intrastat and ec sales list in dynamics ax 2009
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Intrastat and EC Sales List in Dynamics AX 2009
Intrastat and EC Sales List in Dynamics AX 2009 .................................................................................................................... 1
Prerequisites for transferring transactions into the form ...................................................................................................... 2
Form name: Country/region ........................................................................................................................................... 3
Form name: Company information................................................................................................................................. 3
Form name: Alt. address ................................................................................................................................................. 4
Form name: Customers ................................................................................................................................................... 5
Form name: Vendors ...................................................................................................................................................... 6
Form name: Commodity code ........................................................................................................................................ 7
Form name: Transaction code ........................................................................................................................................ 7
Form name: Transport method ...................................................................................................................................... 7
Form name: Port ............................................................................................................................................................. 8
Form name: Statistics procedure .................................................................................................................................... 8
Form name: Foreign trade parameters........................................................................................................................... 9
Form name: Sales orders .............................................................................................................................................. 12
Form name: Free text invoice ....................................................................................................................................... 14
Form name: Intrastat .................................................................................................................................................... 16
Form name: Selection ................................................................................................................................................... 16
Form name: Intrastat transactions ............................................................................................................................... 17
Form name: EU sales list ............................................................................................................................................... 20
Form name: Transfer invoice to EU sales list ................................................................................................................ 20
Form name: EU Reporting ............................................................................................................................................. 21
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The Intrastat declaration is the compulsory declaration of movements of goods to or from other Member States
of the EU.
The information for the Intrastat form is found in and transferred from the packing slip journals and the
invoice journals in the Accounts receivable, Accounts payable, and Project sections.
Base data for Intrastat includes the Country/region, Commodity codes, Transaction codes, Transport
method, Port, and Statistics procedure forms. In addition to this information, you can also include
information on weight, origin, additional units, and miscellaneous charges on net amount.
In the Intrastat parameters form, you can set up criteria for default values for the Transaction codes,
Transfer, Check setup, Compress, and Number sequences fields.
Prerequisites for transferring transactions into the form
Country/region In the Country/region form, set up the Country/region, ISO, Country/region type and
Intrastat code fields for the relevant countries.
Items
In the Item details form on the Other tab:
Set up the relevant fields in the Foreign trade field group.
Specify the Net weight field on the Setup tab.
Customers and
Vendors
In the Customers form, and in the Vendors form on the Address tab, select
country/region.
Parameters
In the Intrastat parameters form, set up the company accounts specific criteria for default
values for the Transaction code, Transfer, Check setup, Compress, and Number sequences
fields.
When you create a sales order, free text invoice, purchase order, or invoice project, the line transactions must be
transferred into the Intrastat form only if the Country/region type field is EU. The Transaction code field is set
to its default value in the Intrastat parameters form. You can change the default value, and complete other
Intrastat-related fields manually before updating. When the order is packing slip updated or packing slip
invoiced, the packing slip and invoice journals are updated with Intrastat related fields from the order header,
order lines, and the invoiced items. This makes it possible to transfer transactions to the Intrastat form.
If you make triangular deals using direct delivery within the EU, then it is automatically detected as to whether
the transactions should be transferred to the Intrastat form when you click Transfer.
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1. Click Area Page node: Basic Setup Addresses Country/region.
2. Create Country/region codes for each EU cautery you have business with.
Form name: Country/region
3. Click Area Page node: Basic Setup Company Information.
4. Allocate correct Country /region code to main company address and all site addresses.
Form name: Company information
5. Click the Alt. address button.
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Form name: Alt. address
6. Switch to the Address tab on the Alt. address form.
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7. Allocate correct Country /region code all EU customers.
Form name: Customers
8. Switch to the Addresses tab on the Customers form.
9. Allocate correct Country /region code all EU vendors.
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Form name: Vendors
10. Switch to the Addresses tab on the Vendors form.
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11. Click Area Page node: Basic -> Setup -> Foreign trade -> Commodity codes.
Form name: Commodity code
12. Click Area Page node: Basic -> Setup -> Foreign trade -> Transaction codes.
Form name: Transaction code
13. Click Area Page node: Basic -> Setup -> Foreign trade -> Transport method.
Form name: Transport method
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14. Click Area Page node: Basic -> Setup -> Foreign trade -> Port.
