ironhouse sanitary district sewer system management plan

IRONHOUSE SANITARY DISTRICT SEWER SYSTEM MANAGEMENT PLAN Revision 10/9/2015

IRONHOUSE SANITARY DISTRICT

SEWER SYSTEM MANAGEMENT PLAN


TABLE OF CONTENTS i

CHAPTER 1- GOAL………………………………………………………………………….1-1

1.1 Goal…………………………………………………………………………....1-1

1.2 Schedule……………………………………………………………………….1-2

1.3 About This Document………………………………………………………....1-2

CHAPTER 2-ORGANIZATION………………………………………………………….…..2-1

2.1 Authorized Representative of Ironhouse Sanitary District……………………2-1

2.2 Management Positions Responsible For Elements of the SSMP……………...2-1

2.3 Chain of Communication……………………………………………………...2-1

CHAPTER 3-LEGAL AUTHORITY………………………………………………….……...3-1

3.1 Authority……………………………………………………………………....3-1

3.2 Documents…………………………………………………………………..…3-2

CHAPTER 4-OPERATIONS AND MAINTENANCE PROGRAM………………………...4-1

4.1 Mapping………………………………………………………………………..4-1

4.2 Routine Preventive Operation and Maintenance……………………………....4-1

4.3 Rehabilitation and Replacement Plan……………………………………….…4-1

4.4 Training………………………………………………………………………...4-2

4.5 Inventory…………………………………………………………………….....4-2

4.6 Schedule………………………………………………………………………..4-3

CHAPTER 5-DESIGN AND PERFORMANCE PROVISIONS……………………………..5-1

5.1 Design and Construction Standards……………………………………………5-1

5.2 Procedures and Standards for Inspecting and Testing………………………....5-1


Table of Contents Cont. ii

CHAPTER 6-OVERFLOW EMERGENCY RESPONSE PLAN……………………………6-1

6.1 Notification Procedures………………………………………………………,,6-1

6.2 Appropriate Response to Overflows…………………………………………..6-1

6.3 Notification of Regulatory Agencies and Others Affected……………………6-1

6.4 Training………………………………………………………………………..6-2

6.5 Emergency Operations………………………………………………………..6-2

6.6 Containment of Sewage……………………………………………………….6-2

6.7 Contractors…………………………………………………………………....6-2

CHAPTER 7-FOG CONTROL PROGRAM……………………………………….………...7-1

7.1 Public Education……………………………………………………….……..7-1

7.2 FOG Disposal………………………………………………………….……...7-1

7.3 Legal Authority……………………………………………………….………7-1

7.4 FOG Control Ordinance……………………………………………….……...7-2

7.5 Inspection Authority……………………………………………….………....7-2

7.6 Identification of FOG Blockages…………………………………….…....….7-2

7.7 Source Control Measures…………………………………………….…….…7-2

7.8 Documents………………………………………………………….………...7-2

7.9 Local Jurisdictions……………………………………………….…………...7-3

CHAPTER 8-SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN….….....8-1

8.1 Evaluation…………………………………………………………….…….…8-1

8.2 Design Criteria……………………………………………………….…….….8-1

8.3 Capacity Enhancement Measures………………………………….……….....8-1

8.4 Schedule………………………………………………………………...…...…8-1


Table of Contents Cont. iii

CHAPTER 9-MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS...9-1

9.1 Monitoring Program……………………………………………………………9-1

9.2 SSO Trends……………………………………………………………...……..9-1

9.3 Schedule………………………………………………………………………..9-1

CHAPTER 10-SSMP PROGRAM AUDITS…………………………………………………10-1

10.1 The Program Audit……………………………………………………………10-1

10.2 Plan Recertification……………………………………………………………10-1

10.3 Schedule……………………………………………………………………….10-1

CHAPTER 11-COMUNICATION PROGRAM……………………………………………..11-1

11.1 Board Meetings………………………………………………………………..11-1

11.2 District Newsletters…………………………………………………………....11-1

11.3 District Website………………………………………………………………..11-1

11.4 Local Notices…………………………………………………………………..11-1

11.5 Public Outreach Committee…………………………………………………...11-2

11.6 Household FOG Collection Site……………………………………………….11-2


Table of Contents Cont. iv

ATTACHMENT A Plan Review and Revision Log

ATTACHMENT B Resolution 11-14 ISD Board Approval of the SSMP

ATTACHMENT C SSMP Certification Date Schedule

APPENDIX A-State Water Resources Control Board Order No. 2006-003 and ORDER NO. WQ 2013-0058-EXEC

APPENDIX B-SSMP Organizational Structure

APPENDIX C-Chain of Communication

APPENDIX D-Receptionist SSO Response Form

APPENDIX E-ORDINANCE No.25 ORDER No.93-31

APPENDIX F-ORDINANCE No.38 ORDER No.09-24

APPENDIX G-Trouble Spots


CHAPTER 1- GOAL 1-1

This chapter describes the goal of the Ironhouse Sanitary District (ISD) Sewer System Management Plan (SSMP).

1.1 Goal

This SSMP provides a plan that complies with the requirements of the State Water Resources Control Board ORDER NO. 2006-003 (The Order) and ORDER NO. WQ 2013-0058-EXEC to properly manage, operate, and maintain all parts of the ISD sanitary sewer system to prevent sanitary sewer overflows (SSOs), and mitigate any SSOs that do occur.

