ipsf df sep grant 2010-11 (with updated deadline)
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IPSF Development Fund 2010-2011:Student Exchange Programme (SEP) Grant
Guidelines for Grant ApplicantsPlease read carefully before completing the application form
1. Background
The main aim of the IPSF Development Fund is to give each and every pharmacy student an equal opportunity to fully participate in IPSF activities. This opportunity is also intended to help promote IPSF within their Schools of Pharmacy and countries. The Development Fund was initially created with the aim of supporting students who were unable to attend an IPSF event because of financial reasons. Currently the Development Fund may also be used to:
i) pay the IPSF Annual Membership Fee of organisations from low or lower middle income countries (as defined by the World Bank) and developing nations (as defined by the United Nations),
ii) to financially support IPSF activities undertaken by members,
iii) to financially support participation by members in IPSF events, and
iv) to award Student Exchange Programme Grants.
This is the application form for the Student Exchange Programme (SEP) Grant.
Through the Student Exchange Programme more than 600 students worldwide receive opportunities to work in community, hospital, industrial, administrative or academic pharmacy sectors in other countries, in order to learn about pharmacy education, research and practice outside their home nations. The programme also enables cultural exchange between pharmacy students around the globe.
These guidelines were designed to ensure that potential applicants are fully aware of the selection process and also accept the expectations, restrictions and consequences of an application. It is essential that applicants understand this grant is given to allow a pharmacy student with limited financial resources an opportunity to participate in the IPSF Student Exchange Programme. The grant is awarded to cover part of the travel expenses (bus, train or plane tickets) from the applicant’s home country to the country in which the exchange occurs and also the Student Exchange fee.
2. Completing the application form
Please ensure the application form is completed accurately, and any other information relevant to the selection process is added to the form. Every section must be completed for the application form to be considered valid. All applicants must provide accurate information and include any information relevant to the application.
Please also attach:
1) Letter of support from the Dean of your University Faculty, Head of your Department or Chief of Pharmacy Studies. The document should be scanned and sent electronically.
2) Any other information relevant to the financial status of the student should be sent together with the AF. Applicants are advised to provide up to date, accurate and detailed information regarding their financial background.
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Applicants should submit an electronic version of the application form. An electronic application form enables the Development Fund and official Student Exchange Committee members begin the decision process as early as possible. The electronic version should be e-mailed to the Development Fund Co-ordinator ([email protected]) and the IPSF Chairperson of Student Exchange ([email protected]).
Please note that the IPSF Development Fund Committee and IPSF Student Exchange Committee reserve the right to request further information, or contact any relevant persons in order to verify the authenticity of the documents sent.
3. Who is involved in the DF grant selection procedure?
3.1 The decision-making committee, who will consider valid applications, incorporates the Student Exchange Committee (comprising Student Exchange Committee members together with the Chairperson of Student Exchange), and the Development Fund Committee (consisting of three representatives from three different member countries, the DF Co-ordinator and the IPSF Treasurer). This committee corresponds via e-mail and discusses issues relating to the grant selection process at online meetings, give opinions on ways to optimise the impact of the Student Exchange Programme Grant and other Development Fund Grants at local and international levels.
Successful applicants will be notified by the DF Co-ordinator before the 1st April 2011.3.2. The applicant must be currently studying for their pharmacy undergraduate degree. An applicant may be an IPSF member through an IPSF Member Organisation (Full Member or Member in Association) or as an Individual Member.
4. Grant coverage and criteria
The SEP Grant will cover part of the travel expenses (bus, train or plane tickets) from the applicant’s home country to the country in which the exchange occurs. The maximum value of the grant will be 1000 Euro. If the actual costs incurred are less than the awarded grant, the amount of the actual costs only will be paid. The grant will be paid via bank transfer only after completing the exchange and submission of the required documents. In addition to the travel expenses, the student exchange fee of the applicant will be returned to the respective member organisation, or to the applicant in the case of an individual member.
The total number of grants awarded will be decided after the deadline for receipt of applications, and will be dependent on the total number of quality applications received and on the grant budget available.
Priority will be given to students:
1) Who are in their final year of studies,2) Who are participating for the first time in the SEP,3) From low or lower middle income countries (as defined by the World Bank) and from developing countries (as defined by the United Nations),4) Who are ‘reserved’ or ‘placed’ in the database at the time of the committee’s decision,5) Who have provided the most detailed information in their SEP Grant application form,6) Who have shown clear motivation to participate in the SEP,7) Who have not received the SEP Grant in the past.
The financial status of an applicant and the motivation provided in the application will be also considered when reviewing applications. The maximum number of awarded SEP grants per country will be three. Applicants may only apply for the grant after their SEP Application Form (AF) has been approved within the SEP Database (http://sep.ipsf.org).
5. Receiving SEP Grant
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If an applicant is selected to receive the grant, the following documentation must be submitted: Required travel tickets and other travel documents indicating travel costs incurred during the exchange. A Certificate completed by the applicant’s supervisor, indicating their successful completion of the exchange. A general report or an article for the IPSF News Bulletin or IPSF Newsletter outlining the applicant’s experiences during their exchange.
