Cardinal Reports Catalog Overview

VIRGINIA DEPARTMENT OF ACCOUNTSENTERPRISE APPLICATIONS OFFICE / CARDINAL PROJECT

Revised 05/26/2017

Table of ContentsIntroduction................................................................................................................................................3Catalog Navigation and Search Features.................................................................................................4

Basic Guidance on Inquiries, Queries, and Reports.................................................................................6nVision Reports.......................................................................................................................................14

BI Publisher Reports...............................................................................................................................23PSJob Reports........................................................................................................................................27

Training Resources.................................................................................................................................30

Introduction

There are six Cardinal Reports Catalogs: one for each functional area (i.e., Accounts Payable, Expenses, Accounts Receivable, General Ledger, Procurement, Project Accounting, and Time & Attendance). Each functional area catalog contains inquiries, queries and / or reports specific to that area. The functional area specific reports catalog can be found on the Cardinal website in the Job Aids for that area. For example, the reports catalog for General Ledger is located on the Cardinal website in the Statewide Toolbox under Job Aids > General Ledger.

For each inquiry, query, or report each catalog provides the following information:

Name and / or Number: Identifies the inquiry, query, or report and the Cardinal name / number, if applicable.

Revised: Date reflects content was updated as the result of changes to the inquiry, query, or report in Cardinal, e.g., Input / Search Criteria or Run Control Parameters change, or when new content was added to the catalog. There was a major revision in 2017 due to Cardinal upgrade from PeopleSoft version 9.1 to 9.2, primarily to replace the screenshots.

Description: Provides a brief overview of the inquiry, query, or report and its use.

Navigation Path: Identifies at least one way of accessing the inquiry, query, or report. There may be other navigation paths in Cardinal to access the inquiry, query, or report.

Input / Search Criteria and/or Run Control Parameters: Provides a list of the search criteria or run control parameters that are used in extracting the information from Cardinal.

Output Format: Identifies the format(s) that are available for the generated output.

Additional Information: Additional information relevant to the inquiry, query, or report, if applicable.

Screenshot(s): Provides an example of the inquiry, query, or report results. An example of the Search Criteria or Run Control page is provided is some cases.

Catalog Navigation and Search Features

Each Cardinal Reports Catalog is a Word 2010 document containing a macro that displays the Navigation Pane when the document is opened. The document has been saved as a Word Marco-Enabled file with a .docm filename extension. When the document is first opened, select “Enable Content” for the full functionality to be accessed. Save as a “Word Macro-Enabled Document (*.docm)” to retain this functionality if a copy is downloaded and saved to a desktop.

In Word 2010 and 2013, when using an electronic version of the catalog, the Navigation Pane on the left-hand side can be used to toggle between the respective inquiry, query, or report pages. In Word 2007, the Document Map will be visible on the left-hand side. Double-click on a category, e.g., Accounts Payable Inquiries, to expand or collapse the list.

Note: To expand the entire list, in the Navigation Pane, right-click on any item and a dropdown list will appear. Find and select Expand All.

Screenshot of the Word Navigation Pane

A user can click on the inquiry, query, or report title in the Navigation Pane to display the page in the View Pane.

Screenshot of the Word Navigation Pane with View Window

Note: The search functionality described below is only applicable in Word 2010 and 2013. This functionality is not available in Word 2007. If using Word 2007, use Ctrl-F to access and use the FIND function to conduct a keyword search.

The search function in the Navigation Pane can be used for a keyword search of the catalog. By example, a search on the keyword “Posted” will result in all pages with the keyword being highlighted in the Navigation Pane.

Screenshot of the Word Navigation Pane Keyword Search

A user can then click on each respective inquiry, query, or report title in the Navigation Pane to display the page in the View Pane.

An alternative search method is to click on the search icon in the Navigation Pane and then enter a keyword.

Screenshot of the Word Navigation Pane Alternate Keyword Search

By example, a search on the keyword “Error” will result in a list of pages that contain the keyword in the context of the page.