In addition the ISD’s mission statement is: We protect public health, safety and the environment through responsible wastewater collection, treatment and water reuse. To this end the stated goals of the District to be achieved via the SSMP are as follows:

Plan and schedule to properly manage, operate, and maintain all parts of the Ironhouse Sanitary District sanitary sewer system to prevent SSOs.

Provide adequate capacity to convey peak wastewater flows.

Minimize the frequency of sanitary sewer overflows.

Mitigate the impacts that are associated with any SSOs that may occur.

Meet all applicable regulatory notification and reporting requirements.

The District also maintains a five year Strategic Plan dated November 21, 2013 which is revised by the General Manager, and contains six elements as follows; Fiscal Planning, Public Affairs/Regulatory Relations, Infrastructure, Administrative Management/Organizational Health, Environmental Integrity, and Jersey Island Management. The Strategic Plan outlines the Mission and Vision Statements along with the Core Values of the District. The Strategic Plan is available in the Maintenance Superintendents office next to the Supporting Documents Binder. A copy of the certified SSMP is available to personnel operating and maintaining the ISD sanitary sewer system, the general public at ISD’s main office, and on the ISD Web site www.ironhousesanitarydistrict.com. Copies of the Orders are also included as APPENDIX-A.


1.2 Schedule 1-2

Major SSMP revisions will be implemented after approval by the ISD Board of directors or every five years. Several elements have differing schedules of implementation which will be addressed in their Chapters.

1.3 About This Document

This SSMP provides a description of how ISD has complied with various provisions of The Order and will give reference to other documents that support the elements of the Plan. These supporting documents are rather large and will not be contained in this SSMP. However reference is made that indicates the type, who is responsible for, and the location of the supporting documents/material.


CHAPTER 2- ORGANIZATION 2-1

This Chapter describes the Ironhouse Sanitary District organization and lines of authority and chain of communication that complies with the requirements of the State Water Resources Control Board Order No. 2006-003.

2.1 Authorized Representative of Ironhouse Sanitary District

The General Manager (Chad Davisson) of Ironhouse Sanitary District (ISD) is the authorized representative or legally responsible official listed on the Notice of Intent. In addition the legally responsible officials authorized to enter and certify data into the online sanitary sewer overflow database, (CWIQS), on behalf of ISD are the General Manager (Chad Davisson), or successor, the Maintenance Superintendent (Dave Smith), or successor, and the Maintenance Supervisor (Louis Solana), or successor.

2.2 Management Positions Responsible For Elements of the SSMP

A listing of management, administrative, and maintenance positions responsible for elements of the SSMP, including phone numbers and narrative explanation of duties, is included as APPENDIX B-SSMP Organizational Structure. Table 1 lists responsible positions, names, and Email addresses for each element of this SSMP. Each person may be contacted by phone at the District office 925-625-2279.

2.3 Chain of Communication

APPENDIX C-Chain of Communication contains a flow chart showing the chain of communication, of reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Control Boards, and local agencies such as (Contra Costa County Department of Health, California Department of Fish and Game, Oakley Police Department, Contra Costa County Sheriff, California Office of Emergency Services—Cal OES, etc.). The Sanitary Sewer Overflow/Sewer Service Request form that initiates the chain of communication during regular business hours is included as APPENDIX-D. After business hours the 24 Hr. answering service notifies the ISD collections on-call employee to initiate a SSO response or service request. SSO Response details are located in the Overflow Emergency Response Plan Chapter 6.


CHAPTER 3-LEGAL AUTHORITY 3-1

This chapter describes the legal authority of Ironhouse Sanitary District (ISD), to implement the procedures of the Sewer System Management Plan (SSMP) through sanitary sewer system use ordinances or other legally binding procedures.

3.1 Authority

This element of the SSMP complies with the State Water Resources Control Board Order No. 2006-003 (The Order), requirements that ISD possesses legal authority under the following adopted ordinances and board orders:

ORDINANCE No. 25 ORDER No. 93-31 An Ordinance and Order establishing, prescribing and providing for the collection of the annual sewer service charge, and adopting uniform fees, rates and charges for connections to and for the Ironhouse Sanitary District (The District). This Ordinance complies with and meets the minimum legal authority required by The Order as specified by the following:

A. Prohibited Discharges Section 12.2 Prohibited Discharges states, Except as hereinafter provided, no person shall discharge or cause to be discharged any of the following described waters or wastes to any public sewer. Sub-section A. through O. describes all prohibited discharges into ISD’s sanitary sewer system.

B. Sewer Design and Construction Section 6.1 through 6.21 contains details of design and construction standards and requirements for ISD’s sanitary sewer system.

C. District personnel Authorized To Inspect Premises Section 12.12 describes details authorization of the District Engineer and other duly authorized employees and agents entrance to all properties in the District for various sewer inspection purposes.

D. Prohibited Discharges Section 12.2 G. Describes details limiting water or waste containing floating grease, oil or fat of animal or vegetable origin discharged into the District’s sanitary sewer system. In addition ORDINANCE No. 38 ORDER No. 09-24 establishes a Fats, Oils, and Greases Control Ordinance. More details of this ordinance and the Fog Control Program will be found in Chapter 7 of this SSMP.

