Chapter One The World of

Project Management

I am Akin Shokunbi

“A temporary endeavor undertaken to create a

unique product or service.”*

What Is a Project?

Term Means that a Project

temporary Has a beginning and end

endeavor Involves effort, work

to create Has an intention to produce something

(project "deliverables"

unique One of a kind, rather than a collection of

identical items

product Tangible objects, but could include things like

computer software, film or stage works

service Might include the establishment of a day-care

center, for instance, but not its daily

operations.Akin Shokunbi

Project management is the discipline of planning, organizing, securing, and managing resources to achieve specific goals.

Project management is the science (and art) of organizing the components of a project

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What Is

Project Management ?

Figure 1-1: Performance, Cost, and Time Project Targets

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The Triple Constraint

The Triple Constraint

OR, IN PLAIN

ENGLISH Fast Cheap

Good

Cost

Quality/Scope

Time

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Triple Constraint Trade-Offs

Cost

Quality/Scope

Constraint

Change

Shorter Time Higher Cost Reduced Quality or Narrowed

Scope

Reduced Cost More Time Reduced Quality or Narrowed

Scope

Higher Quality or

Increased Scope

More Time Higher Cost

Required Adjustment Alternatives (One or

Combination of Both)

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Triple Constraint: Setting Priorities

Constraint 1 2 3 Measurement

Time

Cost

Quality/Scope

Priority Matrix

•Must be set by customer and sponsor near startup. •May change over time, but a change is a significant event!

If these are the established priorities and measurements, what are some of the implications for the project if the project starts running late or shows signs of exceeding budget?

Constraint 1 2 3 Measurement

Time XBuilding must be completed by

October 31 of this year to

accommodate corporate move.

Cost XCosts for the project must not

exceed $22.5 million.

Quality/Scope XMust provide workspace for 120 call

center staff.

Example of a Completed Priority Matrix for a Construction Project

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Time required to complete a project

Availability of key resources

Cost of resources

Timing of solutions to technological problems

Actions taken by competitors

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What uncertainties are encountered in project management?

No, but it can be managed

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Can uncertainty surrounding projects ever be eliminated?

A Program is a group of projects managed collectively.

This projects could be inter-related or inter-dependent

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Program

Program management or programme management is the process of managing several related projects

This is usually done by top ranking officers of an organization most times The C.E.O,The C.I.O etc.

They are called Program Manager.

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Program management

1.Project Integration Management

2.Project Scope Management

3.Project Time Management

4.Project Cost Management

5.Project Quality Management

6.Project Human Resource Management

7.Project Communications Management

8.Project Risk Management

9.Project Procurement Management

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The Project Management Knowledge Areas

Bringing it All Together:

Building the Project Plan

Project Execution

Integrated Change Control

Project Management “Nerve Center”

#1—Project Integration Management

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Staying Vigilant in Defining and Containing Scope throughout the Project

Project Initiation

Scope Planning

Scope Definition

Scope Verification

Scope Change Control

#2—Project Scope Management

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Determining What Gets Done and When through:

Activity Definition

Activity Sequencing

Activity Duration Estimating

Schedule Development

Schedule Control

#3—Project Time Management

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Planning for Resources

Estimating Costs

Creating the Budget

Managing/Controlling the Budget

#4—Project Cost Management

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Quality Planning

Quality Assurance

Quality Control

#5—Project Quality Management

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Organizational Planning

Staff Acquisition

Team Development

#6—Project Human Resource Management

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Keeping Stakeholders Informed (and Involved!)

Communications Planning

Dissemination of Information

Progress Reporting

Administrative Closure

#7—Project Communications Management

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Expect the Unexpected!

Risk Management Planning

Risk Identification

Qualitative Risk Analysis

Quantitative Risk Analysis

Risk Response Planning

Risk Management and Control

#8—Project Risk Management

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For Projects Using Outside Resources:

Procurement Planning

Solicitation Planning

Solicitation

Source Selection

Contract Administration

Contract Closeout

#9—Project Procurement Management

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