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TRANSCRIPT
Student ICT Manual 2016
IT Department, The Hutchins School, 2016 Version 3.0 31/1/16Editor: Matt Ralph, [email protected]: [email protected]
Contents1.Introduction32.Getting started33.Your laptop44.Connecting laptops, phones and tablets45.Passwords and usernames46.Email56.1 More about Outlook webmail66.2 Microsoft Office is free for students67.OneDrive for Business (save your work here)68.Choosing a laptop88.1Minimum specification and additional recommendations for Bring Your Own Technology (BYOT) devices99.Guides109.1 Connecting Windows 7, 8 or 10 to HutchinsOpen WiFi10Proxy settings for Windows139.2 Connecting an OS X Mac15Proxy settings for Mac179.3 Connecting an iPhone, iPod, iPad19Proxy settings for iOS209.4 Connecting an Android Device21Proxy settings for Android229.5 Printers on Personal Laptops PC259.6 Printers on Personal Computers Mac269.7 Adding the Xerox Photocopiers on Macbooks2810.Getting help288.1 The IT Team29
Introduction
This handbook is intended to help you manage your use of ICT tools at Hutchins. Knowing how to use ICT tools productively can assist you at school and in your career.
Getting started
Your computer account is your username and password. It is handed to you on day 1 of Term 1 by your mentor or classroom teacher. It is needed for access to the wi-fi network, the internet, your email and your access to the Schools intranet and online classrooms (Rory):
1. Read the responsible use agreement
The responsible use agreement outlines all students six basic responsibilities for using the wi-fi services, internet quota and email communications.
2. Sign your computer agreement form and get it back to your mentor
This form is needed to keep a live account.
3. Log on to a computer with a wired network connection to change your password when you first receive it.
Wired network cables are available to use at the Libraries loan desks and in some labs or classrooms.
4. Register for password management (lets you change your password if it expires)
Your Hutchins computer account gives you access to a unique range of the Schools online software and services such as:
Free copies of Microsoft Office for your devices (log in to your webmail to access)
Access to the online video training site Lynda.com
The Lynda.com site has video courses to help you learn just-in-time when you wish know more about using social media, creative arts and design or many software products in business, programming and IT worlds. Check it out
Your laptop
If you are a student in Years 5 through to 12, you will be using your own laptop at School. It will need to meet the Minimum Specifications listed in a section of this handbook.
Please note that a tablet, such as an iPad, will not meet these requirements. You will need a laptop.
Please contact Hutchins IT Dept through your class teacher or mentor, or visit the IT Department in the Nettlefold Library in Senior School, or email the [email protected] if you need to arrange a short term loan of a laptop.
If you are in Years 3 or 4, there is a trolley of laptops available to support class work.
Connecting laptops, phones and tablets
We support the connection of your devices to the schools network. See the guides for details on connecting each type of device:
Laptops
Windows
Macbooks
Phones and tablets
iOS (Apple iPhone, iPad, iPod Touch)
Android
Windows [see the IT staff]
Passwords and usernames
Your computer username at Hutchins will consist of:
Your first initial
Followed by up to the first 7 letters of your surname
E.g., John Citizen = jcitizen
Your email address is:
Your [email protected]
E.g., [email protected]
Your teachers emails are different as they are [email protected]
Passwords need to be:
8 characters long
Cant be your name
Cant be any of the previous 6 passwords youve had
Need at least two of the following things:
A capital letter
A number
A wild character (!@#$%^&*)
Some easy examples (make your own versions):
Hero100%
*StarWars!
Pl@ySt@tion3
$100Shoes
We use Microsoft Office 365
To access webmail, use the webmail links on Hutchins Central, the Hutchins web site, or go to https://outlook.com/hutchins.tas.edu.au
As mentioned earlier in this handbook, your email address is your [email protected]
Whilst messaging apps are growing in popularity, email in the cloud is still one of the most widely used forms of communication in education and industry. Our School email has no advertising, it is secure and the School owns the content (which is not necessarily the case with free accounts).
It is integrated with other software and systems used at Hutchins such as Rory, and OneDrive, as well as the Schools email address list. You can easily search for any student or teachers email address. Make it a habit to check your school email each morning.
