intro to using commons groups for internal communications
DESCRIPTION
This brief PowerPoint presentation was created to provide MCAS employees with a basic understanding of the capabilities of Commons Groups.TRANSCRIPT
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Intro: How to Use Animal Services Group Pages on
Commons
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Commons- Home PageTo locate the groups you are a member of, select “groups” at the top next to your name.
To view all of the groups available on Commons, select “All Groups” below the Commons logo.
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This is what your list of groups will look like:
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This is the county-wide, general Animal Services group page:
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General Countywide Animal Services Group on Commons
• All county departments must have a general group with basic information for county employees.
• This group is semi-public and available to all county employees.
• Please do not post anything on this page.
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There are 4 private sub-groups set up for private internal communication amongst shelter employees: Main (for everyone), Field, Client Services and
Animal Care.
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You can create content on any of these group pages by selecting “Create Content”.
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Options for Content Creation
• These groups are currently set up to allow people to post blog posts or polls.
• It works just like a regular blog, with newest content at the top.
• Individual blog posts may be commented on. • You must click on the post headline to view the
entire post and comments.• You may also attach photos or insert hyperlinks.
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Things to Consider
• The benefit of using a group site to share info with coworkers is that all important, recent info can be viewed in one place (rather than numerous emails, each with endless streams of reply emails).
• There are many other content creation options that we can consider adding.
• For now, “blogs” were enabled, rather than “news” because blog posts allow comments, whereas news posts do not.
• Other potential features include documents, pages, events, webforms, policies and news.
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How to Join Groups
• All of the private animal services groups are set up to allow any group member to invite new members.
• When new people join the MCAS team, please invite them to join the group(s).
• The county wants people to use only actual headshot photo avatars. No cats wearing bunny ears.
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Under “manage
members”, select “invite
members”.
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If you start typing in someone’s name, options appear in a list. (Just like in gmail.)
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What’s Next?
• Please consider how this tool might be utilized for communication both within your work section and shelter-wide.
• Might this work better than email?
• We can always try it out and make adjustments and/or create rules as needed.