Screenshot of the Word Navigation Pane Alternate Keyword Search (continued)

A user can then click on each respective search result to display the page in the View Pane.

Basic Guidance on Inquiries, Queries, and Reports

Inquiries are used to access and view details about a specific item or transaction on a Cardinal page or component, e.g., supplier information related to a specific supplier. Typically, a user enters basic

input / search criteria on an inquiry page, clicks on Search, and the search results are then displayed. A user can then select a specific transaction (click on a link to the transaction) to view additional details. The following is an example of an inquiry search page with search results displayed:

Screenshot of the Voucher Inquiry Search Page

Queries access the database directly and are best used for defined information requests. Typically, a user navigates to the Query Viewer page (via Main Menu > myCardinal Financials > Financial Report Execution > Financials Query-based Reports or Main Menu > Reporting Tools > Query > Query Viewer) and searches for the desired query.

Screenshot of the Query Viewer Page

Custom designed queries for COVA users typically begin with V_, followed by the abbreviation for the functional area, e.g. AP_, AR_, GL_, etc., followed by a descriptive name. V_AP_POSTED_VCHR and V_AR_POSTED_DEPOSITS are examples. If a user is searching for an AP query, the user can use V_AP as the search criteria. A list of all AP queries is displayed.

Screenshot of the Query Viewer Page with Search Results

A user can then select the desired query and the query format (i.e., HTML, Excel, etc.). The query page will display. A user can then enter basic input / search criteria, click on View Results, and the query results display. The following is an example of query results being displayed in HTML format.

Screenshot of the Posted Voucher Extract Query Page with Results

Reports may be the best choice when a user needs higher volumes of data or data that is summarized across one or more functional areas, e.g., summary ledger or business unit information. There are two types of Cardinal reports – Ad Hoc and nVision.

Ad Hoc Reports

Ad Hoc Reports are run in real time and can be run from the Main Menu or from myCardinal Financials portlet. A user navigates to the Run Control ID page for the report and enters a Run Control ID to create a new report or search for an existing Run Control ID. The Run Control ID will be the name given to the saved input parameters or criteria. Choosing a Run Control ID that is relevant and descriptive will assist in identifying and using the same run control again in the future. A typical Run Control ID page is shown below.

Screenshot of the Run Control ID Page

In this example, the Run Control ID entered is Statement_of_Approp. Each report will have a set of run control parameters or criteria that will be available on the Run Control page. The parameters available will vary by report. The Run Control page for the Statement of Appropriations, Allotments, and Expenses is shown below. After choosing the parameters, click on the Save button. Cardinal saves both the Run Control ID and the parameters that are specified so they can be used again in the future.

Screenshot of the Run Control Page

Once the desired parameters are entered and saved, click the Run button.

The Process Scheduler Request page will be displayed. Some information on the Process Scheduler Request page is automatically filled in by Cardinal. The report format is typically defaulted to either PDF (as shown below) or CSV and values do not need to be modified on this page.

Screenshot of the Process Scheduler Request Page

However, some reports allow the user to select a different output format (as shown below). Please note that some format options listed may not be supported by Cardinal and therefore may not be available (i.e., will not generate a report if selected). In addition, some report formats, including CSV, may not provide report content in a usable format. Cardinal recommends the default format be selected when running Ad Hoc reports (which are either PDF or CSV in most situations).Screenshot of the Process Scheduler Request Page with CSV Format Selection

Click the OK button to create a process request. Once a process request is created, Cardinal displays the previous Run Control page (as shown below). A Process Instance that is unique to the current report request is displayed under the Run button. This number is used to find the request on the Process Monitor page.

Screenshot of the Process Monitor Link

Click the Process Monitor link to access the Process Monitor page.

Use the Process Monitor page to check the status of the report: Click the Refresh button to display reports that were run during the specified time span. Locate the report in the Process List section. If the report is not displayed, click the Refresh button to update the listing. As Cardinal processes report requests, the Run Status and Distribution Status update.

