output-3. 5- Last month I met a youth group they were really interested to learn something

regarding their problems on agriculture. 6- I told them that I am in charge by CDIS Output-3 project to find out your problems. 7- I think they will be available all the times to get the trainings. 8- Kindly please try to be more practical on your trainings to have more achievements on

the site regarding CDIS Output-3 project in Deh Sabz (saboor shirzad)

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9- Kindly please try to use the local opportunities to utilize your trainings. (saboor shirzad)

10- Make a table for your trainings according to the opportunities and your needs.(Saboor shirzad)

11- The CDIS Output-3 team is going to understand your problems, but you should also understand our problems. (Saboor Rahim)

12- CDIS will send two staff monthly one from extension and one from ARD to find out the farmer's problems and to discuss with the farmers regarding their problems. (Masihullah Alekozai)

Explanation of Plan for women training by Waheeda Rahmani by CDIS Output-3: (Masihullah Alekozai)

13- Mrs. Waheeda Rahmani and Masihullah Alekozai are both working on a plan to conduct trainings for women (farmers) in CDIS Output-3 vegetable demo plot at BBES.

14- As the plan finalized it will be shared with all C/Ps for their comments and ideas.

Explanation of Computer Trainings plan by CDIS Output-3 (Masihullah):

15- First counterparts must be trained in computers training course to increase our capacity to learn more from the projects.(Aminullah)

Explanation of Plan for third Country training by CDIS Output-3 (Masihullah Alekozai):

16- Kindly please discuss with all related departments and try to understand which kind of trainings they need for third country (Iran) by CDIS Output-3.

17- Kindly please report all the comments to me by this week ASAP.

Explanation of Criteria for sending trainees to Japan for long term and short term trainings:

18- We need to have criteria not to lose chances for going to Japan. (Saboor Rahim) 19- Everyone must obey the rules according to the criteria for going to long term and

short term trainings to Japan.(Saboor Rahim) 20- In the criteria we must add that trainee must be from the related authority. (Saboor

Shirzad) 21- Secondly the trainee must be recommended by its related authority. (Saboor Shirzad) 22- The trainee must have commitment to return back to the country and serve honestly to

his country. (saboor shirzad) 23- The trainee must have the ability of dissemination of what he / she learned from Japan.

(Saboor shirzad) 24- All the trainings must be systematic. (Saboor Shirzad)

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Explanation of plan for Meetings for Establishment of better collaboration between ARD & EGD. (Masihullah Alekozai)

25- The issues that are going to be discussed in the meetings for the establishment of collaboration between EGD and ARD must be follow in each meeting. (Saboor Rahim)

Introduction of new C/Ps to CDIS Output-3 team:

26- Soon two new counterparts would be introduced to CDIS Output-3 team by MAIL. (Masihullah Alekozai)

Monthly Operational Reports of CDIS Output-3 Counterparts:

27- All the monthly operational reports must be actual with all documents to achieve the project goals easily. (Masihullah Alekozai)

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JCPM Meeting Agenda

Date: 11 October 2014 Venue: CDIS Output-3 office, MAIL Participants: Mr. Abdul Saboor Rahim (Manager BBES, C/P CDIS Output-3)

Mr. Mohammad Oman (Manager MBK DAIL, C/P CDIS Output-3)

Mr. Aminullah (Manager DSB DAIL, C/P CDIS Output-3)

Mr. Mohammad Sharif (Professional Research Member. C/P CDIS Output-3)

Mr. Naqibullah Hamidi (Field Inspection officer, C/P CDIS Output-3)

Mrs. Waheeda Rahmani (Project General Manager HED, C/P CDIS Output-3)


Agenda of the meeting

1- Plan for workshop for trainees from fruit cultivation technology training (Mr. Abdul Ghafar Majeed & Mr.

Faridullah Azizi)

A) Who to be invited?

B) Where to conduct the workshop?

C) When to conduct the workshop?

D) What would be the subject of the training?

2- Plan for workshop on Tomato cultivation and postharvest?

A) Who to be invited?

B) When to conduct the workshop?

C) Who would be the lecturer for the workshop?

D) Subjects of the training (workshop)?

3- Plan for wheat cultivation for the next year of CDIS Output-3.

A) Mr. Abdul Saboor Rahim & Mr. Sharif will find the plot for wheat cultivation in BBES.

B) Mr. Oman will select the plot for wheat cultivation in MBK.

C) Mr. Aminullah will find a small and suitable farmer's land for wheat cultivation in DSB.

D) Dr. Mahmood Osmanzai will work on technical activities and selection of the varieties.

4- Collecting monthly operational reports from C/Ps.

5- Receiving comments about Iran's trainings from departments from C/Ps.

6- Any other issue related to CDIS Output-3.

A) ARM

1) Editing of proceeding of ARM conducted in February 2014

2) Organizing of Committee for coming ARM in January or February in 2015

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Minutes of JCPM meeting

Date: 11 October 2014 Time: 01:30 – 03:00 PM Venue: CDIS Output-3 office, MAIL Participants: Mr. Abdul Saboor Rahim (Manager BBES, C/P CDIS Output-3)


Mr. Mohammad Sharif (Professional Research Member. C/P CDIS Output-3)

Mr. Naqibullah Hamidi (Field Inspection officer, C/P CDIS Output-3)

Mrs. Waheeda Rahmani (Project General Manager HED, C/P CDIS Output-3)



Mr. Saboor starts the meeting and explains the recent activities of CDIS Output-3 project also importance of JCPM meeting for

better conducting CDIS Output-3.

Workshop for trainees of fruit tree Cultivation technology:

Who to be invited:

1- As the two trainees one was from EGD and one was from ARD so some experts from the EGD and some experts

from ARD should be invited.

2- Deputy Minister of Agricultural affairs if he had time to join the workshop.

3- All C/Ps of the CDIS project total 6 persons.

4- 15 DAIL managers or extension managers of Kabul province

5- 11 department head of ARD and 6 members of Horticulture department.

Where to conduct the training:

1- At Germ plasm training hall in BBES.

When to conduct the training:

1- Next Sunday (19.10.2014) from 08:30 – 12:00

Subject of the training:

1- Power point and presentations by both trainees.

2- Brief explanation of CDIS Output-3 project activities by Mr. Masihullah Alekozai

3- Distribution of questionnaires and receiving comments from participants regarding the trainings of CDIS Output-3.

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Workshop on tomato harvest

As CDIS Output-3 team is in the progress the tomato has already reached to maturity and we already harvest two times and

only one more time tomato remain that after final harvesting of tomato, we will collect all the tomato from the field and plough

the land for another activity, and the reason is that this year the cold weather arrive soon and the tomato stops its grow, so we

cannot conduct any workshop on it. Maybe during winter season we can conduct a workshop on it and then we can show all of

our activities of tomato in BBES in pictures and presentations.