6.1 More about Outlook webmail
Once signed in, you can click on the menu button to access other Office 365 services, such as OneDrive (where you can save your work), or Word, Excel and PowerPoint online versions.
6.2 Microsoft Office is free for students
In this link to Office 365 you can click to install Microsoft Office on your laptop and home computers this works for both Windows and Macs
OneDrive for Business (save your work here)
OneDrive for Business comes with your Hutchins email account and is accessible from the menu button (9 small squares icon) when you are in your webmail
You can drag and drop files straight in from the desktop or any folder[footnoteRef:1] If you are using Safari, you will need to use the upload button as the drag and drop function is not available. [1: Tested as working with Internet Explorer 11 and Chrome on Windows, Chrome on Mac. Safari need to use Upload button. ]
utchins email
You can also use the upload button
OneDrive for Business is available as an app on the Apple App store.
Also available for iOS on the Apple Store (Apple iPhone, iPad and iPodTouch) are Microsoft Office products such as Word, Excel, PowerPoint and OneNote. There are versions on the Google Play store for Android, and Windows Store for Windows devices.
Note: if using these, sign in with your Hutchins account to activate them and link them to your OneDrive so that you can edit the same Word, Excel and PowerPoint files on your laptop and/or mobile devices.
Choosing a laptop
If youre not sure about having a Windows or a Mac laptop, you can discuss it with a member of the IT team or your teachers. Hutchins supports both platforms, and you can get free copies of Microsoft Office for your Mac or Windows laptop.
1. Read the following minimum specifications and choose something that meets as many of these requirements as possible. A tablet such as an iPad is not sufficient. You need a laptop.
2. Get something durable, with a metal finish if possible, that will last you at least three years
8.1Minimum specification and additional recommendations for Bring Your Own Technology (BYOT) devices
Operating system
Windows 7, 8.1, 10 or Mac OS X 10.9 or higher
Wireless
5GHz 802.11n
Size of screen
13 15
Storage capacity
64GB
Memory
4GB RAM
Battery life
6 hours
Keyboard
Attached keyboard not optional extra accessory
Accessories
Bag with shoulder strap or protective cover/case
Software
Anti-virus and anti-malware software
Weight
Maximum weight: 2kg
Warranty
Extra warranty for accidental damage protection or home insurance covering accidental breakage or loss
Disk configuration
Solid State Drive (SSD) disk configuration is recommended
Please note:
The device needs to be running licensed versions of your software to access the Schools enterprise level network. Unfortunately, Chromebooks are not supported on our network.
A minimum form factor recommended is the 13 Ultrabook PC or the 13 MacBook Air.
Guides9.1 Connecting Windows 7, 8 or 10 to HutchinsOpen WiFi
Step 1: Control Panel Network and Internet Network and Sharing Centre
Cant find this? Type Network and Sharing Centre in the Search Box in Start Menu
OR
Hit the Windows Key and type Network and Sharing Centre
Step 2: Select manually connect to a wireless network
Step 3: complete the form as shown and a security key is not required as shown.
AES
Step 4: Open the connection settings so that you can change the settings
Step 5: Choose Settings, then EAP Properties and uncheck the boxes [x2] and Configure.
Uncheck these boxes
Then go to Advanced settings
AES
Step 6: Then choose Advanced Settings, check and choose user authentication and enable single sign on for the network
Check this one and leave everything else as it is
Check this one and choose User authentication
Click OK for all the rest of the windows to close out of them.
Step 7: Before you can access the Internet, you will need to put in your username and password
If the above window doesnt pop up, you may see this (below)
Click on it and enter your username and password. You may need to open a web page before it asks you for a password.
Step 8: Open Control Panel -> Internet Options (or type Internet Options in the start menu search box) Add the proxy settings as they are needed for most Internet pages to work.
Proxy settings for Windows
LAN Settings -> Check Automatically detect settings
If you are having trouble with passwords, make sure that yours hasnt expired by logging onto a Hutchins computer with a wired network connection (e.g., computers in libraries, computer labs).
Library and IT staff can also assist with resetting your password.