A maximum time period of 2 months will be allotted, after the completion of the applicant’s exchange, to submit all the required information and documents to the Chairperson of Student Exchange ( [email protected] ) and IPSF treasurer ( [email protected] ).
6. Situations and Consequences
To avoid any misunderstanding of the procedure, misuse of the grant or reduction in the grants awarded each year, this section has been added to dissuade any potential applicant from hiding any relevant information or from providing incomplete or false information on their application form.
It is your responsibility to inform the Chairperson of Student Exchange and the Development Fund Co-ordinator of any changes in the information stated in your application form as soon as you are aware of any new information. We recommend applicants retain a copy of their application form to remember what has been stated in their application. Any applicant awarded a SEP Grant and later found to misuse funds will not be eligible for any Development Fund Grant in the future.
The Development Fund and Student Exchange Committees reserve the right to withdraw or reduce any grant given to an applicant in the event of any of the following situations arising:
- Information relevant to the selection process was hidden from the Development Fund and Student Exchange Committees by an applicant.
- Information stated by an applicant is later identified as being inaccurate or false and the applicant failed to notify the Development Fund Co-ordinator or Chairperson of Student Exchange about the necessary changes required to the application.
- Failure to submit the required documentation or submission of incomplete documentation.
- Any disciplinary problems relating to the SEP or otherwise.
- Other situations at the discretion of the Development Fund and Student Exchange Committees.
5. Declaration:
I declare that:
1. I have read these guidelines and understand their meaning.
2. I accept to respect these guidelines and accept the consequences undertaken by the Development Fund and Student Exchange Committees if I fail to respect these rules.
Signed:
Date:
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Student Exchange Programme (SEP) Grant 2010-11Application Form
Every Section of this application form must be completed in order to be valid. An application will only be considered if sections A, B, C, D and E have been completed and signed.
Please complete the application form as a Microsoft Word document and return the form electronically via email to the Development Fund Co-ordinator ([email protected]) and Chairperson of Student Exchange ([email protected]) before the 8th March 2011.
SECTION A:
PERSONAL DETAILS:
Full Name: (Mr/Mrs/Miss)
Full Address:
Country:
Nationality:
Telephone Number:
Fax Number (if applicable):
Email:
Date of Birth
IPSF Member Organisation
Or Individual Member Number
SEP Application Form ID
STUDY DETAILS:
Name of School of Pharmacy at which you are studying:
Address:
E-mail:
Website:
Qualification you will receive:
Total length of course:
Date of qualification:
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SECTION B:
FINANCIAL DETAILS:
Your national currency:
Exchange rate on 1st March 2011: 1 Euro (€) =
(Exchange rate will be completed by the IPSF Treasurer; please, do not fill it in)
Income expenses during the last 12 months:
(Please use your own national currency)
Personal (Applicant’s income, for example salary from work):
Family allowance (Money an applicant received from their family):
Grants (Scholarship / Governmental Support for studies):
Sponsorship and the source of any sponsorship for this exchange:
Other sources of income:
Additional income expected in the next 12 months:
Living expenses (approximately) per year:
(Living expenses are considered as necessary costs for living that are paid by the applicant personally. For example food,
accommodation expenses (flat rent), electricity fees and study costs (books etc) but not unnecessary costs like holidays)
Destination(Please indicate all destinations if not placed)
Estimated costs
Route and means ofTransportation
Source of the information(Website/travel agency etc)If you have a written document please attach it
Travel Budget (Please press enter if typing more than one line)
SECTION C:
LETTER OF SUPPORT:
Please ensure a letter of support (signed and stamped as appropriate) is electronically attached from the Dean of your Pharmaceutical Faculty, Head of your Pharmacy Department or Chief of Pharmacy studies. The document should be sent as an additional attachment with the application form.
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SECTION D:
MOTIVATION:
In this section applicants should detail their reasons for applying for the grant, including their reasons for participating in the SEP, including any additional information that may be relevant. It should also be indicated whether this is their first time to apply for inclusion in the Student Exchange Programme. In the event that a previous application has been made for the SEP please state the circumstances of such an application.
As this section is seriously considered during the selection process, applicants are reminded of the importance of stating clear and realistic reasons for their SEP participation, with a focus on the personal, national and international impact an SEP experience may create. The length of the motivation should be no longer than 400 words and it should state not only travel interests, but also other motivation related to obtaining the SEP Grant.
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SECTION E:
DECLARATION:
I declare that:
1. The information stated is to the best of my knowledge, complete and accurate.
2. I will notify the Chairperson of Student Exchange ([email protected]) and the Development Fund Co-ordinator ([email protected]) of any changes in the information stated above without delay.
3. I accept that in the event of my application being successful, the Development Fund and Student Exchange Committees reserve the right to withdraw the grant if any of the situations stated in the section “Situations and consequences” of the guidelines occurs.
4. If this application is successful, I will respect the duties and responsibilities of the applicant as stated in the guidelines written at the beginning of the application form.
Signed: Date:
Please ensure you have:
a) read the guidelines carefully
b) completed all sections of the Application form, in as much detail as possible
c) sent an electronic copy of the Application Form to [email protected] and [email protected]
d) attached any supporting documents such as letters of support and financial documents.
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