Wheat cultivation for second year of CDIS Output-3 in BBES, MBK, DSB.

1- For BBES wheat demo plot, the land is already selected by Mr. Masihullah, Mr. Abdul Saboor and Mr. Mohammad

Sharif, and soon land preparation will start.

2- For MBK wheat demo plot, Mr. Masihulllah with Mr. Sharif from ARD and Mr. Naqibullah from EGD will visit MBK

next Wednesday to select land for wheat cultivation. But according to Mr. Oman water for irrigation is very important

to be considered, we don’t have water for irrigation, last year we face too many problems with irrigation.

3- For DSB wheat demo plot, Mr. Masihullah with Mr. Sharif from ARD and Mr. Naqibullah from EGD will visit DSB

district to find a suitable farmer land for wheat cultivation in DSB and size of the field is considerable.

4- For variety selection, soon we will have meetings with related head of departments of ARD to specify the wheat

verities and seed rate.

5- Also cultivation method is very important to be considered, if change the line and broadcast method to another

method that would be good.

6- New cultivation method should be introduced.

Comments on Iran’s training:

1- From Kabul DAIL: countries should be selected for training that its climate must be much close with Afghanistan.

2- Conservation agriculture should be considered on third country trainings.

3- Diseases and pest control of fruit and vegetable should be considered in third training.

4- IPM should be considered in third country training.

5- From ARD: third country training should be hold like before through other NGOs like ICARDA in Syria and other

countries.

6- From EGD: third country training should be hold in other countries without Iran.

ARM proceedings:

1- We push ARD many times for collecting proceedings of last year ARM , but they are not listening to us , so this time

we are to put a deadline for ARD, if still they didn’t pay attention to us then we have to complain from ARD to MAIL

Authorities.

Organizing ARM committee:

1- First committee members should be selected through JCPM, then to be discussed with ARD, after their confirmation,

to be discussed and confirmed by Deputy Minister.

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Women training by Mrs. Waheeda

1- Mrs, waheeda will work on new plan to cover DSB & MBK districts women

2- Mr. Aminullah and Mr. M.Oman will cooperate her in women’s training in MBK & DSB.

Duty of CDIS Output-3 team (JAICAF)

1- Kindly please send a formal letter to Deputy Minister Cc to Kabul DAIL, EGD & ARD for next week training in BBES

as soon as possible.

2- Write your feedback on third country trainings.

3- Write your feedback on tomato cultivation workshop.

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Report of JCPM Meeting

Date: 28.01.2015 (Wednesday)

Time: 02:00 PM – 03:00 PM

Venue: CDIS Output-3 office, MAIL.

Participants:

Mr. Abdul Saboor (Head of BBES, C/P CDIS Output-3)


Mr. Aminullah (Manager DSB DAIL, C/P CDIS Output-3)

Mr. Naqibullah (Field Inspection officer, C/P CDIS Output-3)

Mr. Masihullah (Program Officer CDIS Output-3)

Agenda

1- Farmer's training plan for the month of February in Mir Bacha Kot district and Deh Sabz district.

A: explanation of new farmer's training plan.

New farmer's training plan was explained to all C/Ps by Masihullah and asked all the C/Ps to adjust themselves according to the plan for the days of trainings for farmers in MBK & DSB districts.

B: comments from C/Ps on new farmer's training plan.

Subjects of the trainings should be changed according to the need of the farmers and also the dates should be flexible according to the problems of the districts DAIL offices and farmers, that both suggestions was accepted by the counterparts and program officer.

C: cooperation of C/Ps on implementation of new training plan.

All C/Ps would continue their cooperation with the project on implementing the new farmer's training plan to have a good achievement for CDIS Output-3.

2- Workshop for 20 trainees that are returning back from Japan.

A: explanation of plan for workshop for trainees returns back from Japan.

Workshop plan has been explained with Details to all C/Ps by the program officer.

B: comments from C/Ps on workshop for trainees return back from Japan.

Counterparts gives their comments that the workshop should be for two days or at least for one and half day, because all participants should explain what they learned with details and everyone must have the chance for discussion and question and answer, the suggestion of C/Ps was accepted by the program officer and the plan will be renewed and some time for discussion and question and answer would be added to the plan for better achievement from the workshop.

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C: cooperation of C/Ps on implementation of workshop for trainees.

All counterparts must have the chance to join the workshop to learn something from the experience of the participants that came back from Japan and everyone should share what they learned from Japan training.

3- JDFM meeting with the participation of farmer's.

A: Time, Date and venue of JDFM meeting with the participation of C/Ps.

CDIS Output-3 has plan to conduct next JDFM meeting soon with the participation of farmers , so the both counterparts from MBK & DSB should discuss with the farmers to join the JDFM and to provide information to the project.

B: Cooperation of C/Ps in next JDFM meeting with the participation of farmers.

C/Ps would cooperate to ask the farmers to join the JDFM meeting and to provide information for the project and counterparts of the project.

4- Counterparts monthly operational reports

A: as suggestions made by Deputy Minister, all reports of overtime of C/Ps should be signed by their related departments or directorates.

B: comments of C/Ps.

As the counterparts of CDIS Output-3 don’t have any overtime from the government, so they only have the overtime from CDIS Output-3 project, so we can only remark our plan our departments, it would be difficult for us to stamp or remark our reports on our departments.

5- Any other issue related to CDIS Output-3.

The other related issue to CDIS Output-3 is the construction of ATC in MBK, as this winter is not too much cold in Kabul, so the construction work is possible, but we don't know that why the JICA-CDIS project stopped the construction of ATC in MBK, we want to know the final actual date of start of the work of construction of ATC in MBK.

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Date: 24.02.2015 (Tuesday)

Time: 10:00 – 11:00

Venue: CDIS Output-3 Office MAIL.

Participants:

Mr.Abdul Saboor Rahim (Manager BBES, C/P CDIS Output-3)

Mr.Mohammad Oman (Manager MBK, C/P CDIS Output-3)

Mr. Aminullah (Manager DSB, C/P CDIS Output-3)

Mr. Nangialai (Farmer of Mir Bacha Kot District)

Mr. Ghulam Jailani (Farmer of Mir Bacha Kot District)

Mr. Sultan (Farmer of Deh Sabz District)

Mr. Shafiullah (Farmer of Deh Sabz District)

Mr. Masihullah Alekozai (Program officer CDIS Output-3)

Content of the meeting

1- Explanation of CDIS Output-3 and importance of JDFM meeting (Abdul Saboor Rahim and Masihullah Alekozai).