E. Enforcement of Ordinance Violations Section 9 Enforcement Measures, of Ordinance 25, describes details of any violation of the District’s sewer ordinances including: Liability for Violation, Discontinuance of Service, Enforcement, Violation- Nonpayment of Bills, Public Nuisance-Abatement, Emergency Disconnection, Correction of Violations, Reconnection after Violation, and Reconnection after Nonpayment of Bills.


3.2 Documents 3-2

A copy of both ordinances is included as APPENDIX-E IRONHOUSE SANITARY DISTRICE SEWER USE ORDINANCE No. 25 ORDER No. 93-31. and APPENDIX-F IRONHOUSE SANITARY DISTRICT SEWER USE ORDINANCE No. 38 ORDER No. 09-24.


CHAPTER 4- OPERATION AND MAINTENANCE PROGRAM 4-1

This chapter describes the Operations and Maintenance Program of the Ironhouse Sanitary District (ISD) that complies with the requirements of the State Water Resources Control Board Order No. 2006-003.

4.1 Mapping

ISD maintains a GIS mapping system that is linked to the District’s NEXGEN Computer Maintenance Management System (CMMS). The maps include the entire sanitary sewer system of the District. Closed Circuit Television reports are uploaded along with verified manhole locations to the system. As new housing developments are added to the sanitary sewer system ISD ensures that CAD drawings or Digital data updates are entered into the system. Hard copies of the maps are located with the emergency on-call personnel and collection system maintenance personnel. The District Engineer is responsible for mapping corrections and the corrected distribution of the hard copies. Storm-water drain maps of the City of Oakley are located in the on-call vehicles for reference, these are updated by the City of Oakley. Updates to the mapping system are accomplished as needed.

4.2 Routine Preventive Operation and Maintenance

In January 2011 ISD purchased the NEXGEN CMMS Asset Management program. The program is hosted by NEXGEN at their Sacramento location and is web based. ISD is able to have five concurrent users online. The program is separated into two Domains one for the new wastewater treatment facility, on-line October 2011, and one for the wastewater collection system. The CMMS Maintenance and Resource modules consists of work orders, preventive maintenance, projects, scheduler, parts inventory, labor, vendor/contractor, equipment, timesheet, and training elements. The system automatically generates work orders based on the schedule or inspections of the sewer system and facilities. Preventive maintenance (PM) on the collection system is driven by the scheduled annual, semi-annual, quarterly, six week, or monthly time frames. In the past ISD has relied on a written schedule of PM and hard copies of tasks completed. The schedule was driven by past history, inspections of the system, daily monitoring of the 34 lift stations, and manufactures recommendations. Copies of the PM schedule are located in the SSMP Supporting Documents Binder and in the maintenance office. The PM schedule is the responsibility of the Maintenance Superintendent and the Maintenance Supervisor. Completed work orders, inspections, and repair/ replacement (R/R) records are located in the maintenance office and the maintenance staff is responsible for their upkeep. Copies of Letters to Residents describing the ragging issues of ISD’s lift stations are found in the SSMP Supporting Documents Binder. Sewer System service requests are described in section 6.1 and responded to in the same manner as an SSO.


4.3 Rehabilitation and Replacement Plan 4-2

The basis of ISD’s rehabilitation and replacement plan (RRP) is the systematic inspection of the entire sanitary sewer system including all assets; gravity sewers, manholes, lift stations, valves, force mains, emergency generators-natural gas engines, SCADA systems, Motor Control Centers, emergency ponds, and response equipment. The RRP begins with the gravity system cleaned and CCTV’d on a regular basis. Ten percent of ISD’s 119 miles of gravity sewer lines and their manholes are TV’d and inspected each year. Each sewer pipe segment and manhole is given a ranking as to condition, serviceability, and if needed placed into a work order or rehab status. The ranking status determines if the R/R is placed into a short term or long term category in the RRP. The CCTV reports from the field are downloaded into the CMMS data base and are the responsibility of the maintenance staff. Trouble spot R/R are placed in the long term category matched with the District Engineer’s estimate cost. ISD’s goal is to complete one trouble spot R/R per year The Lift Station SCADA system total upgrade was completed in 2010. The new SCADA system identified and corrected several deficiencies and several levels of protection have been incorporated into the system to prevent SSOs. The RRP includes short and long term R/R to lift station assets. The RRP is the responsibility of the Maintenance Superintendent and is found in the SSMP Supporting Documents Binder.

4.4 Training

Formal training is provided by ISD’s safety coordinator and outside contractors as needed to the entire district staff. Most of the topics are required by Cal/OSHA regulations. The Safety Coordinator is responsible for the yearly training plan and it’s implementation. Training is divided according to job classification, although some are all hands instruction, including but not limited to; CPR, Emergency Action Plan, and Violence in the Workplace. Collections Maintenance staff training includes, but is not limited to; SSO response, SSMP instruction, traffic flagging, SOP, emergency equipment use, confined space requirements, confined space rescue, fall protection, PPE, etc. Tailgate safety training is scheduled for every ten working days. In addition collections maintenance staff are required to hold applicable CWEA certificates and complete the proper continuing education bi-annual requirements. Outside contractors working on ISD’s sewer system assets are required to produce appropriate documented training records. All hard copy and CMMS training documents are maintained by the District’s Safety Coordinator.

4.5 Inventory

The NEXGEN program will contain an inventory of spare parts and required equipment for all district assets. The collection system parts will be identified according to critical need. Parts will be tied to work orders and when used the system notifies staff to reorder replacements. Parts that are low in quantity will automatically trigger replacement procedures tied to preferred vendors.


