introduction to microsoft office training presentation 092309

8/4/2019 Introduction to Microsoft Office Training Presentation 092309

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Introductionto

Microsoft Office 2007

Mark E. Glenn, M.S.W.

Network & Desktop Operations Supervisor

Information Technology Division


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Purpose

Prepare EOC Users for newly deployed

software upgrades in the EOC

Provide a high level overview

Provide resources and tools Deployment Plan Explanation


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Agenda

Intro to the 2007 Microsoft Office System

New features in Outlook, Word & Excel

The New Office Ribbon

The Office Button

Quick Access Toolbar

Questions and Demonstrations


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Introduction to the 2007

Microsoft Office System
http://office.microsoft.com/home/video.aspx?assetid=ES102358651033&width=512&height=288&startindex=0&CTT=11&Origin=HH103779181033


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Microsoft Outlook 2007

Whats New?


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Overview: A new version of Outlook

Look out! Theres a new version of

Outlook.

It has a whole new look along with newfeatures. But dont worry, that doesnt

mean youll need to spend a lot of time

learning a new program.

Instead, the new design and newfeatures will help you more efficiently

and easily accomplish the tasks youdo in Outlook every day.


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Whats changed and whyThe first time youcreate a message in

Outlook 2007 (or openone you receive),youll see the Ribbon.

Its the band across

the top of the window.

One of the most dramatic changes in Outlook, theRibbon gives Outlook its new look.

But as you get up to speed, youll see that the change

is more than visualits there to help you get thingsdone more easily and with fewer steps.


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Introducing the RibbonHeres a new e-mailmessage. The Ribbon

is at the top of thewindow.

The Ribbon is visibleeach time you create

or edit something inOutlook.

Why the new system? Microsoft carefully researchedhow people use commands in Outlook.

As a result of that research, some Outlook commandsare now more prominent, and common commands aredisplayed and grouped in ways that make them easy tofind and use.


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A closer look at the RibbonTo better help youlearn how to use the

Ribbon, heres a guideto its basicarrangement.

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Tabs: The Ribbon is made up of different tabs, eachrelated to specific kinds of work you do in Outlook.

Groups: Each tab has several groups that show relateditems together.

Commands: A command is a button, a box to enterinformation, or a menu.


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The Ribbon shows what you needOnce again, youll

encounter the Ribbon

when you take certainactions such ascreating messages,calendar entries, orcontacts.

The Ribbon shows tabs and commands appropriate forwhat youre doing.

That is, the tabs on the Ribbon will differ depending onthe area of Outlook youre working in.


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The picture showssome of these

differences.

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A new message shows the Message and Options tabs.

A new appointment shows the Appointment tab.

A new contact shows the Contact tab.

The Ribbon shows what you need


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Theres more than meets the eye

A small arrow at thebottom of a group

means theres moreavailable than whatyou see.

This button is called

the Dialog BoxLauncher.

The picture shows that to see a full list of font options,youd click the arrow next to the Basic Text group on the

Message tab of a new e-mail message.


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The Mini toolbarThe Mini toolbarallows you to quickly

access formattingcommands rightwhere you need them:in the body of ane-mail message.

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Select your text by dragging with your mouse, and thenpoint at the selection.

The Mini toolbar appears in a faded fashion. If you pointto it, it becomes solid. You can click a formatting option.

The picture shows how it works:


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The Quick Access ToolbarThe Quick AccessToolbar is a small

toolbar above theRibbon.

Its there to make the

commands you need

and use most oftenreadily available.

Whats best about the Quick Access Toolbar? Whats on

it is up to you.

That is, you can add your favorite commands to it with asimple right-click.


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A new look for the calendarThe new design of thecalendar in Outlook

2007 makes it easierto see whats what.

Moving around iseasier, too.

3 Also new is the Tasks area. It shows your current andupcoming tasks and tracks your accomplishments, too.

The picture shows some examples:


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A new look for contactsIn Outlook 2007,Electronic Business

Cards make contactseasy to view and easyto share.

Youll first notice the new look for contacts when you

click Contacts to switch to that area of Outlook.

You can send Electronic Business Cards through e-mail.You might want to include your own Electronic BusinessCard as part of your e-mail signature.


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A new look for contactsNotice that in thispicture, the Navigation

Pane is minimized toshow more of theContacts pane.

You can minimize the Navigation Pane from any area ofOutlook by clicking the Minimize the Navigation Pane

button.


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Microsoft Word 2007

Whats New?


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Overview: Have you heard the word?

Word 2007 is out. Its exciting, and its

designed to be better and moreproductive than the version youre

used to.

But it may look a little unfamiliar. So

we wanted to prepare you a little bit soyou will be aware of some of thechanges.