CDIS is a capacity development project for MAIL and Output-3 of CDIS is working on collaboration between ARD and EGD and capacity building, according to the 2nd year plan of CDIS Output-3, the counterparts of Output-3 conduct several trainings on various issues in MBK and DSB the target areas of the project on 4 target crops of the project that are (wheat, grape, tomato and beans) today we invite you here to discuss with you about the farmers training that was conducted in your districts and to know more from your experience, so welcome to CDIS Output-3 office. (Masihullah Alekozai)

The goal of CDIS Output-3 is the capacity building of farmers, extension officers and researchers, to know the problems of the farmers and how to reflect it to the MAIL authorities and how to build the capacity of extension officers, according to the plans of CDIS Output-3 we hire our counterparts (DAIL (extension) managers) to implement trainings for farmers in target area of the project that is MBK and DSB. (Abdul Saboor)

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2- Effectiveness of Farmer’s training in district. (Farmers)

Mr. Nangialai & Mr.Ghulam Jailani Farmers from MBK:

Since the beginning of farmers training in MBK extension officers are working together with the farmers and learn them both practically and through lectures and sometime when we have a problem we would call them and ask them to conduct a training for us on an issue , then they would come to us and give us trainings on that issue , this can build trust between farmer and MAIL and this can become a reason for our yield productivity and we can receive high yield from our products, as many years before when we don't had the access to the extension officers , we were just using the local grape trellis system that was very difficult for us to control the pests and diseases and to control the weed on them and also while the time of harvest arrives it was really difficult for us , but after the extension officers train us about new grape trellis systems that are (I,Y,T) grape trellis systems, and when we see it in BBES, then we all start to install those systems in our own gardens and now we can harvest many times much and more yield from our grape crops that is very useful for us, this was only an example that the trainings have good effectiveness in our district , we have many other stories that we learned through trainings of CDIS Output-3 by extension officers while they are conducting farmer's trainings in MBK.

Mr. Sultan & Mr. Shafiullah farmer's from DSB:

Right now we are happy from the farmer's trainings in our district (DSB) by extension officer, during our people's council meetings as most of the members are farmers , so when we are all gathering for meetings ,that is right that most of us have problems in field of agriculture , so when we are meeting extension officer of DSB in the meetings we can ask him to come to our village and give us some trainings on our problems, so with the cooperation of CDIS Output-3 extension manager of DSB is coming to our villages and gives us the trainings on the subjects that we have problems and sometimes he learn us something new that we never hear about it before , so in generally we can say that farmer's trainings in DSB have good effectiveness and we wish to have more trainings from CDIS Output-3 in DSB.

3- Can you learn the training subject form the trainees?


Well the subjects are what we are expecting from them and all the subjects of the trainings are according to our demand, so basically most of the people can easily learn the subjects, because the subjects are what the people need to learn, so we can say that yes we can learn from the trainees easily.


Yes , we can learn the subjects that the trainees are giving us lectures, because we are asking them to learn us what they know , as they have good knowledge of agriculture, so they can easily

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learn it to us and most important issue is that sometime they are learning us something new , like drip irrigation system , grape trellis systems, compost preparing , as people are interested with new technology and systems, so they can listen to them carefully , this can be a reason to learn from them concretely.

4- What else you want to add to the trainings?


Well generally we can say that there are many subjects in agriculture to learn but as at the beginning Mr. Alekozai mentioned that the target crops of CDIS Output-3 is only 4 crops , so we just want CDIS Output-3 to increase the amount of the trainings on their target crops and give us some more trainings such as trainings on grafting , trainings on making raisin from the grape, training on marketing that is the most important issue and the most important problem for farmers of Afghanistan, trainings on harvesting , trainings on postharvest activities, trainings on application of fertilizer, trainings on cultivation of legumes and etc.


As you know that in MBK , we have good grape production , so we want CDIS Output-3 to give us more trainings on grape and also how to find good market for our products , because most of the time we waste our products , because we don't have market for it, so better to know more about finding market for our products and also some trainings about packing, sorting and grading other fruits, some trainings on drip irrigation systems and to increase the amount of trainings are good for all farmers of MBK.

5- Are the trainings useful for solving your problems?


As we mentioned in the above and gives you an example of the effectiveness of the farmers trainings in MBK , so we can say that absolutely it is useful for us and it can solve somehow most of or all of our problems.


As we also gives you an example in the above that the trainings are the key for us to find solution for our problems, otherwise we don't have any other way to go for it, so only to learn from the extension officers is the way for us to solve our problems, we can say that is absolutely useful for us.

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6- How is the delivery of agricultural service to districts?


The delivery of agricultural services by MAIL is very low for the farmers, as an example let me tell you this that right now we are only receiving certified wheat seeds from MAIL with too much problems , and that wheat is also coming us very late that we cannot use it , this year certified wheat seeds came in winter , we cannot cultivate it , so what we can do with that seed, even it is certified seed , but we cannot use it , so we cannot receive any other service from MAIL, they are not giving any facility for DAIL managers and extension officers to help us, only projects can give them some support that with that support they are helping us , otherwise we cannot expect anything from MAIL, so basically we can say that the delivery of agricultural services from MAIL to the farmers are very low.


As the farmers of DSB mentioned this is the same in MBK, we don't have any support from MAIL, as an example we can say that whenever we receive certified wheat seeds from the government (MAIL) it is not adopted in our area , it cannot gives us good result in our area , once a farmer cultivate the certified seed in his land , but in the result he didn't receive any good result from it because that wheat was not suitable for the environment of MBK, so they have do research environmental adoption , otherwise this is just waste of budget, only projects are supporting farmers and DAIL offices , not government, also MAIL is not supporting farmers to introduce or provide new machinery for farmers to learn something and to increase their products and productivity.

7- What changes you want to bring to the trainings for more effectiveness?


1- Preparing manuals for every crop. 2- Establishment of demo plots for practical trainings of the farmers. 3- Showing video clips to the farmers to see what other people in other parts of the world is

doing in field of agriculture. 4- Inviting farmers in the trainings outside Afghanistan. 5- Providing stationery, transportation, food allowance to the farmers to join the trainings. 6- Providing transportation facility for extension officers to go to the villages. 7- Sharing the problems of the farmers with MAIL.

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1- Equipment of one training room for farmers in DSB DAIL office. 2- Preparing manuals for every crop. 3- Establishment of demo plots for fruits and vegetables for practical trainings of the

farmers. 4- Conducting trainings for livestock holders. 5- Inviting farmers in the trainings outside Afghanistan. 6- Providing stationery, transportation, food allowance to the farmers to join the trainings. 7- Providing transportation facility for extension officers to go to the villages. 8- Sharing the problems of the farmers with MAIL.

