introduction to information governance and ediscovery in the cloud

© eDiscovery Solutions Group, 2009 - 2011, All Rights Reserved

2011 New Technology Webinar SerieseD

iscovery Solutions G

roup

eDiscovery Solutions GroupSummer 2011 Technology Webinar Series

Information Governance and eDiscovery in the Cloud

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2011 New Technology Webinar Series

Notices

• Copyright Notice:– All materials provided in this presentation are subject to copyrights

owned by eDiscovery Solutions Group Incorporated or other identified individuals or entities. As such no rights are granted to copy and/or use these materials in any manner outside this training class.

• Not Legal Advice:– The material is provided for informational purposes only and is not

intended to be used as the basis for any legal decisions.– I am not a lawyer and the information and/or answers to any questions

provided in this presentation is not legal advice and should not be construed as such.




INTRODUC

TIO

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INTRODUC

TIO

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Webinar Topic

INFORMATION GOVERANCE AND eDISCOVERY IN THE CLOUD“everything you can learn in 30 minutes or less”




Agenda

• Introduction of Speakers• Overview of eDiscovery Solutions Group (eDSG)• Introduction to Information Governance and eDiscovery in the

Cloud• Questions and Answers• Contact Information




Speaker

Charles SkamserPresident and CEOeDiscovery Solutions Groupemail: [email protected]: www.ediscoverysolutionsgroup.com

The eDiscovery Paradigm Shift

eDiscoveryGroup

The eDiscovery Solutions Group

Early Case Assessment Association

Enterprise eDiscovery in the Cloud

Information Governance in the Cloud

International Association of Data Mapping Professionals

eDiscovery in Virtualization

mailto:[email protected]

http://www.ediscoverysolutionsgroup.com/




Overview of eDSG

“eDiscovery Solutions Group (eDSG) is an international thought leader and Information Management Consulting firm that specializes in assisting the Legal and Information Technology (IT) departments of the Global 2000 with implementing Information Governance and eDiscovery in the Cloud.”

LEADING THE MAKRET




Information Governance

Information Governance is the set of multi-disciplinary structures, policies, procedures, processes and controls implemented to manage information on all media in such a way that it supports an organization's immediate and future regulatory, legal, risk, environmental and operational requirements.

STRATEGIC ADVANTAGE“the most important thing that most organizations don’t do well”




IG Maturity Model

• Level 5 (Transformational): This level describes an organization that has integrated information governance into its overall corporate infrastructure and business processes to such an extent that compliance with the program requirements is routine.

• Level 4 (Proactive): This level describes an organization that is initiating information governance program improvements throughout its business operations. Information governance issues and considerations are integrated into business decisions on a routine basis, and the organization easily meets its legal and regulatory requirements

• Level 3 (Essential): This level describes the essential or minimum requirements that must be addressed in order to meet the organization’s legal and regulatory requirements

• Level 2 (In Development): This level describes an environment where there is a developing recognition that recordkeeping has an impact on the organization, and that the organization may benefit from a more defined information governance program

• Level 1 (Sub-Standard): This level describes an environment where recordkeeping concerns are either not addressed at all, or are addressed in a very ad hoc manner

Most Global 2000 Organizations are at Level 1-2

The Goal is to Migrate these Organizations to Level 4-5




The IMRM




eDiscovery

eDiscovery is the process of identifying, collecting, processing and PRODUCING any information (paper or electronic) that may be evidence in a lawsuit

THERE ARE FEDERAL AND INTERNATIONAL STATUTES THAT

GOVERN THIS PROCESS

STRATEGIC ADVANTAGE“opportunity to reduce costs and increase the effectiveness of the legal department”




eDiscovery Maturity Model

Most Global 2000 Organizations are at Level 1-2

The Goal is to Migrate these Organizations to Level 4-5




The EDRM




Needle in Haystack




The Cloud

“The Cloud” has complicated information governance and eDiscovery 10X…

However, it also provides a whole new set of exciting options and opportunities for the enterprise…




Gartner Magic Quadrant




Tip of the Day

• Top Down Support• Cross Organizational

Committees and Commitment

• Document Retention Policy• Data Mapping• Legal Holds• Best Practices

STRATEGIC ADVANTAGE




STRATEGIC ADVANTAGE

What are the Options

• Collections and Computer Forensics– Internal or External

• Proactive or Reactive– Architecture

• Private vs. Public Cloud• SaaS Location

– Outsource to Law Firm– Outsource to a Single Source

SaaS Provider– Outsource to a Multi-Source

SaaS/PaaS Provider

• Managed Services– Don’t under estimate the internal

cost of providing services




Enterprise eDiscovery Options

ElectronicCollection

ManualCollection

Point

EarlyCase

Assessment

PredictiveCoding

DocumentReview

EDDProcessing

Production

EnterpriseVault

On-SiteeMail

Server

StorageTapes

OtherOn-Site

Archives

Off-SiteeMail

Server

OtherOff-Site

Archives

UnconnectedData Sources

SocialNetworks

Option # 1: Private On-Premise Cloud

12

IG / eDTemp

Storage

IG / eDLong Term

Storage

3

How these technologies and associated storageis integrated depends upon your vendor choices

A

B


ManualCollection

Point

EarlyCase

Assessment

PredictiveCoding

DocumentReview

EDDProcessing

Production

Option # 2: Private Off-Premise Cloud

IG / eDTemp

Storage

IG / eDLong Term

Storage

This option will have to be provided by a larger IaaS/PaaS provider and will probably include managed services

This may or may not include managed services




Enterprise eDiscovery Options


EnterpriseVault

On-SiteeMail

Server

StorageTapes

OtherOn-Site

Archives

Off-SiteeMail

Server

OtherOff-Site

Archives

UnconnectedData Sources

SocialNetworks

Option # 3: Private Distributed Cloud

A

B


ManualCollection

Point

EarlyCase

Assessment

PredictiveCoding

DocumentReview

EDDProcessing

Production

Option # 3: Private Distributed Cloud

IG / eDTemp

Storage

IG / eDLong Term

Storage




Pricing Options

• Law Firms /Service Providers– Traditional ($/GB) pricing– SaaS Value Based Pricing

• Private Cloud On-Premise– License Software (CapEx)– SaaS Value Based Pricing (Monthly)

with Managed Services

• Private Cloud Off-Premise– SaaS Value Based Pricing (Monthly)

with Managed Services

STRATEGIC ADVANTAGE




STRATEGIC ADVANTAGE

Summary

• Train has left the station on cloud computing

• Information Governance in the Cloud can be a BIG Strategic Advantage

• eDiscovery in the Cloud can save money and increase legal efficiencies

• Proactive vs. Reactive• One size does not fit all• Opportunity to Reduce Costs• Rely on an expert




HOW CAN WE HELP?

Questions and Answers

w w w . e d i s c o v e r y s o l u t i o n s g r o u p . c o m




Contact Information

Charles SkamserPresident and CEOeDiscovery Solutions GroupPhone: 310-987-7608 email: [email protected]: www.ediscoverysolutionsgroup.com

Michael MulcahyVice President of Worldwide Business DevelopmenteDiscovery Solutions GroupPhone: 310-987-7608 Mobile: 562-822-7141email: [email protected]: www.ediscoverysolutionsgroup.com




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