4.6 Schedule 4-3

ISD collections staff have been inputting data into the NEXGEN CMMS program on a regular basis. All hard copy records of previous preventive operation and maintenance records including work orders, inspections of the sewer system, and R/R records will be transferred. The NEXGEN program has identified a lifetime estimate of the replacement cost of the entire gravity sewer system. This estimate provides input to the capital improvement portion of the RRP and yearly budget. NEXGEN is continually being populated with data in the Training, Inventory, Scheduler, Vendor/Contractor, Preventive Maintenance and Assets elements as data becomes available.


CHAPTER 5- DESIGN AND PERFORMANCE PROVISIONS 5-1

This chapter describes the design, construction inspection and testing standards of the Ironhouse Sanitary District (ISD) that complies with the requirements of the State Water Resources Control Board Order No. 2006-003.

5.1 Design and Construction Standards

ORDINANCE No. 25 ORDER No. 93-31 Specifies in section 8.1 District Standards. The latest Standard Specifications of the Central Contra Costa Sanitary District, Martinez, California, and subsequent revisions and amendments thereto are adopted as the Standard Specifications of the District and are by this reference incorporated herein as though fully set forth.

Section 8.2 Variance. Under special conditions, the District Engineer may approve modifications and/or require additions to the Standard Specifications. As Central Sanitary District Standards are modified and published ISD obtains copies and distributes them as appropriate. Copies of the standard specifications are available at ISD’s main office located in the Board Room Library

5.2 Procedures and Standards for Inspecting and Testing

SD has adopted and follows the Standard Specifications of the Central Contra Costa Sanitary District which includes all the procedures and standards of inspection for new repaired, and rehabilitated sewers, lift stations, force mains, manholes, and other appurtenances. ISD enforces these standards through inspections by staff or outside contractors.


CHAPTER 6- OVERFLOW EMERGENCY RESPONSE PLAN 6-1

This chapter describes the sanitary sewer overflow response of the Ironhouse Sanitary District (ISD) that complies with the requirements of the State Water Resources Control Board Order No. 2006-003.

6.1 Notification Procedures

Appendix-D contains the SSO/Sewer Service Request form that initiates the chain of communication during regular business hours. After business hours the 24 Hr. answering service notifies the ISD collections on-call employee to initiate an SSO or sewer service response. Chapter 2.3 details the chain of communication of an SSO after notification is received at ISD to the proper notification of various regulatory agencies. After the response crew arrives on scene and determines an SSO has occurred and determines an estimation of the quantity of the spill the appropriate regulatory agencies must be notified within two hours, followed by facsimiles to the Regional Water Control Board and the Contra Costa County Environmental Health Department.

6.2 Appropriate Response to Overflows

ISD has developed, and response crews are trained in, the Sanitary Sewer Overflow and Backup Response Plan (SSOBRP). The purpose of the SSOBRP is to ensure that ISD personnel follow established guidelines in responding to, and mitigating the effects of sanitary sewer overflows and backups which may occur within the District service area in order to safeguard public health and the environment. The first on scene responder verifies that an SSO has occurred calls for back-up and immediately takes pictures of the spill. Response crews utilize a twofold system after notification that a spill has occurred. After determining that either an SSO or Backup into a residence or business has occurred one of two envelopes are utilized for response. Instruction pages with a course of action detailing all aspects of responding to SSOs are in the envelopes. ISD does not use contractors for any normal SSO response activities. If services are required beyond ISD capabilities contractors are under the direct supervision of ISD SSO response staff. This SSOBRP is located in all District response vehicles, the on-call duty briefcase, and in the SSMP Supporting Documents Binder.

6.3 Notification of Regulatory Agencies and Others Affected

The SSOBRP includes the identities and phone numbers of all regulatory agencies and local public entities to be notified of an SSO, additionally the Standard Operating Procedures, Emergency Operating Procedures (SOP/EOP) contains the same information, see section 6.5. Time of notification requirements and the means of notification are also included in the SSOBRP.


6.4 Training 6-2

All ISD Collections staff receive training in different aspects of the SSOBRP on a continuing basis. After an actual SSO all response staff are included in a post action session to discuss and debrief all aspects of the SSO. Lessons learned are incorporated into the SSOBRP to ensure prompt and efficient responses to SSOs. All training is documented and records are kept both in the maintenance office and the Safety Coordinators office.

6.5 Emergency Operations

The ISD response staff treats each SSO as an emergency. All collections staff are trained in traffic control, flagging, public notification, and installing warning signs. The local police jurisdictions (City of Oakley, Contra Costa Sheriff, CHP) are included in the notification procedures and are responsible for any necessary crowd control and traffic concerns. ISD maintains a suitable inventory of street signs, barricades, and cones for vehicle traffic, and pedestrian control. ISD staff responds to every SSO with the on-call pickup carrying emergency supplies. Depending on the emergency additional staff and equipment are utilized.