Closing Remarks of the meeting:

Thank you very much for the participation to our today's JDFM meetings, your participation, comments, ideas are very important for us, with your ideas and comments we can develop our trainings in districts, on behalf of our all Japanese experts once again I want to thanks you very much for coming to our office and joining our today's JDFM meeting, wish to see you next time, take care, good bye. (Masihullah Alekozai, program officer of CDIS Output-3)

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1st JCPM Meeting

Date: 15.03.2016 (Tuesday)

Time: 10:00 AM – 11:30 AM

Venue: 3rd Floor, Pamir Building CDIS Office, MAIL.

Participants:

1- Mr. Khawaja Saed Jan Alawi (Manager Planning Department, F/P CDIS Output-3) 2- Mr. Abdul Saboor Rahim (Manager BBES, C/P CDIS Output-3) 3- Mr. Ghiasuddin Ghanizada (Manager Plant protection department/P CDIS Output-3) 4- Mrs. Sakina Amarkhail (Manager Soil Lab, F/P CDIS Output-3) 5- Mr. Rafi Bawari (Member Plant protection Department, F/P CDIS Output-3) 6- Mr. Hanif Afzali(Manager Irrigation Department, F/P CDIS Output-3) 7- Mrs. Sohaila Nisar(Manager Cereal & Industrial Crops Department , F/P CDIS Output-3) 8- Mr. Farouq Omari (Manager Fruits Department, F/P CDIS Output-3) 9- Mr. Haji Ghafoor (Member Plant protection Department, F/P CDIS Output-3) 10- Mr. Masihullah Alekozai (Program officer CDIS Output-3).


Brief explanation by Masihullah Alekozai:

Explanation of JCPM meetings and its importance to all focal points and counterparts.

Asking all focal points for preparing their action plan, work schedule, budget sheet and its submittal to JICA – CDIS Output-3 office.

Explanation of all experiments approved by JICA-CDIS Output-3.

Explanation of those experiments rejected by JICA – CDIS Output-3 and its reason.

Budget issue would be manage by Mr. Masihullah Alekozai after receiving budget plan from all focal points.

Comments of the Participants:

- We all thanks JICA – CDIS Output-3 project for their support for our experiments for all those they accept and for all those they reject.

- The duration of the experiment of Mr. Rafi Bawari is from 1 – 3 years. - Grafting of tomato is needed in Afghanistan, it can be more useful to research on it. - Location of the experiment can be in one location especially in vegetable demo plot of CDIS

Output-3 in BBES. - Location of the experiments of Mrs. Sohila need to be in a different area not in CDIS Output-3

vegetable demo plot and it would be decided later after observation of the field in BBES by all focal points and counterparts.

- Location of plant protection department (Mr. Bawari, Mr. Haji Ghafoor) will be in CDIS Output-3 vegetable demo plot.

- Location of Mr. Ghanizada experiment will be in vegetable demo plot of CDIS output-3 i-3 in BBES.

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- Location of Sakina Amarkhail experiment would be in vegetable demo plot of CDIS Output-3 in BBES.

- We hope JICA-CDIS Output-3 team give us their comments on overtime payments.

Plans for Next JCPM:

- Within one week all Focal points will prepare and finalize their experiments complete documents such as, action plan, work schedule, budget sheet and etc.

- After receiving all the complete experiments (Research) plans from focal points, it would be shared with ARD authorities to keep them in progress.

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Minutes of JCPM

Date: 19.09.2016 (Monday)

Time: 10:30 – 12:00

Venue: CDIS Output-3 Office Meeting room, 3rd floor, Pamir Building, MAIL.

Participants:

Mr. Khawaja Saed Jan Alawi (Planning Department Manager)

Dr. Hayat Shams (CDIS Output-3 project Advisor)

Mr. Ghiasuden Ghanizada (Plant protection department Manager)

Mrs. Suhila Nisar (Legumes & Industrial Crops department Manager)

Mrs. Sakina Amarkhail (Soil lab Manager)

Mr. Rafi Bawari (Member of Plant protection Department)

Mr. Mohammad Sharif (Bird & fisheries Department Manager)




The meeting was started with the explanation of importance of JCPM byMr.Khawaja Saed Jan.

Later on Mr. Alekozai informed the focal points to submit their technicalreports on time, as this time it was too much late when we received the finaltechnical report.

Mr. Alekozai explain the issues that was discussed in Dubai meeting, andthe organizing the reporting meeting.

The participants that provide their presentation would be invited to thatmeeting, so they can learn what the comments was given to theirpresentations.

Everyone should accept the comments on their presentations. Mr. Sharif & Mr. Khawaja show their preparation for the reporting meeting.

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According to the decision of JCPM members, the reporting meeting wouldbe held on next Sunday.

Mr. Alekozai informed all the focal points to prepare their data sheets for thevegetable experiments at vegetable demo plot of CDIS output-3 in BBES.

All focal points accept to start working on their data sheets. As decided in Dubai meeting, all the proceedings of ARM presentations

would be prepared as a proceedings of this year ARM and would be print asa book.

Later on discussion was made on the problems of vegetable demo plots inBBES.

The focal points mentioned the below points and materials they need.- It’s now time for harvest of crops, so there is a big need for labor, the project

should provide more labor for harvest.(Mrs. Suhila) - Around 85 small wool bags are necessary for harvest of beans crops(Mrs.

Suhila) - A spring scale is necessary for measurement of weight of beans (Mrs.

Suhila) - A 50 m fiber measure meter is necessary for measurement (Mrs. Sakina) - Plastic bags in size of 0.5kg , small size is necessary (Mrs. Sakina0 - Repair of photo copy machine of Mr. Saboor Office at BBES (Mr. Saboor)

Mr. Alekozai informed all the focal points that the problems would be shared with CDIS Output-3 team in JAICAf and some necessary materials would be provided but other would be provided after the authorization of JAICAF.

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Minutes of the meeting Date: 02 – Nov – 2016

Time: 10:00 AM – 11:00 AM

Venue: CDIS Output-3 meeting Room, 3rd Floor, Pamir Building, MAIL.

