INTRADEPARTMENTAL CORRESPONDENCE

September 29, 20111.10

TO: The Honorable Board of Police Commissioners

FROM: Chief of Police

SUBJECT: APPROVAL OF NON-MONETARY DONATION

RECOMMENDED ACTION

1. That the Board of Police Commissioners APPROVE and ACCEPT a donation for theTournament of Roses entry fee totaling $2,775.00 for the Office of the Chief of Police.

DONOR INFORMATION:

Los Angeles Police Foundation (#164-11)Ms. Cecilia Glassman, President515 South Flower Street, Suite 1680Los Angeles, California 90071(818) 693-3183

DISCUSSION

ITEM: VALUE:

Tournament of Roses entry fee $2,775.00

The donation is for the benefit of the Office of the Chief of Police to showcase the Los AngelesPolice Department (Department) as a preeminent law enforcement agency, while furtherenhancing the Department's positive image, and attracting potential new hires. No expressed orimplied commitment or promises were made to the donor or representatives of the donor. Thedonor will not receive any preferential treatment, endorsement, or recommendation; and thedonor is not allowed the use of any Los Angeles Police Department patent.

Administrative Services Bureau has reviewed the donation and determined that it has beensubmitted in accordance with Section 5.467 et seq. of the Los Angeles Administrative Code,which provides for the receipt and acceptance of donations to the Police Department.

If you have any questions, please contact Detective Karen Zuniga, Office of the Chief of Police,at (213) 486-0150.

Respectfully

CA ACHARLIE BECKChief of Police

Attachment

INTRADEPARTMENTAL CORRESPONDENCE

September 2, 20111.1

TO: Commanding Officer, Administrative Services Bureau

FROM: Chief of Police

SUBJECT: REQUEST TO ACCEPT DONATION

It is requested that Administrative Services Bureau approve and forward correspondence to theBoard of Police Commission to accept a donation for the amount of $2,775.00, from the LosAngeles Police Foundation (Foundation). On August 29, 2011, the Office of the Chief of Policereceived notification that the Foundation had approved the grant request for the above listedamount. The funds will be used to pay for the Los Angeles Police Department's (LAPD) entryfee for the 2012 Tournament of Roses Parade.

The Tournament of Roses Parade is seen, annually, by approximately one billion parade routespectators and television viewers, world-wide. Participation in this event will be an excellentway to showcase the Los Angeles Police Department as a preeminent law enforcement agency,while further enhancing the LAPD's positive public image, and attracting potential new hires.

No expressed or implied commitment or promises were made to the donor or representatives ofthe donor. The donor will not receive any preferential treatment, endorsement, orrecommendation; and the donor is not allowed the use of any LAPD patent.

Should you require additional information, please contact my Aide, Detective Karen Zuniga, at(213) 486-0150.

CHARLIE BECKChief of Police

Los Angeles PoliceFoundation

515 S. Flower St.. Ste. 1680, Los Angeles, CA 90071Phone: (213) 489-4636Fax: (213)489-4697tracy@lapolicefoundation.org

FaxTo: ASB From: Tracy Szpeinski

Fax: 213-485-8125 Pages: 8 (includes Cover)

Phone: 213-485-3277 Date: August 25, 2011

Re: Grant Request #2011-039 CC:

Attached is the latest grant request.

Grant Application received: August 24, 2011

Grant Received from: Office of the Chief of Police

Contact: Detective Karen Zuniga

Phone #: (213) 486-0150

Grant Name: Pasadena Tournament of Roses Participation

Grant Amount: $2,775

The actual cost for 37 participants at $75 each is $2,775. So, the grant hasbeen approved for that amount.

Please e-mail this information to Administrative Services Bureauor if you have any questions, please contact us at 213-486-7060.Thank you.

RUG-24-2011 10:39 FRDM:LPPD' CP 213 486 8727

.angete

N I DAT I 014itown L'14 6APPEot7.0. c441:?.C4rILLIk.6q2.