Form name: Port
15. Click Area Page node: Basic -> Setup -> Foreign trade -> Statistics procedure.
Form name: Statistics procedure
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16. Click Area Page node: Basic -> Setup -> Foreign trade -> Intrastat parameters.
Form name: Foreign trade parameters
Tab Description
Intrastat When you validate Intrastat lines, select one or more of the check boxes in the Check setup group
to see the values in the Intrastat table.
Spanish intrastat Select the options for Spanish Intrastat.
Agent If you have an Intrastat agent to handle your Intrastat notices, you can enter information about the
agent on the Agent tab.
EU sales list Select whether to report on cash discounts.
Number sequences
Enter the reference and number sequence that is the company's own unique, internal number for
Intrastatreporting. The number is created when transferring information from journals to the EU
Sales List or Intrastat system.
Italian Intrastat View the option for Intrastat statistical value calculation
Button Description
Compress
Open the Compression of Intrastat form, where you can select the fields that have to be identical to
compress several Intrastat order lines into one. You compress Intrastat order lines in the Intrastat
form.
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Field Description
Transaction code
The default value for transaction code on sales orders and purchase orders for EU trade.
Example
If you run a Danish company and you create a sales order for an Austrian customer, the default
value will be proposed on the order header and every order line. However, this value can be
changed before you update the packing slip or invoice.
Credit note The default value for credit note transaction codes on sales orders and purchase orders for EU
trade.
Contact The employee number.
Report level, Export Enter the export report level.
Report level, Import Enter the import report level.
Sales reporting
period Specify the code for the period.
Purchase reporting
period Specify the code for the period.
Weight Enter the highest weight for advanced compression.
Amount Enter the highest amount for advanced compression.
Commodity code Select the commodity code for compression.
Transfer when
meeting criterion for
Select one of the following:
No check – No check will be performed during the transfer to the Intrastat form.
One of the selected – If just one of the selected criteria is true, the transaction will be
transferred to the Intrastat form.
All the selected – All the selected criteria must be true for the transaction to be transferred
to the Intrastat form.
Nonservice items If selected, only transactions of items that have an item type other than Service – that is, items with
an item type of Item or BOM – will be transferred to Intrastat.
Items with
commodity code
If selected, only transactions of items with a specified commodity code will be transferred to
Intrastat.
Items with weight If selected, only transactions of items with a specified weight will be transferred to Intrastat.
Items with
additional units If selected, only transactions of items with specified additional units will be transferred to Intrastat.
Country/region Select the country/region.
State Select if Intrastat transactions should be checked for specification of state.
Weight Select if transactions should be checked for specification of weight. For some commodity codes,
additional units are specified instead of weight.
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Commodity code Select if Intrastat transactions should be checked for specification of commodity code.
Transaction codes Select if Intrastat transactions should be checked for specification of transaction codes.
Additional units Select if Intrastat transactions should be checked for specification of additional units.
Sales reporting
period Select if Intrastat transactions should be checked for specification of port.
Origin Select if Intrastat transactions should be checked for country/region of origin.
Terms of delivery Select if Intrastat transactions should be checked for specification of terms of delivery.
Transport Select if Intrastat transactions should be checked for transport modes.
Statistical value Select this check box to display the statistical value field in the Intrastat form and on reports.
Name The name of the agent.
Street name Enter the street name of the address.
ZIP/postal Code Identify the ZIP/postal Code district.
City The city for the ZIP/postal code.
County Specify the region for the delivery. (In the United States, this is the county.)
State Specify the state for the delivery.
Country/region The unique identification of the country/region that can be attached to, for example, customers and
vendors.
Address Addressee – Enter the address and ZIP/postal code. The rest will be inserted if the postal code is in
the postal code table.
Telephone The telephone number.
Fax The fax number.
Tax exempt number The tax-exempt number for extracting statistics.
Branch/Subsidiary The identification of the branch or subsidiary.
Report cash discount Select if a cash discount should be included in the value when reporting the EU sales list. Do not
select the check box if a cash discount is excluded from the value.
EU Sales List, Tax
calculation
Select how tax calculations are performed on the EU Sales List. All transfers will be performed in
the selected way. This gives you multiple companies on the EU Sales List, each with their own tax
calculation.