Participants: Dr. Hayat Khan Shams (Advisor CDIS OUTPUT-3) Mr. Khawaja Sayed Jan Alawi (Manager Planning Department) Mr. Ghiasuden Ghanizada (Manager Plant Protection Department) Mr. Mohammad Hanif Afzali (Manager Irrigation Department) Mr. Mohammad Sharif Yousufi (Manager Bird & Fisheries Department) Mrs. Suhila Nisar (Manager Legumes & Industrial Crops Department) Mrs. Sakina Amarkhail (Manager Soil Lab) Mr. Mohammad Rafi Bawari (Member of Plant Protection Department) Mr. Abdul Saboor (Manager BBES) Mr. Masihullah Alekozai (Program Officer CDIS OUTPUT-3) Content of the meeting:

- ARPW for provinces & ARM was discussed in Japan training - The reports from provinces and center should be collected ASAP. - In Dubai meeting the comments would be given to the reports - And would be shared with all center and provinces - All japan trainees must attend the ARPW - Evaluation of CDIS project

Discussion on 2nd ARPW:

- The date of 2nd ARPW is 8th – 9th November 2016. - List of participants of 2ndARPW are as below: - 23 participants from provinces - 2 counterparts - 6 focal point - DG of ARGD & Director of Adoptive & Applied Research - Director of soil + director of animal livestock - 7 japan trainees

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- 1 forestry, 1 horticulture, 1 machinery, 1 zemarai ahmdzada, 1 planning , 1 seiar , 1 Qargha, 1 Darul aman, 1 agronomy, 1 legumes, 1 vegetable.

- Duties and responsibilities of each focal point and counterpart was cleared by the program officer for the 2nd ARPW.

- Mr. Saboor & Mrs. Sakina will work on preparing the hall with all facilities. - Mr. Sharif will work on finalizing the list of participants of provinces

ARPW. - Mr. Saboor will take the approval from the ARGD authorities on central

participants. - Mr. Khawaja , Mrs. Suhila & Rafi will work on preparing the presentations

for the day of ARPW. - Mr. Ghiasuden will inform all the participants of Center after taking the

approval by Mr. Saboor.

Discussion on ARM: - Mr. Khawaja will work on collecting the reports from center and provinces

and will submit it to Masih jan ASAP. - Mr. Khawaja will finalize and take approval the date of ARM from MAIL

authorities. - Mr. Rafi and Dr. Hayat shams will book the hall for the ARM with all

facilities. - Mr. Sharif will work with Mr. Masih for preparation of ARM. - Mr. Saboor will inform the participants for coming ARM. - Other discussion would be made regarding ARM later in another JCPM.

- Afghan agro services consultant was introduced to the focal points and counterparts.

- The result of the meeting with Kabul DAIL was shared with all focal points and counterparts.

- All the crops from the vegetable demo plot is about to be harvest soon and data would be presented by each F/P.

- Monthly operational report and technical reports would be soon shard with the program officer.

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Minutes of JCPM

Date: 22 – Nov – 2016

Time: 10:00 AM – 11:30 AM


Participants: Dr. Hayat Khan Shams (Advisor CDIS OUTPUT-3) Mr. Khawaja Sayed Jan Alawi (Manager Planning Department) Mr. Ghiasuden Ghanizada (Manager Plant Protection Department) Mr. Mohammad Sharif Yousufi (Manager Bird & Fisheries Department) Mrs. Suhila Nisar (Manager Legumes & Industrial Crops Department) Mrs. Sakina Amarkhail (Manager Soil Lab) Mr. Abdul Saboor (Manager BBES) Mr. Masihullah Alekozai (Program Officer CDIS OUTPUT-3) Content of the Meeting: Explanation of issues of Dubai meeting by Mr. Masihullah Alekozai Evaluation & correction of provincial research reports Evaluation & correction central departments research reports Explanation of ARM agenda Discussion on list of participants of ARM Preparation of ARM: Tomorrow Mr. Alekozai & Dr. Hayat shams will visit BBES to discuss on various issues with ARGD. The venue would be BBES, whether ARD Hall of PHDC hall, tomorrow it would be finalized. Also the list of participants of center and provinces would be finalized as well. Data collection of vegetable demo plot: The data are collected from all demo plots in vegetable demo plot of CDIS Output-3 in BBES, only the analysis remains, soon it would be finished and within this month it would be send to CDIS Output-3 team. Coming Polycom meeting: would be next Monday (28.11.2016) and the time would be informed to all C/Ps & F/Ps later.

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Agenda of JCPM

Date: 04 – Dec – 2016

Time: 10:30 AM – 11:30 AM


Participants: Dr. Hayat Khan Shams (Advisor CDIS OUTPUT-3) Mr. Khawaja Sayed Jan Alawi (Manager Planning Department) Mr. Ghiasuden Ghanizada (Manager Plant Protection Department) Mr. Mohammad Rafi Bawari (Member of Plant Protection Department) Mr. Mohammad Sharif Yousufi (Manager Bird & Fisheries Department) Mrs. Suhila Nisar (Manager Legumes & Industrial Crops Department) Mrs. Sakina Amarkhail (Manager Soil Lab) Mr. Abdul Saboor (Manager BBES) Mr. Masihullah Alekozai (Program Officer CDIS OUTPUT-3) Content of the Meeting:

1- Reporting the progress of preparation of ARM2016. 2- Informing the preparation of ARM to ARGD. 3- Harvest & Data collection of vegetable demo plot of CDIS Output-3 in

BBES. 4- Next poly com meeting. 5- Any other issue.

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Minutes of JCPM

Date: 04 – Dec – 2016

Time: 10:30 AM – 11:30 AM



1- Informing the duties & responsibilities of each C/P & F/P of ARM2016. The duties & responsibilities of ARM 2016 was informed to each C/P & F/P based on the plan which was prepared by Masihullah (Program officer) after approval of CDIS Output-3 team as below:

No Name Duties & Responsibilities Date Done

1 Kh. Saed Jan Alawi

Taking approval of ARM Distribution of Center revised research reports Evaluation of research reports Taking approval of list of center & Agenda of ARM

28.Nov.2016 05 – 15 – Dec

18.19.20 – Dec

2 Ghiasuden Ghanizada Informing all the participants of Center Collecting all participants all the time of ARM

10 – 15 – Dec 18.19.20 – Dec

3 Mohammad Rafi Bawari

Evaluation of research reports Collecting the presentations (Soft Copy) Collecting research reports for printing the book.

18.19.20 – Dec 18.19.20 – Dec 18.19.20 – Dec

4 Mohammad Sharif Yousufi

Cooperation in preparing the materials for ARM Informing provincial researchers for ARM with all formal procedures Cooperation in registration of participants Cooperation in payments of Center & Province Participants

10 – 15 – Dec 10 – 15 – Dec

18.19.20 – Dec

5 Abdul Saboor Booking the Hall for ARM with all formal procedures Preparing the hall for ARM

10 – 15 – Dec 10 – 15 – Dec

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The approval was taken from each C/P & F/P to implement perform his / her responsibility and in case of neglect he / she will be responsible for it, as below: I ( ) promise that based on the instructions duties and responsibilities I will be responsible for following the instructions and in case of any neglect or fault I will answer to the related authority.

