introduction to database software

8/12/2019 Introduction to Database Software

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Lesson 01:

Introduction to Database Software


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At the end of this lesson, students

should be able to:

State the usage of database software.

Start a database software.

State the steps of starting database

software.

State and identify features in database

software and demonstrate understanding

of user interface


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State the main toolbars in database

software: Database bar, Database

Window bar, Object bar List icons in the database bar, database

window bar and object bar.

State the functions of icons in database

bar, database window bar and object bar.

At the end of this lesson, students

should be able to:


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Example of

database

Example ofdatabase


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software creating of database


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A database is the computer equivalent

of an organized list of information.

Typically, this information has acommon subject or purpose, such as

the list of employees, phonebook guide

or a classmates address book.

Meaning of Database


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Microsoft Access 2003 (Access 2003) is

a database system management

(database programs). It can store,

manage, manipulate, analyze, retrieve,display or publish information from

database.

Continue


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Data can be stored systematically

Reduce space of storing data

Ease to retrieve, update, delete,and

store data

Reduce time to manage data

Usage of Database Software


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This is icon MS Access 2003

Starting MS Access 2003

1. There are two methods to start / launch your

Microsoft Access 2003.

Method 1:

Shortcut icon MS Access 2003


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Click-on theStart button, then click All

Programs, then click-on Microsoft Access

2003 (Figure 1)

Method 2:

Figure 1


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2. The following Access 2003 Getting Started

Task Pane will appear on the right side ofyour Access 2003 screen. (refer figure 2).

3. In the Open area of the Access

2003 Getting Started Task

Pane, click the left mouse

button on Create a new file.

Figure 2


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4. The New File menu screen on the top will

appear when you click the left mousebutton on Create a new file.

5. Clickon Blank database. (Figure 3)

Click here

Figure 3


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6. A File New Database menu screen,

similar to the one below, will be on your

screen. Well have to do several

things to set-up this screen to save

your database. ( Figure 4 )

Figure 4


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7. Click-on the small down arrow on the right.

Choose My Documents to save by doubleclicking on the folder. Your selection should

now appear in the Save in : area. (Step 1)

Step 1

Figure 5


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8. Next click-in the area to the right of File

Name. Type-in the word students profileas shown at the bottom of the above

image. (Step 2)

Step 2

Figure 6


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9. Now click-on the Create button. (Step 3)

Step 3

Figure 7


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Click students profile. (refer Figure 8)

Click

Students profile

Figure 8


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10. The following Students Profile: Database

menu screen will appear. ( Figure 9 )

Figure 9

11. Click Fileand click Exitto end this session

and to close Ms Access 2003


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Once you have created a database, you will

see your database in the Open portion of the

Task Pane.

Open Existing Database

1. There are two methods to open existing

database:

Method 1:


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Click File in the Menu Bar, then click Open.(refer figure 10)

Method 2:

Figure 10


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3. When the Open menu screen appears, click

the small down arrow to the right of the

Look in area and select My Documents.

4. Then click the name of your database (e.g.

students profile.mdb) and then click Open.

Select

My Documents

Click

students profile

Figure 11


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Tables, Queries, Forms, Report,

Pages, Macros and Modules.

Databasewindow title bar

Objects bar

Groups bar

Database

window

Database window

menu bar Database

toolbar

Access window

title bar

Database window

toolbar bar

Figure 12


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There are 4 important objects as stated in the

table below.

Objects

Bar

Function

Table

A collection of records that identify a

category of data, such as Customers,Orders, or Inventory. Data inside a

table is arrange by column name field

and row named Record.

Field A single characteristic orattribute of a person, place, object,

event, or idea.

Record A set of related field values.


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ObjectsBar

Function

Form

Use to enter new information, to edit

or remove existing information or to

locate information.

Query

Used to locate information, to view,

change or analyze it in various ways.

A select query retrieves data from

one or more tables and displays theresult in datasheet. A select query

can be used to group record and

calculate sums, counts, averages

and other types of totals.

Continue


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Objects

Bar

Function

Report

Typically used to summarize,

organize and analyze information inorder to express a particular point of

view to specific audience.

Continue


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Exit Database

ClickFileand Exit to stop this session(refer figure 13)

Figure 13