Number sequence
code
Select a number sequence associated with the reference.
To define number sequence codes, select Basic > Setup > Number sequences > Number
sequences.
Follow
Select this option only if you want the selected reference to follow the number sequence specified
for another reference.
For more information, see NumberSequenceReference_AllowSameAs_More.
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Intrastat statistical
value calculation
Select the check box to allow Intrastat statistical value calculation for Italy based on the terms of
delivery.
(ITA) This field is available only if the configuration key for Italy is selected.
County of
origin/destination Select the Intrastat origin or destiny county.
Transport Specify the transport method for the current order.
Port Select the port where the current delivery is loaded.
Terms of delivery Select the delivery terms.
Transaction codes Select if Intrastat transactions should be checked for transaction codes.
Pcs. Select if Intrastat transactions should be checked for the number of pieces.
Statistics procedure Select if Intrastat transactions should be checked for the statistical procedure.
County Select if Intrastat transactions should be checked for the county.
17. Click Area Page node: Accounts receivable -> Sales Order Details.
18. Recording Sales
Form name: Sales orders
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19. Switch to the Other tab and fill Foreign Trade section accordantly.
20. Switch to the Other tab at the item level and verify Foreign Trade for each item.
21. Click the Posting -> Packing slip menu button.
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22. Using Free Text Invoice Click Area Page node: Accounts receivable -> Free Text Invoice Details.
Form name: Free text invoice
23. Create a new record in the Free text invoice form.
24. Switch to the Invoice tab on the Free text invoice form and fill Foreign Trade section.
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25. Switch to the Invoice lines tab on the Free text invoice form.
26. Create lines in the Free text invoice form and populate relevant information in Foreign Trade section.
27. Click the Posting -> Free text invoice menu button.
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28. Click Area Page node: Basic -> Periodic -> Foreign trade -> Intrastat.
Use this form to generate and report information about trade among European Union (EU) countries/regions. For
statistical purposes, you do this monthly. Intrastat transactions contain information about the volume and amount of
item movements, and other information.
Form name: Intrastat
29. Click the Transfer UK button.
Form name: Selection
30. Click the OK button.
31. Click the Output -> List UK menu button.
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Form name: Intrastat transactions
Tab Description
Overview tab View a list of Intrastat transactions.
General tab View additional details for the selected Intrastat transaction.
Button Description
Transfer
Transfer transactions from the packing slip journal and the invoice journal into the form for reporting.
In the query, you can delimit the validation. In the Intrastat parameters field on the Transfer button,
you can set up conditions for the transfer.
Validate
Validate transactions. In the query, you can delimit the validation. The result is shown in the Infolog.
You can set up which fields should be validated in the Check setup section of the Foreign trade
parameters form.
List Print the Intrastat list.
Form Print the Intrastat form.
Delete Delete Intrastat transactions when they have been reported and accepted by the authorities. If you
accept the query default, all transactions in the form are deleted.
Regenerate
sequence
numbers
Regenerate sequence numbers if editing has created blanks in sequence numbers for the shipment
batch.
Compress Compress Intrastat transactions before printing. You can set up conditions for the compression in the
Intrastat parameters field.
Error text Display the errors for the actual line. The error icon is shown in the rightmost field of the line.
Output > Diskette Generate a disk for Intrastat.
Update >
Minimum limit
Compress Intrastat transactions before printing according to the settings that are defined on the
Intrastat tab in the Intrastat parameters form.
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Intrastat archive Open the Intrastat archive form.
Field Description
Date Date for the inventory transaction.
Item number Item number for the transaction.
Commodity Item commodity code.
Direction
To declare your acquisitions or arrivals from member states, click Arrival (import).
To declare your supplies or dispatches to member states, click Dispatches (export).
Weight Net weight in total for the item in the transaction. This value is calculated during the update of the
journals based on the net weight that is indicated in the Item form.
Amount Transaction amount in the default currency using the current exchange rate. The transaction value is
based on the net amount in the order line.
Shipment batch Shipment batch number in Intrastat. The number is automatically generated from the number
sequence defined in the Intrastat parameters field.
Sequence number
Sequence number for the item transaction in the shipment batch, for example, when a sales order
contains many items. When manually creating or editing transactions, include all numbers in the
sequence.
Module Qualify account number as customer or vendor during transfer.