6.6 Containment of Sewage

ISD has developed a Standard Operating Procedures/Emergency Operating Procedures (SOP/EOP) binder for on-call personnel. The SOP/EOP contains six sections as follows: Plant, Lift Stations, Troubleshooting, Maps, Reference, and SSO. Everything in this SOP/EOP has been written with regard to prevent, contain, and mitigate any SSOs and their effect on the general public and the environment. The SOP’s are located in the on-call briefcase, all ISD response vehicles, the maintenance superintendent’s office, and in the possession of each collections employee. The collections staff is responsible for revising the SOP/EOP. ISD maintains five portable and three permanent emergency generators/natural gas engines, with transfer switches at each lift station, for response, in the event of power outages. ISD maintains two six inch, one four inch, four two inch portable pumps, along with a substantial supply of hoses and fittings, for SSO emergencies. Emergency by-pass valves and pump discharge fittings to force mains have been installed at all critical lift stations. ISD’s SSO response staff is well trained, respond promptly, and efficiently with the proper equipment to mitigate any effects of all SSOs.


6.7 Contractors 6-3

The SOP/EOP contains a listing of pre-approved contractors that hold all required training, certifications/qualifications, and insurance certificates. Contractors hired by ISD to respond to any SSO or sewer system failures are under the immediate control of on-scene ISD response staff on a 24 HR basis. Emergency Underground Service Alerts (USAs) are called in, and stakeholders must respond to the USA, before any excavations are undertaken.


CHAPTER 7- FOG CONTROL PROGRAM 7-1

Ironhouse Sanitary District (ISD) has evaluated its service area and has determined that a Fats Oils and Grease (FOG) program would be beneficial in reducing the effect of FOG in the sanitary sewer system. This chapter describes the ISD FOG Program that complies with the requirements of the State Water Resources Control Board Order No. 2006-003.

7.1 Public Education

ISD’s quarterly newsletter “The Ironhouse Insider” includes a “FOG Checkup with Dr. Ironhouse” article with some issues. These articles targets specific neighborhoods that are on the hot spot list, along with information about reducing FOG in the sewer system. ISD operates a booth at local Festivals, distributing give aways (pens, funnels, bags, etc. with ISD logo) and information about the proper disposal of FOG from residences.

7.2 FOG Disposal

ISD has developed a residential FOG collection site at the main office for use by service area residents. Open from 8:00 a.m. to 5:00 p.m. Monday through Friday. FOG can be dropped off, by placing containers into the yellow tote inside the FOG Shed. In conjunction with the ISD Board of Director’s Outreach Committee, ISD has operated a FOG turkey fryer oil drop-off event after the major Holidays; Thanksgiving, Christmas, and Easter. Open on the Weekends following these Holidays ISD staff receives FOG from residents and place it into a container. The FOG is then sold to a company that processes it into bio-diesel fuel. FOG disposal from Food Service Establishments (FSEs) is specified in section 7.4.

7.3 Legal Authority

ORDINANCE No.25 ORDER No.93-31 section 12.2 Prohibited Discharges sub-section G. states, “Any water of waste containing (1) floatable grease, oil, or fat of animal or vegetable origin in excess of 25 milligrams per liter, or (2) floatable grease, oil or fat mineral origin in excess of 10 milligrams per liter, or (3) dispersed grease, oil, or fat in excess of 200 milligrams per liter.” describes the legal authority to prohibit discharges to the system. Service areas known to collect an abnormal amount of FOG (trouble spots) in the gravity sewer system are hydro-flushed on a routine basis.


7.4 FOG Control Ordinance 7-2

ORDINANCE No.38 ORDER No.09-24 Established a Fats, Oils, and Greases Control Ordinance for ISD’s food service establishments. Section 3-Grease Discharge Permit Required for Food Service Establishments, contains the requirements to obtain a permit and install, operate, and maintain a Grease Removal Device. Section 4-Grease Removal Device Standards and Design Specifications, contains the required design standards for the grease removal device. Section 5-Grease Trap Inspection, Cleaning and Maintenance, contains inspection, cleaning, repairs, disposal and recordkeeping requirements. Section 6-Grease Interceptor Inspection, Maintenance, and Cleaning, contains inspection, maintenance, cleaning and disposal requirements. Section 7-Recordkeeping, contains requirements for a logbook of maintenance, date and time of pumping or cleaning, repairs, and a file containing as-built drawings, the Grease Discharge Permit, and Hauler information, receipts, and disposal information. Posters describing Best Management Practices (BMP) are delivered to the FSE at the initial permit inspection. The SSMP Supporting Documents Binder includes: a list of FSEs in ISD’s service area, and Steps for Installing a Grease Removal Device in Response to an Enforcement Action.

7.5 Inspection Authority

Section 12.12 of Ordinance No. 38 Order No. 93-31 describes the authority to enter upon all properties in the District for inspection purposes. Ordinance No. 38 Order No.09-24 Section5.2 contains the authority to inspect grease traps in FSEs. Section 6.4 contains the authority to inspect grease interceptors in FSEs. The number of FSEs in the ISD service area does not require full time FOG ordinance inspectors. Collections staff have incorporated FOG enforcement and inspection activities into their work routine.

7.6 Identification of FOG Blockages

ISD maintains a trouble spot list of gravity sewer system locations that are subject to the collection of FOG and are a possible threat of producing SSOs. Service areas known to collect an abnormal amount of FOG in the gravity sewer system are hydro-flushed on a routine basis.

7.7 Source Control Measures

The trouble spot locations are targeted to receive newsletters explaining FOG and the means to control it. Also ISD operates a booth at the local Festivals distributing information for FOG disposal from residences. FSEs are inspected to ensure BMPs are being utilized.