TO: 94894697 P:3/8

2011 GRANT APPLICATION

Grant Number ,.>20 1 _ 0,3 (office use only)

Date: 8/1 9111 Amount Requested: S 2850.00

Contact Name(s): Detective Karen ZuniRa, Chiefs Aide

Department/Unit: Los Angeles Police Department. Office of the Chief of Police

Moiling Address: 100 West First Street. Suite 1072, Los Angeles, CA 90012

Phone Number: 213 486-1056 Fax Number: 213-486-0168

E-mail Address: 256254LAPD.LAC1TY.oro

Name of Program/Equipment requesting funding for: Pasadena Tournament of Roses

Provide a brief description and the need for the program/equipment (use additional paper if needed):Funds will be used for entry fee/insurance

Has this program/equipment previously been requested through the city budget? DYES ES) NO

If yes, please list the most recent date of submission and the result.: nla

If no, please explain the reason why it was not submitted: First time submission

What objectives will be accomplished if the funding is granted?The funds will be used for the entry/insurance fee for the Chief of Police, LAPD Metro Mounted Unit, LAPD EmeraldSociety Bag-pipes and Drums and LAPD Color Guard, to participate in the 2012 Tournament of Roses Parade onJanuaty 2. 2012. The parade is watched by hundreds of thousands of parade route spectators and is broadcast toapproximately one billion people, worldwide. Participation in this event would be an excellent way to showcase theLAPD Mounted Platoon, Emerald Society Bag-pipes/Drums, Color Guard, Chief of Police and the LAPD, in a way thatwould enhance the public image of the LAPP and attract perspective LAPD new-hires.

How can the foundation evaluate success if the funding is granted?(# of people served, objectives reached,surveys. etc.)This event is seen by approximately one billion spectators and viewers, world-wide. The objective is toshowcase I.APD as a preeminent law enforcement agency, further enhance the LAPD's positive publicimage and attract perspective new hires.

Please list or attach an itemized list for expenses or a quote from equipment manufacturer on vendor'sletterhead, C-attached

Has your commanding officer approved thi uest? Eg YES flNo

Name of commanding officer:

Signature of commanding officer:

Send completed groat noplicalion form trl fax (213)4119-4697 or t rnulI trocyrd,lnpolteefuuridntion.org orcoo Tracy SrpcintLi at (113) 4$9.41M with any queAtinns. comments or concerns,

515 S. Flower Street, Suite 1680 Los Angeles, CA 90071 213.489A636

RUG-24-2011 10:30 FRO11:LAPD/SF., 213 486 8727 AR94894697 P:2•8

INTRADEPARTMENTAL CORRESPONDENCE

August 19, 20111.1

TO: Special Assistant for Constitutional Policing

FROM: Chief of Police

SUBJECT: REQUEST FOR APPROVAL OF POLICE FOUNDATION GRANT FUNDS

It is requested that attached Grant Application be reviewed and approved for funding by theLos Angeles Police Foundation.

TOTAL MONETARY DONATION VALUE: $2850.00

These funds will be used for the entry/insurance fee for the Chief of Police, and the Los AngelesPolice Department's (LAPD) Metropolitan Mounted Unit, Emerald Society Bag-pipes/Drums andColor Guard, to participate in the 2012 Tournament of Roses Parade, which will be held onJanuary 2. 2012.

The Tournament of Roses Parade is seen, annually, by approximately one billion parade routespectators and television viewers, world-wide. Participation in this event would be an excellentway to showcase the Los Angeles Police Department as a preeminent law enforcement agency,while further enhancing the LAPD's positive public image, and attracting potential new hires.

Should you require additional information, please contact my Aide, Detective Karen Zuniga, at(213) 486-0150.

CHARLIE BECKChief of Police

Attachments

RUG-24-2011 10:39 FROM: LIAPD's,g. \213 486 8727

P ASADENA TOORNANI 5 NT of FE 0

94894697 P:413

Police Officer Ulysses (3ascaLAPD Mounted Police

.8556 San Jacinto Court •Rancho Cucamonga, CA 91730

August 4, 2011

Dear Ulysses Gasca,

Congratulations! Your group, LAID Mounted Police, has been accepted to participate in the 123"ITournament of Roses Parade themed, "Just Imagine...". Please note that the parade will be held onMonday, January 2" this year.

Enclosed you will find an 'Acceptance and Release/Waiver Agreement' form for completion by youand your group. Please make copies as needed for your group members; and instruct them to return thecompleted forms to you. One Acceptance cmd Release/WaiverAgreentent . form must be completedby e.acb:

1) PARADE PARTICIPA4Yr in the upcoming Rose Parade, specifically each rider each outwalker, end each passenecr or driver on a parade coach or carriage.

2) HORSE OWNER (if not participating in the parade) specifically, an owner whose horse isheing ridden or driven in the upcoming Rose Parade by someone other than the owner.