Find out how to get the best out of thenew and easier version of Word, andsee how to do the everyday thingsyouve always done with online

resources that will be provided.


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Use the Ribbon for common actions

The Ribbon offersease of use and

convenience, with allcommon actionsshown in one place.

For example, you can cut and paste text by usingcommands on the Home tab; change text formatting by

using a Style; and alter the page background color onthe Page Layout tab.

h h bb


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Whats on the Ribbon?Getting familiar withthe three parts of the

Ribbon will help youunderstand how touse it.

They are tabs, groups,

and commands.

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Tabs: The Ribbon has seven basic ones across the top.Each represents an activity area.

Groups: Each tab has several groups that show relateditems together.

Commands: A command is a button, a menu, or a boxwhere you can enter information.

i l h i


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Dialog Box Launchers in groupsAt first glance, youmay not see a certain

command from aprevious version.

Fret not.

Some groups have a small diagonal arrow in the lower-right corner called the Dialog Box Launcher .

Click it to see more options related to that group. Theyll

appear in a familiar-looking dialog box or task pane thatyou recognize from a previous version of Word.

T il hid h Ribb


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Temporarily hide the RibbonThe Ribbon makeseverything nicely

centralized and easyto find.

But sometimes you dont need to find things. You just

want to work on your document, and youd like more

room to do that.

In that case, its just as easy to hide the Ribbon

temporarily as it is to use it.

T il hid h Ribb


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Temporarily hide the RibbonThe Ribbon makeseverything nicely

centralized and easyto find.

1. Double-click the active tab. The groups disappear sothat you have more room.

2. To see all the commands again, double-click theactive tab again to bring back the groups.

Heres how:

U h k b d


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Use the keyboardOkay, keyboardpeople, these slides

are for you.

The Ribbon designcomes with newshortcuts.

There are shortcuts for every single button on theRibbon.

Shortcuts often require fewer keys.

This change brings two big advantages over previousversions of Office programs:

U th k b d


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Use the keyboardThe new shortcutsalso have a new

name: Key Tips.

1. Press the Key Tip for the tab you want to display. Forexample, press H for the Home tab. This makes allthe Key Tips for that tabs commands appear.

2. Press the Key Tip for the command you want.

Next:

To use Key Tips, startby pressing ALT.


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Microsoft Excel 2007

Whats New?

O i A h d i d i


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Overview: A hands-on introduction

Excel 2007 has a new look! Its got the

familiar worksheets youre accustomedto, but with some changes.

Notably, the old look of menus andbuttons at the top of the window hasbeen replaced with the Ribbon.

d b l h d h


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More commands, but only when you need them

The commands on theRibbon are the ones

you use the most.

Instead of showing every command all the time, Excel2007 shows some commands only when you may needthem, in response to an action you take.

So dont worry if you dont see all the commands youneed at all times. Take the first steps, and thecommands you need will be at hand.

M ti if d th


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More options, if you need themSometimes an arrow,called the Dialog Box

Launcher, appears inthe lower-right cornerof a group.

This means moreoptions are availablefor the group.

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On the Home tab, click the arrow in the Font group.

Click the Dialog Box Launcher , and youll see a

dialog box or task pane. The picture shows an example:

The Format Cells dialog box opens, with superscriptand other options related to fonts.

Wh t b t f it k b d h t t ?


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What about favorite keyboard shortcuts?

If you rely on thekeyboard more than

the mouse, youll wantto know that theRibbon design comeswith new shortcuts.

There are shortcuts for every single button on theRibbon.

Shortcuts often require fewer keys.

This change brings two big advantages over previousversions of Excel:

Wh t b t f it k b d h t t ?


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What about favorite keyboard shortcuts?

The new shortcutsalso have a new

name: Key Tips.

For example, heres how to use Key Tips to center text:

You press ALT tomake Key Tipsappear.

Press ALT to make the Key Tips appear.

Press H to select the Home tab.

Press A, then C to center the selected text.

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A i


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A new viewNot only the Ribbon isnew in Excel 2007.

Page Layout view isnew, too.

If youve worked in Print Layout view in Microsoft Office

Word, youll be glad to see Excel with similar

advantages.

W ki ith diff t l ti


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Working with different screen resolutions

Everything describedso far applies if your

screen is set to highresolution and theExcel window ismaximized.

If not, things lookdifferent.

When the Excel window isnt maximized. Some

groups will display only the group name.

When and how do things look different?

With Tablet PCs. On those with smaller screens, theRibbon adjusts to show smaller versions of tabs andgroups.


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Summary

Office 2007 - a completely new interface

New ways to perform familiar tasks

New features

Monumental changes that will require

time to adjust and get acclimated.

We encourage all to take advantage of

numerous training resources.


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More Information & Resources

[email protected]

Microsoft.com/office

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