iowa municipal professionals institute 2013 best practices in city government july 17, 2013 patrick...
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IOWA MUNICIPAL PROFESSIONALS INSTITUTE
2013BEST PRACTICES IN CITY GOVERNMENT
July 17, 2013Patrick Callahan, Municipal Consultant
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General Overview of the Session•Agenda•Handouts•Advance Survey – 13 Responses•Confidential Questions
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The Open Forum Discussion•Ground Rules•Comments and Suggestions•Consult the City Attorney•Area of Experience or Expertise•Examples of Programs, Policies, or Reports•Breaks
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Topics of Most Interest – First Priority – Based on Survey
A. Fiscal Issues• General accounting• Investment of city funds• Auditing Requirements• Budget preparation• Monthly financial reports• Bonds-post issuance compliance
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B. Economic Development Topics
• Access to state programs• Grants for infrastructure
improvements• Tax Increment Financing (TIF)
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C. Quality of Life Topics
• Nuisance abatement procedures
• Junk vehicle ordinance• Removal of dilapidated
buildings• Animal control issues
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D. Interpersonal Relationships
• Mayor relationships• Council members relationships• Police Chief & Fire Chief• City Attorney relationships
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E. Personnel Topics
• Personnel records and retentions
• Payroll issues and pay plans• Fair Labor Standards Act• Health insurance plan
administration
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E. Personnel Topics (continued)
• Personnel Manual or handbook• Current job descriptions• Code of ethics policy
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F. Budget Preparation Topics
• Review of all the possible tax levies
• State budgeting forms• Storm water utility fee• Capital improvements plan &
Levy
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City Newsletter – Exchange of Information•Name of City and Frequency•Sign-up Sheet
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City Websites and Technology•Examples of Websites•Electronic Council Packets•On-line payments – city services•Miscellaneous Technology Issues
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Topics of Most Interest – Second Priority – Based on Survey A. General Administration• Preparation of ordinances &
resolutions• Municipal infractions ordinance• Open meetings and open
records law• New Council members
orientation
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B. Personnel Topics
• Payroll tax payments• Americans with Disabilities Act• Family Medical Leave Act• Employee Performance
Evaluations
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C. Public Works Topics
• Street maintenance & seal coating
• Water utilities management• Wastewater utilities
management
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D. Miscellaneous Topics
• Downtown redevelopment• City – County services sharing• Equipment sharing – other cities
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E. Revenue Enhancements
• Fees for Fire & EMS Services• Special assessments• Local option sales tax• Administrative fees – nuisances,
animal control, etc.• Collection of unpaid utility bills
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F. Special Requests
• Special Event Applications & Process• “ALICE” Training• Facebook & Twitter – City Use• Scanning of documents – Retaining the
original copies• Commercial Property Tax rollback
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Confidential Issues & Questions
General Discussion – Any Topics not already Discussed
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Suggestions on Ways to Improve the Best Practices Forum
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Website for Handouts Referenced:
http://www.extension.iastate.edu/communities/OSLGP/2012MPI
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Contact Information
Patrick CallahanCallahan Municipal Consultants, LLC
417 Kaitlynn AveAnamosa, IA 52205
Phone: 563-599-3708Email: [email protected]