Signature: ( ) Date: 04 – December – 2016

2- Informing the preparation of ARM to ARGD. All the preparation of ARM was reported to ARGD officials namely Eng. Obaidi and Mr. Soofizada, and they approved the ARM preparation reported by Mr. Khawaja.

3- Harvest & Data collection of vegetable demo plot of CDIS Output-3 in BBES.

It was informed to all F/Ps those who have demo plot in BBES to complete their final report of their experiment and collect their data and report it to CDIS Output-3 program officer ASAP.

4- Next poly com meeting. The next poly com meeting was informed to all C/Ps & F/Ps to be attend in next poly com meeting.

5- Any other issue. Some request was made by some of F/Ps to CDIS Output-3 program officer to procure the Anti-virus for their computers which was promised by the program officer that this issue would be shared with Japanese expert and after their approval action would be taken.

6 Suhila Nisar Evaluation of research reports

18.19.20 – Dec

7 Sakina Amarkhail Writing the minutes of ARM Making note of Q&A & discussions of ARM

18.19.20 – Dec 18.19.20 – Dec

8 Dr. Hayat Shams Evaluation of research reports Following the formal letters of ARM in MAIL

18.19.20 – Dec

9 Masihullah Alekozai Procurement of stationery and refreshments for ARM Preparing payments for all ARM participants

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Agenda of JCPM

Date: 25 – Dec – 2016

Time: 10:30 AM – 11:30 AM



1- Checking the list of duties & responsibilities of each C/P & F/P. 2- Discussion on finalizing the minutes of ARM 2016. 3- Discussion on collecting the reports of Center ARGD for proceedings of

ARM 2016. 4- Finalizing the evaluation of ARM 2016. 5- Any other issue.

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Minutes of JCPM

Date: 25 – Dec – 2016

Time: 10:30 AM – 11:30 AM



1- Checking the list of duties & responsibilities of each C/P & F/P. The duties & responsibilities of ARM 2016 was checked with each C/P & F/P based on the plan which was prepared by Masihullah (Program officer) after approval of CDIS Output-3 team as below:

No Name Duties & Responsibilities Date Done

1 Kh. Saed Jan Alawi

Taking approval of ARM Distribution of Center revised research reports Evaluation of research reports Taking approval of list of center & Agenda of ARM

28.Nov.2016 05 – 15 – Dec

18.19.20 – Dec

2 Ghiasuden Ghanizada Informing all the participants of Center Collecting all participants all the time of ARM

10 – 15 – Dec 18.19.20 – Dec

3 Mohammad Rafi Bawari

Evaluation of research reports Collecting the presentations (Soft Copy) Collecting research reports for printing the book.

18.19.20 – Dec 18.19.20 – Dec 18.19.20 – Dec

4 Mohammad Sharif Yousufi

Cooperation in preparing the materials for ARM Informing provincial researchers for ARM with all formal procedures

Cooperation in registration of participants Cooperation in payments of Center & Province Participants

10 – 15 – Dec 10 – 15 – Dec

18.19.20 – Dec

5 Abdul Saboor Booking the Hall for ARM with all formal procedures Preparing the hall for ARM

10 – 15 – Dec 10 – 15 – Dec

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Each counterpart report his / her activity and responsibility and also they give their ideas for next ARM, also they appreciate the organization of ARM , which was a very good ARM and they all learned a lot from this ARM and their experience can be used in next ARM.

2- Discussion on finalizing the minutes of ARM 2016. The minutes of ARM 2016 which was written by Ghiasuden Ghanizada and Sakina was checked and kindly asked them to finalize it and submit to Masihullah the program officer of CDIS Outptu-3 to work on its translation.

3 - Discussion on collecting the reports of Center ARGD for proceedings of ARM 2016.

The collection of ARM research reports for the proceedings of ARM which was the duty of Mr. Rafi Bawari and Mr. Khawaja, they both report that some of the research reports from Center ARGD and provincial research farm was collected during the ARM 2016, but some others promised that soon they will send their reports, so they both were asked to collect the reports and send it to the program officer of CDIS Output-3 ASAP.

4- Finalizing the evaluation of ARM 2016. The evaluators was asked to finalize their evaluation sheet as soon as possible, some of them report that their evaluation sheets were finalized, but they were asked by the program officer that based on the instruction of Dr. Suzuki, you all have to set together and work on it again and finalize them all in one sheet based on the instruction, they promised that soon they will finalize it based on the instruction of Dr. Suzuki.

5- Any other issue.

6 Suhila Nisar Evaluation of research reports

18.19.20 – Dec

7 Sakina Amarkhail Writing the minutes of ARM Making note of Q&A & discussions of ARM

18.19.20 – Dec 18.19.20 – Dec

8 Dr. Hayat Shams Evaluation of research reports Following the formal letters of ARM in MAIL

18.19.20 – Dec

9 Masihullah Alekozai Procurement of stationery and refreshments for ARM Preparing payments for all ARM participants

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Agenda of JCPM

Date: 07 – February – 2017

Time: 10:30 AM – 11:30 AM

Venue: ARGD Meeting Room, ARGD, BBES.

Participants: Dr. Hayat Khan Shams (Advisor CDIS OUTPUT-3) Mr. Khawaja Sayed Jan Alawi (Manager Planning Department) Mr. Ghiasuden Ghanizada (Manager Plant Protection Department) Mr. Mohammad Rafi Bawari (Member of Plant Protection Department) Mr. Mohammad Sharif Yousufi (Manager Bird & Fisheries Department) Mrs. Sakina Amarkhail (Manager Soil Lab) Mr. Masihullah Alekozai (Program Officer CDIS OUTPUT-3)


1- Discussion with CPs & FPs on statistical information needed for CDIS Outptu-3.

2- Discussion on ARM implementation activity plan and comments from CPs & FPs.

3- Discussion on achievement workshop of CDIS Output-3 and sharing the plan with CPs & FPs.

4- Discussion on Capacity Development plan after termination of CDIS Output-3 with CPS & FPs.

5- Any other issue.

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Minutes of JCPM


Time: 10:30 AM – 11:30 AM

Venue: ARGD Meeting Room, ARGD, BBES.