Account number Customer or vendor account number.
Invoice Invoice number, if any, from which the current line originates.
Packing slip Packing slip, if any, from which the current line originates.
Tax exempt
number Tax exempt number for extracting statistics.
Correction Select this check box to indicate that the transaction has been corrected. It is then possible to report
corrections to already reported Intrastat transactions.
Compress If the transaction has been compressed when you are running an Intrastat compression by using the
Compress check box, selected automatically.
Consignments Quantity of consignments.
Weight/unit Item net weight per unit in kilograms. This value is updated by the net weight indicated in the Item
form.
Pcs. Number of units in the transaction.
Country/region Unique identification of the country/region.
State State where the item originates from or is delivered to.
County Specify the region for the delivery. (In the United States, this is the county.)
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Country/region of
origin Unique identification of the country/region.
State of origin State of origin for the current item.
Misc. charges
pct. Miscellaneous charges, as a percentage, on the net amount of the transaction.
Misc. charges
amount Miscellaneous charges on the net amount to arrive at gross amount.
Displays the value from the Amount field. You can change this value to exclude any excise taxes.
This field is available only when you select the Statistical value check box in the Foreign trade
parameters form.
Transaction code Transaction code for the Intrastat transaction.
Transport Transportation method for the transaction.
Port Port where the delivery was loaded.
Statistics
procedure Code for the statistical procedure that is used with the transaction.
Direction code Supplemental code for direction.
Container If selected, the delivery was transported by container.
Delivery terms Delivery terms for the transaction.
Additional units For some tariff numbers, several additional units must be reported. You do this by completing this
field before reporting.
Month Month of the year.
Quarter Quarter used when completing official reports.
Years Calendar year.
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32. Click Area Page node: Basic -> Periodic -> Foreign trade -> EU sales list.
Use this form to report on EU sales to Customs and Excise for VAT declaration purposes. The information is
retrieved from updated sales and project invoices and can, if necessary, be corrected before reporting.
Form name: EU sales list
33. Click the Transfer button.
Form name: Transfer invoice to EU sales list
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34. Click the Output -> Print UK menu button.
Form name: EU Reporting
Tab Description
Overview tab View data related to EU sales.
Other Choose whether to report corrections.
Button Description
Transfer Transfer transactions from sales and project invoices into the form for reporting.
Validate Validate transactions. In the query you can delimit the validation. The result is shown in the Infolog.
Error text Display the errors for the actual line. The error icon is shown in the rightmost field on the line.
Totals Check invoice totals for the actual line.
Output
Open a menu with the following items:
Print UK – Print the EU sales list in the format required for the United Kingdom.
Mark
Open a menu with the following items:
Mark as included – Mark reported and closed transactions as included, for example if you
want to make a correction to an earlier reported transaction. If you accept the query default,
all reported and closed transactions are marked as included, but you can set up criteria for any
field in the query.
Mark as reported – Compress Intrastat transactions before printing. In the [EMenuItem:
Display, intrastatparameters] form, you can set up conditions for the compression.
Mark as closed – Regenerate sequence numbers if editing has created "holes" in sequence
numbers for the shipment batch.
Delete Delete transactions. If you accept the query default, all transactions in the form are deleted.
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Field Description
Dispatch Automatically allocated dispatch number.
Number Automatically allocated sequence number for the item transaction in the dispatch.
Customer
account The customer account number is taken from the sales order relevant to the EU sale.
Country/region Unique identification of the country/region, that can be attached to another form, for example, the
Customers or Vendors form.
Tax exempt
number
The tax exempt number is a European tax identification number that only European Union
companies have, and need to provide to avoid added taxation. The EU sales list field retrieves the
tax exempt number from the Sales order field.
Invoice Date Invoice date. A change in the date to another quarter or year is automatically reflected in the Quarter
and Year fields.
Invoice Number of the current invoice received by the customer.
Value Invoice amount recalculated in the default currency.
List code
Indication of the list code for the current invoice. This is decisive for reporting to the list system, and
offers the options:
Not included
EU trade
Production on toll
Triangular/EU trade
Triangular/Prod. on toll
Quarter Quarter used when filling in official reports.
Years Calendar year.
Corrected Select if manual changes have been made to the information on the current invoice and you want
these reported as corrections.