introduction to emailiq/compclass/email.pdf · •if you forget your password (or someone hacks...
TRANSCRIPT
Introduction to Email
Jan 24’th 2010
• Need special software (called email-reader or email-client) to connect to the email-server and download the emails
• Email-server has limited space for each user account– Email can be stored on the email-server or your computer
• Advantage: Can read email even when there is no Internet connection!
• Example of email readers: MS Outlook, Lotus Notes, Mozilla Thunderbird
• Example of email server: MS Exchange Server, Lotus Domino
Web MailWeb-based Email
• Email is saved on website … not on your computer!
• Advantage: Can access the email from any computer in the world that has a web browser & Internet!
• Advantage: Simple and Free!
– Paid for by Advertisements
• Examples: Gmail, Hotmail, Yahoo Mail, etc.
Getting started with Gmail
• Creating an account
• Log-in
• Sign-out
Login Name
• This is the name of your email account
– We created two test accounts: [email protected]
• No one else can be using the same login name
• “Check Availability” tells you if the name you selected is available
Password
• Password prevents others from accessing your email
• Choose a Password that is hard to guess
– Bad passwords: “password” or “abc123”
– Gmail requires password to be 8 characters
– Don’t forget your password!
Security Question
• If you forget your password (or someone hacks into your account!), security question and recovery email can be used to reset your password
• Make sure you remember the answer to the security question!
• Make sure to provide a correct recovery email address
• If not, it is very hard to recover an email account!
Getting started with Gmail
• Creating an account
• Log-in
• Sign-out
Getting started with Gmail
• Creating an account
• Log-in
• Sign-out
Exercise: Create a new Gmail Account!
Once you receive an email, you can:
• Delete it
• Mark it as SPAM
• Mark it as READ
• Move it to a folder/ tag it– Folder is not on your computer! It is on the
web site
• But first … we need to select the emails!
Click here to “Delete” selected email messages
Click here to report messages as SPAM
Click here to select “Mark as Read”
Click here to move selected emails to a folder
Exercise: Delete the three emails
Sending an email
1) Compose the Message
Type Message here
Type Recipient's email address here
Type Subject here
2) After composing …
Press Send to “send the email”
2) After composing …
Can save the email into to “Drafts” folder
2) After composing …
Can throw away or “discard” the message
To, CC, BCC ??
• To: Primary recipients
• Cc: Carbon copy to secondary recipients—other interested parties
• Bcc: Blind carbon copy to recipients who receive the message without others, including the To: and Cc: recipients, seeing who else received it.
Respond to an email using “Reply”
Use “Forward” to send this email to another person
Practical: Sending an email
Spam
• Spam means Junk Email
• Unlike physical mail, email is virtually costless to send. Unfortunately, this creates an incentive for “spammers” to send millions of junk emails a day.
– If one person in 100,000 responds to their email, they become rich
– Spamming is illegal in the US. Unfortunately, they often run their operation in counties with lax laws
Spam Filters
• Gmail (and every other email system) has a Spam filter– Software automatically guesses which emails are
spam. It does make mistakes!
• Sometimes, the Spam filter will let a junk mail through– You can report it as Spam to help improve the filter in
the future
• Sometimes, good emails are classified as junk– If someone said they sent you an email and you don’t
see it for several hours, look in the“spam” folder
Email Attachment
• Can send a file (e.g. pictures, Word Documents, Powerpoint presentation) along with an email
• Most email systems limit the size of attachments– Gmail currently has a 25MB limit for file size
– Good idea not to exceed 10MB for attachment because (a) you are filling up the receiver’s email space and (b) their email system might not allow large attachments
Tips on Attachments
• Never open an attachment from someone you don’t trust!– You will most likely get a computer viruses from opening
an untrusted attachment– If the computer of the person you trust is hacked, they can
send you a virus attachment without even knowing it!
• My suggestion: only open attachments if you are expecting it– E.g. Baby pictures after the birthday– E.g. Powerpoint slides from the computer class
• If in doubt, ask the sender … “Did you mean to send this attachment?”
Practical: Sending an email with an attachment