3) SUPPORT PERSON, such as a support vehicle driver, groomer, handler, or any other non-parade participant that will be in the equestrian staging and/or disbanding areas.

And the signature of a Parent /Legal Guardian for any PARADE PARTICIPANT orSUPPORT PERSON under the age of 18 on January 2, 2012_

If you indicated that you are interested in participating in Equestfest, please save the date of December30mfor this event. Once details for this event are finalized, we will provide you with furtherinformation, inciuding an Tquesfest Participananformatian' form that must be completed andrctumed to us.

The contact information and stabling forms for the Los Angeles Equestrian Center are also included inthis package. Please contact Amanda Holm, if you hove any questions regarding LAEC.

Your response is due back to us by August 31,2011. It is important that you comety with thisdeadline as well as adhere to the following when returning your completed:forms and fees:

1. Write one check madc payable to the Pasadena Tournnmeat of Roses for your eetire group(at $75 per Parade Participant (as defined above), your check should be $750 if 10 people inyour group will go down the parade route-in the upcoming Rose Parade.)

RUG-24-2011 1:4 FIRM: LPPLYSF\ 213 486 8727 ja:\ 94994697 P:5'8

2. Return the all following items in the enclosed pre-addressed envelope:

a. Check (one for entire group).

b. Completed 'Acceptance and ReleaselWaiver Agreement' (one from each group member)

Thc-n via-cmail (we will send the spreadsheet to you within a week of receipt of the above)

d. Support Vehicle Information with the total length of each truck and trailer rig to be used

e. Participant list

Thc Orientation Meeting will be held September 30, 2011 at the Tournament House. We will provideyou with the details regarding all aspects of your Rose Parade participation during this meeting.Please mark your calendar and plan on attending this important event.

Please be advised that Vanessa Flores, from the Tournament of Roses Public Relations departmentwill contact you in the next few weeks requesting an official photo and providing instructions on howto complete your media fact sheet. This information will be used to drafl the description that willappear in the 2012 Rose Parade Program. It will also be used by media and broadcasters seekinginformation about your unit_

Due to security restrictions in the staging and disbanding areas on January 2nd, we must carefullymonitor the number of Parade Participants and Support Personnel in each group. Based on yourApplication, you have been Accepted for a maximum of 37 Parade Participants on Parade day.

Parking space is very limited in our staging and disbanding areas. Please carpoo/ and "horse-pool".(Lc. usc a few larger horse trailers rather than several smaller ones) so that your vehicles consume theleast possible amount of parking space. If you bring more vehicles to the staging area than expected,they must exit the staging area immediately after unloading.

If you have questions, please call the Captain of the Entries sub-committee, Debbie Lawrence at 626-449-9467 or 626-755-3601. Also, if you have any changes in your group, address, or telephonenumber it is very important that you alert Debbie as soon u passible via email atdebb1lou99®yahoo.com.

We are excited to invite you to be a participant in the upcoming Rose Parade and we look forward toworking with you in the months ahead.

Again, congratulations!

K)7aoPamela S. KnappCommittee ChairEquestrian Committee iPasadena Tournament of Roses

Gr"P Narne Los- gnle/e.1- fl/ice - Moird J Acraon

re ti 511' of fs. °co Birth Date

Role (Cheek all that apply) I ' Marshal I ) Coach/Wagon Passenger or Driver I ) Support Person[yr-Horse Rider ( j Out Walker ) Support Vehicle Driver

Participant Nome C

arade and support people) HORSE OWNER:

(Signature)

(Print N2rne)k foftr---

(Signature)

orNamc)

rija: 94894697 P: 6/8AUG-24-20/1 1:4B FROM: LAPD •SF 213 486 8727

"Just Imagine..."January 2, 2012 Rose Parade

Everyone (parade partldpants and support personnel) completes this section

Complete the following section gLiN it you are a horse rider or coach I wagon driver.

I

Bursa Name ifi4 ' re Ad/eine

Horse Breed errrAL.O0 Sas-0

loradding I J MareHorse Age / Horze Gender (Check one) I I Stallion

Complete the following section g.gh if you are going down the parade route, or are a non-participating horse owner

Parade Participant Information Horse Own er inrormatioh or nerParado Participant)

E-mni) 1# f fit/ e 1441130. Lscrrif •evej Owner Name C erg/ ..0_6_41,1*. 14 1 AO 4 iI f 1"

Address 1.4/0 144s7 I Ls.r sine 47- Arldrets 3931/ Algiji 4re

City, State, Zip /Or Ae714/11, CO., $1 patio- City, State, Zip id,r_12/4LitLer_t_r&5_4919___

Phone # 213- VIC-. Sq ay Home, BIM or Cell?

