ioffice room booking training slides hummingbird...

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i O f f i c e Ro o m B o o k i n gTra i n i n g S l i d e s –

H u m m i n g b i rd fo r O u t l o o k

©2019 The Boots Company PLC. All rights reserved.

June 2019

2| Member of Walgreens Boots Alliance

Key notes

• Bookings can be made up to 3 months in advance.

• Maximum duration of a meeting is 3 days.

• Meetings booked through iOffice, Hummingbird for Outlook or the Hummingbird app must be amended and cancelled through iOffice.

• Meetings booked directly through Outlook must be amended and cancelled in Outlook.


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H u m m i n g b i r d fo r O u t l o o kLogging In, Checking Availability and Booking



Hummingbird for Outlook


• In Outlook, open a new Meeting item.

• Select you required meeting date/start

time.

• The Hummingbird for Outlook add-in

will have already been added to your

account.

• Click the Hummingbird for Outlook

button to open the add-in.


Accessing iOffice Portal


• When using the Hummingbird for

Outlook add-in for the first time, you

will need to Login.

• On the right hand side of the screen,

scroll down to see the login button.


Space Module


• Click the Log In button.


Space Module


• Click Log In and sign in using your

corporate email and password.


Space Module


• The Hummingbird for iOffice add-in

will load and by default will display the

available rooms for all buildings.

• You can search by building and floor.

• You can filter by space type – Meeting

Room or Video Conference.


Space Module


• When you have found the room you

require, click on the room thumbnail

to enlarge the picture to ensure it

meets your needs.


Space Module


• Click on the room to add it to the

meeting invite.

• This will update the Meeting Location

and add the meeting room mailbox to

the attendees list


Space Module


• Update the meeting with you other

attendees and meeting details.

• This can also be done at the start of

the process.

Thank you


ioffice room booking training slides hummingbird...

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