INTRODUCTION TO INTRODUCTION TO ADB’s ADB’s

MANAGEMENT ACTION RECORD MANAGEMENT ACTION RECORD SYSTEMSYSTEM(MARS)(MARS)

and and LESSONS DATABASELESSONS DATABASE

A Presentation by Jocelyn G. Tubadezafor the African Development Bank Evaluation Week (3

December 2012)

AGENDAAGENDA

1.1. What is MARS?What is MARS?

2.2. Implementation ArrangementsImplementation Arrangements

3.3. Some Features of the MARSSome Features of the MARS

4.4. Lessons DatabaseLessons Database

5.5. A Short Live DemoA Short Live Demo

6.6. Questions and Answers Questions and Answers

1.1. What is MARS?What is MARS?

Computerized tracking system for Computerized tracking system for actions taken by Management in actions taken by Management in response to agreed evaluation response to agreed evaluation recommendationsrecommendations

Can generate both qualitative and Can generate both qualitative and quantitative reportsquantitative reports

Can be accessed thru intranet by ADB Can be accessed thru intranet by ADB staff and Board of Directors onlystaff and Board of Directors only

2.2. Implementation Implementation ArrangementsArrangements

IED uploads evaluation recommendations as IED uploads evaluation recommendations as agreed in the Management responseagreed in the Management response

Management enters proposed action plans Management enters proposed action plans and their completion target datesand their completion target dates

Management updates implementation Management updates implementation progress of action plan (twice a year)progress of action plan (twice a year)

IED validates (annually) the actions taken IED validates (annually) the actions taken by Management and includes this validation by Management and includes this validation in the annual evaluation review submitted in the annual evaluation review submitted to Management and the Board of Directorsto Management and the Board of Directors

3. Some Features of theMARS

Accessing theManagement Action Record System (MARS)

From the IED database navigation page, users who have logged on to the site can access MARS thru the MARS link

Finding, updating and generating aManagement Action Record (MAR)

1. From the MARS homepage, users can retrieve a MAR by:

• Typing in the report title

• Specifying a range of dates

• Choosing from a list of responsible departments, report types or countries

*Search parameters can be combined to narrow down search results

In this sample retrieved MAR, note Management’s self-assessment of the implementation of an action plan (due Dec 2009) and the corresponding validation rating and reason(s) by IED.

2. Designated users can update a MAR. By clicking on any of the “Edit” link, a corresponding edit box appears.

3. Users can also generate a MAR by scrolling to the bottom of the page and selecting “Export to Excel” or “Export to Word”.

Sample of generated MAR report in MS Excel format

Generating Statistics and Report

MARS features a report-generation facility that allows users to:

1. Generate relevant statistics, i.e., progress and distribution of actions by due or report date or by department

Generated statistics

By clicking the specific statistic, MARS can retrieve the list of FAARs it contains

2. Sort the generated statistics or list of actions according to report date, title, department or action target date by clicking the desired column header; or filter them by report title or department using the filter box

3. Generate and print the list of actions per selected category. SELECT entries first then SCROLL to bottom of page and SELECT ”Export selected items to Excel or Word”

Sample of generated report in MS Word format

4. The Lessons Database4. The Lessons Database

Listing of lesson statements culled Listing of lesson statements culled from various self and independent from various self and independent evaluations including special and evaluations including special and knowledge studiesknowledge studies

Lesson statements are tagged and Lesson statements are tagged and can be classified according to can be classified according to topics, project cycle stage, sector, topics, project cycle stage, sector, theme, country, and report typetheme, country, and report type

Accessing the lessons Accessing the lessons database database

Accessing the lessons database Accessing the lessons database (2)(2)

Accessing the lessons Accessing the lessons database (3)database (3)

Accessing the lessons Accessing the lessons database (4)database (4)

Accessing the lessons Accessing the lessons database (5)database (5)

Accessing the lessons database Accessing the lessons database (6)(6)

Thank You!Thank You!

https://www.facebook.com/adbevaluation

evaluation@adb.org

www.adb.org/evaluation

https://twitter.com/adbevaluation

http://www.youtube.com/evaluationatadb

http://www.scribd.com/adbevaluation/

http://www.soundcloud.com/adbevaluation/

Fo

llow

Us

Now for a brief Now for a brief DemonstrationDemonstration

to be followed by a to be followed by a Q&A Q&A SessionSession..