Phone # Horne, Bus or Cell?

Phonc s 2t3 - sin- /Joao Home, BILI or Cell?

Phone # Home, Bus or Cen?

EN WITNESS WHEREOF, the undersigned has executed this Agreement as of the day

of , 20_._.

TIParade Participant or Support Person is under 18 years of age, parent(s) or legal guardians(s)

must sign below.The undersigned, the parent(s)/legal guardian(s) of Participant, has (have) reviewed theforegoing agreement and hereby consent(s) and agree(s) to the same.

(Signature of ParentiLegal Guardian)

(Print Name)

RUG-24-2011 10:41 FROM:LAPD 1 Sip 213 4136 8727 94894697 P:7113

TOURNAMENT OF ROSES PARADE - January 2, 2012"Just Imagine..."

INDIVIDUAL EQUESTRIANACCEPTANCE AND RELEASE/WAIVER AGREEMENT

Section I: Waiver Agreement (Applies to everyone in each Equestrian Unit)

The undersigned "Participant" (Parade Participants walking or riding down the parade route, and SupportPersonnel assisting an Equestrian Unit in the pre- or post-parade areas), for the benefit of the PASADENATOURNAMENT OF ROSES ASSOCIATION, a California non-profit corporation (the 'Association"), the CITYOF PASADENA, a municipal corporation (the "City"), Los Angeles Equestrian Center (LAEC), and City of LosAngeles Department of Recreation and Parks, in consideration of the granting by the Association to Participant of anon-exclusive license to participate in thc upcoming Tournament of Roses Parade, including Equestrest and othermimed activities before and after the Parade (the "Parade"), held annually in Pasadena and Los Angeles, California,to celebrate the New Year, hereby agmcs as follows:

Participant is fully aware and understands that: the Parade is sponsored annually by the Association; theCity has granted the Association a permit to hold the Parade; the Parade route is nearly six (6) miles long;nmu-ly one million spectators line the Parade role; and, the Paradc is generally comprised of floral floats,bands, ewes-L.-Ian units, and dignitaries in vehicles, and special activities and events before, during and afterthe actual Parade.

2. Participant is further aware and understands that: the Association cakes precautions for the safety ofpersons and property in connection with the Parade, but that many things happen in connection with theParade that are beyond thc reasonable control of the Association; by way of example and not limitation:horses and other animals in the Parade may act in an uncontrolled fashion Injuring riders and/or spectators;floats may lurch, break down, collapse, lose brakin g.: ability, catch fire, and otherwise operate other than asplanned, hurting operators, riders and/or spectators; band members may suffer injuries on the street orbecause of the length of the Parade; spectators may engage in unreasonable conduct; and, death, bodilyinjury and/or property damage may occur in connection with the Parade.

3. Participant further acknowledges that the Parade is not the type of event or activity thought suitable forintense public regulation; the Parade, while enjoyable for Participant and the public, is not a matter of greatimportance to the public or a matter of practical necessity; the Association does not hold itself out aswilling to allow any member of the public to participate in the Parade; the Association does not Possess anyparticular bargaining strength over Paricipant with regard to negotiating arrangements for Paradeparticipation; and, Participant is aware of the option of acquiring special Insurance to protect against therisks associated with the Parade.

4. Participant ftzther acknowledges that Participant has voluntarily and without compulsion or compensationby the Association decided to participate in the Parade; as a condition to Participant participating in theParade, the Association requires Participant to execute and deliver this Agreement; and, except as set forthherein, the Association has made no representation or warranty, express or implied, of any kind whatsoeverrelating to the subject matter of this document.