Participants: Dr. Hayat Khan Shams (Advisor CDIS OUTPUT-3) Mr. Khawaja Sayed Jan Alawi (Manager Planning Department) Mr. Ghiasuden Ghanizada (Manager Plant Protection Department) Mr. Mohammad Rafi Bawari (Member of Plant Protection Department) Mr. Mohammad Sharif Yousufi (Manager Bird & Fisheries Department) Mrs. Sakina Amarkhail (Manager Soil Lab) Mr. Masihullah Alekozai (Program Officer CDIS OUTPUT-3) Content of the Meeting:

1- Discussion with CPs & FPs on statistical information needed for CDIS Outptu-3.

The information which was collected from C.Ps & F.Ps was not enough, so it was shared again with all of them to collect new information with its source, so we can use it in final report of CDIS Output-3. All the C.Ps & F.Ps promised that they will collect information and will made it complete with table and figures and description and will submit it to CDIS Outptu-3 team by next week.

2- Discussion on ARM implementation activity plan and comments from CPs & FPs.

The ARM implementation activity plan was prepared by F.Ps & C.Ps and submitted to CDIS Output-3 team as below:

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Check list of ARM implementation activity and research activity management (PDCA Cycle)

Month ARM Implementation activity

Department IN charge

Research activity management

Department in charge

January

Coordination with DG of ARGD and Mr. Soofizada regarding holding ARM

DG of ARGD Director of Adoptive & Applied Research

Informing regarding holding ARM in specific date

All Department Managers

February

Estimation of budget for ARM and including it in the budget plan

Mr. Soofizada , Mr. Khawaj Mr. Sharif

Informing the department managers for holding ARM

All department managers should share the issue with their staff

March

Following the budget Mr. Sharif Preparation of researchers for collecting data


April

Informing the department managers regarding budget approval

Mr. Khawaja Mr. Sharif

Informing researchers of center and provinces for ARM


May

Holding meeting with department managers on fixing the date of ARM

Mr. Soofizda Mr. Khawaja

Informing all researchers from date of holding ARM

All Department Managers Executive Department

June

Informing department managers for collecting their data and presentations

Mr. Soofizda Mr. Khawaja

Giving guidance to department managers for collecting data and reports for ARM

All Department Managers Executive Department

July Informing provincial research farms for holding the ARM

Executive Department manager

Collecting data and reports for ARM presentations

August

Suggestion to MAIL for approval of ARM

Mr. Khawaja Executive Department manager

Collecting data and reports for ARM presentations


September

Receiving budget from finance directorate for procurement of materials for ARM

Mr. Soofizada Executive Department manager

Preparing presentations for holding ARM


October Specifying the number of participants

Executive department manager

Preparing presentations for holding ARM

Executive Department

November Welcoming the participants for holding ARM

C/Ps & F/Ps Presenting presentations in ARM


December

Collecting information for making the proceedings

C/Ps & F/Ps Collecting all reports of center and provinces for the ARM proceedings.


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3- Discussion on achievement workshop of CDIS Output-3 and sharing the plan with CPs & FPs.

The plan (Agenda) of achievement workshop of CDIS Output-3 was explained to all CPs & FPs and kindly asked them to prepare their comments and inform your comments in next poly com meeting.

4- Discussion on Capacity Development plan after termination of CDIS Output-3 with CPS & FPs.

The capacity development plan which was made by CDIS Output-3 team was shared with all C.Ps & F.Ps and they would give their comments on it ASAP to finalize it.

5- Any other issue.

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Agenda of JCPM


Time: 10:00 AM – 11:00 AM


Participants: Dr. Hayat Khan Shams (Advisor CDIS OUTPUT-3) Mr. Khawaja Sayed Jan Alawi (Manager Planning Department) Mr. Ghiasuden Ghanizada (Manager Plant Protection Department) Mr. Mohammad Rafi Bawari (Member of Plant Protection Department) Mr. Hanif Afzali (Manager Irrigation Department) Mr. Mujiburrahman Arifi (Member Germ Plasm Department) Mr. Mohammad Sharif Yousufi (Manager Bird & Fisheries Department) Mr. Abdul Saboor (Manager BBES) Mrs. Sakina Amarkhail (Manager Soil Lab) Mrs. Suhila Nisar (Manager Legumes & Industrial Crops Department) Mr. Masihullah Alekozai (Program Officer CDIS OUTPUT-3) Content of the Meeting:

1- Discussion with CPs & FPs on Capacity Development plan and collecting the comments of CPs & FPs.

2- Discussion on ARM implementation manual and receiving comments from CPs & FPs.

3- Discussion on achievement workshop of CDIS Output-3 and receiving the comments of CPs & FPs.

4- Progress of ARM proceedings, report by FPs. 5- Any other issue.

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Minutes of JCPM


Time: 10:00 AM – 11:00 AM


Participants: Dr. Hayat Khan Shams (Advisor CDIS OUTPUT-3) Mr. Khawaja Sayed Jan Alawi (Manager Planning Department) Mr. Ghiasuden Ghanizada (Manager Plant Protection Department) Mr. Mohammad Rafi Bawari (Member of Plant Protection Department) Mr. Hanif Afzali (Manager Irrigation Department) Mr. Mujiburrahman Arifi (Member Germ Plasm Department) Mr. Mohammad Sharif Yousufi (Manager Bird & Fisheries Department) Mr. Abdul Saboor (Manager BBES) Mrs. Sakina Amarkhail (Manager Soil Lab) Mrs. Suhila Nisar (Manager Legumes & Industrial Crops Department) Mr. Masihullah Alekozai (Program Officer CDIS OUTPUT-3) Content of the Meeting:

1- Discussion with CPs & FPs on Capacity Development plan and collecting the comments of CPs & FPs.

The capacity development plan was made by Mr. Khawaja in general, but based on the comment of Dr. Hayat Shams, it should be made by all focal points from each department and all department members must have their ideas separately, the soft copy of the capacity development plan would be shared with FPs & CPs they will all works with all departments to collect their comments separately and would be share with CDIS Output-3 for final to make it a complete final capacity development plan.

2- Discussion on ARM implementation manual and receiving comments from CPs & FPs.

This ARM implementation manual is final and acceptable to all CPs & FPs of CDIS Outptu-3 and we don’t have any comments on it.

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It would be better to share this issue with Mr. Soofizada in Dubai meeting, he can finalize most of them and for Eng. Obaid Mr. Khawaja will share it with Mr. Obaidi and will receive his comments and the comments would be shared with CDIS Output-3 team by next meeting.

4- Progress of ARM proceedings, report by FPs. All department final reports are collected and they are ready, but some more edition is necessary, so I need more support from FPs, and some FPs promised that they will support Mr. Afzali to finalize the proceedings of ARM.