7.8 Documents

Trouble spot cleaning documentation records are maintained by the collections staff in the maintenance office and a blank sheet is included as APPENDIX-G Trouble Spots.


7.9 Local Jurisdictions 7-3

ISD maintains close liaison with the City of Oakley and Contra Costa County building departments to obtain records of FSE permits issued to allow inspectors ample time to ensure ISD Grease Discharge Permits are obtained before occupancy is granted for new and remodeled FSEs.


CHAPTER 8-SYSTEM EVALUATION AND CAPACITY ASSURANCE 8-1 PLAN

This chapter describes the Ironhouse Sanitary District (ISD) Sewer Master Plan (Plan) The Plan adopted in 2004, and updated in 2005, evaluates hydraulic capacity of key sewer system elements under peak flow conditions, as well as recommends capital improvements to the collection system to correct any issues as required by the State Water Resources Control Board Order No. 2006-003..

8.1 Evaluation: The Plan evaluated 85 miles of gravity pipeline, 20 miles of pressure pipelines and 27 pumping stations that existed in 2005. The computer model used to assess hydraulic capacity was the H2OMAP Sewer Version 3.5 program. ISD does not currently have any known sewer system overflow trouble spots, due to capacity shortfalls. However, the Plan identified two specific areas, under current conditions, where current capacity deficiencies exist. From discussion with ISD collections staff minor surcharging has been observed in these area but no system overflows have occurred.

The Plan also evaluated how the sewer system would behave under future wet weather flow conditions. A number of areas were identified as needing improvement and will be addressed as development occurs.

8.2 Design Criteria: For each type of land use identified in either the City of Oakley or Contra Costa County’s General Plan a base wastewater flow was assigned. In addition to the base flow an additional flow to account for groundwater infiltration was assigned. With these established flows the hydraulic model was run to determine the adequacy of the ISD sewer system currently and under future flow conditions.

8.3 Capacity Enhancement Measures: Based on the results of the hydraulic modeling a Capital Improvement Program (CIP) was established. The CIP lists current and future system deficiencies such as sewers needing additional capacity, pump stations needing upgrading and where new sewers, forcemains and pump stations will be needed to meet development needs.

8.4 Schedule: ISD does not have any known sewer system overflow spots, hence implementation of the CIP is development driven. As development occurs or changes the Plan is updated. The Plan is located at ISD’s main office in the Board Room Library.


CHAPTER 9-MONITORING, MEASUREMENT, AND PROGRAM 9-1 MODIFICATIONS

This chapter describes assessments and the success and effectiveness of each element of the Ironhouse Sanitary District (ISD) SSMP that complies with the requirements of the State Water Resources Control Board Order No. 2006-003..

9.1 Monitoring Program

The District’s Engineer, Maintenance Superintendent, Maintenance Supervisor, and two Lead Maintenance Workers meet on an annual basis to measure the effectiveness of each element of the SSMP. Adjustments or revisions to the supporting documents of the SSMP are made according to findings of the meeting. If substantial updates are needed to the SSMP the written revision must be approved by the Board of Directors. Findings of the meeting are documented and a report is included in the SSMP Supporting Documents Binder - SSMP Monitoring Report. If revisions are made to the SSMP as a result of these meetings documentation is recorded on ATTACHMENT A-Plan Review and Revision Log.

9.2 SSO Trends

All SSOs in ISD’s service area are tracked to record volume, location, frequency, and cause. If any trend or re-occurrence is noted adjustments must be made to prevent further SSOs of that nature. Each time an SSO occurs this document is evaluated for any type of link to another SSO. If a trend is identified a program modification will be made to alleviate any further SSOs. All SSOs are documented on the SANITARY SEWER OVERFLOW TRENDS RECORD located in the SSMP Supporting Documents Binder. All documents relating to a specific SSO are kept in separate envelopes in the Fire Safe Documents Room.

9.3 Schedule

The SSMP Supporting Documents Binder contains the schedule of the meetings for the monitoring committee, for audits, and for Board approval of the plan.


CHAPTER 10-SSMP PROGRAM AUDITS 10-1

This chapter contains information on the Ironhouse Sanitary District (ISD) SSMP bi-annual audit that complies with the requirements of the State Water Resources Control Board Order No. 2006-003.

10.1 The Program Audit

An audit of ISD’s SSMP will be made at a minimum of every two years. The audit will focus on the program goals and requirements and will identify shortfalls, and remedial actions needed. The audit is performed by the District Engineer the Maintenance Superintendent, the Maintenance Supervisor, and two Lead Maintenance Workers, the Audits are documented, and the reports are located in the SSMP Supporting Documents Binder - Audits. If revisions are made documentation is recorded on ATTACHMENT A-Plan Review and Revision Log.

10.2 Plan Recertification

If a substantial modification is made to the SSMP the modification will be approved by the ISD Board of Directors. Slight modifications to the SSMP, such as staff changes, will not be subject to approval. The entire SSMP will be approved by the Board of Directors and recertified to the State every five years.

10.3 Schedule

See the SSMP supporting Documents Binder for the schedule of Monitoring, Auditing, ISD Board Approval and Recertification to the State.


CHAPTER 11-COMMUNICATION PROGRAM 11-1

This chapter describes how Ironhouse Sanitary District (ISD) communicates to the public about the development, implementation and performance of the SSMP that complies with the requirements of the State Water Resources Control Board Order No. 2006-003.