Click the Refresh button until the Run Status shows Success and the Distribution Status shows Posted. This means the report output is ready to view (as shown below).

Screenshot of the Process Monitor Page

Once the report has posted in Cardinal, click the Details link to go to the Process Detail page.

Screenshot of the Process Detail Page

Click the View Log / Trace link on the Process Detail page (as shown above) to go to the View Log / Trace page.

The View Log / Trace page identifies the report by Report ID, Name, and Process Instance (as shown below).

Screenshot of the View Log/Trace Page

In this example, the report output is in PDF format. Click on the report link to open the report in a new window.

There are two options to download and save the report output. The first option is to right click on the report link under the File List section of the page and select Save Target As to download and save the report. The second option is to click on the report link to open the report output file and then use the File > Save As option to download and save the report. Note: Process instances and related files are retained on the Process Monitor for 30 days.

nVision Reports

nVision Reports are generated automatically during the nightly batch process, either periodically or based on predetermined criteria. nVision reports are dynamic with drilldown functionality. The following is a basic overview of how to access and view nVision reports and how to use the drilldown functionality. More detailed information on how access and view nVision reports and using the drilldown functionality can be found in the SW NAV220 Introduction to Reporting in Cardinal training course and Retrieving nVision Reports and Drilldowns job aid available on the Cardinal website.

nVision reports are accessed via the Cardinal FIN Report Manager using the following path:

Home Page > myCardinal Financials > Financial Report Retrieval > FIN Report Manager

Screenshot of the Cardinal Home Page

The List tab of the FIN Report Manager page is displayed.

Screenshot of the FIN Report Manager Page - List Tab

The Explorer tab displays a hierarchical view of folders and reports by fiscal year. In this example, nVision reports will be identified using the Explorer tab. Click on the Explorer tab and the Report Folders are displayed.

Screenshot of the FIN Report Manager Page - Explorer Tab

Click on the [+] to expand the folder for a specific report. In this example, APPROP BUD ACTUAL will be selected. The Business Unit Folders are displayed.

Screenshot of the FIN Report Manager Page – Expanded by APPROP BUD ACTUAL

Click on the [+] to expand the folder for a specific Business Unit. In this example, BU15100 will be selected. The Fiscal Year Folders are displayed.

Screenshot of the FIN Report Manager Page – Expanded by Business Unit

Click on the [+] to expand the folder for a specific Fiscal Year. In this example, FY2016 will be selected.

Screenshot of the FIN Report Manager Page - Expanded by Fiscal Year

In this example, the available reports for the Fiscal Year by Fund (e.g., 0100, 02011, 02054, etc.) are listed. Click on the report link to open the Report page.

Note: COVA Standard Budget to Actual by Program and Fund will display the available reports by

Business Unit, Fiscal Year, and Fund (as shown above). COVA Standard Budget to Actual by Fund, Program and Account will display the available

reports by Business Unit, Fiscal Year, and Fund. Budget to Actual by Cost Center will display the available reports by Business Unit, Fiscal Year,

and Cost Center ID. Budget to Actual by Department will display the available reports by Business Unit, Fiscal Year,

and Department ID. Project Expenditure by Account and Project Expenditure by Task will display available reports

by Business Unit, Fiscal Year, and Project ID. Project Financial Summary will display available reports by Business Unit and Fiscal Year.

Screenshot of the Report Page

Click on the File Name to open the report. In this example, RGL003A-01000.xls is selected. The selected report will open in Excel.

Screenshot of the RGL003A COVA Standard Budget to Actual by Program and Fund Report

nVision Drilldown

The Drilldown functionality is useful when a user needs to know what detailed transactions are included in an amount on the report. In order to drilldown within a report, a user must have the Excel DrillToPIA add-in installed as part of Excel and be logged into Cardinal.

Screenshot of the RGL003A COVA Standard Budget to Actual Report with Selected Cell for Drilldown

Select the cell (amount) for the drilldown.