S. PARTICIPANT FEEREBY RELEASES, WAIVES, DISCHARGES AND COVENANTS NOT TOCOMMENCE LEGAL ACTION AGAINST THE ASSOCIATION, THE CITY, LAEC, CITY OF LOSANGELES DEPARTMENT OF RECREATION AND PARKS, THEIR OFFICERS, DIRECTORS,EMPLOYEES, MEMBERS, AGENTS, CONTRACTORS AND REPRESENTATIVES (THE"RELEASED PARTIES") FROM ANY AND ALL CLAIMS, DAMAGES, LIABILITIES, COSTS ANDEXPENSES, INCLUDING ATTORNEYS' FEES, RESULTING FROM OR IN ANY WAY RELATEDTO THE INJURY OR DEATH OF THE 'PARTICIPANT OR PARTICIPANT'S HORSE INCONNECTION WITH OR AS A RESULT OF THE PARADE, WHETHER OR NOT CAUSED BY THENEGLIGENCE OF THE RELEASED PARTIES.

RUG-24-2011 1:4j FROM: LAM eSF 213 486 8727 tr,4; 94894697 P:

6. PARTICIPANT VOLUNTARILY AND WITH FULL KNOWLEDGE OF THE RISKS, HEREBYASSUMES FULL AND COMPLETE RESPONSIBILITY FOR, AND RISK OF, HIS OR HER OWNDEATH, BODILY INJURY AND/OR PROPERTY DAMAGE RESULTING FROM, CONNECTEDWITH, OR IN ANY WAY RELATED TO PARTICIPANTS PARTICIPATION IN THE PARADE.

7. Participant further acknowledges that: Participant's participation in the Parade is the result of a non-exclusive license gained by the Association; Participant shall be deemed to be a licensee with respect toParticipant's relationship with the Association: nothing whatsoever ir.volvcd with Participant'sparticipation in the Parade shall constitute Participant as an agent, partner, joint venture, or any other suehlegal status that legally could bind the Association as a result of Participant's actions; and, Participant shallhave no authority whatsoever to bind the Association in any way.

8. This Apeement shall be deemed a contract made tinder the laws of the State of California and shall beconstrued and enforced in accordance with the Jaws of such state.

9. This Agreement shall be binding upon and inure to the benefit of the parties hereto, the Released Parties,thcir heirs, executors, successors and assigns.

JO In the event any prevision of this Agreement is held invalid, the remaining portions of the Agreement shallremain in full force and effect. Thc release and waiver provisions contained herein are intended by theparties to be as broad and inclusive as permitted by law and shall be interpreted accordingly.

Section 2: Acceptance of Equestrian Invitation for 2012 Rose Parade (Applies to ParadeParticiptints and Horse Owners Only)

Thc following is agreed to by each Parade Participant (a horse rider, out walker, coach/wagon passenger, Orcoach/wagon driver going down the Rose Parade Rout: ph_u each Horse Owner, if not the rider). Should you notagree to the following, the Tournam ent of Roses Association will have the right to withdraw this in vitation toparticipate.

I. A promotional insurance fee of 575.00 for =eh Parade Participant (as defined above) in the RoseParade must accompany this form. The insurance secured by the Tournament of Roses on eac!,Parade Participant is to protect the City of Pasadena, the Tournament of Roses and the paradespectators for injuries caused by the horse or Parade Participant. This does net cover injury to thehorse or Parade Participant arising out of participatioo in ;the Parade, by the activitiee ofTournament of Roses members, governmental agencies (including police), agents or the Tournamentof Roses and parade spectators or other persons on the parade route or in the pre/post parade stagingareas. You must insure yourself for injury to you, your horse and for damage to your property.

2. Both Parade Participant and Horse Owner must read, dare and sign this form and return it to thePasadena Tournament of Roses Association no later than August 31, 2011. If a Parade Participant isunder 18 years ofage on 1,2112. then his/her parent or legal guardian must also sien this form.

3. It is agreed that the color photovapli of the Parade Participant, horse, equipment, and costumesubmitted to the Tournament of Roses Association with the Equestrian application will be the horse.equipment and costume used by the Parade Participant in the parade. If it is not, the EquestrianCommittee will not allow the Parade Participant to enter the parade forma:ion. Any variation on thisrequirement must be approved in writing from the Equestrian Committee Chairman.

4. In ordcr to assure a place in thc 2012 Rose Parade, this Waiver! Acceptance form, fully executed, andthe promotional insurance fee must be received by the Tournament of Roses by August 31, 2011. Ifacceptance is pot received by then, this invitation is withdrawn and an alternate Parade Participantwill be selected.

5. The undersigned Parade Participant certifies that he or she is in good physical health, is not sufferingfrom any physical condition which would impair his or her ability te participate in the 2012 RoseParade and is physically able to 50 participate.