11.1 Board Meetings

ISD’s five member Board of Directors meets on the first Tuesday of every month at 7:00 PM in the Board Room at the District’s main office. The public is invited and encouraged to attend each meeting. The meetings are posted on the City of Oakley’s marquis, the District website, the local Post Offices, the District’s main office entrance doors, and at the District’s front entrance gate, the week preceding each meeting. The original SSMP was adopted by the Board of Directors and the public was invited to comment on the development of the SSMP. The Notice of Public Hearing was advertised in the local newspaper concerning adoption of the SSMP. At each meeting staff reports are given which contain references about performance in regards to many of the SSMP’s elements.

11.2 District Newsletters

The Ironhouse Insider, the District’s quarterly newsletter, is mailed to all ratepayers in the entire service area. SSMP topics are highlighted in many newsletters as are reference to Board meetings. FOG is discussed on a regular basis. Copies of all Insiders are kept in the District’s library, a sample is located in the SSMP Supporting Documents Binder.

11.3 District Website

The District maintains a website with Board Meeting Minutes displayed. The SSMP is featured on the home page as well. ISD instituted online pages on Twitter and Facebook for instant local updates on issues of importance to customers, such as road work impacting neighborhoods. Access to Twitter and Facebook is via the website.

11.4 Local Notices

If neighborhoods are experiencing issues with the sanitary sewer ex. FOG, high incidences of lift station pumps ragging, etc. letters are hand delivered to all residences and businesses in the area. Copies of these letters are located in the SSMP Supporting Documents Binder. ISD also operates an informational booth at the local Festivals, see 7.1.


11.5 Public Outreach Committee 11-2

The Board of Directors has instituted a public outreach committee which is in charge of developing and hosting community awareness programs. The committee provides informational booths and/or support to the following; Oakley Cityhood celebrations, Science Week at the Delta Science Center, Local Festivals, and also organizes the District Open House. During the Open House the award winning Water Recycling Facility is showcased with public tours and information booths. At the Open House the sanitary sewer collections staff demonstrates their SSO response equipment and actions along with SSMP posters detailing all elements of the Plan. The District is also a financial sponsor of the Delta Science Center in Oakley which instructs local students and the public in studying; the ecology of the Delta, the Delta’s inhabitants, it’s endangered species and testing of the Delta’s waters.

11.6 Household FOG Collection Site

The Outreach Committee has established a local Household Fats Oils and Grease collection site at ISD’s main entrance. The purpose if the site is to keep residential FOG out of the sanitary sewer system. The site is open during District Working Hours. The FOG collected is picked up by a local business which processes it into Bio-Diesel. Signage explains that the site does not accept any Hazardous materials. In addition the outreach committee organizes FOG drop off days during the Thanksgiving and New Year holidays for collection of turkey fryer oil.


ATTACHMENT A Plan Review and Revision Log

Date Identify the Elements/Attachments/Appendices Revised Initial


APPENDIX B-SSMP Organizational Structure

Ironhouse Sanitary District Board of Directors

General Manager Chad Davisson

Legally Responsible Official 925-625-2279

District Engineer Jenny Skrel

925-625-2279

Maintenance Superintendent Dave Smith

LRO 925-625-2279

Maintenance Supervisor Louis Solana LRO

925-625-2279

Lead Maintenance Worker Frank Casey

925-625-2279

Lead Maintenance Worker James Moore 925-625-2279

Maintenance Workers SSO Response Crew



APPENDIX-B Cont.

SSMP Roles for Ironhouse Sanitary District are as follows:

Board of Directors

Establish policy and provide funding

General Manager

Enforces policy, plans strategy, leads staff, allocates resources, delegates responsibility, authorizes outside contractors to perform services, serves as a public information officer, legally responsible official (LOI), and responsible for the entire SSMP content and approval by the Board of Directors.

District Engineer

Prepares wastewater collection system planning documents; documents new and rehabilitated assets; works as needed on applicable permits, laws, and regulations; provides support to all parts of operation and maintenance; oversees enforcement actions; responsible for Chapter 8 System Evaluation and Capacity Assurance Plan of the SSMP, and the Mapping portion of Chapter 4 Operation and Maintenance Program; sits on the SSMP monitoring panel.

Maintenance Superintendent

Responsible for the maintenance of all District assets, authorized to submit data to the CIWQS 6.3, coordinates maintenance activities with the District Engineer as needed, prepares contingency plans, ensures proper notification of SSOs to regulatory agencies and faxes notification to the RWQCB and Contra Costa County Health Department, responsible for the entire content, audit, and revision of the SSMP except Chapter 8, chairs the SSMP monitoring panel.

Maintenance Supervisor

Manages: field operations, maintenance activities, authorized to submit data to the CIWQS 6.3, provides information to the Operation and Maintenance Superintendents, implements contingency plans, leads SSO emergency response, investigates and is responsible for phone notification of SSOs to regulatory agencies within two hours of a spill, trains Lead Maintenance Workers in proper SSO response and SSMP duties, provides input to updating the SSMP, sits on the SSMP monitoring panel.


APPENDIX-B Cont.

Lead Maintenance Workers

Provides support to the Maintenance Supervisor, coordinates SSO emergency response activities, provides SSO data to the Maintenance Supervisor, responsible for: the revision and updates of the Standard Operating Procedures/Emergency Operating Procedures (SOP/EOP), CCTV and FOG programs, ensuring completion of trouble spot cleaning, training Maintenance Workers in proper SSO response and SSMP responsibilities, providing input for updating the SSMP, sitting on the SSMP monitoring panel.