Screenshot of the Excel Toolbar - Add-Ins Tab nVision Drilldown

Click on the Add-Ins tab on the Excel Toolbar. Click on nVision Drill and then click on Drill. The Run Drilldown page is displayed.

Screenshot of the Run Drilldown Page

Identify the desired drilldown option and click on the associated Run Drilldown button. In this example, Business Unit by Account will be selected. The Administration tab on the FIN Report Manager page is displayed.

Screenshot of the FIN Report Manager Page - Administration Tab

Click on the Refresh button until the selected nVision report is displayed in the Report List and has a status of Posted.

Screenshot of the FIN Report Manager - Administration Tab Report List

Drilldown reports begin with DR. The Description link will identify the parent report, RLG003A-0100 in this example, and the Process Instance. The request date and time is also displayed in the Report List. Click on the Description link. The Drilldown report will open in Excel.

Screenshot of the Business Unit by Account Drilldown Report

Screenshot of the Business Unit by Account Drilldown Report (continued)

BI Publisher Reports

BI Publisher Reports, listed below, have a Process Type of BI Publisher. They are run using the same steps as for other ad hoc reports but they are opened through a different page. There will be a View Log/Trace link, as there is for other reports, but you will only see two files listed on the View Log/Trace page, neither of which is the report itself. To actually open the BI Publisher report, go to the FIN Report Manager page where you will click on the pdf file that references the BI Publisher report’s Instance number. You will find the report listed on both the List tab and the Administration tab.

Screenshot of FIN Process Monitor Page

Screenshot of View Log/Trace Page (no pdf file is listed on this page)

Screenshot of FIN Reports Manager Page- List Tab (BI Publisher Report pdf file is listed on this page)

List of BI Publisher ReportsModule PRCSNAME DESCRIPTION

AP APS8003- Voucher Listing by ChartfieldAP APY0012- Accounting Entry TemplateAP APY1010- Voucher RegisterAP APY1020- Posted Voucher ListingAP APY1090- Matching Exception ReportAP APY1410- AP/GL Journal ReconciliationAP APY1420- AP/GL Account ReconciliationAP APY2000- Payment History By SupplierAP APY2001- Payment RegisterAP APY2004- Payment History by BankAP APY2030- Trial RegisterAP APY2031- APY2031-AP APY2050- APY2050-AP APY2051- Payment Aging by BankAP APY2052- Payment Aging Report - SupplierAP APY3000- Supplier Detail ListingAP APY3001- Supplier Summary ListingAP VRAP0998 Payment History By SupplierAP VRAP0999 Potential Duplicate Vndr PymntAP APY2027- AP Remittance AdviceAP APY1099 1099 ReportAP APY1099G 1099 ReportAP APY1099I 1099 Report

List of BI Publisher Reports (continued)Module PRCSNAME DESCRIPTION

AP CHECK1 Petty Cash Crystal Check

AP VAPR094 Suppliers by Supplier Attribute Report

AR AR20001P Point in Time Deposit Control

AR AR20002P Point in Time - Payment Detail

AR AR20003P Point in Tm - Payment Summary

AR AR32000- Customer Statement Print

AR AR32001- BalanceForward Statement Print

AR AR32A00- Customer Stmt Print w/Agiro

AR AR32A01- Balance Forward Stmt P w/Agiro

AR AR33000 AR Dunning Letter Main Extract and All Levels

AR AR33A00 Dunning Letters - All w/Agiro

AR AR50001P Point in Time Accting Entries

AR AR60001P PIT Item Activity by Entry Typ

AR VAR32000 Customer Statement Print

AR VAR32001 BalanceForward Statement Print

AR AR33001 Level One Dunning Letter

AR AR33002 Level Two Dunning Letter

AR AR33003 Level Three Dunning Letter

EX EXC4500 EXC4500

EX EXC5500 EXC5500

EX EXC8500 EXC8500

PR POY1002- PO ACKNOWLEDGEMENT REPORT

PR POY1003- EXPEDITING REPORT BY BUYER

PR POY1050- Lists all the master voucher contracts for a specified setID

PR POY1051- Lists all the voucher contracts for a specified setID with contract header and distribution information

PR POY1052- Lists recurring voucher contract details by setID and contract ID.

