inventory flowcharts page 6 by: bereket gebreselassie vance cable
TRANSCRIPT
Inventory Flowcharts Page 6
By:
Bereket Gebreselassie
Vance Cable
Symbol Overview
=> Terminal => beginning, ending, or interruption of flowchart; used to indicate information entering or leaving system
=> Manual Input => the operator/ user is prompted for information that must be manually input into a system
=> Magnetic Disk => data storage location; a database
=> Document => paper documents and reports of all types
=> Computer Processing => a computer-performed processing function; usually results in a change in data or information
At inspection station
At warehouse or shipping
Inspector
Enter inspection results
Update fileNotice of
rejected orders
Open production orders file
Update files and print status
report
Finished-goods
inventory file
Work-in-process
inventory file
Final move ticket
Enter data
Report of completed
production ordersJournal voucher
Updated open
production order file
To production planning
To accounting
Page 6
Inspection Process
Two Main Sites:
• Inspection Station
• Warehouse or Shipping Location
At inspection station
Inspector
Enter inspection results
Update fileNotice of
rejected orders
Inspector begins process by examining products at the inspection station. After inspection, the inspector enters the results of the inspection into a file. A notice of rejected orders is printed from the updated file and the rejected orders are either returned to production floor for re-work or returned to the inspector for closer examination.
The updated file is then entered into a database, permanently, under an open production entry. The database updates files and prints a status report for the operator.
At warehouse or shipping
Open production orders file
Update files and print status
report
Finished-goods
inventory file
Work-in-process inventory
file
Final move ticket
Enter data
At the warehouse or shipping floor a final move ticket is entered into the database with the open production file. Our production file is now complete with regards to the products final movement as well as product inspection.
At warehouse or shipping
Open production orders file
Update files and print status
report
Finished-goods
inventory file
Work-in-process inventory
file
Final move ticket
Enter data
At warehouse or shipping
Open production orders file
Update files and print status
report
Finished-goods
inventory file
Work-in-process inventory
file
Final move ticket
Enter data
The finished goods and work in process inventory is now updated and information is returned to the main file to be transferred on to the next step.
Update files and print status
report
Three processes begin once the file has been inspected, updated with regards to inventory status, and final move decisions have been made.
First – the open production order entry is completed and closed.
Second – a report of completed production orders is sent to production planning
Third – a journal voucher is sent to accounting
Finished Goods Inventory WIP Inventory
$$$ $$$
Report of completed
production ordersJournal voucher
Updated open
production order file
To production planning
To accounting
At inspection station
At warehouse or shipping
Inspector
Enter inspection results
Update fileNotice of
rejected orders
Open production orders file
Update files and print status
report
Finished-goods
inventory file
Work-in-process
inventory file
Final move ticket
Enter data
Report of completed
production ordersJournal voucher
Updated open
production order file
To production planning
To accounting
Possible Inspection Controls
• Backup procedures for database entries
• Disaster recovery plan
• Training programs
• Review product inspection parameters
• Encryption of data
• Use of bar code technology
• Periodic reconciliation of records with physical counts