5- Any other issue. Some sulfur and materials are necessary for making lime sulfur to Mr. Ghiasuden Ghanizada.

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Minutes of Polycom & JCPM Meeting

Date: 15 – March – 2017

Time: 10:15 AM – 11:30 AM


Participants: Dr. Hayat Khan Shams (Advisor CDIS OUTPUT-3) Mr. Khawaja Sayed Jan Alawi (Manager Planning Department) Mr. Mohammad Rafi Bawari (Member of Plant Protection Department) Mr. Hanif Afzali (Manager Irrigation Department) Mr. Mujiburrahman Arifi (Member Germ Plasm Department) Mr. Mohammad Sharif Yousufi (Manager Bird & Fisheries Department) Mr. Abdul Saboor (Manager BBES) Mrs. Sakina Amarkhail (Manager Soil Lab) Mrs. Suhila Nisar (Manager Legumes & Industrial Crops Department) Mr. Masihullah Alekozai (Program Officer CDIS OUTPUT-3) Content of the Meeting:

1- Discussion on ARM evaluation sheet by Dr. Suzuki. ARM Evaluation sheet: the evaluation was done by the evaluators of ARM during the ARM 2016 and finally the evaluation sheet was arranged by Dr. Suzuki, from the evaluation we could see some excellent works, if you all look at your parts, some of you will be happy and some of you will be sad, but you are in the way , don’t worry about it , but in some cases so many works can be done easily, some departments has done good jobs with introducing good technology, this evaluation was done by yourself , this is good, especially Mr. Bawari , Suhila , Hayat jan was good, Hanif Jan was also good, but in case of soil and vegetable there are still many problems, and need improvement , you have to inform us what is going on, the comparison of varieties are not difficult , but true basic research is not that much easy and you have to go deeper for it, as a researcher, we want to let you know by yourself to have good result and reflect your new technology, you may have another chance to be trained in another country, as our project would be ended soon, we hope you will have successful next ARM.

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2- Explanation of Dubai meeting activities

Many activities was discussed in Dubai meeting among important of them was:

ARM Evaluation workshop to be held by CDIS Outptu-3, all the evaluators must prepare their presentations and prior to the workshop it should be explained to ARGD.

Open Seminar of CDIS Output-3 to be held by CDIS Output-3, all the presenters were informed to prepare their presentations in advance, as below:

Mr. Omar Jan Mangal will explain the utilization plan of MBK-FRC,

Regarding wheat Mr. Arifi will explain the achievements and plans,

Regarding legumes Crops Mrs. Suhila will explain the achievements and plans.

Regarding vegetable tomato Mr. Hanif & Mr. Bawari will explain the achievements.

Regarding grape Mr. Ghiasuden & Mr. Saboor will explain the achievements

The date for the open seminar will be Sunday (21) May 2017

Supply of Antivirus and software for data analysis training program to ARGD was approved by Yoneyama San to be provided to ARGD.

Capacity development plan was collected from all departments and shared with CDIS Outptu-3 team JAICAF.

The proceedings of ARM is under progress and soon it would be finalized and would be shared with CDIS Output-3 team for printing. Mr. Hanif reported.

Regarding manuals printing discussion was made with EGD and they says that if you can print, you can print them as much as you have budget for it and if you want to print it by EGD, we can add in our next year plan, so we will try to print it next year, but you have to send us the Soft copy.

The End.

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Agenda of JCPM

Date: 26 – March – 2017

Time: 10:00 AM – 11:00 AM


Participants: Dr. Hayat Khan Shams (Advisor CDIS OUTPUT-3) Mr. Khawaja Sayed Jan Alawi (Manager Planning Department) Mr. Ghiasuden Ghanizada (Manager Plant Protection Department) Mr. Mohammad Rafi Bawari (Member of Plant Protection Department) Mr. Hanif Afzali (Manager Irrigation Department) Mr. Mujiburrahman Arifi (Member Germ Plasm Department) Mr. Mohammad Sharif Yousufi (Manager Bird & Fisheries Department) Mr. Abdul Saboor (Manager BBES) Mrs. Sakina Amarkhail (Manager Soil Lab) Mrs. Suhila Nisar (Manager Legumes & Industrial Crops Department) Mr. Masihullah Alekozai (Program Officer CDIS OUTPUT-3)



2- Progress of ARM Evaluation workshop, report by FPs. 3- Progress of Open Seminar of CDIS Output-3, report by FPs. 4- Progress of ARM proceedings, report by FPs. 5- Next poly com meeting is 28th March (Tuesday) from 11:30 – 01:00 (Kabul

Time). 6- Any other issue.

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Minutes of JCPM

Date: 26 – March – 2017

Time: 10:00 AM – 11:00 AM


Participants: Dr. Hayat Khan Shams (Advisor CDIS OUTPUT-3) Mr. Khawaja Sayed Jan Alawi (Manager Planning Department) Mr. Ghiasuden Ghanizada (Manager Plant Protection Department) Mr. Mohammad Rafi Bawari (Member of Plant Protection Department) Mr. Hanif Afzali (Manager Irrigation Department) Mr. Mujiburrahman Arifi (Member Germ Plasm Department) Mr. Mohammad Sharif Yousufi (Manager Bird & Fisheries Department) Mr. Abdul Saboor (Manager BBES) Mrs. Sakina Amarkhail (Manager Soil Lab) Mrs. Suhila Nisar (Manager Legumes & Industrial Crops Department) Mr. Masihullah Alekozai (Program Officer CDIS OUTPUT-3)



The issues which was inside the agenda of Open seminar was shared with DG of ARGD and they welcome the workshop.

2- Progress of ARM Evaluation workshop, report by FPs. No progress on ARM evaluation workshop due to New Year holidays and the evaluators will work on it from now on to prepare their presentations by next Sunday and will be shared with CDIS Output-3.

3- Progress of Open Seminar of CDIS Output-3 presentations, report by FPs. Some power points were made for Open seminar and others are on the progress and would be finalized.

4- Progress of ARM proceedings, report by FPs. The proceedings of ARM editing is on the progress , the problem is that the proceeding is too much difficult to understand due to technical problems it has , so we are working on it to finalize it.

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5- Next poly com meeting is 28th March (Tuesday) from 11:30 – 01:00 (Kabul Time).

Only Mr. Ghanizada may not attend the next poly com meeting, as he is going to go to Ghor province for monitoring & Evaluation through ARGD, other CPs & FPs will try to attend the poly com meeting.

6- Any other issue. The request of ARGD on procurement of anti-virus was delivered to CDIS Output-3 team and soon action would be taken on it, and other request on procurement of statistical analysis software would also be brought to CDIS Output-3 team soon for process.

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