PR POY1100- Requisition to PO XREF

PR POY3010- Total Purchase Variance?

PR POY3020- Standard Purchase Variance?

PR POY3031- Contract Activities

List of BI Publisher Reports (continued)Module PRCSNAME DESCRIPTION

PR POY4005- Expediting Report by BuyerPR POY4006- Expediting Report by BuyerPR POY4007- Expediting Report by SupplierPR POY4008- Expediting Report by Due DatePR POY4010- POListing by PO DatePR POY4011- POListing BySupplierPR POY4012- POListing By BuyerPR POY4013- PO Listing By StatusPR POY4020- Order Status By SupplierPR POY4021- Order Status by ItemPR POY4030- PO Detail Listing By PO datePR POY4031- PO Detail Listing By SupplierPR POY4032- PO Detail Listing By BuyerPR POY4040- PO Schedule Listing By DatePR POY4041- PO Schedule Listing By SupplierPR POY4042- PO Schedule Listing By BuyerPR POY4100- PO To Requisition XREFPR POY5001- Receiver SummaryPR POY5010- Receiver Shipto DetailPR POY5020- Receiver Account DetailPR POY5035- Shop Floor Receipt DeliveryPR POY5050- Return To Supplier DetailPR POY5060- RTV CreditsPR POY5070- Bill of EntryWorksheetPR POY6100- REQ/RFQ Cross ReferencePR POY8000- Cardholder InformationPR POY8010- Exceed Limit per TransactionPR POY8011- Exceed Limit per CyclePR POY8012- Exceed Transactions per DayPR POY8013- Exceed Transactions per CyclePR POY8014- Unauthorized CommodityPR POY8060- Credit Detail by MCGPR POY8061- Non-Preferred SupplierPR POY8062- Top Supplier ChainsPR POY8063- TopMerchant CategoryPR POY8064- MCC ExceptionsPR VRPR008 Bid Tab Report

PSJob Reports

Some Cardinal reports have a Process Type of PSJob. These reports are run in the same manner as other reports but accessing the report once it has successfully run and posted is through the FIN Report Manager page rather than the Process Monitor page. The following steps describe how to access a PSJob report, using the Receipt Detail Report as an example.

Screenshot of Receipt Delivery Detail Report - Run Control Page

Enter parameter values on the Receipt Delivery run control page, then click Run.

Screenshot of Process Scheduler Request Page

On the Process Scheduler Request page, select the checkbox for Receipt Delivery and select a value for the Type (e.g., Web) and Format (e.g., PDF) fields. Then click OK.

Screenshot of Process Monitor Page

Go to the Process Monitor page, note the Process Instance Number. Click the Refresh button until the Run Status is Success and the Distribution Status is Posted. (At this point, if you were to click on the Details link to go to the Process Detail page, you would notice that there is no View Log/Trace link.)

Screenshot of Report Manager Page - Administration Tab

Go to the Report Manager page and click on the Administration Tab. The Receipt Delivery Detail Report will be listed there as POX5030 – POX5030.pdf with a Process Instance Number incremented to 2 above that shown on the Process Monitor Screen.

Click on the POX5030 – POX5030.pdf link to pull up the actual Receipt Delivery Detail Report.

Screenshot of the POX5030 Receipt Delivery Detail Report

Training Resources

Please refer to the following training materials posted on the Cardinal website for additional details on how to access and/or run the various inquiries, queries, Ad Hoc reports, or nVision reports that are available in Cardinal.

Training CoursesSW NAV220 Cardinal Reporting

Training SimulationsIntroduction to Reporting in Cardinal (Run an Ad Hoc Report, Run a Query)

Job AidInstalling Drilldown to PIA Plug-in