Maintenance Workers

Conducts inspections, preventive and maintenance activities on District assets, follows SOP/EOP, mobilizes and responds to notification of stoppages and SSOs, operates: sewer cleaning equipment, by-pass pumping equipment, portable generators, and other SSO response equipment, utilizes proper Personal Protective Equipment during SSO response.


Table 1 Contacts Responsible for SSMP Elements


APPENDIX-C Chain of Communication

From Receipt of a Complaint or SSO

Flow Chart

During Regular Business Hours

Receptionist Shana Whitford (Primary)

Elayna Whyte ( Secondary)

Maintenance Supervisor Louis Solana

Notifies By Phone OES, CCC Health, Local Agencies

Agencies


Notifies By Fax & 14 Day Written CCC Health Dept. & RWQCB

Lead Maintenance Worker Frank Casey

Lead Maintenance Worker James Moore

Maintenance Workers SSO Response Crew Dominick Gardiner

Jack Ossowski Brian Pearce


Leon Laucirica Brian Connelly

(Vacant)

General Manager Chad Davisson Public Relations

Board of Directors


APPENDIX-C Chain of Communication

From Receipt of a Complaint or SSO

Flow Chart

Not During Regular Business Hours The 24 Hour Answering Service will notify ISD’s on-call person. The on-call person will then call the appropriate Lead Worker.

24 Hour Answering Service

Maintenance Supervisor Louis Solana

Notifies By Phone OES CCC Health Local Agencies


Notifies By Fax & 14 Day Written CCC Health Dept. & RWQCB

Lead Maintenance Worker On-Call Frank Casey

Lead Maintenance Worker On-Call James Moore

Maintenance Workers SSO Response Crew Dominick Gardiner

Jack Ossowski Brian Pearce


Leon Laucirica Brian Connelly

(Vacant)

General Manager Chad Davisson Public Relations

Board of Directors

24 Hour On-Call Maintenance Worker

First Call to Lead Maintenance Worker

On-Call


APPENDIX-D Receptionist SSO Response Form

IRONHOUSE SANITARY DISTRICT

RECEPTIONIST SANITARY SEWER OVERFLOW RSPONSE FORM

OR

SEWER SYSTEM COMPLAINT, SERVICE REQUEST, CONCERN

Date: _____________________ Time of Notification: _______________________AM / PM

Call Received By: ___________________________________________________________

Caller’s Name: ______________________________________________________________

Address: _____________________________________________________________

Phone #: ____________________________Cell #: ___________________________

When was the Overflow Observed: ______________________________________________

Location of Overflow: ________________________________________________________

___________________________________________________________________________ ___________________________________________________________________________

Cross Street: ________________________________________________________________

Description of Complaint, Service Request, Concern: ________________________________ ___________________________________________________________________________

_______________________________________________________________________

Staff Notified: ___________________________________________Time: _______________

Staff Notified: ___________________________________________Time: _______________


Staff Findings

APPENDIX-G Trouble Spots

TROUBLE SPOTS

REVISED 12-12-12

DATE LOCATIONS

______ 1. GARDENIA AVE. & WILDCAT WAY WEST & SOUTH ______ 2. GARDENIA AVE, & ROSEWOOD COURT WEST ______ 3. ASHWOOD DRIVE EASMENT TO GAMAY CIRCLE ______ 4. WEST END OF EDGEWOOD DRIVE TO CHARDONNAY ______ 5. CHARDONNAY & BURGUNDY ______ 6. GAMAY DRIVE & ALDER DRIVE ______ 7. 1660 GAMAY CIRCLE ______ 8. 1571 GAMAY CIRCLE SOUTH ______ 9. ALDER DRIVE & PORT WAY ______ 10. 1650 PONDEROSA DRIVE TO COURT – LOW PRESSURE ______ 11. PONDEROSA DRIVE &MEHAFFEY DRIVE ______ 12. 4780 DUARTE AVE TO SCHOOL YARD ______ 13. 4027 MELLOWOOD DRIVE SOUTH TO CLEARWOOD ______ 14. 993 WALNUT DRIVE WEST - USE CHAIN FLAIL ______ 15. HOME STREET & 4th STREET EAST – LOW PRESSURE ______ 16. HOME STREET & 3rd STREET SOUTH & EAST – LOW PRESSURE ______ 17. HOME STREET & 2nd STREET TO 3rd – LOW PRESSURE ______ 18. MAIN STREET AT DEL ANTICO EAST – LOW PRESSURE ______ 19. MAIN STREET & 4th SOUTH – LOW PRESSURE NO FINS CHISEL ______ 20. MAIN STREET & 7th TO ROSE - LOW PRESSURE NO SPINNER ______ 21. MAIN STREET & 2nd NORTH SIDE WEST - LOW PRESSURE ______ 22. 3478 MAIN STREET CHIROPRACTOR WEST - LOW PRESSURE ______ 23. MAIN STREET &MEADOW GLEN EAST ______ 24. 5250 SANTA FE STREET WEST ______ 25. HWY 4 & BRIDGEHEAD SIPHON AT Mc DONALDS ______ 26. WALNUT MEADOWS DRIVE SIPHON

DATE STARTED: ___________________________

DATE COMPLETED: ___________________________