9.2 Connecting an OS X Mac
It is anticipated that all versions of OS X on all Mac devices will have the same steps.Step 1: Open System Preferences and select the Network option
Step 2. Select AirPort and then the HutchinsOpen network from the Network Name drop down list
Step 3:Enter your username in the Username field in exactly the format hutchins\username where username is your username for logging onto Hutchins computers
Step 4:Enter your Hutchins network password in the Password field and click OK
Proxy settings for Mac
Step 6: Check Auto Proxy Discovery and then click OK to finish.
9.3 Connecting an iPhone, iPod, iPad
Proxy settings for iOS
Tap the blue i
Set to auto
Set to auto
9.4 Connecting an Android Device
Step 1: To connect an Android device, open the wireless settings page
Step 2:.Select the HutchinsOpen network
Step 3:Enter your username in the Identity field in exactly the format hutchins\username where username is your username for logging onto Hutchins computers
Step 4: Leave Anonymous identity blank
Step 5: Enter your Hutchins network password in the Password field and click Connect
You will know that you are connected when the two options appear as shown below and you can access websites.
Proxy settings for Android
Step 1: Click the network icon in to the top right hand corner of your screen and go to Open Network Preferences.
Step 2: Once connected to HutchinsOpen then press and hold down on the network, on the following screen appears, tick Show advanced options
Step 3: Change Proxy Settings from None to Manual
Step 4: Manually enter server 10.82.24.2 and port 8080
9.5 Printers on Personal Laptops PC
Make sure you are connected to the HutchinsOpen wireless network as described in this Handbook.
Step 1: Right click on the desktop and choose -> New -> Shortcut
Step 2: This will create a shortcut on your desktop double click on it and put in Hutchins\your_username and Hutchins password, click on the option to remember password. This will show all the printers you have access to.
Step 3: Right click on any and choose -> Connect.
To add the photocopiers, right click on XeroxPhotocopiers. You may need to let Windows install a driver for the photocopier just follow the prompts.
Remember, you will need your student ID card to get your printed work from the photocopier.
9.6 Printers on Personal Computers Mac
Step 1: Open System Preferences
Step 2: Open Printers & Scanners
Step 3: Click the + symbol to add the printer
Step 4: Enable the advanced tab by holding down control and two finger click the touchpad. Choose the option customize tool bar, drag advanced to just below add.
Step 5: Go to the advanced option, and select Windows printer via spoolss
Choose the driver, HP LaserJet 3015 (or HP LaserJet 3000 series) for NetLib or Stephens
Name this appropriately, e.g., netlib printer
You will be prompted for your username and password.
You need to put hutchins\yourusername
And your Hutchins computer password
*Please note that if you save the password to the keychain, you will need to delete it from there the next time your password changes.
9.7 Adding the Xerox Photocopiers on Macbooks
The Xerox printers are the large colour printing photocopiers located in the libraries and corridors. You need to send your file for printing from your laptop and have your Student ID Card handy to use at any of these Xerox photocopier/printers to call up your file from a centralised network queue to print.
Follow the same steps above as with other printers, but add the following information:
smb://printers/xeroxphotocopiers
Driver Software: FX Print driver[footnoteRef:2] [2: If the driver doesnt appear in the list, you may need to download and install the drivers from here: http://central.hutchins.tas.edu.au/ithelp/StudentICTHelpDocs - in Mac Drivers for Xerox PhotocopiersIf asked for a password whilst you install the driver, put in your MacBook password]
Remember, you will need your student ID card to get your printed work from the photocopier.
*Please note: depending on the version of MacOS you are running, these instructions may vary. As at the time of writing, [13 January 2016] Mac OSX 10.9.3 Maverick does not require your username and password to be entered provided that you have already entered them to login to your wireless connection.
Getting help
Check this guide first a good place to start is the Table of Contents. The help you need may already be here.
Or, you can ask the IT Team, Student IT Leaders or the Library staff for help.
8.1 The IT Team
We have two helpdesks which are staffed from 9am-1pm, and 1:30pm-3pm each school day.
These helpdesks are located in the Stephens and Nettlefold Libraries.
You can also email [email protected] for non-urgent help requests.
Mr Jarra Taurian
Computer Technician
x313
Mr Jarred Claydon
Audio Visual and Lighting Technician
X325
Mr Matt Ralph
Mr Jesse North
Mr William Allen
Network Administrator
ICT Trainee
ICT Trainee
x305
Mr Stuart Brinsmead
ICT Manager
x290
20